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HomeMy WebLinkAbout05/26/1983 - Regular Minutes City Council MINUTES REGULAR CITY COUNCIL MEETING THURSDAY, MAY 26, 1983 7:00 P.M. COUNCIL MEMBERS PRESENT: Mayor Halter, Councilmen Boughton, Anderson, Prause, McIlhaney, Reinke, Runnels COUNCIL MEMBERS ABSENT: None STAFF PRESENT: City Manager Bardell, City Attorney Denton, Director of Capital Improvements Ash, Asst. City Manager/Finance Director VanDever, Council Coordinator/Deputy City Secretary Martin, City Secretary Jones, City Engineer Pullen, Asst. Parks and Recreation Director Czimskey, Deputy Finance Director Schroeder, Director of Public Services Miller, Asst. City Attorney Locke, Asst. Director of Planning Callaway, Major Feldman VISITORS PRESENT: See guest register. Mayor Halter reviewed the rules of procedures for the meeting. Agenda Item No. 1 - Apprqval of the minutes of the Workshop C%ty Council Meeting, May 11, 1983 and the Regular City Council Meeting, May 12, 1983. Councilman Prause moved approval of the minutes as written. Councilman Anderson seconded the motion which passed unanimously with Councilman McIlhaney abstaining because she was out of the room. ~genda Item No. 2 - Public h~9~ing on the question of rezoning Lots 1,2,3,4, 21,22,23, and 24 Block 4 Prairie View He%~hts Subdivision located on the west side of Tarrow Street between Banks and Peyton Streets from Commercial-Industrial DiStrict C-2 to Neighborhood Business ~£~trict C-N and ~ngle Family Reside~iai Dist~i6~ R-1. This-~c-~on has been initiated by the Ci~ Council of the City of College Station. Asst. Director of Planning Callaway presented the item. He stated that the City Council received a petition requesting rezoning of the C-2 area along Tarrow Street between Peyton and Banks Streets. Other zoning in the area includes R-1 Single Family Residential and C-1 General Commercial. R-1 zoning is recommended for lots 3,4,21, and 22, as the lots are part of a single family subdivision, they meet the R-1 regulations, 3 of the 4 lots are used for residential purposes, and R-1 zoning would be consistent with both the current and proposed plans. A-P or C-N zoning would be more appropriate than the current C-2 zoning on the lots fronting Tarrow. C-N is recommended because the C-2 zoning allows several permitted uses which are not compatible with the adjacent residential area, and the C-N zoning would provide flexibility for users of the property. 0O3912 REGULAR CITY COUNCIL MEETING tHURSDAY, MAY 26, 1983 PAGE 2 ~ayor Halter opened the public hearing and asked to hear from those in favor of the rezoning. Ann Whiting, resident of the neighborhood, spoke in favor of the rezoning. She stated that the neighbors have submitted a petition, and then read the petition to the Council. Patty Smith, Peyton Street, stated that she was in favor of the rezoning for the protection of the neighborhood children. She felt that a bar should not be permitted in this neighborhood area. Mayor Halter asked to hear from those opposed. public hearing was closed. When no one spoke, the ~enda Item No. 3 - Consideration of an ordinance rezonin~ the above tract. Mayor Halter read a petition that was submitted by other neighborhood residents who "protest the council's action in rezoning" these lots. The staff received this petition only hours before meeting and was unable to determine if the petition met legal requirements to necessitate that the zoning must be approved by 3/4 vote of the City Council. If the vote for the re-zoning is not more than 3/4 of the Council, the staff shall determine the validity of the petition at a later date which will determine if the property is rezoned. Councilman Runnels moved approval of Ordinance No. 1423 rezoning the above lots as recommended by the city staff. Councilman Anderson seconded the motion which passed unanimously. Mayor Halter stated that since the vote was unanimous, the petition received protesting the rezoning is not relevant. Councilman Prause stated that the city has never had C-2 zoning in a residential area and suggested the city initiate procedures to rezone other areas where C-2 zoning is in residential areas. ~enda Item No. 4 - Presentation from Cable Improvement Association and comments from the public. Mayor Halter asked to hear from members of the audience. Larry Ringer, 702 Thomas, spoke on behalf of Cable Improvement Association. He summarized what the purpose of the Cable Improvement Association was and why it was established. He presented a petition from local citizens with recommendations for improving the quality of cable service in Bryan-College Station. Councilman Reinke stated that she did not remember any advertisement's regarding the deletion of the channels when the companies revised their 0'03913 REGULAR CITY COUNCIL MEETING THURSDAY, MAY 26, 1983 PAGE 3 services. Steve Parker suggested that the council consider hiring a consultant to look at the cable problems and make recommendations to provide better service. Mayor Halter pointed out that the city has joined a cable organization which was recommended. Mayor Halter stated that a number of subdivisions have only one cable service. He asked Mr. Swoboda, developer of Emerald Forest, if his subdivision has two cable services offered and if he had to pay for any of the installation for the area. Mr. Swoboda replied that only one cable service is offered and that he did not pay for the installation of cable in the area. Mayor Halter suggested that a joint