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HomeMy WebLinkAbout05/09/1984 - Workshop Minutes City Council MINUTES WORKSHOP CITY COUNCIL MEETING WEDNESDAY, MAY 9, 1984 5:00 P.M. COUNCIL MEMBERS PRESENT: COUNCIL MEMBERS ABSENT: STAFF PRESENT: Mayor Halter, Councilmen Boughton, Anderson, McIlhaney, Prause, Reinke, Runnels None City Manager Bardell, Assistant City Manager VanDever, City Secretary Jones, City Attorney Denton, Assistant City Attorney Locke, Fire Chief Landua, Deputy Finance Director $chroeder, Director of Capital Improvements Ash, Director of Public Services Miller, Assistant Director of Public Services Epps, Major Feldman, Council Coordinator Jones VISITORS PRESENT: See guest register. Mayor ttalter requested that the order of the agenda be amended. He suggested that Item No. 7 be considered prior to Item No. 4 and Item No. 9 prior to Item No. 5. The Council concurred to consider the items in the order suggested. Agenda Item No. 1 - Signigg of a proclamatign designating May 17, 1984 as "Teacher Appreciation Day" in College Station. Mayor Halter signed a proclamation designating May 17, 1984 as "Teacher Appreciation Day" in College Station. Agenda Item No. 2 - Signing of a proclamation designating the week of May 6 through 12, 1984 as "Nationai Nurses Week" in College Station. Mayor Halter signed a proclamation designating the week of May 6 through 12, 1984 as "National Nurses Week" in College Station. Connie Beltrand accepted the proclamation. Agenda Item No. 3 - Signing of a proclamation designating the week of May 13 through 19, 1984 as ~'M~nicipal Clerks/C~y Secretaries Week" in College Station. ~ayor Halter signed a proclamation designating the week of May 13 through 19, 1984 as "Municipal Clerks/City Secretaries Week" in College Station. Dian Jones, City Secretary for the City of College Station, accepted the proclamation on behalf of the Association of City Clerks/Secretaries of WORKSHOP CITY COUNCIL MEETING WEDNESDAY, MAY 9, 1984 PAGE 2 Texas and the IICM. She noted that in the State of Texa~ the position of Municipal Clerk is designated City Secretary. She thanked the Council for their consideration and cooperation. Mayor Halter thanked City Secretary Jones for her dedication to her work and stated that her position is very valuable to the city. Agenda Item No. 7 - Introduction of new Executive Director of Brazos Beautiful. Barbara Vance, vice-President of Brazos Beautiful, introduced Dian Mills, the new Executive Director for the organization. She stated that Ms. Mills has experience in education, research, and office management. Mayor Halter stated his opinion that the program is working. Agenda Item No. 4 - Council Concerns. Councilman Runnels asked when the traffic signal at the intersection of Southwood and FM 2818 will be reactivated. Director of Capital Improvements Ash stated that a joint decision was made by the Highway Department and the city to remove the signal to allow for the widening of that section of FM 2818. Councilman Boughton suggested that a four-way flashing red signal could be installed at the intersection. Councilman Runnels stated that a resident on Shady Lane had contacted him requesting that a no outlet sign or dead-end sign be erected on the street. Director of Capital Improvements Ash replied affirmatively. Mayor Halter requested that a no outlet sign be erected on Munson. Councilman Boughton stated that the street sign at the intersection of FM 2818 and Nueces had been removed due to construction and had not been picked up. She requested that it be picked up and stored until construction is complete. She further stated that nothing had been done to remedy the problem of dirt collecting in the gutters on Nagle. Director of Public Services Miller stated that he has scheduled work in the Northgate area as soon as school recesses. City Manager Bardell stated that the city is planning to erect no parking signs in the area. Councilman Prause stated that the crosswalk signal at the intersection, of Texas Avenue and Jersey needs to be inspected for malfunction because it does not allow for sufficient crossing time. 00&3 8 WORKSHOP CITY COUNCIL MEETING WEDNESDAY, ~Y 9, 1984 PAGE 3 Councilman McIlhaney stated that a resident on Todd Trail had asked when the city was going to complete the work begun on the drainage ditch which runs through the area. City Manager Bardell stated that he was aware of the situation and City Engineer Pullen had been in contact with this particular resident. Agenda Item No. 9 - Report on Sesquicentennial Faculty Housing Project. Mayor Halter stated that Dr. Paul VanRiper has done considerable research on this subject and is a likely candidate to chair a committee on the Sesquicentennial Faculty Housing Project. He further stated that he would like to have this project approved by the City Council. Dr. Paul VanRiper, resident at 611 5~ntclair, presented a report on the faculty houses that were moved off the Texas A&M University campus. He stated that he nas located approximately fifty of the one hundred faculty houses and that nearly all of them are located in the older section of College Station. He noted that the University kept no record of to whom the houses were sold. He showed pictures of the houses and presented the Council with a location list of all the houses. He further stated that the committee will work on identifying where the houses are, where they were and something about the people who lived in them through time. He stated that he would like to request that a historical marker be erected, which lists the houses and their location. Councilman Runnels moved to designate as an official Sesquicentennial Project the task of locating, designating and documenting these faculty houses. Councilman Boughton seconded the motion which was approved unanimously, 7-0. Agenda Item No. 5 - Public Hearing: Revenue Sharing and Operating Budget for FY 84-85. Mayor Halter opened the public hearing. Mary Alice Pisani, Vice-President of the League of Women Voters, spoke on behalf of the Association in support of the proposal of upgrading the city's emergency service to paramedic level. No ~ne else spoke. The public hearing was closed. Agenda Item No. 6 - Consideration of Basic Budget: All funds' (FY 84-85). Assistant City Manager VanDever presented the item. He reviewed the schedule for the remainder of the budget process. He listed the increase in each fund as follows: General Fund, increase of 