Loading...
HomeMy WebLinkAbout06/12/1986 - Regular Minutes City Council MINUTES CITY COUNCIL REGULAR MEETING THURSDAY, JUNE 12, 1986 7:00 P.M. COUNCIL MEMBERS PRESENT: Mayor Ringer, Councilmen Bond, Haddox, Boughton, Brown, Jones COUNCIL MEMBERS ABSENT: Councilman Tongco STAFF PRESENT: STUDENT GOV'T LIAISON City Manager Cole, Director of Capital Improvements Ash, Director of Planning Mayo, Finance Director VanDever, Deputy Finance Director Schroeder, City At- torney Locke, City Secretary Jones, Director of Parks and Recreation Beachy, Fire Chief Landua, Purchasing Agent McCartney, City Engineer Pullen, Muncipal Court Clerk Choate, Assistant Judge of Municipal Court Riedel, Administrative Assistant Barnett, Council Coordinator Hooks Mike Hachtman Agenda Item No. 1 - Approval of the minutes of the City Council Workshop Meeting~ May 21, 1986, the City Council Reqular Meeting May 22, 1986, and the Special Joint Meeting of the City Council and Planning and Zoninq Commission~ May 29, 1986. Mayor Ringer stated that a correction was made to the draft of the minutes of the City Council Workshop meeting by changing the word "constructed" to "started" in paragraph two, page 6. Councilman Boughton moved approval of the minutes of the City Council Workshop Meeting, May 21, 1986, the City Council Regular Meeting, May 22, 1986, and the Special Joint Meeting of the City Council and the Planning and Zoning Commission, May 29, 1986. Councilman Haddox seconded the motion which was approved unan- imously, 6-0, with Councilman Tongco absent. 005697 CITY COUNCIL REGULAR MEETING THURSDAY, JUNE 12, 1986 PAGE 2 Agenda Item No. 2 - Consent Agenda: PLATS: Preliminary Plat - Woodcreek Section 3 (86-304) BIDS: ~86-34 - RefurbishinG of 1981 American La France Custom Pumper in Fire Department. ~86-37 - Purchase of playground equipment apparatus to be installed at Bee Creek Park. ~86-38 - Mobile Radios for Police Patrol vehicles. #86-0010 - Maintenancing, repairing, and repainting of Texas Avenue Elevated Water Tank. Previous bids were denied by Council on April 24, 1986. Councilman Brown removed Bid #86-37. proved by common consent. Ail other items were ap- City Manager Cole stated that the staff is recommending the bid of $15,855.00 for the Bee Creek playground equipment. The Parks Department noted that all other bids did not meet specifications in the bid documents. Councilman Brown asked if an attempt should be made to contact American Properties to obtain a qualified evaluation. City Man- ager Cole replied that there is no alternative to Gain additional bid information after the bid process has been concluded unless the bid is removed or another bid process takes place. Director of Parks and Recreation Beachy explained that Tony Cisneros evaluated all the bids and concluded the other bids did not meet specifications. Councilman Bond asked if particular equipment was used as a basis for specifications. Mr. Beachy re- plied affirmatively. Councilman Haddox asked if the bids were taken from a specific design. Mr. Beachy replied that this is correct, but portions of playground equipment are considered as alternatives. Councilman Bond noted that a problem can arise with closed speci- fications and that not treating bids fairly could result in a one brand market situation. Mr. Beachy commented that the city has purchased equipment from each of these bidders before, and that the city bids many different brands of playground equipment. Councilman Haddox asked if the bidders carry product insurance. Mr. Beachy replied affirmatively. 005698 CITY COUNCIL REGULAR MEETING THURSDAY, JUNE 12, 1986 PAGE 3 Councilman Bond complimented the staff on the Parks System and remarked that it is a point of pride for the citizens. Mr. Beachy mentioned that the equipment will replace old struc- tures at Bee Creek Park to bring the park up to standards. Councilman Brown moved approval of the acceptance of the bid of playground equipment to Persennaire Park and Playground for $15,855.00 as recommended by staff. Councilman Boughton seconded the motion which was approved unan- imously, 6-0. Agenda Item No. 3 - Consideration of an ordinance receiving certain territory adjoining the city limits of the City of College Station, Texas, being a 10.701 acre tract of land in the Morgan Rector League. City Attorney Locke presented this item. She stated that this is an annexation for the Estates of Sandstone, now called the Estates of Indian Trail, and two public hearings have been held, one of which was held before the City Council. Councilman Bond moved approval of Ordinance No. 1653 receiving certain territory adjoining