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HomeMy WebLinkAbout01/10/1985 - Regular Minutes City Council MINUTES REGULAR CITY COUNCIL MEETING THURSDAY, JANUARY 10, 1985 7:00 P.M. COUNCIL MEMBERS PRESENT: Mayor Halter, Councilmen Boughton, McIlhaney, Prause, Reinke, Runnels COUNCIL MEMBERS ABSENT: Councilman Anderson STAFF PRESENT: City Manager Bardell, Assistant City Manager VanDever, City Attorney Locke, Director of Capital Improvements Ash, Director of Planning Mayo, City Secre- tary Jones, Assistant Director of Plan- ninG Callaway, Deputy Finance Director Schroeder, Fire Chief Landua, Records/ Data Processing Manager Norton, City Engineer Pullen, Aquatics Superinten- dent Szabuniewicz, Personnel Manager Dickson, Assistant Personnel Manager Lucas, Administrative Assistant Magoon, Council Coordinator Jones VISITORS PRESENT: See guest register. The meeting was called to order with all members of the Council present except Councilmen Anderson and McIlhaney. Mayor Halter noted that Councilman McIlhaney would be arriving late because of illness. AGenda Item No. 1 - Approval of the minutes of the Workshop City Council Meeting, December 12, 1984 and the Regular City Council Meeting, December 13, 1984. Councilman Runnels moved approval of the minutes of the Workshop City Council Meeting, December 12, 1984 and the Regular City Council Meeting, December 13, 1984. Councilman Reinke seconded the motion which was approved unani- mously, 5-0. Agenda Item No. 2 - A public hearing on the question of rezoning approximately 4.12 acres on the south side of University Drive, approximately 1200 feet east of East Tarrow Street (formerly Fed- Mart Drive) from Administrative-Professional District A-P to Gen- eral Commercial District C-1. Application is in the name of Cedar Creek Ltd. (84-127) Assistant Director of Planning Callaway presented the item. He stated that the rezoning request concerns a 4.12 acre tract of land on the south side of University Drive from Administrative- nn 'l'25 REGULAR CITY COUNCIL MEETING THURSDAY, JANUARY 10, 1985 PAGE 2 Professionl District A-P to General Commercial District C-1. He noted that the existing A-P district was established in an area reflected as high density residential on the city's Land Use Plan. He stated that the staff recommends retention of the ex- isting A-P zoning for the following reasons: (1) C-1 zoning would not be consistent with the Comprehensive Plan Development policies, because the property is not located at a major inter- section and would contribute to the extension of commercial de- velopment along a major thoroughfare; (2) this zoning was estab- lished as part of a development plan for the One Lincoln Place project and is more compatible with the Land Use Plan for this area and the city's development policies. He noted that the Council voted on 11/08/84 to deny a request for C-1 on all of Lots 2 and 3 "without prejudice". He pointed out that the Coun- cil discussed the need for a buffer and better overall plan for the entire project. He noted that the rezoning request being considered provides a 125 foot A-P zoned area between the pro- posed C-1 area and the existing Condominiums, but provides no buffer between the proposed C-1 area and the R-3 zoned area to the west. He stated that the Planning and Zoning Commission voted (6-0) on 12/06/84 to deny this C-1 request. He further stated that the applicant submitted a revised rezoning request on 01/10/85, which reduces the amount of C-1 zoning to 1.64 acres to the east of the private access drive. He noted that this revised request provides an A-P buffer between the proposed C-1 area and the R-3 zoned area to the west. Councilman Reinke asked what could be developed in the A-P dis- trict if the revised request is approved. Assistant Director of Planning Callaway listed the dimensions of the minimum lot size requirements for A-P zoning and noted that this area could be developed. Councilman Reinke asked if the staff supports the revised re- zoning request submitted by the applicant. Assistant Director of Planning Callaway stated that the staff cannot support this request because it does not comply with the city's Land Use Plan. Mayor Halter opened the public hearing. Mr. Damon Tassos, the applicant, presented the revised rezoning request. He stated that after reconsideration of the development plans it was determined that only 1.64 acres of C-1 zoning is necessary for a restaurant and a retail store. He noted that the remainder of the 6.20 acre tract will be Administrative-Profes- sional District A-P. He noted that the A-P tract might be devel- oped as doctor's offices. 