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HomeMy WebLinkAbout11/21/1984 - Regular Minutes City Council MINUTES REGULAR CITY COUNCIL MEETING WEDNESDAY, NOVEMBER 21, 1984 4:00 P.M. COUNCIL MEMBERS PRESENT: Mayor Pro-tem Runnels, Councilmen Anderson, Boughton, McIlhaney, Prause, Reinke COUNCIL MEMBERS ABSENT: Mayor Halter STAFF PRESENT: Assistant City Manager VanDever, City Attorney Locke, Director of Capital Improvements Ash, Assistant Director of Planning Callaway, City Secretary Jones, Utilities Office Manager Piwonka, Billing Supervisor Sopasakis, Assistant Utilities Office Manager Albright, Community Development Director Stevens, Purchasing Agent McCartney, Planning Assistant Longley, Planning Technician Volk, Assistant to City Engineer Smith, Assistant Parks Director Czimskey, Parks Director Beachy, Council Coordinator Jones STUDENT GOVT. LIAISON: Mike Hachtman VISITORS PRESENT: See guest register. The City Council met in Regular Session on November 21, 1984, with Mayor Pro-tem Runnels presiding. Agenda Item No. 1 - Council Concerns. Councilman McIlhaney informed the Council that Brazos Beautiful has scheduled a program to honor the City of College Station's sanitation workers and to express the community's thanks for a job well done. The program will be held on Monday, November 26, 1984, at 7:30 A.M. at the city's warehouse facility. Councilman McIlhaney asked the city staff to determine if the Highway Department has any proposed plans for moving the ramps on the east frontage road at the intersection of Highway 30 and the East Bypass. She stated that there have been at least three accidents at this intersection in the last week. She suggested the possibility of erecting "no right-turn on red" signs at the intersection. Councilman McIlhaney noted that TAMU will be hosting a Drainage Symposium on December 17 through 19, 1984. She invited the mem- bers of the Council to attend and requested that they contact John Mason to make reservations. 00 .659 REGULAR CITY COUNCIL MEETING WEDNESDAY, NOVEMBER 21, 1984 PAGE 2 Councilman Boughton reported that a street light at the inter- section of Nueces and Leona is not working. Councilman Reinke reported that the pothole at the corner of Rose Circle and Munson has reappeared. Agenda Item No. 2 - Approval of the minutes of the Workshop City Council Meeting, November 7, 1984 and the Regular City Council Meeting, November 8, 1984. Councilman Anderson moved approval of the minutes of the Workshop City Council Meeting, November 7, 1984 and the Regular City Council MeetinG, November 8, 1984. Councilman BouGhton seconded the motion which was approved unanimously, 6-0. Agenda Item No. 3 - A public hearing on the question of rezoning Lots 4C, 4D, 14C and 14D Block 18B Treehouse Place, from R-4 Low Densit~ Apartments to A-P Administrative-Professional. tion is in the name of Discover~ Properties. (84-125) Applica- Assistant Director of Planning Callaway presented the item. He stated that the rezoninG request concerns Lots 4C, 4D, 14C and 14D Block 18B Treehouse Place from Low Density Apartments R-4 to Administrative-Professional A-P. He noted that this area is re- flected as High Density Residential and Commercial on the city's Land Use Plan. He pointed out that these lots abut non-residen- tial uses (warehouses, daycare center) on two sides. He stated that the requested zoninG should be compatible with area uses, and provides a reasonable stepdown in zoning intensity from the adjacent C-1 to the south. He further noted that the lots meet the depth and area requirements for the A-P district. He pointed out that A-P is identified in the development policies as an appropriate buffer between residential areas and more intensive uses. He further stated that the Planning and Zoning Commission voted unanimously on 11/01/84 to recommend approval of this rezoning request. Councilman Reinke asked if access for this property will be off Sara Drive. Assistant Director of Planning Callaway replied affirmatively. Mayor Pro-tem Runnels opened the public hearinG. No one spoke. The public hearing was closed. 