the city limits, being a 10.701 acre tract of land in the Morgan Rector League. Councilman Haddox seconded the motion which was approved unan- imously, 6-0. Agenda Item No. 4 - Consideration of an ordinance receiving certain territory adjoining the city limits of the City of Colleqe Station, being a 5.00 acre tract of land in the Crawford Burnett League. City Attorney Locke presented this item. She stated that the applicant is St. Francis Episcopal Church and two public hearings have been held, one of which was held before the City Council. Councilman Brown moved approval of Ordinance No. 1654 receiving certain territory adjoining the city limits, being a 5.00 acre tract of land in the Crawford Burnett League. Councilman Haddox seconded the motion which was approved unan- imously, 6-0. 005699 CITY COUNCIL REGULAR MEETING THURSDAY, JUNE 12, 1986 PAGE 4 Agenda Item No. 5 - Consideration of resolution granting a License to Encroach upon a public utility easement in the City of College Station. (Applicant: Wilford D. Gardner). City Engineer David Pullen stated this item refers to a garage encroachment upon a utility easement in Windwood Subdivision. The council was provided with a proposed resolution, license agreement, a plat, and a copy of the application. The staff's finding is that the garage encroaches 2 feet upon a public utility easement. City Engineer Pullen noted that the structure does not limit the staff's ability to maintain existing utilities. Councilman Haddox moved approval of Resolution No. 06-12-86-05 granting a License To Encroach. Councilman Bond seconded the motion which was approved unan- imously, 6-0. Agenda Item No. 6 - Consideration of a resolution authorizing the Mayor to sign a contract for the installation of computer hard- ware for the move to City Hall and implementation of new software package. Assistant Municipal Court Judge, Cathy Riedel, requested author- ization for the Mayor to sign a contract with Nixdorf Computer for the installation of computer hardware and implementation of new software package. Councilman Brown asked about leasing the equipment from other companies. Ms. Riedel explained that the staff had investigated leasing other equipment, but this type of lease agreement is based on a six to nine month lease and the total would have been more expensive. Mayor Ringer asked if this agreement includes the expenditures of equipment and furniture for move. City Manager Cole replied affirmatively. City Manager Cole suggested to Council that the executed date be changed to July 1, 1986 because this transaction will be funded from contingency funds in the new budget. Councilman Haddox sug- gested that a copy of the minutes be sent to Nixdorf and said he could see no problem with Nixdorf beginning installation of the equipment after council approval. City Manager Cole concurred 005700 CITY COUNCIL REGULAR MEETING THURSDAY, JUNE 12, 1986 PAGE 5 and said the date on the contract was simply a budgetary constraint. Councilman Boughton questioned whether ten days is a suitable length of time to determine if the equipment is operational and acceptable to the city. Ms. Riedel replied that there is also a thirty day Grace period included with the installation of equip- ment. Councilman BouGhton moved approval of Resolution No. 06-12-86-06 for the installation of computer hardware and implementation of new software package. Councilman Jones seconded the motion which was approved unan- imously, 6-0. Agenda Item No. 7 - Consideration of bids for the construction of the Utility Service Center. City Manager Cole stated that the staff recommends the low bid- der, Construction Resource Group, Inc., for the total bid price of $2,738,592.00. Councilman BouGhton asked where the construction firm is lo- cated. Mr. Ash replied that Construction Resource Group, Inc. is a local firm. Councilman Brown moved approval of the low bidder, Construction Resource Group, Inc. for the amount of $2,738,592.00. Councilman BouGhton seconded the motion which was approved unan- imously, 6-0. AGenda Item No. 8 - Consideration of an ordinance amending Chapter 1 of the Code of Ordinances, by adding a Section 24 es- tablishing Guidelines for consideration of requests for direc- tional signs in public rights-of-way. City Attorney Locke explained that this ordinance will allow the city council to approve the applications for placing of direc- tional signs in city rights-of-way for special events. She further explained that each application will be accompanied by a $25.00 fee and a deposit of $100.00 for no more than 50 direc- tional signs in the right-of-ways on public streets. 