00 726 REGULAR CITY COUNCIL MEETING THURSDAY, JANUARY 10, 1985 PAGE 3 NO one else spoke. The public hearing was closed. Agenda Item No. 3 - Consideration of an ordinance rezonin~ the above tract. Councilman Prause asked Mr. Tassos if he would be developing the C-1 tract. Mr. Tassos replied affirmatively. Councilman Boughton asked if access for the C-1 tract will be off the private access drive. Mr. Tassos replied affirmatively. Councilman Runnels stated his aversion to continually altering the Comprehensive Plan, but suggested that it will be difficult to adhere to the Plan along University Drive. Mayor Halter listed the options the Council had in considering this request as follows: (1) to vote on the revised rezoning re- quest as presented; or, (2) return the revised rezoning request to the Planning and Zoning Commission for their consideration. Councilman Reinke moved to return the revised rezoning request to the Planning and Zoning Commission for their consideration. Councilman Runnels seconded the motion which was approved unani- mously, 5-0. Councilman Prause suggested that the Planning and Zoning Commis- sion review the zoning for the entire area along University Drive when considering this request. Mayor Halter stated that he had no objections to the applicant's revised rezoning request and would support it when returned to Council for consideration. Councilmen Boughton and Runnels concurred with Mayor Halter's comment. Agenda Item No. 4 - A public hearing on the question of rezonin~ 7.99 acres of land located on the north side of Southwest Parkway approximately 400 feet west of Welsh Street, from Apartments Low Density District R~4 to Apartments Medium Density District R-5. Application is in the name of Alan R. Sumner. (84-129) Assistant Director of Planning Callaway presented the item. He stated that the rezoning request concerns a 7.99 acre tract of land from Apartments Low Density District R-4 to Apartments Medi- um Density District R-5. He noted that the area is reflected as High Density Residential on the city's Land Use Plan. He pointed out that the requested rezoning will allow for an increase of 00&727 REGULAR CITY COUNCIL MEETING THURSDAY, JANUARY 10, 1985 PAGE 4 sixty-three (63) dwelling units. He stated that the staff finds the requested zoning to be in compliance with the Land Use Plan and compatible with area land uses. He further stated that the Planning and Zoning Commission voted (6-0) on 12/06/84 to recom- mend approval of this rezoning request. Mayor Halter opened the public hearing. Mr. Gary Raymond, representing the applicant, spoke in favor of the rezoning. He distributed a handout depicting the proposed development. He stated that the development will have 192 units of luxury apartments. He noted that there will be twenty-four (24) units per acre and twenty-two and one/half (22.5%) percent coverage of the site. He listed the amenities that will be in- cluded in each apartment unit. No one else spoke. The public hearing was closed. Agenda Item No. 5 - Consideration of an ordinance rezonin~ the above tract. Councilman Runnels moved approval of Ordinance No. 1563 rezoning the above tract. Councilman Reinke seconded the motion. Councilman BouGhton stated that approximately eight years ago the City Council did a study of this area to determine the appropri- ate zoning for the area. She stated her opinion that the Council made several positive changes in zoninG of the area and the ex- istinG zoning in the area is correct. The motion to approve Ordinance No. 1563 was approved by a vote of 4-1, as follows: FOR: Mayor Halter, Councilmen Prause, Reinke, Runnels AGAINST: Councilman Boughton Agenda Item No. 6 - CONSENT AGENDA: PLATS: Preliminary Plat - Haney Hwy 6 Subdivision (84-316) Preliminary Plat - Remainder of reserve Tract 3 Quail Run Estates - Phase I (84-317) Preliminary Plat - Emerald Forest Phase 8 (84-300') Ail items were approved by common consent. 00/,.728 REGULAR CITY COUNCIL MEETING THURSDAY, JANUARY 10, 1985 PAGE 5 Agenda Item No. 7 - Consideration of a recommendation from the Committee to Rename Roads on the West Side of TAMU, a special committee of the Board of Regents of the TAMU System, that University Drive (FM 60) be designated "University Drive West" from the West Loop (FM 2818) to Texas Avenue. City Manager Bardell stated that this request creates several problems because of the the city's numbering and blocking sys- tem. Councilman Boughton moved to direct the City Manager to meet with TAMU to determine an appropriate solution and return a recommen- dation to the Council at the next regular meeting. Councilman Runnels seconded the motion which