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HomeMy WebLinkAbout10/25/1984 - Regular Minutes City Council MINUTES REGULAR CITY COUNCIL MEETING THURSDAY, OCTOBER 25, 1984 7:00 P.M. COUNCIL MEMBERS PRESENT: Mayor Halter, Councilmen Anderson, Boughton, McIlhaney, Prause, Reinke, Runnels COUNCIL MEMBERS ABSENT: None STAFF PRESENT: City Manager Bardell, Capital Improve- ments Director Ash, City Attorney Locke, City Secretary Jones, City Engi- neer Pullen, Parks and Recreation Di- rector Beachy, Aquatics Superintendent Szabuniewicz, Energy Specialist Bauer, Energy Specialist Shear, Utilities Office Manager Piwonka, Assistant Uti- lities Office Manager Albright, Billing Supervisor Sopasakis, Director of Plan- ning Mayo, Traffic Engineer Black, Personnel Manager Dickson, Purchasing Agent McCartney, Council Coordinator Jones STUDENT GOVT. LIAISON: Hachtman VISITORS PRESENT: See guest register. Agenda Item No. 1 - Signing of a proclamation designating the week of November 11 through 17, 1984 as "Youth Appreciation Week" in College Station, Texas. Mayor Halter signed the proclamation designating the week of November 11 through 17, 1984 as "Youth Appreciation Week" in College Station, Texas. Mr. Ben Woods accepted the proclamation on behalf of the Evening Optimist Club of Bryan/College Station. Agenda Item No. 2 - Awarding plaques to the two commercial customers and the city department that decreased their August/September demand charges by the greatest percentage. Energy Specialist Bauer presented the item. She stated that the 1984 Load Management Program was successful in reducing the city's August/September demand charges. She explained that awards were being given to the accounts with the greatest per- centage decrease in their demand charges in the following three categories: municipal facilities, top ten commercial customers and medium commercial customers. The award for the municipal facility with the greatest percentage decrease in August/Septem- ber demand charges was presented to the city's Water Production Division, which recorded a sixty-four percent decrease. 00 628 REGULAR CITY COUNCIL MEETING THURSDAY, OCTOBER 25, 1984 PAGE 2 In the category of top ten commercial customers the award was presented to the College Station Independent School District with substantial reductions at eight facilities. In the medium com- mercial customer category, Kiddie Castle Day Care was recognized for their sixty-four percent reduction in demand level. Mayor Halter stated his appreciation to the comunity for their cooperation in making the Load Management Program a success. Linda Piwonka, Utilities Office Manager, stated that residential demand reduction played a large part in the success of the pro- gram. Parks Director Beachy presented the City Council with a plaque recognizing the City of College Station's first place standing in the 1984 Corporate Challenge, Division 3. A~enda Item No. 3 - Approval of the minutes of the Workshop City Council Meeting, October 10, 1984 and the Regular City Council Meeting, October 11, 1984. Councilman Anderson moved approval of the minutes of the Workshop City Council Meeting, October 10, 1984 and the Regular City Coun- cil Meeting, October 11, 1984. Councilman Boughton seconded the ,~otioa which was approved unani- mously, 7-0. A~enda Item No. 4 - A public hearin~ on the question of rezonin~ a 0.096 acre portion of Lot 1 Courtyard Apartments Subdivision (located adjacent to Lot 2 Courtyard Apartments Subdivision) krom Apartments High Density District R-6 to Administrative-Profes- sional District A-P. Application is in the name of James E. Jett. (84-122) Director of Planning Mayo presented the item. He stated that the rezoning request concerns a 0.096 acre portion of Lot 1 Courtyard Apartments Subdivision from Apartments High Density District R-6 to Administrative-Professional District A-P. He noted that this request represents an adjustment to the zoning district boundary to accommodate a proposed enlargement of Lot 2, Courtyard Apart- ments Subdivision. He stated that the staff recommends approval of this request. He further stated that the Planning and Zoning Commission voted unanimously (5-0) to recommend approval of this request on 10-4-84. Mayor Halter opened the public hearing. No one spoke. The public hearing was closed. 00 .629 REGULAR CITY COUNCIL MEETING THURSDAY, OCTOBER 25, 1984 PAGE 3 Agenda Item No. 5 - Consideration of an ordinance rezoning the above tract. Councilman Anderson moved approval of Ordinance No. 1555 rezon- ing a 0.096 acre portion of Lot 1 Courtyard Apartments Subdivi- sion from Apartments High Density District R-6 to Administrative- Professional District A-P. Councilman Boughton seconded the motion which was approved unani- mously, 7-0. Agenda Item No. 6 - CONSENT AGENDA: BIDS: Mid-size automobile - 1 each (Bid #85-30) Light duty compact pickup - 1 each (Bid #85-31) 185 CFM Air Compressor (Bid 985-29) Water & Sewer - replacement motors and rotating elements for Hensel Park Lift Station PLATS: Final Plat - Regency Square (84-229) Master Preliminary Plat - University Square (84-312) Preliminary Plat - Oak Lake Estates (ETJ Subdivision) (84-313) Ail items were approved by common