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HomeMy WebLinkAbout10/22/1986 - Workshop Minutes City Council MINUTES CITY COUNCIL WORKSHOP MEETING WEDNESDAY, OCTOBER 22, 1986 5:00 P.M. COUNCIL MEMBERS PRESENT: COUNCIL MEMBERS ABSENT: STAFF PRESENT: VISITORS PRESENT: Mayor Ringer, Councilmen Boughton, Bond, Brown, Haddox, Jones, Tongco None City Manager Cole, City Attorney Locke, Director of Capital Improvements Ash, City Secretary Jones, Traffic Engineer Black, City Engineer Pullen, Assistant City Engineer Smith, Council Coordinator Hooks See guest register. Agenda Item No. 1 - Council Concerns. Councilman Boughton reported a citizen's concern about a large trash pile at 1612 Jersey. Another concern of this resident is the waterline breakage on Jersey. Mr. Ash explained that a water line replacement project for the Redmond area may be undertaken after the College Hills sewer line project is completed. Agenda Item No. 2 - City Manager Concerns. City Manager Cole did not report any concerns. Agenda Item No. 3 - Report concerning resolution passed by Brazos Beautiful, Inc. to promote the planting of crepe myrtles. Barbara Vance of Brazos Beautiful came forward to read the reso- lution recently passed by the Brazos Beautiful Board of Direc- tors; they are encouraging citizens to plant crepe myrtles and the cities of Bryan and College Station to recognize such ef- forts. Mayor Ringer noted that the Bonham Elementary School received a national award for a Brazos Beautiful project. Ms. Vance added that Bryan/College Station received second place (in its pop- ulation category) in the Texas Community Governor's Achievement Award. 00592; CITY COUNCIL WORKSHOP MEETING WEDNESDAY, OCTOBER 22, 1986 PAGE 2 Councilman Haddox mentioned that the Community Appearance Com- mittee is also encouraging this project through the "Adopt-A- Spot" program. A~enda Item No. 4 - Discussion of speed limits on major cit~ thoroughfares. Director of Capital Improvements Ash presented this item. He re- ferred to the Study which lists the present posted speed limit and the proposed speed limit for major thoroughfares in College Station. Councilman Haddox suggested that Council members individually look over these speed studies and contact the staff if there are any questions. The council concurred. Councilman Bond asked for clarification of the speed study shown for Rio Grande Drive between Airline & Hawk Tree. Mr. Black re- plied that the stated location is where the study was made, and the speed proposal includes the whole area of Rio Grande. Mayor Ringer directed council to review these studies during the next week and if there are no questions, an ordinance will be prepared for council consideration. A~enda Item No. 5 - Discussion of proposed ordinance relatin~ to oversize brid~e participation. Assistant City Engineer Mark Smith presented this item. He ex- plained that this ordinance has been prepared to establish a set of guidelines for participating in oversize drainage structures. Councilman Tongco asked for staff's definition of a culvert and the costs difference between a bridge and culvert. Mr. Smith ex- plained the definition of a culvert as a concrete box hole. He noted that the costs difference between a bridge and culvert de- pends on the size of the drainage structure, and a culvert would be less expensive to install on a small drainage structure. He explained that the life span of a bridge or culvert could be equal depending on the type of construction. Councilman Tongco asked if the guidelines set life-span standards. Mr. Smith re- plied negatively, but noted that this is a good suggestion. He further noted there is a base level as far as the drainage capac- ity of the structure and that the engineering design will be covered in the specifications. 005923 CITY COUNCIL WORKSHOP MEETING WEDNESDAY, OCTOBER 22, 1986 PAGE 3 Councilman Haddox asked if the ordinance code presently defines base level of participation. Mr. Smith replied negatively. Councilman Tongco stated that, in the case of oversize participa- tion, she would prefer that the developer does not return in the future and request change orders. Mr. Smith stated that the 10% percent clause allows the contrac- tor to request the City to pay the contingencies, if the develop- er calculates the city's share before construction. Councilman Haddox added that he is in favor of the 10% participation which allows flexibility and limits participation. Councilman Brown asked if funds are available at this time for participation by the city. City Manager Cole responded that the city is not currently in the position to participate in major oversized structures. Director of Capital Improvements Ash pointed out that $831,000.00 of capital improvement funds have been set aside for bridge par- ticipation. Councilman Bond asked if the council should retain discretionary decisions for areas which have not been committed. Mr. Smith replied that there would be staff input at the time the plans are approved. Mayor Ringer suggested that the ordinance include a statement re- lating to the city's long range plans, which should be con- sidered. Councilman Brown stated his opinion that the city should not be in the bridge participation business. Councilman Haddox commented on community needs and added that the city should participate in oversize bridge costs if funds are available. Mayor Ringer noted that in a case where there is property which has a street connecting two regions of development, but these regions are separated by a structure needing an expensive bridge, it would be in the city's best interest to provide multiple ac- cess for emergency vehicles and possibly a major thoroughfare. One way to encourage this is for the city to participate with the developer. 