was approved unani- mously, 5-0. Agenda Item No. 8 - Consideration of Award of Contract for the construction of a 12" Waterline on the Northwest corner of Highway 30 at the Highway 6 Frontage Road. Director of Capital Improvements Ash presented the item. He stated that the staff recommends that the contract be awarded to Brazos Valley Utilities, Inc., the low bidder, in the amount of $32,025.00 to install 870 linear feet of C900 Class 200 PVC wa- terline along with various valves and fittings within thirty (30) days of notice to commence work. Councilman Runnels asked about the location of the waterline. Director of Capital Improvements Ash stated that the waterline will begin at the Northwest corner of Highway 30 at the Highway 6 Frontage Road and will extend north along the Frontage Road. Councilman Runnels moved to award the contract for the construc- tion of a 12" waterline to Brazos Valley Utilities, Inc., the low bidder, in the amount of $32,025.00. Councilman Reinke seconded the motion which was approved unanimously, 5-0. Agenda Item No. 9 - Consideration of ADDeals Process. Personnel Manager Dickson presented the item. She stated that the Appeals Process currently in use by the city for disciplinary and termination actions was reviewed and the following changes are recommended: (1) The Personnel Manager replaces the City Manager as a level of appeal for reassignment, suspension, and 006729 REGULAR CITY COUNCIL MEETING THURSDAY, JANUARY 10, 1985 PAGE 6 termination; (2) The creation of a Review Board as the final lev- el of appeal for terminations instead of the entire City Council. She noted that the Council Personnel Committee reviewed these procedures and recommends that the Review Board be comprised of three (3) available Council members and two (2) senior staff members designated by the City Manager. Councilman Runnels asked if there are any legal problems with these proposed changes. City Attorney Locke stated that she had reviewed the Appeals Pro- cess and determined that there are no legal problems with the proposed changes. She explained that in the event that the Per- sonnel Manager has had major involvement in the predetermination stage or any such actions, the final decision will be made by the City Manager or his designate. Councilman Prause moved approval of the proposed changes to the Appeals Process for disciplinary and termination actions. Councilman Boughton seconded the motion which was approved unani- mously, 5-0. A~enda Item No. 10 - Consideration of Employee Dental Insurance plan. Assistant Personnel Manager Lucas presented the item. She stated that this proposal is made in consideration of numerous employee requests and in an attempt to update the city's medical insurance program. She stated that the program will include 100% coverage for Preventative Care with no deductible and 80% coverage for Basic Care with a twenty-five ($25.00) dollar deductible. She explained that historical data indicates that this coverage will cost the city approximately $30,000.00 per year plus an eight ($8.00) dollar per month charge for dependent coverage. She stated that the staff recommends that the city proceed with im- plementation of this plan to be effective February 1, 1985. She further stated that implementation of this plan will require $12,500.00 for the remainder of the fiscal year 1984-85, which will be appropriated from the following funds: $9,200.00 from the General Fund Contingency; $900.00 from the Sanitation Fund Con- tingency; and, $2,400.00 from the Utility Fund Contingency. Councilman Reinke asked if orthodonic treatment will be included in this coverage. Assistant Personnel Manager Lucas stated that orthodonics cover- age is very expensive and is not included in the proposed plan. 00&730 REGULAR CITY COUNCIL MEETING THURSDAY, JANUARY 10, 1985 PAGE 7 City Manager Bardell congratulated Assistant Personnel Manager Lucas for developing the proposed Dental Insurance plan. Councilman Boughton moved to authorize the implementation of the proposed Dental Insurance plan with an effective date of February 1, 1985. Councilman Prause seconded the motion which was approved unani- mously, 5-0. Agenda Item No. 11 - Consideration of funding request for a city artist in residence for the Texas Sesquicentennial. Mr. Charles Szabuniewicz, Aquatics Superintendent, presented the item. He stated that the funding request for a city artist in residence is for $15,000.00 from the next fiscal; however, the request is being made at this time to meet the grant application deadline of February 1, 1985. He noted that a matching grant will be applied for through the Brazos Valley