00 660 REGULAR CITY COUNCIL MEETING WEDNESDAY, NOVEMBER 21, 1984 PAGE 3 Item No. 4 - Consideration of an ordinance rezoning the Agenda above tracts. Councilman Anderson moved approval of Ordinance No. 1560 rezoning the above tracts to Administrative-Professional District A-P. Councilman Reinke seconded the motion which was approved unani- mously, 6-0. Agenda Item No. 5 - CONSENT AGENDA: BIDS: Miscellaneous transformers - (Bid 985-35) Truck-tractor - (Bid 985-32) PLATS: Final Plat - Resubdivision of Lots 3 & 4 Block 4 Pooh's Park (84-234) Final Plat - Resubdivision of Lots 35, 36 and 37 Block One Nantucket Phase One (84-235) Final Plat - Resubdivision of Lot 1 Block 1 Welsh office Park (84-236) Councilman McIlhaney requested that the final plat for the resub- division of Lot 1 Block 1 Welsh Office Park (84-236) be removed from the consent agenda. Ail items not removed were approved by common consent. Assistant Director of Planning Callaway presented the item. He explained that this replat establishes a lot line through an existing building; thus, establishing two properties. He noted that the lot line runs down a fire wall constructed in the office warehouse facility. He further stated that if this replat is approved both properties will still be in compliance with the city's Building Code. Councilman Boughton moved approval of the final plat for the re- subdivision of Lot 1 Block 1 Welsh Office Park (84-236). Councilman Anderson seconded the motion which was approved unani- mously, 6-0. Agenda Item No. 6 - Consideration of award of contract for Lincoln Community Center Renovation Project. G83-84-15. Project No. Director of Capital Improvements Ash presented the item. He referred to a letter and tabulation of bids received from Mr. C.R. Watson, architect, recommending award of contract for the Lincoln Community Center Renovation Project to Rhodes Building Systems, Inc., the low bidder, for the bid price of $649,990.00. REGULAR CITY COUNCIL MEETING WEDNESDAY, NOVEMBER 21, 1984 PAGE 4 Councilman McIlhaney asked if there were enough funds approved in the bond package to cover this project. She asked when these bonds were sold. Director of Capital Improvements Ash stated that sufficient funds were approved for this project in the bond package. He noted that these bonds were sold in March, 1984. Councilman Boughton moved to award the contract for the Lincoln Community Center Renovation Project to Rhodes Building Systems, Inc., the low bidder, for the bid price of $649,990.00. Councilman McIlhaney seconded the motion which was approved unanimously, 6-0. Agenda Item No. 7 - Consideration of award of contract for Southwood Maintenance Facility. Pro~ect No. G83-84-13. Director of Capital Improvements Ash presented the item. He re- ferred to a letter and tabulation of bids received from Mr. G. Philip Morley, architect, recommending award of contract for the Southwood Maintenance Facility to B.P.C., Inc., the low bidder, for the bid price of $135,400.00. He further stated that the staff concurs with this recommendation. Councilman Anderson moved to award the contract for the Southwood Maintenance Facility to B.P.C., Inc., the low bidder, for the bid price of $135,400.00. Councilman Reinke seconded the motion which was approved unanimously, 6-0. Agenda Item No. 8 - Consideration of award of contract for the Hensel Park Lift Station. Director of Capital Improvements Ash presented the item. He referred to a letter and tabulation of bids received from Mr. Ed McDow of Riewe & Wischmeyer, Inc., recommending award of contract for the Hensel Park Lift Station to Harville Electric Co., the only bidder, for the bid price of $18,650.00. Mayor Pro-Tem Runnels asked what the station will be lifting. Director of Capital Improvements Ash replied that the station will be lifting sewage from the Hensel Park area. 00 662 REGULAR CITY COUNCIL MEETING WEDNESDAY, NOVEMBER 21, 1984 PAGE 5 Councilman Reinke asked from which fund the monies for this pro- ject will be taken. Assistant City Manager VanDever stated that the monies for this project will be appropriated from the Utility fund. Councilman Prause moved to award the contract for the Hensel Park Lift Station to Harville Electric Co. for the bid price of $18,650.00. Councilman Anderson seconded the motion which was approved unanimously, 6-0. A~enda Item No. 9 - Consideration of award of contract for Greens Prairie Road Waterline Pro~ect. Director of Capital Improvements Ash presented the item. He re- ferred to a letter and tabulation of bids received from Mr. Ed McDow of Riewe & Wischmeyer, Inc. recommending award of contract for the Greens Prairie Road Waterline Project to Bearden Con- tracting Co., the low bidder, for a bid price of $321,365.30. Council McIlhaney asked where the water line will be constructed. Director of Capital Improvements Ash stated that the water line will run from the intersection of Texas Avenue and