committee consisting of the City of College Station and the City of Bryan be organized to recommend a solution to the cable problems. After further discussion, Councilman Runnels moved to create a joint Bryan and College Station committee to look at the cable T.V problems. Councilman Prause, Councilman McIlhaney, and Mayor Halter will serve as representatives of the City of College Station. Councilman Boughton seconded the motion which passed unanimously. A~enda Item No. 5 - CONSENT AGENDA: BIDS: Consideration of bids on the following: Misc. Steel Bars and Tubing Transformers One ton Cab and Chassis Truck Vehicle - Fire Department PLATS: Preliminary plat - Emerald Forest Phase 8 Final plat - Ashford Square Councilman Runnels requested that the preliminary plat of Emerald Forest Phase 8 be removed from the consent agenda. Ail other bids and plats were approved by common consent. EMERALD FOREST PHASE 8 Asst. Director of Planning Callaway presented the item. He stated the extension of Appomattox Drive will be a part of Phase 8 and showed maps of the area. 00391/ REGULAR CITY COUNCIL MEETING THURSDAY, MAY 26, 1983 PAGE 4 Councilman Runnels asked if the bridge on Bee Creek in the area will be oversize participation. Mayor Halter replied that the bridge is a part of the proposed upcoming bond election. Director of Capital Improvements Ash indicated that if the developer builds this subdivision according to the plat filed, he will be responsible for building the bridge. Mr. Swoboda stated that he was not aware that he was responsible for building the bridge over Bee Creek. Director of Capital Improvements Ash stated that until the council adopts a policy to participate in oversize bridge participation, the developers will be responsible for all street contruction over creeks. If the upcoming bond election passes the oversize participation on bridges, the City will pay for part of the cost. Mayor Halter stated the council is beginning to participate in oversize participation of bridges because of previous problems with streets not being extended if a bridge is needed. After further discussion, Councilman Boughton moved approval of the preliminary plat of Emerald Forest Phase 8. Councilman Runnels seconded the motion which passed unanimously. ~enda Item No. 6 - Consideration of an appeal of the P&Z decision relating to_~ar~ing space req~rgment fg~ spring Loop 4-plexes P~ase II, located on Lots 7-11, Block T, University Park II replat. City Attorney Denton presented the item. He read a letter that he wrote to Mr. Hubert Nelson which indicates that the PRC had the right to condition the parking space requirement and recommend an additional parking space per building. Asst. Director of Planning Callaway stated that the P&Z determined that another additional space per unit should be required. He stated that the minutes of the P&Z meeting and the PRC committee meeting are included in the packets. Councilman Anderson asked if the current parking lot plan without the additional space meets the ordinance requirement. Asst. Director of Planning Callaway replied that the parking lot plan did meet the ordinance requirements but the PRC committee recommends the additional space per building due to previous parking problems. Councilman Reinke asked if the additional space is not provided, would it 003915 REGULAR CITY COUNCIL MEETING THURSDAY, MAY 26, 1983 PAGE 5 cause parking on the streets. Asst. Director of Planning Callaway replied that it could cause more parking on the street. Hubert Nelson, applicant, stated that they built other units on the same street beside these units and had to provide 7 parking spaces per unit. They assumed when they built the additional 5 units that 7 parking spaces would also be required according to the ordinance. He stated that the financing for the project has already been committed and the cost of approximately $2,000 to provide the additional spaces was not included in the financing. He showed the council plans of the previous units that were built with only 7 parking spaces. Councilman Runnels asked if Mr. Nelson expected 100% occupancy. Mr. Nelson replied that he felt some units will be available most of the time. Mayor Halter asked the staff why the P.R.C approved other dwellings with only 7 parking lots and requires 8 lots for this project. Asst. Director of Planning Callaway replied that these units are a lower density development. After further discussion, Councilman Boughton moved to deny the variance request. Councilman Runnels seconded the motion which passed as follows: FOR: Councilman Runnels, Boughton, Prause, McIlhaney, Reinke AGAINST: Mayor Halter, Councilman Anderson Agenda Item No. 7 - EMERGENCY AGENDA ITEM: Discussion of possible election date for proposed Bond Election and Charter amendment election. Councilman Runnels moved to declare the above item as an emergency item. Councilman Anderson seconded the motion which passed unanimously. City Attorney Denton presented the item. He stated that the staff contacted Senator Capterton's office and was informed that the proposed House Bill 4 will not include a wild card date for Charter Elections. Councilman Boughton stated that after talking with the Financial Advisors, they were informed that the August 13th date seemed to be a better date and did not have any problems with the election. 