005701 CITY COUNCIL REGULAR MEETING THURSDAY, JUNE 12, 1986 PAGE 6 Councilman Brown asked if this ordinance included car wash signs. Ms. Locke replied that this would depend on the council's determination. Councilman Haddox suggested that the city manager review and con- sider the application. The city manager will have the option to approve or disapprove; therefore, if the applicant is not satis- fied with a ruling by the city manager he may choose to appeal the ruling to the city council. City Manager Cole explained that the current sign ordinance does not allow for directional signs to be placed in public right-of- ways. Mayor Ringer stated that the Home Builder's Association has requested a procedure to allow the placement of directional signs used in advertising special events. Councilman Bond commented that the city manager should be fairly liberal and generous concerning the ordinance. Councilman Haddox moved to approve Ordinance No. 1655 subject to the change that the City Manager will approve or disapprove the applications with an appeal to the city council. Councilman Brown seconded the motion which was approved unan- imously, 6-0. Agenda Item No. 9 - Consideration of a resolution disbanding the Safety Committee of the City of College Station. Councilman Bond moved approval of Resolution No. 06-12-86-09 dis- banding the Safety Committee. Mayor Ringer added that the work of the safety committee has been completed and there is no longer a need for the committee. Councilman Boughton seconded the motion which was approved unan- imously, 6-0. Agenda Item No. 10 - Consideration of approval for all decision packages of the hotel/motel tax fund and revenue sharing fund. City Manager Cole updated the council on the current status of the hotel/motel tax fund and the revenue sharing fund. The funds available in the current hotel/motel fund which in- cludes current revenues and the balance forward are $723,500.00. 005702 CITY COUNCIL REGULAR MEETING THURSDAY, JUNE 12, 1986 PAGE 7 Proposed disbursements presently in the fund are $157,788.00 for the Comunity Center; Parks - $37,700.00; Bryan/College Station Athletic Federation - $7,500.00; Fireworks - $3,500.00; Chamber of Commerce - $187,000.00; Arts Council - $75,000.00; Sesquicen- tennial - $15,225.00; and Debt Service - $131,400.00. The total of disbursements is $615,113.00 leaving an ending balance of $108,387.00. Councilman Bond asked if each organization is receiving the amount they requested. City Manager Cole replied affirmatively. Mr. Cole noted that a change has been made to the disbursements in the revenue sharing fund to include $30,000.00 for the Bryan Library Book contribution. He explained the procedure in obtaining the monies. This included taking $40,000.00 from MHMR which leaves MHMR a balance of $14,549.00 in that fund, and $40,000.00 for MHMR will be taken from the community development funds. The totals of the revenue sharing fund will then be ($2,049.00) out of balance. Councilman Jones asked where the funds for the Economic Develop- ment Foundation were placed. City Manager Cole replied that the funding of $100,000.00 for Easterwood Airport is allocated in the general fund and $80,000.00 for the Economic Development Foundation will be allocated in the utility fund. Karola Feltz, a board member of the Arts Council of Brazos Valley, spoke in support of the Arts Council. Allan Hanson, Vice President of the Convention and Visitors Bureau of the Chamber of Commerce, delivered to Council a letter listing special projects proposed for next year. Mr. Hanson described each of the five projects: 1) regional magazine advertising ($25,000); 2) audiovisual update ($12,000); 3) welcome signs for visitors ($10,000); (4) commemorative souvenirs ($5,000); (5) exhibit booth ($8,000). These projects total $60,000. Mark Arnold, representing the Hotel/Motel Association, spoke in support of the Chamber of Commerce's request. Ann McDonald, representing Stepping Stone, requested $1,000.00 to be used for counseling programs for juveniles. Mayor Ringer noted that Stepping Stone is included in the revenue sharing budget. 