Greens Prairie Road to beyond the creek crossing on Greens Prairie Road. Councilman Anderson moved to award the contract for the Greens Prairie Road Waterline Project to Bearden Contracting, Co. for the bid price of $321,365.30. Councilman Prause seconded the motion which was approved unanimously, 6-0. A~enda Item No. 10 - Report on Public Opinion Survey conducted by the Utility Billin~ and Collections Division. Utilities Office Manager Piwonka presented the item. She stated that the Council directed the Utility Billing Division to review the feasibility of a plan to administer a Deferred Due Date Plan for Senior Citizens receiving Social Security benefits. She noted that the staff felt the best approach to this request was to conduct a Public Opinion Survey to obtain a sample of citi- zen opinions concerning this proposal. She read the results of the Public Opinion Survey. She further stated that the staff concludes that the public is in favor of a Deferred Due Date Plan and other Utility Assistance Programs. She requested Council approval to implement a "Senior Citizen Deferred Due Date Plan." She explained that the proposed program will aid those citizens 00 663 REGULAR CITY COUNCIL MEETING WEDNESDAY, NOVEMBER 21, 1984 PAGE 6 who are sixty-two years or older and on Social Security benefits, by arranging a due date to coincide with receipt of their Social Security checks. She requested Council approval to continue to study the possibility of implementing additional Energy Assis- tance Programs to aide the elderly, sick and those in hardship situations. She noted that the staff will return to Council with recommendations for implementing additional Energy Assistance Programs. Councilman Reinke asked if a double notification plan will be implemented. Utilities Office Manager Piwonka replied negatively. She stated that a double notification plan would require a great deal of programming changes. Councilman Boughton stated her appreciation for the staff's efforts concerning this matter. Agenda Item No. 11 - Consideration of a resolution to establish a "Senior Citizen Deferred Due Date Plan". Councilman Reinke moved approval of Resolution No. 11-21-84-11 establishing a "Senior Citizen Deferred Due Date Plan". Councilman McIlhaney seconded the motion which was approved unanimously, 6-0. Agenda Item No. 12 - Consideration of a resolution authorizing submission of application for funding under TDCA administered Rental Rehabilitation Grant Program. Community Development Director Stevens presented the item. He stated that the Community Development Office has begun the process of securing an additional $200,000.00 in supplemental housing assistance funding through participation in the Rental Rehabilitation Grant Program administered by the Texas Department of Community Affairs. He explained that these funds will be used in conjunction with the rehabilitation of substandard rental properties. He further stated that participation in this program will provide the Brazos Valley Development Council with a special set-aside of rent subsidy funds which will enable the city to maintain affordability standards with regard to units addressed under the program. He requested Council approval of the proposed resolution authorizing submission of the application to the Texas Department of Community Affairs for review and funding award. Councilman McIlhaney asked what projects will be affected by this proposal. 00 66 - REGULAR CITY COUNCIL MEETING WEDNESDAY, NOVEMBER 21, 1984 PAGE 7 Community Development Director Stevens stated that this proposal will have a greater impact on scattered site properties and smaller unit properties. Councilman Boughton moved approval of Resolution No. 11-21-84-12 authorizing the submission of application for funding under TDCA administered Rental Rehabilitation Grant Program. Councilman Anderson seconded the motion which was approved unanimously, 6-0. Agenda Item No. 13 - Consideration of a proposed Development Program for a Regional Park. Parks Director Beachy presented the item. He noted that the pro- posed program elements were presented to the Parks and Recreation Board during a public hearing on November 13, 1984. He noted that the Board voted unanimously to approve the program; however, they expressed some reservations concerning the R.V. camping facilities. He listed the staff's objectives for the proposed development of the regional park as follows: (1) determine if the proposed development program is suitable for the park; (2) obtain