Arts Council which has previously reviewed and given support for this program. Councilman Runnels asked what type of project the artist will un- dertake. City Manager Bardell stated that several members of the Council met to discuss this proposal and suggested that the artist create some type of arch or sculpture. Mayor Halter asked from which fund the monies for this proposal will be taken. Aquatics Superintendent Szabuniewicz stated that the funds will be appropriated from the Hotel/Motel Fund. City Manager Bardell noted that there are Bond Funds designated for the development of Richard Carter Park, which are available. Councilman Boughton moved approval of additional funding for a city artist in residence for the Texas Sesquicentennial. Councilman Runnels seconded the motion which was approved unani- mously, 5-0. AGenda Item No. 12 - Consideration of request for payment of oversize participation on street project. Deputy Finance Director Schroeder presented the item. He stated that this request is for oversize street participation in Emerald Forest, Phase 7. He recommended that the Council authorize pay- OO& 73'1 REGULAR CITY COUNCIL MEETING THURSDAY, JANUARY 10, 1985 PAGE 8 ment of $26,056.50 to Haldec, Inc. from 1984 General Obligation Bond Funds. He further stated that $1,000,000.00 was authorized for this purpose and the current balance is $792,867.00. Councilman Boughton moved to authorize payment of $26,056.50 from 1984 General Obligation Bond Funds to Haldec, Inc. for oversize street participation in Emerald Forest, Phase 7. Councilman Runnels seconded the motion which was approved unani- mously, 5-0. Agenda Item No. 13 - Consideration of request for payment of oversize participation on sewer pro~ect. Deputy Finance Director Schroeder presented the item. He stated that the request is from Brazosland Properties, Inc. for oversize sewer participation in the Glenhaven Estates Subdivision. He recommended that the Council authorize payment of $6,839.38 from 1984 Utility Revenue Bond Fund, which has a current balance of $842,351.00. Councilman Runnels moved to authorize payment of $6,839.38 from 1984 Utility Revenue Bond Fund to Brazosland Properties, Inc. for oversize sewer participation in Glenhaven Estates Subdivision. Councilman Reinke seconded the motion which was approved unani- mously, 5-0. Agenda Item No. 14 - Consideration of authorizing the acquisition of additional Data Processing Equipment to meet expansion needs at the Central Fire Station. Mr. Bob Norton, Records/Data Processing Manager, presented the item. He referred to the memorandum in the packet that illus- trated the two alternate proposals. He stated that Method 2, the recommended proposal, will allow a total expansion of eight (8) terminals to the Central Fire Station. He noted that the Fire Department has determined that eight terminals will be sufficient to handle the expansion of the building at Central Station. He explained that Method 2 involves using one of the two existing phone lines to the Central Fire Station; therefore, the yearly phone line expense is already accounted for and will not be an additional expense. He stated that approximately $10,773.00 is needed to acquire the hardware equipment, which will provide the Central Fire Station with a total of three (3) terminals. Councilman Runnels asked if funds are being requested to cover the monthly maintenance cost for the hardware. 00&732 REGULAR CITY COUNCIL MEETING THURSDAY, JANUARY 10, 1985 PAGE 9 Mr. Norton stated that the total monthly maintenance cost for all the hardware is $122.00 and will be covered with available funds from the current budget. Councilman Runnels moved to authorize the expenditure of funds for the acquisition of additional data processing equipment to meet the expansion needs at the Central Fire Station. Councilman Boughton seconded the motion which was approved unani- mously, 5-0. Agenda Item No. 15 - Consideration of an ordinance providing for establishments holding a late hours permit for the sale of mixed beverages or beer and wine to remain open and serve such bever- ages until 1:00 A.M. on New Years Eve when New Years Eve is on a weekday. City Attorney Locke presented the item. Councilman Boughton moved approval of Ordinance No. 1564 provid- ing for establishments holding a late hours permit for the sale of mixed beverages or beer and wine to remain open and serve such beverages until 1:00 A.M. on New Years Eve when New Years Eve is on a weekday. Councilman Prause seconded the motion which was approved unani- mously, 5-0. Agenda Item No. 16 - Consideration of a resolution authorizinq the Mayor to execute an