003916 REGULAR CITY COUNCIL MEETING THURSDAY, MAY 26, 1983 PAGE 6 The Council discussed holding the election either in August or November to determine which date would provide adequate time for the election and procedures. After further discussion, Councilman Boughton moved that the city staff prepare for a bond election and charter amendment election on August 13, 1983. Councilman Anderson seconded the motion which passed as follows: FOR: Mayor Halter, Councilmen Boughton, Runnels, Prause, Anderson AGAINST: Councilmen Reinke, McIlhaney Director of Capital Improvements Ash presented a list of 11 propositions for the council to review. He asked the council for comments and suggestions to these proposals. Councilman Anderson stated that he would like to see proposition 3, 4, and 5 combined. Proposition 3 is Appomattox Drive, proposition 4 is Oversize participation and R.O.W., and Proposition 5 is rebuilding, repair, and Traffic Signals. Councilman Reinke stated that she felt if 3, 4, and 5 were combined into only one proposition, it would have a better chance of not being approved due to the amount. She felt that all the propositions should stand alone in an election. City Manager Bardell stated that if the propositions are combined and approved, and one project bid is more than anticipated, funds can be transfered from the same bond proposition to cover the cost. Mayor Halter stated that Mr. David Fetzer, financial advisor for the City, will be here next week to discuss other business and at that time they could discuss the bond propositions. .A__g~nda Item No. 8 - Consideration of authorization to contract for 'arc~6~ai serv~ce~ Asst. Parks and Recreation Director Czimskey presented the item. He stated the Parks and Recreation Dept. request authorization by the Council to enter into a professional services contract with Holster Rogers, Inc. for architectural services for four buildings in Southwood Athletic Park at the fixed fee of $17,500.00. This amount is approximately 5% of the project total, estimated at $366,000.00. This money was approved by a bond issue and a partial grant. After further discussion, Councilman Boughton moved to authorize the Parks and Recreation Department to contract with Holster Rogers, Inc. for architectural services for Southwood Athletic Park at a fixed fee of $17,500. 0039 17 REGULAR CITY COUNCIL MEETING THURSDAY, MAY 26, 1983 PAGE 7 Councilman Runnels seconded the motion which passed unanimously with Councilman Anderson temporarily out of the room. Agenda Item No. 9 - Consideration of transfer of unappropriated interest ~rnings. Director of Capital Improvements Ash presented the item. He requested the transfer of funds from the unappropriated interest earnings in the amount of $30,000. These monies would be expended for the cleaning of approximately 7,000 feet of 12 inch sewer line from Bee Creek Park to Hawthorne Street near the proposed Woodson Village Section 5. He showed the council maps of the area proposed for cleaning. He indicated that this would be at best a temporary solution. He recommended a "long term" solution would be to clean the 12" line, relay part of the 12" as a new 15" line and do the proposed rehabilitation process. Total cost for the proposal would be approximately $250,000.00. The Council discussed the procedure for cleaning the line and the funding needed for this project which is included in the proposed bond brochure. After further discussion, Councilman Boughton moved to transfer $30,000 from unappropriated interest earnings to pay for cleaning of the sewer line from Bee Creek Park to Hawthorne Street. Councilman McIlhaney seconded the motion which passed unanimously. ~genda Item No. 10 - Council to approve decision packages for General and Revenue Sharing Funds. Asst. City Manager/Finance Director VanDever presented the item. He stated that this is the second stage of the budget process. He began by reviewing the General fund with a balance of $466,967 according to city rank. The council asked questions regarding additional personnel in Utilities, Cemetery/Ground maintenance, personnel in Police Department, equipment used in the Fire Department, and personnel in the Parks Department. City Manager Bardell pointed out that Major Feldman has requested that at least half of the $8,000 request for new radar be approved due to need for additional radar. After further discussion, Councilman Boughton moved approval of the General Fund Decision packages with the stipulation that $8,500 be the first item of transfer for purchasing radar for the Police Department. Councilman Runnels seconded the motion which passed unanimously. Finance Director VanDever presented the item. He stated that the total for the Revenue Sharing Fund is $660,000 with total requests of $714,315.00. 01:]3918 REGULAR CITY COUNCIL MEETING THURSDAY, MAY 26, 1983 PAGE 8 This leaves a deficit of $54,315.00. The supplemental requests total $289,470 and include a computer package, vehicles, computer equipment, and excavator. The council discussed various organizations who requested funding and the increasing cost of their budget. After further discussion, Councilman Prause moved approval of the Revenue Sharing Fund decision packages with the deletion of off-set printer. Councilman Boughton seconded the motion which passed unanimously. Agenda Item No. 11 - Hear visitors. No one spoke. Agenda Item No. 12 - Adjourn. Mayor Halter adjourned the meeting. ATTEST: Dian Jone ,~/Cit~-- Secretary APPROVED-. 003919 GUEST REGISTER REGULAR CITY COUNCIL MEETING THURSDAY, MAY 26, 1983 7:00 P.M. please sign below: i t~ /] ~~ 2 37. 5. 22 .f~~~ 40. 44. 16. 33. 50. 51. 52.