guidance as to how soon the staff should proceed with this project; (3) develop the design concepts; (4) present the pro- posed design concepts through the proper channels; (5) develop a proposed site plan. He further stated that the staff recommends that consideration be given to the development of other types of parks in the "Industrial Park" if residential developments are proposed for the area. Assistant Parks Director Czimskey presented the proposed Park Development Program for a regional park in College Station. He stated that a site analysis had been conducted on the proposed site for the park. He listed the factors that are involved in the site analysis as follows: (1) soil type - primary soil type in the area is sandy loam; (2) topography - the entire area is relatively flat; (3) environmental and physical factors - primary factors are the proposed Wastewater Treatment Plant Phases I & III, package treatment plant and sewer lines; and, (4) ecosystem and habitat - the four habitats located in the proposed park are Stream Beds, Wooded Low Lands, Open Savannah and Post Oak Savannah. He listed the primary vegetation and mammals for each habitat. He explained that after completion of the site analysis a composite sheet was developed to determine the location of areas suitable for development. He located on the map those areas which were determined to be conducive for development. 00/ 665 REGULAR CITY COUNCIL MEETING WEDNESDAY, NOVEMBER 21, 1984 PAGE 8 Assistant Parks Director Czimskey presented the proposed program for the regional park. He requested Council input into the planning of proposed facilities for the regional park. Councilman McIlhaney asked if development of the regional park will be in phases. Assistant Parks Director Czimskey stated that development of the proposed regional park will depend on the funds available. He stated that there are funds available from the last bond issue, which were appropriated to purchase property for a regional park, that can be utilized for development of this park. He further stated that the staff will make application to the State for a matching grant. Councilman Reinke expressed some reservation about the R.V. Hook-Ups proposed. She asked where they will be located. Councilman Boughton stated that the R.V. Hook-ups will probably be located on the perimeters of the park. Parks Director Beachy stated that the location of facilities has not yet been determined. He noted that the vast majority of the park will remain unchanged. He stated that the proposed plan is to concentrate the park facilities away from the natural area of the park. Councilman Anderson stated that he has some reservation about the R.V. Hook-ups. Parks Director Beachy stated that the proposed R.V. Hook-ups will be a minimal type facility. He stated the staff's request for Council approval of the proposed program before beginning to develop the design concepts for the regional park. Councilman Runnels suggested that the Council review each item in the proposed program for the regional park. The Council con- curred. Section A Councilman McIlhaney asked what type of playground facility is proposed for the park. Parks Director Beachy stated that the playground facility will be developed in the camping area and will be constructed similar to the playground facilities in the city's Neighborhood Parks. The Council concurred to leave the proposal for the playground facility in the program. 00 666 REGULAR CITY COUNCIL MEETING WEDNESDAY, NOVEMBER 21, 1984 PAGE 9 Section B Parks Director Beachy stated that the staff could prepare a design concept with the proposed R.V. Hook-ups and one without the R.V. Hook-ups. Section C Parks Director Beachy pointed out that if the R.V. Hook-ups are excluded then there will be no need for the R.V. Dump Station. Councilman Boug~ton stated that the Parks and Recreation Board had expressed some reservations concerning the R.V. Hook-ups and the R.V. Dump Station, but had agreed to leave them in the proposed program. Councilman Runnels asked what the feeling of the Parks and Recreation Board is concerning the plan. Councilman Boughton stated that the Board agrees with the idea that construction of park facilities will be located around the peripheral of the park. She pointed out that no determination has been made on how much land will actually be used for the park. Mayor Pro-tem Runnels commended the Parks Department Planning Staff for an admirable study. The Council directed the Parks Department