consent. Agenda Item No. 7 - Consideration of a request submitted by Mr. Weldon Jordan that the city provide sewer and water service to his residence in Harvey Hillsides Subdivision. Director of Capital Improvements Ash presented the item. He referred to a letter from Mr. Jordan requesting that the city provide water and sewer service to his residence in Harvey Hill- sides Subdivision. He noted that if the request is approved, service will be provided at 1.5 times the city's normal rate. Mayor Halter clarified that a portion of Mr. Jordan's lot is within city limits and a portion is not. Councilman Boughton asked if the staff had any problem with approval of this request. Director of Capital Improvements Ash stated that the staff has no problem with approval of this request. He further stated that the proposed water line is under construction and will require approximately 90 days for completion. He noted that the sewer line has not been bid. 00 630 REGULAR CITY COUNCIL MEETING THURSDAY, OCTOBER 25, 1984 PAGE 4 City Attorney Locke asked that the Council require the conveyance of the water and sewer line easement by Mr. Jordan as part of the consideration of this request. Councilman Boughton moved approval of Mr. Jordan's request to have water and sewer service provided by the city to his resi- dence in Harvey Hillsides Subdivision, with the stipulation that conveyance of the water and sewer line easement be granted. Councilman Runnels seconded the motion which was approved unani- mously, 7-0. Agenda Item No. 8 - Reconsideration of the 1985 Ag~ie Swim Team Fee. Mayor Halter presented the item. He referred to a memo from Parks and Recreation Director Beachy referencing the Parks and Recreation Board's recommendation that the fee for the Aggie Swim Team be dropped to provide a more equitable relationship with other youth organizations. Councilman Boughton moved approval of waiving the 1985 Aggie Swim Team Fee. Councilman McIlhaney seconded the motion which was approved unan- imously, 7-0. Agenda Item No. 9 - Consideration of a Resolution supporting Proposition No. 2 in support of the Permanent Universit~ Fund. Mayor Halter presented the item. He explained that on the bal- lot in the November 6, 1984 Election there is a constitutional amendment that will restructure the Permanent University Fund. He noted that the Permanent University Fund is vital to Texas A&M University and indirectly to the City of College Station. He explained that the amendment provides that other units of Texas A&M University can participate in the fund, and provides addi- tional funds from the University of Texas' share for Prairie View A&M University and other non PUF schools. He further stated that this resolution states that the City of College Station is closely tied to TAMU and encourages the residents of this city to support the passage of this amendment to the Texas Constitution. 00/ 631 REGULAR CITY COUNCIL MEETING THURSDAY, OCTOBER 25, 1984 PAGE 5 Councilman Boughton moved approval of Resolution No. 10-25-84-09 supporting Proposition No. 2 in support of the Permanent Univer- sity Fund. Councilman Runnels seconded the motion which was approved unani- imously, 7-0. Agenda Item No. 10 - Consideration of a Resolution authorizin~ the Mayor and City Manager to si~n a contract with the Brazos County Health Unit for 1984-1985 services. Mayor Halter presented the item. He stated that the city parti- cipates in the Brazos County Health Unit and contributes to their budget based on prorata use of the facility by the citizens of College Station. He noted that this year the city's share of the Brazos County Health Unit's total budget of $254,174.32 is $50,834.86. Councilman Anderson moved approval of Resolution No. 10-25-84-10 authorizing the Mayor and City Manager to sign a contract with the Brazos County Health Unit for 1984-1985 services. Councilman Reinke seconded the motion which was approved unani- mously, 7-0. A~enda Item No. 11 - Consideration of an Ordinance vacatin~ a portion of a public utility easement on Lots 3, 4, 5, 6, 7 and 8 Boardwalk Subdivision an addition to the City of College Station, Texas. City Engineer Pullen presented the item. He explained that the proposed ordinance provides for the construction of the Wolfcreek Car Wash in the Boardwalk Subdivision. He noted that the exist- ing sanitary sewer easement that crosses the property has been relocated. He further stated that the staff has no objection to approval of this ordinance. Councilman Boughton moved approval of Ordinance No. 1556 vacating a portion of a public utility easement on Lots 3, 4, 5, 6, 7 and 8 Boardwalk Subdivision an addition to the City of College Station, Texas. Councilman Anderson seconded the motion which was approved unani- mously, 7-0. 