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HomeMy WebLinkAbout07/21/1982 - Workshop Minutes City CouncilCO[INCIL tlE;IBF~.S PPFSE:~T: 6'ayor 'talter, Councilmen ~inqer, [lemec, rloughton, nunnels COU[ICIL .~I;?.",BEPS ABSF.UT: Councilmen Jones, Prause STAFF PRESIT'?T: City '~nager hardell, City Attorney Denton, Asst. City Secretary/Council Coordinator '~artin, Asst. City '~anaqer/Finance Director VanDever, City Engineer Ash, City Secretary Jones, Utilities Administrstor Diwonka, A~ministrative Assistant ~'owlin, Public Director Ford VISITORS PPESE?~T: See guest register. Agenda Item '~o. 1 - Council Concerns. Councilman Bouqhton asked the staff when the street ~riority maintenance schedule would be comDleted. City ~lanaqer Bardell replied that the schedule snould be comi)leted by the first meeting of August and would be reported, to the council at that time. Agenda Item '~.o. 2 - ~,equest by l!ard¥ ;;ee:lon for permission to provide opening/closing service in the city cemetery. City ~lanager qardell presented the item. '.~e stated that he has discussed the item with the Public %;orks Director and they based their recommendation on two considerations, lie indicated that if more than one servico is allowed to contract in the cemetery, in case of a problem it would be ',]ifficu].t to identi~'', ~'ho ha~~, dome thc work. Also, it could ,~,~m.~i~].y ?nke the first service non-profita.~le, causing l~oth businesses to ~-ail and lea ]inq to the city's having to operate grave service again. The staff recommends that only one contractor be allowed to perform services in the cametery at this time. City Attorney Denton included that the city could seek +~ids on the service on a year].y basis. After ~urther discussion, Councilman Boughton move:~ to authorize the city staff to prepare a bid package to Dresent to the council at a later date and to inform [~r. ~eedon that the City will not contract with him at this time. Councilman ~unnels seconded the motion which Dassed unanimously with Councilman Prause and Councilman Jones absent. Agenda Item ~!o. 3 - Discussion of power cost adjustment for Gulf States Utilities. 003580 Workshop City Council Meeting ~ednesday, July 21, 1982 4:00 p.m. Page 2 City Manager Bardell presented the item. He stated that Gulf States Utilities has not informed the city of the exact rates that will be allowed by the FERC on their rate request that was effective July 11. The Federal Energy Regulation Commission informed Gulf States that they could implement new rates on July 11 but they would have to make some basic changes in their submission before it is approved. Their total request would allow them to produce approximately $32,000,000 overall increase on their wholesale customers. For College Station consumers, the increase in the Power Cost Adjustment would be approximately 6/10 cents per kilo-watt hour which would be approximately a 10 increase to the city's customers. There will be a five month period after July llth in which public hearings will be held to determine whether Gulf States will be able to maintain those rates. If they do not justify the rates, the city will be refunded the money which they paid on the new increase. As this increase will essentially affect the wholesale rate for demand rather than for energy, the staff proposes to come back to council to discuss possible ways to encourage control of demand by the consumer. He also included that the city staff performs free home energy audits and encourages customers to have their residences audited. Agenda Item No. 4 - Discussion of sewer and water.tap fees. City Manager Bardell presented the item. He stated the city council needs to adopt the proposed rates for sewer and water taps, as the majority of the current rates were under the actual cost of the taps. The staff recommends a rate that will cover the cost of the taps and provide additional funds for purchasing more taps. Councilman Ringer moved to approve the recommendations of the staff to increase sewer and water tap fees, effective August let, and to revise fees annually in the future. Councilman Nemec seconded the motion which passed unanimously. Agenda Item No. 5 - Consideration of continuing the contract with Gutierrec, Smouse, Wilmut, and Associates concerning the smoke_testing and sewer survey. City Engineer Ash presented the item. He stated that the council has been given a memo summarizing the completion of the first phase of the smoke testing study. He pointed out to the council that the numerous leaks found in the Northgate area were approximately 5 times greater than the normal amount of sewer leakage. He recommended proceeding with Phase II and III for the remainder of the City. The remaining work to be completed would be approximately $151,000.00 for a total of all three phases equaling $176,000.00. Councilman Ringer moved to proceed with Phases II and III of the Sanitary Sewer Evaluation Survey and to appropriate the $151,000.00 from the Utility Contingency Fund. Councilman Boughton seconded the motion. 0133581 WOi~SHOP CITY COUNCIL MEETING PAGE 3 WEDNESDAY, JULY 21, 1982 Councilman Nemec asked why the next two phases would be costing so much more. City Engineer Ash replied that this will include the entire College Station area and will cover more research on the sewer system. The motion was voted on and passed unanimously. Agenda_Item No. 6 - Cons~eratio~.o~.ggreement for Escrow of construction funds for Holleman Street. City Engineer Ash presented the item. The Federal Aid Urban System funded money in 1976 for the Highway Department to construct the completion of Holleman Drive. The total cost to the city is approximately $136,000.00, which exceeds the $100,000.00 approved for this project in the last bond election. The agreement proposed to be signed with the Highway Department states what the City is responsible for in the F.A.U.S. project. It designates that the city will be responsible for the right-of-way, curb and gutters, and drainage. Councilman Ringer moved to authorize the Mayor and staff to sign the contract with the Highway Department on the responsibilities of construction to Holleman Drive. Councilman Boughton seconded the motion which passed unanimously. Agenda Item No. 7 - Closed session to discuss pgrsonnel .[6252-17(g)] and pending !itig~6n [6252-17(e)~. The Council moved to closed session. Agenda Item No. 8 - Action on closed session. Councilman Ringer moved to authorize the staff to proceed with acquiring ~he right-of-way for completion of Holleman St. and Dartmouth Street. Councilman Boughton seconded the motion which passed unanimously. Agenda Item No. 9 - Adjourn. Mayor Halter adjourned the meeting. ATTEST: Dian Jones~ty Secretary APPROVED: 003582 ~J~ST REGIST~ CITY ~IL .~'~rING ~&Y~ J~LY 21~ 1982 4:00 P.M. 18. 19. ® 21. e ® 23. o 24. Se 25. e I0o 27. iio 12. 13. 14. 31. 15. 32. 16. 33. 17. 34.