Planning Staff to proceed with the proposed Development Program for the Regional Park. Parks Director Beachy gave a tentative date of January or February 1985 for presentation of the proposed design concepts. A~enda Item No. 14 - Consideration of a resolution authorizing a Director of Emergency Management in compli- the appointment of ance with Article 6889-7, Texas Revised Civil Statutes, the Texas Disaster Act of 1975, as amended. City Attorney Locke presented the item. She stated that the pro- posed ordinance appoints the Mayor as Director of Emergency Management and allows him to appoint a coordinator. Councilman Prause suggested that the city enlist the aide of Jake Canglose, County Director and Chairman of the Brazos County Office of Civil Defense and Emergency Planning, to develop the city's disaster plan. 00 .66-i' REGULAR CITY COUNCIL MEETING WEDNESDAY, NOVEMBER 21, 1984 PAGE 10 Councilman Anderson moved approval of Resolution No. 11-21-84-14 authorizing the appointment of a Director of Emergency Management in compliance with Article 6889-7, Texas Revised Civil Statutes, the Texas Disaster Act of 1975, as amended. Councilman Prause seconded the motion which was approved unanimously, 6-0. A~enda Item No. 15 - Consideration of a resolution authorizin~ the purchase of 1202 Foster Street. City Attorney Locke presented the item. She noted that the property is the estate of D.A. Anderson. She stated that the resolution is necessary so that the property can be condemned, which is necessary because of the restrictive covenance. She explained that in order to use the property for municipal purposes the restrictive convenance must be voided under the title policy. Councilman Boughton moved approval of Resolution No. 11-21-84-15 authorizing the purchase of 1202 Foster Street from unappropri- ated 1981 General Obligation Bond funds. Councilman Reinke seconded the motion which was approved unanimously, 6-0. A~enda Item No. 16 - Presentation of a request for disannexation of a strip of property adjacent to Gabbard Road. City Attorney Locke presented the item. She pointed out that the property is owned by TAMU and the petition for disannexation must come from them. She noted that Mr. Ramiro Galindo has the easement across the property. Mayor Pro-tem Runnels explained where the property is located. The College Station city limits is the southern R-O-W of Gabbard Road; the City of College Station boundary meets the City of Bryan boundary at this point. Director of Capital Improvements Ash explained that this request relates to a plan to widen Gabbard Road to serve a proposed de- velopment. He stated that the disannexation of this R-O-W would create a better working situation for the entities involved. After further discussion, the Council concurred to direct the Legal Staff to continue working on this matter and to notify Galindo that he needs to obtain from TAMU a formal request that the city disannex the property. 00z 668 REGULAR CITY COUNCIL MEETING WEDNESDAY, NOVEMBER 21, 1984 PAGE 11 Agenda Item No. 17 - Consideration of further funding for Southern Engineering for intervention in the Gulf States Rate Case. Assistant City Manager VanDever presented the item. He referred to City Manager Bardell's memorandum provided in the packet. He requested that the Council authorize up to $25,000.00 from the Utility Contingency fund for payment to Southern Engineering for intervention in the Gulf States Rate Case. Councilman McIlhaney asked what the cost of the case will be if the city follows it all the way through. Assistant City Manager VanDever estimated that the cost will be approximately $30,000.00 to $50,000.00. Councilman Boughton moved to authorize the payment of $25,000.00 from the Utility Contingency fund to Southern Engineering for intervention in the Gulf States Rate Case. Councilman Prause seconded the motion which was approved unanimously, 6-0. Agenda Item No. 18 - Hear Visitors. No one spoke. Agenda Item No. 19 - Closed session to discuss pending litigation [6252-17( 2)(e)] . The Council moved to closed session and later reopened to the public. Agenda Item No. 20 - Action on closed session. No action was taken on closed session. Agenda Item No. 21 - Ad3ourn. Mayor Pro-tom Runnels adjourned the meeting at 5:45 P.M. APPROVED: ATTEST: Robert C. Runnels, Mayor Pro-tom D~an Jones,~ty Secretary 00~669 GUEST REGISTER REGULAR CITY COUNCIL MEETING WEDNESDAY, NOVEMBER 21, 1984 4:00 P.M. o 14. 15. 16. 17. 18. 19. 20. Se 21. 22. 10. 23. 11. 24. 12. 25. 13.