00&632 REGULAR CITY COUNCIL MEETING THURSDAY, OCTOBER 25, 1984 PAGE 6 A~enda Item No. 12 - Discussion of proposed Community Development Offices. Director of Capital Improvements Ash presented the item. He noted the success of the Community Development Program. He explained the site plan and the proposed conversion and use of the structure at 1200 Foster Street for Community Development offices. He pointed out that the site plan has been taken to the Project Review Committee and the Planning and Zoning Commission and has received favorable recommendation and approval by both bodies. He further stated that the renovation of this structure into Community Development offices will be made with Community Development funds in the amount of $25,000.00. He requested that the Council approve the transfer of unencumbered funds in the Community Development Program to provide sufficient resources for the conversion of the referenced structure on Foster Street for Community Development offices. Councilman Boughton asked if this proposal had been approved by the Department of Housing and Urban Development. She stated her support of the proposal. Community Development Director Stevens stated that the use of Community Development funds in this manner has been approved by the Department of Housing and Urban Development. Councilman Runnels move to authorize the transfer of $25,000.00 from unencumbered funds in the Community Development Program to provide sufficient resources for the conversion of the referenced structure at 1200 Foster Street. Councilman Boughton seconded the motion which was approved unani- mously, 7-0. A~enda Item No. 13 - Consideration of authorizin~ the city staff to negotiate a professional contract with Walton and Associates for traffic signal design. Director of Capital Improvements Ash presented the item. He explained that the staff is requesting permission to negotiate a professional services contract with Walton and Associates for aid in the design and preparation of specifications for traffic sig- nals at the following locations in College Station, Texas: (1) F.M. 2818 at Welch; (2) F.M. 2154 at Southwest Parkway; (3) F.M. 2154 at Holleman; (4) Southwest Parkway at Anderson; (5) South- west Parkway at Glade; (6) Southwest Parkway at Southwood; and, (7) Southwest Parkway at Welch. He stated that these signals were scheduled for construction within the next twelve to four- teen months. He noted that all of these signals could possibly 00 633 REGULAR CITY COUNCIL MEETING THURSDAY, OCTOBER 25, 1984 PAGE 7 be constructed before the end of the summer of 1985. He pointed out that a great deal of concern has been voiced by citizens re- garding the signal at F.M. 2818 and Welch. He stated that the staff and consulting engineers agree that this signal should be bid with the other signals as one project for economic reasons. He explained that most major companies would be interested in a project of this magnitude; however, if one signal were pulled, the likelihood of getting good prices for this signal construc- tion would be lessened. He estimated the additional cost to pull the signal at F.M. 2818 and Welch would amount to between $12,000.00 and $14,000.00 dollars. He recommended that the Council authorize the staff to contract for professional services with the firm of Walton and Associates and prepare plans for all seven intersections and let them as one contract. Councilman Boughton asked how long it will take to complete the engineering work for the project. A representative from Walton and Associates stated that the project will be ready to bid the second week in December. Director of Capital Improvements Ash pointed out that if the signal at F.M. 2818 and Welch is pulled it will result in a savings of approximately forty-five days. Councilman McIlhaney asked if the city had ever contracted for professional services for the construction of traffic signals. Director of Capital Improvements Ash replied negatively. He explained that the Council had expressed a desire to have these signals constructed maybe two or three months earlier than they are presently scheduled for completion. He noted that by contracting with Walton and Associates the city will have the use of a larger engineering staff. He further stated that Traffic Engineer Black had completed all of the data collection for this project. Councilman Runnels asked what the staff estimated the cost of the contract to be. Director of Capital Improvements Ash stated that presently there is approximately $350,000.00 in the bond program to pay for the construction of all seven signals and the engineering fee. Councilman Boughton moved to direct the city staff to proceed with negotiation of a professional services contract with Walton and Associates for design of these seven traffic siur]als. 00/ 63/ REGULAR CITY COUNCIL MEETING THURSDAY, OCTOBER 25, 1984 PAGE 8 Councilman Runnels seconded the motion which was approved unani- mously, 7-0. A~enda Item No. 14 - Discussion of Greens Prairie Road ~ro~ect. Director of Capital Improvements Ash presented the item. He noted that a number of weeks ago the Council approved the con- struction of Phase I of this project. He pointed out that since that time there have been several changes in the plan which will include the development of the frontage on the city's property adjacent to Greens Prairie Road in the initial phases. Also, the creek crossing on Lick Creek has become a more important feature of the overall completion of the project. He explained that Phase I included the majority of the excavation which occurs on the entire project, and that the dirt excavated in Phase I could be