005703 CITY COUNCIL REGULAR MEETING THURSDAY, JUNE 12, 1986 PAGE 8 Lane Stephenson, chairman of the Bryan/College Station Athletic Federation, expressed his appreciation for council's funding this year. Councilman Bond asked what duties of the athletic feder- ation are involved with the tourism of the city. Mr. Stephenson replied that over the past five years, thousands of people have come to the community to participate in or to observe the Federation events. Councilman Boughton asked if funding is used for advertising. Mr. Stephenson replied that some of the monies are used for ad- vertising and other monies are used for the organization of events. Councilman Boughton mentioned that at the time funding began for the athletic federation, the council had stated funding would last for three years and the federation would then stand on its own. Mr. Stephenson replied that the federation never received the total level of funding needed nor were there as many sponsors as anticipated. Mayor Ringer commented that the athletic federation also supports the swim club, gymnastics, bicycling, and corporate challenge. Mayor Ringer suggested taking a portion of the ending balance and placing this money into a special contingency fund of $100,000.00 for additional requests during the year. The remaining balance of $8,000 will carry over to next year. Councilman Boughton asked if the projected revenue of $540,000.00 is a conservative amount. Mr. VanDever replied affirmatively. Councilman Boughton stated that, in the past, the ending balance has been appropriated for special requests. Mr. VanDever replied that setting up a contingency fund is a smoother process. Councilman Brown asked how much was allocated in the contingency fund for last year. Councilman Boughton replied that the amount was approximately $3,000.00 and all requests for funding were reduced last year. Councilman Bond expressed his hope that the availability of funds will not be sought by individuals who are not considered under the statutory law for the hotel/motel tax funding. He stated his opinion that the five projects proposed by the Chamber of Commerce are directly oriented to the hotel/motel fund. 005704 CITY COUNCIL REGULAR MEETING THURSDAY, JUNE 12, 1986 PAGE 9 Councilman Boughton moved approval to allocate the hotel/motel tax fund summary to the Chamber of Commerce in the amount of $247,000.00, an increase of $60,000.00; the Arts Council $90,000.00, an increase of $15,000.00; the B/CS Athle. tic Federation $7,500.00; Fireworks Display $3,500.00; Sesquicentennial $15,225.00; Conm~unity Center $157,788.00; Parks $37,700.00. The contingency fund will have $30,000.00 and the ending balance will be $3,387.00. Councilman Haddox seconded the motion which was approved unan- imously, 6-0. Councilman Bond moved approval of the revenue sharing fund sum- mary with the Bryan Library Book contribution of $30,000.00; Sum- mer Library - $3,000.00; MHMR - $14,549.00; RSVP - $2,500.00; Stepping Stone - $2,000.00; and removing ($2,049.00) from the $500,000.00 general fund. This disbursement balance would change to $497,951.00 and result in an ending balance of 0.00. Councilman Boughton seconded the motion which was approved unan- imously, 6-0. Agenda Item No. 11 - Hear Visitors. No one spoke. Agenda Item No. 12 - Closed session to discuss pending litigation [6252-17(2)(e)], land acquisition [6252-17(2)(f), and personnel [6252-17 (2)(g)] . A. Pending Litigation [6252-17(2)(e)]. 1. General litigation. 2. Rose Construction. B. Land Acquisition [6252-17 (2)(f)]. 1. Parklands. 2. Industrial Park. C. Personnel [6252-17 (2) (g) ]. 1. Appointments to Citizen Committees. Agenda Item No. 13 - Action on closed session. Councilman Boughton moved to dismiss the Rose Construction suit, because the company corrected the construction errors by fixing leaking windows and rusted stucco on the city hall building. 005705 CITY COUNCIL REGULAR MEETING THURSDAY, JUNE 12, 1986 PAGE 10 Councilman Jones seconded the motion which was approved unan- imously, 6-0. Councilman Bond moved to appoint Dick Haddox to the Texas Polit- ical Subdivision Worker's Ccmpensation Joint Insurance Fund. Councilman Brown seconded the motion which was approved unan- imously, 5-0. Councilman Brown moved to appoint Donnie Sustaire to the Plumb- ing Appeals and Advisory Board with a two year term ending April 1988. Councilman Haddox seconded the motion which was approved unan- imously, 6-0. Councilman Boughton moved to approve the appointment of the Shenanigan's Teen Center Board: Teresa McGee, Patrick Baca, Ross Brewer, Karen Hardwick, Paige Jones, Krisy Satterwhite, Angle Young, Kristen Cobb, Tawyna Moehlman, and Jennifer McGrath. The parent advisors to the board are Mrs. Sandy Satterwhite and Mrs. Jan McGrath. Councilman Jones seconded the motion which was approved unan- imously, 6-0. Agenda Item No. 14 - Adjourn. Mayor Ringer adjourned the meeting. APPROVED: ~yor ATTEST: Dian , City Secretary 005706 GUEST REGISTER Regular City Council Meeting Thursday, June 12, 1986 7:00 P.M. 7 ~ 24. 11. 26. 27. 12. 29. 31. 15. 32. 16'. 33. 34. 17. 005743