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Home My WebLink About03/06/1985 - Special Minutes City Council MINUTES SPECIAL CITY COUNCIL MEETING WEDNESDAY, MARCH 6, 1985 4:00 P.M. COUNCIL MEMBERS PRESENT: COUNCIL MEMBERS ABSENT: STAFF PRESENT: STUDENT GOVT. LIAISON: VISITORS PRESENT: Mayor Halter, Councilmen Boughton, McIlhaney, Runnels Councilman Anderson and Prause Assistant City Manager VanDever, City Attorney Locke, Director of Capital Im- provements Ash, City Secretary Jones, Personnel Manager Dickson, Parks Direc- tor Beachy, Assistant Parks Director Czimskey, Building Official Perry, Di- rector of Planning Mayo, Community Cen- ter Director Calliham, Administrative Assistant Magoon, Printing Coordinator Fry, Fire Chief Landua, Council Coordi- nator Jones Mike Hachtman See guest register. The meeting was called to order with Councilmen Anderson & Prause absent. Agenda Item No. 1 - Council concerns. Councilman McIlhaney asked if the city could repair a break in the concrete on Valley View Drive between Ira's and Piggly Wig- Gly. She also asked if the Council would be interested in cre- ating a Council Audit Committee to work with the city's auditors and staff in the preparation of the annual audit. She noted that this proposal would enable the Council to be better informed about the city's financial situation. Mayor Halter suggested that this function be handled by the Fi- nance and Budget Committee, the members of which are Councilmen McIlhaney, Boughton and Runnels. Finance Director VanDever stated that an auditing firm needs to be engaged by the end of March in order to meet the timetable set forth by the city. Councilman McIlhaney stated that she would like to have informa- tion from at least three firms that meet the designated specifi- cations. 00/ 813 SPECIAL CITY COUNCIL MEETING WEDNESDAY, MARCH 6, 1985 PAGE 2 Finance Director VanDever asked Councilman McIlhaney if she would like the city's current auditors to provide the same pertinent information. Councilman McIlhaney replied affirmatively. Mayor Halter stated that a recommendation from the Finance and Budget Council Committee concerning the engagement of an auditing firm would be needed by the end of the month. Student Government Liaison Hachtman stated that the Bryan/College Station Chamber of Commerce signs posted on Texas Avenue and the Bypass are incorrect and need to be changed as soon as possible. Director of Capital Improvements Ash stated that the movement of these signs would have to be authorized by the State Highway De- partment. Councilman Boughton voiced her concern about the dangerous situa- tion created by a recent rash of missing and stolen street signs. She further stated that, in dealing with the problem in the past, the Council has called on the media to provide public- ity about the seriousness of this situation. Director of Capital Improvements Ash pointed out that because of the cost involved, stealing street signs is a felony offense. Mayor Halter asked Student Government Liaison Hachtman to report this problem to the Student Government. Mayor Halter removed Item 6 from the Agenda. Agenda Item No. 2 - Consideration of an Ordinance providing for the appointment of Judges or Alternate Judges to serve in connec- tion with the Election of April 6, 1985. City Secretary Jones presented the item. She explained that one of the alternate judges appointed in the election order is unable to serve and will have to be replaced. Councilman McIlhaney moved approval of Ordinance No. 1577 provid- ing for the appointment of Judges or Alternate Judges to serve in connection with the Election of April 6, 1985. Councilman Boughton seconded the motion which was approved unani- mously, 4-0. Agenda Item No. 3 - Consideration of a Resolution relating to proposed Senate Bill 584 on regulations for modular/mobile homes. Building Official Perry presented the item. He stated that the Texas Municipal League had requested that the Council delay ac- SPECIAL CITY COUNCIL MEETING WEDNESDAY, MARCH 6, 1985 PAGE 3 tion on the proposed Resolution relating to regulations for modu- lar/mobile homes until another meeting is scheduled with the mod- ular/mobile home companies. He pointed out that this bill is fa- vored by many large cities and opposed by small