4.09 percent; Utility 00 3 9 WORKSHOP CITY COUNCIL MEETING WEDNESDAY, MAY 9, 1984 PAGE 4 Fund, increase of 16.22 percent; Sanitation Fund, increase of 3.9 percent. He stated that the increase in the Debt Service Fund represents the anticipated bond sale on May 15, 1984. Councilman Runnels requested an additional explanation of how the proposed salaries were determined. Assistant City Manager VanDever stated that the administrative staff had rated each job on the basis of eight criteria and determined an appropriate salary level for each. Councilman Reinke requested descriptions of each pay range. that she would like to review the requirements of each job. She stated Assistant City Manager VanDever stated that he would provide copies to the Council. Councilman Runnels pointed out a discrepancy between figures under FY 1984-85 Supplemental on pages 8 and 10. Agenda Item No. 8 - Second consideration of an ordinance granting to McCaw Communications Companies, Inc. a franchise and privilege to build, use, maintain and operate a system for the purpose of receiving, a~p~ifying and distributing television signals in the City of College Station, Texas. City Manager Bardell presented the item. He summarized the events that transpired in the drafting of this ordinance. He noted that the document was drafted in conference with the legal staffs of both the City of College Station and Bryan and McCaw Communications Companies, Inc. He further stated that the proposed ordinance adequately addresses the original concerns presented by the CIA, which are as follows: quality of service and signal; extension policy; changing of format; rates; and the right of the public to have input in related cable content. He stated that the city had received two letters from McCaw Co~,unications, Inc., dated May 7 and 9, which addressed some additional concerns raised in previous discussions. He commented on each suggestion and proposal. He explained that if the "letter" is included in the proposed ordinance this would become the first "reading" of the ordinance. Mayor Halter stated that a similar letter of agreement had been signed by McCaw Communications and Steve Parker. Mayor Halter invited comments from the public. Mr. Rodger Lewis commended the city staff for their efforts to address the issues raised by the CIA. He stated that McCaw Communications, Inc. had been very accommodating and discussed the problems faced by McCaw. He further stated that many clarifications concerning the issues raised had been made and a patch work agreement had been developed; -however, it may or may not be enforceable. He requested that the city obtain outside counsel 00 350 WORKSHOP CITY COUNCIL MEETING WEDNESDAY, MAY 9, 1984 PAGE 5 to study these issues. He stated his hope that if the Council proceeds with passage of this ordinance, then the city should continue working with McCaw to clarify the issues raised. Mr. Steve Parker thanked the Council, staff and McCaw for trying to address the issues raised by individual citizens. He recommended that the proposed ordinance be changed and more than one reading be held per Council meeting to accommodate McCaw's time schedule. He presented two additional suggestions as follows: establishment of a reserve fund for obtaining a consultant, which will accrue and be maintained at $10,000.00 before any franchise fee monies are diverted to other uses; and, notice of any subsequent rate changes be broadcast on the public access channel for a minimum of five days. Mr. Mike Owens, representative from the College Station Independent School District, expressed concern about the vaguaries in the wording of the ordinance. He stated his hopes that the language in the proposed ordinance will not restrict present uses. John McCaw stated that there is a need to progress the project and that McCaw will meet or exceed the Council's expectations. Mr. Lewis asked City Attorney Denton his opinion concerning the enforceability of the letters. City Attorney Denton stated his opinion that each provision in the letters that deals with the meaning of the phrases in the proposed ordinance are enforceable, but any additions or subtractions from the proposed ordinance are not enforceable. He further stated that McCaw has agreed to the drafting of another ordinance which addresses these issues and will amend the franchise ordinance. Mr. Lewis stated that if the Council indicates that it will amend this ordinance, then the CIA will endorse the franchise ordinance with that provision. He suggested that the Council take sufficient time to address these issues. Councilman Reinke suggested that the ordinance for amending the franchise ordinance be considered by September 1, 1984. Councilman Reinke moved to direct the staff to work with McCaw to amend the franchise ordinance to take into account the additions and subtractions submitted in the letters from McCaw Communications, Inc. to be considered by the Council by September 1, 1984. Councilman Runnels seconded the motion which was approved unanimously, 7-0. Councilman Runnels moved to approve the franchise ordinance p~r second consideration. 00 351 WORKSHOP CITY COUNCIL MEETING WEDNESDAY, 5~Y 9, 1984 PAGE 6 Councilman Boughton seconded the motion which was approved unanimously, 7-0. Agenda Item No. 10 - Discussion of street assessment procedures. Assistant City Attorney Locke presented the item. She explained the procedures for street assessment for Council review. City Manager Bardell stated that a proposal dealing with the policy for street repavement is being prepared and will be presented to the Council. He stated that direction from the Council is needed as to what percentage of abutting property owners signatures are necessary to trigger repavement of a street. ~genda Item No. 11 - Discussion of the proposed College Station Police Policy Manual. Assistant City Attorney Locke presented the item. She stated that the purpose of this policy manual is to avoid the use of unauthorized procedures. It will be updated on a regular basis. Major Feldman thanked City Attorney Denton and Assistant City Attorney Locke for their help in developing the manual. Agenda Item No. 12 - Adjourn. Mayor Halter adjourned the meeting at 7:10 P.M. Attest: I )"-,: . . _ ~puty ' cit?/SeCretary ApprovJ //,/ " ~ ~a~, ~Ma-y6r- 00 .352 GUEST REGISTER WORKSHOP CITY COUNCIL MEETING WEDNESDAY, MAY 9, 1984 5:~0 P.M. 16. 10. 22. 23. 24. 25. 11. 12. 26. 27. 13. 28. 14. 29. 15. 30. 00/,353