agreement with Southern Pacific Transpor- tation Company for the construction of the Holleman Street rail- road crossing. City Attorney Locke presented the item. She stated that this contract was negotiated with Southern Pacific by former City At- torney Lowell Denton. She explained that in an attempt to pro- vide funding for this project, bills were mailed to developers based on their total acreage west of Wellborn. She noted that the city has not received any payments on these bills. She stated that funding for this project will be in the amount of $128,730.00. Director of Capital Improvements Ash broke down the total cost to the city of $143,540.00 for the project as follows: $16,130.00 will include the necessary labor, materials and equipment to (a) adjust electrical and communication facilities as necessary to provide proper clearance for said highway construction and for warning device operation, (b) prepare tracks, including renewal of rail and ties, if necessary, (c) install subgrade stabiliza- 00 733 REGULAR CITY COUNCIL MEETING THURSDAY, JANUARY 10, 1985 PAGE 10 tion and (d) install timber planking through the crossing portion of said highway; $112,600.00 will include all necessary labor, materials and equipment to install two (2) flashing light grade crossing signals equipped with automatic gate arms, together with necessary actuating and operating circuits and adequate instru- ment housing, hereinafter collectively referred to as "signals," at said crossing; and, $14,810.00 for the completion of the road- bed across the Southern Pacific Right-of-Way and necessary drain- age stabilization. He suggested that the funds for this project be appropriated from the Bond Funds for the improvement of street intersections. He stated that the balance of this Bond Fund is $250,000.00. Councilman Prause asked who will be responsible for maintenance of the crossing. Director of Capital Improvements Ash stated that Southern Pacific will be responsible for maintenance of the crossing. Councilman Runnels moved approval of Ordinance No. 1565 autho- rizing the Mayor to execute an agreement with Southern Pacific Transportation Company for the construction of the Holleman Street railroad crossing. Councilman Prause seconded the motion which was approved unani- mously, 5-0. Councilman Prause asked what it will cost to close the crossing at Luther Street. Director of Capital Improvements Ash stated that he did not have a cost estimate prepared at this time. Agenda Item No. 17 - Consideration of a resolution approving the Operations of the Brazos County Housing Finance Corporation within the Corporate Limits of the City of College Station. City Attorney Locke presented the item. She explained that this resolution authorizes the Brazos County Housing Finance Corpora- tion to continue its operations in the city limits of the City of College Station. Councilman Prause moved approval of Resolution No. 01-10-85-17 approving the Operations of the Brazos County Housing Finance Corporation within the Corporate Limits of the City of College Station. Councilman Reinke seconded the motion which was approved unani- mously, 5-0. 00 73 REGULAR CITY COUNCIL MEETING THURSDAY, JANUARY 10, 1985 PAGE 11 Agenda Item No. 18 - Consideration of a resolution authorizing the acquisition by voluntary purchase or condemnation of the ' property owned by Grace H. Marsh, et al, and described as part of a 111.6 acre tract in the Robert Stevenson League, Brazos County, Texas. Mayor Halter removed this item from the agenda. Agenda Item No. 19 - Consideration of a resolution authorizing the acquisition by voluntary purchase or condemnation of the property owned by Sypcon/Construction Corporation and described as a 4.48 acre tract or parcel of land in the Morgan Rector League, Abstract No. 46, College Station, Texas. Mayor Halter removed this item from the agenda. AGenda Item No. 20 - Hear Visitors. No one spoke. Councilman McIlhaney arrived at the meeting. AGenda Item No. 21 - Closed session to discuss pending litigation [6252-17(2)(e)] and personnel [6252-17(2)(g)]. 1. Personnel [6252-17 (2) (g)] . A. Discussion of Administrative Personnel. The Council moved to closed session and later reopened to the public. AGenda Item No. 22 - Action on closed session. No action was taken on closed session. AGenda Item No. 23 - Adjourn. Mayor Halter adjourned the meeting at 9:15 P.M. ATTEST: "~. ~ ..,~ ~ ~,,~--./~ ~,__u.'--.,' _ Dian J~)nes, City Secretary 00 735 GUEST REGISTER REGULAR CITY COUNCIL MEETING THURSDAY, JANUARY 10; 1985 7:00 P.M. e 21. 22. ~ 23. 24. 25. 26. 27. 10. 28. 11. 29. 12. 30. 13. 31. 14. 32. 15. 33. 16. 34. 17. 35.