cities similar to College Station. He suggested that the Council delay action on this item until after a meeting is held with the TML Legislative Committee, the modular/mobile home companies and Senator MacFar- land, the sponsor of the Bill. Councilman McIlhaney asked when the Bill is scheduled for discus- sion on the Senate floor. Building Official Perry stated that he could not provide a time- table. He stated that the meeting of these groups will probably be held within the next two weeks. Councilman Boughton expressed her opinion that consideration of this Resolution should not be delayed. Building Official Perry explained that this Bill will authorize the State to approve and inspect the modular units. He pointed out that the city can be granted permission by the State to make final inspections of these units, but only after a written re- quest for permission to do so is submitted and approved. Councilman Boughton moved approval of Resolution No. 03-06-85-03, with the condition that Mayor Halter delay signing the Resolution until further notification from Building Official Perry. Councilman McIlhaney seconded the motion which was approved unan- imously, 4-0. Agenda Item No. 4 - Consideration of a request to close the Col- lege Station Communit~ Center durin~ the week of Christmas, 1985. Community Center Director Calliham presented the item. She ex- plained that during the week of Christmas 1985, city offices will be officially closed Tuesday, Wednesday, and Thursday, December 24-26, 1985. She requested Council approval to close the Commu- nity Center on Monday, December 23, and Friday, December 27, 1985 because this period normally has very few bookings. She also pointed out that utility costs are extremely high and this pro- posal would be very cost effective. Councilman Boughton moved approval of the request to close the College Station Community Center during the week of Christmas, 1985. Councilman Runnels seconded the motion which was approved unani- mously, 4-0. 00 815 SPECIAL CITY COUNCIL MEETING WEDNESDAY, MARCH 6, 1985 PAGE 4 Agenda Item No. 5 - Consideration of Award of Bid for the Central Fire Station Addition. Director of Capital Improvements Ash presented the item. He re- ferred to a letter and tabulation of bids received from Mr. Jim Holster of Holster & Associates recommending award of contract to Cram Construction, Inc., the low bidder, for the bid price of $472,780.00, which includes the base bid and Alternates 3 & 4. He explained that Alternate 3 is for the renovation of the exist- lng alarm system and Alternate 4 is for the installation of mini- blinds. Councilman McIlhaney asked what Alternates 1 & 2 entailed. Director of Capital Improvements Ash explained that Alternate 1 was for the replacement of the air-conditioning system on the old section of the building. He added that after receiving the bids, the Fire Chief decided to maintain the current system. He ex- plained that Alternate 2 was for the installation of a fire hy- drant on the site. He stated that the Water & Sewer Department will install the fire hydrant at the city's cost. He further noted that the installation of this hydrant was initiated by the city's Project Review Committee. He also pointed out that Cram Construction, Inc. is presently renovating the College Station City Hall. Councilman Runnels moved to award the contract for the Central Fire Station Addition to Cram Construction, Inc., the low bidder, for the bid price of $472,780.00. Councilman Boughton seconded the motion which was approved unani- mously, 4-0. Agenda Item No. 6 - Report on negotiations through Lone Star Mu- nicipal Power Agency. Mayor Halter removed Item 6 from the Agenda. Agenda[6252-1~tem(2)(e)i.No 7 - Closed session to discuss pending litigation The Council moved to closed session and later reopened to the public. Agenda Item No. 8 - Action on closed session. No action was taken on closed session. 00 8' 6 SPECIAL CITY COUNCIL MEETING WEDNESDAY, MARCH 6, 1985 PAGE 5 Agenda Item No. 9 - Adjourn. Mayor Halter adjourned the meeting at 6:15 P.M. ATTEST: ,2~; ~.~ ~ '/ ~ "- 1,.._~' ~,~ . ~---~{.. -d ... Dian' Jones, City/Sgcretary GUEST REGISTER SPECIAL CITY COUNCIL MEETING WEDNESDAY, MARCH 6, 1985 4:00 P.M. 12. e 13. 14. ® 17. Sm e 19. 10. 20. 00 .8 9