used for fill in Phase II. He pointed out that the construc- tion costs for Phases I and II total approximately $1,000,000.00 and the cost of Phase III will be approximately ten percent of the total cost of Phases I and II. He further stated that with the changes in the development plan the staff recommends that the Council authorize the staff to proceed with the construction of all three phases of Greens Prairie Road to provide access from Texas Avenue to Rock Prairie Road. Councilman McIlhaney asked how this project will be funded. Director of Capital Improvements Ash stated that this will be an assessment project. He pointed out that the city has somewhat less than twenty-five percent of the total frontage of the pro- ject. He explained that the total cost to the city will include the ten percent cost for the entire project plus the assessment on the city's frontage, which will be funded through unencumbered interest on bond monies. Councilman McIlhaney expressed her concern with the recent damage from the rains to streets presently inside the city limits. She questioned whether there would be sufficient funds to address this problem in addition to the proposed project for Greens Prairie Road. City Manager Bardell stated that the damage to streets because of the recent rains can be addressed through routine maintenance. He further stated that the Greens Prairie Road project will not detract from the city's other efforts. 00 635 REGULAR CITY COUNCIL MEETING THURSDAY, OCTOBER 25, 1984 PAGE 9 Councilman McIlhaney asked if there have been any promises of de- velopment in the Industrial Park. Director of Capital Improvements Ash stated his opinion that it is necessary that the city invest monies for the extension of water and sewer and the construction of major access, to attract potential prospects. He pointed out that major access into the Industrial Park will be taken off of Greens Prairie Road. Councilman Runnels moved to authorize the engineering staff to proceed with plans for construction of all three phases of Greens Prairie Road. Councilman Boughton seconded the motion which was approved unani- mously, 7-0. Agenda Item No. 15 - EMERGENCY ITEM: Consideration of $32,160.00 Funding for Lone Star Municipal Power Agency. Councilman Prause moved to declare Agenda Item No. 15 an emergen- cy. Councilman Boughton seconded the motion which was approved unani- mously, 7-0. City Manager Bardell presented the item. He referred to his memorandum dated October 18, 1984, concerning the Lone Star Muni- cipal Power Agency. He explained that LSMPA has initiated a pro- ject which will utilize the Agency as the contractor for elec- tric power for all four cities at a WST rate rather than at a WSD rate, which is wholesale transmission versus wholesale distribu- tion. He further stated that the Agency has been contacted about a possible source of power which the reconnaissance study did not cover and has asked Burns & McDonnell to run the economics on this source. He pointed out that to date LSMPA has derived total revenues of $62,430.90 from the four cities, but the Agency is $6,180.56 in the red due to bills for legal and engineering ser- vices. He stated that LSMPA is requesting an additional $40,000.00 from the four cities. He explained that the member cities will be assessed on the basis of kilowatt-hours purchased. He stated that the projected assessment for the City of College Station is $32,160.00. He further stated that LSMPA hopes to have a firm arrangement with GSU by January 1, 1985, which will enable the Board to prepare a proposed budget that will be submitted to the Councils of the four cities prior to their budget dates. 00 636 REGULAR CITY COUNCIL MEETING THURSDAY, OCTOBER 25, 1984 PAGE 10 Councilman McIlhaney asked if there are sufficient monies for this appropriation. City Manager Bardell replied affirmatively and noted that these funds will be appropriated from the Utility Fund Contingency. He pointed out that the Utility Fund Contingency is approximately $300,000.00. Councilman Runnels moved to authorize the transfer of $32,160.00 from the Utility Fund Contingency for the Lone Star Municipal Power Agency. Councilman Boughton seconded the motion which was approved unani- mously, 7-0. Agenda Item No. 16 - Hear Visitors. No one spoke. Agenda Item No. 17 - Closed session to discuss pendin~ litiga- tion [6252-17(2)(e)] and personnel [6252-17(2)(~)]. 1. Personnel [6252-17(2)(g)]. A. Citizen Committee Appointments. The Council moved to closed session and later reopened to the public. Agenda Item No. 18 - Action on closed session. No action was taken on closed session. Mayor Halter urged citizens interested in serving on the Drainage and Library Committee to submit their applications by Friday, November 2, 1984. He further noted that appointments to these committees will be made at the next Regular City Council Meeting, November 8, 1984. A~enda Item No. 19 - Adjourn. Mayor Halter adjourned the ATTEST: Dian Jon~7~ty Secretary meeting a~5 P~Mj 00 637 GUEST REGISTER REGULAR CITY COUNCIL MEETING THURSDAY, OCTOBER 25, 1984 7:00 P.M. 10. 12 13 14 15. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27. 28. 29. 30. 31. 32. 16. 33. 17. 34. OOA6 O