905924 CITY COUNCIL WORKSHOP MEETING WEDNESDAY, OCTOBER 22, 1986 PAGE 4 Councilman Tongco asked what costs does the City pay in oversize sewer participation. Mr. Ash replied that costs are paid in full when the sewer line is over 8 inches. Councilman Tongco asked what percentage does the city want to be involved, in relation to the developers share of costs. Mr. Smith replied that the pur- pose of the different percentages is that larger structures pro- vide a larger run-off and more people would participate. He fur- ther stated that the up-stream end of the creeks are smaller, serving less area; therefore, less participation. Mr. Ash added that the current policy does not require the developer to build a 100-year design bridge. The proposed ordinance states that if the developer chooses to build a 100 year design bridge and the city feels the bridge is of significant importance to the com- munity, then the proposed ordinance will offset the costs. He stated that the developer is not required to build a 100-year de- sign bridge, unless the city requires it; and, the city would only participate if the developer built a 100-year design bridge. Mr. Ash clarified the definition of a bridge and culvert. Mayor Ringer noted this item will be placed on a future agenda for consideration. A~enda Item No. 6 - Continuation of discussion of a wastewater treatment plant for 2300 acre tract south of College Station. Mr. Ash passed to each councilmember information listing the five alternatives and the scenario suggested by Councilman Haddox at an earlier meeting. He addressed the construction of a 100,000 gallon per day packaged treatment plant at Site #1 (shown on the map at approximately the location of Greens Prairie Road, Exxon pipeline crossing, and Gulf States powerline crossing). This packaged treatment plant costs $110,000.00. The lists contains additional costs: $25,000.00 stand-by generator and a $30,000.00 lift station. The total price for Alternative 1 at Site #1 would be $280,000.00. He explained the salvageable equipment could be moved to the final plant site, totaling $75,000.00. He explained another alternative: a 100,000 gallon per day treat- ment plant at Site #2, for a total of $830,000.00. The salvage- able equipment includes trunk sewer line C costing $465,000.00, the stand-by generator costing $25,000.00 and also the salvage value of the treatment plant. He added that Trunk Sewer Line B would serve the Industrial Park site and would cost an additional $310,000.00 to any of the listed alternatives. 905925 CITY COUNCIL WORKSHOP MEETING WEDNESDAY, OCTOBER 22, 1986 PAGE 5 The third alternative includes a 100,000 gallon per day treatment plant at the final plant site. The total cost involved is $1,220,000.00 including trunk line A and C. The salvageable equipment includes, trunk line A and C, access road, electric service, outfall line and fence, totaling $905,000.00; and, the salvage value of the plant is $50,000.00. The fourth alternative is a 500,000 gallon per day treatment plant at Site #2. Councilman Brown asked what type of stand-by generators are used for the 100,000 gallon per day treatment plant. Mr. McDow replied that the generator cost would be $25,000.00, to include two 40 horsepower motors and the switching equipment. Mr. Ash further explained that the total costs for the 500,000 gallon per day plant at Site ~2 would cost $1,400,000.00. The salvageable equipment totals $860,000.00. The last alternative suggested is a 500,000 gallon per day treat- ment plant at Site ~3. The total costs involved would be $1,800,000.00. The salvageable equipment to expand the final plant at a later date would total $1,725,000.00. Councilman Bond asked if there will be a permanent site built. Mr. Ash replied affirmatively and stated that ultimately there will be a 12 million gallon per day concrete plant. Councilman Bond also asked how the salvageable equipment in Site #3 will be used. Mr. Ash explained that all of the equipment involved is the permanent investment to the site. Councilman Haddox pointed out that developer W.D. Fitch mentioned that the City of Austin has a 300,000 gallon per day packaged plant costing $265,000.00. He stated that the council could also consider a 300,000 gallon per day packaged plant with an 18" sewer line which would possibly service a number of people living in this area. Mr. Ash explained the scenario suggested earlier by Councilman Haddox; the construction of a 100,000 gallon per day plant at Site 92, and when capacity is reached, the alternative would be to construct a 500,000 gallon per day plant at Site #3. The total final capital outlay would total $2,115,000.00. The begin- ning capital outlay to construct a 500,000 gallon per day plant at Site ~3 would be $1,800,000.00, a difference of $315,000.00. Councilman Brown asked staff to look further into the 300,000 gallon per day packaged plant suggested by Councilman Haddox. Councilman Boughton questioned if the 300,000 gallon per day plant would have as much salvageable value as the 500,000 gal_l_- 50U 926- CITY COUNCIL WORKSHOP MEETING WEDNESDAY, OCTOBER 22, 1986 PAGE 6 per day plant. Mr. Ash pointed out that the large portion of materials invested in the 500,000 gallon per day plant could be used as tankage in the final design of the 12 million gallon per day plant. Coun- cilman Bond asked why the 500,000 gallon per day plant at Site #2 does not show engineering and contingencies costs. Mr. Ash re- plied that a 500,000 gallon per day plant at Site %2 had been included in the preliminary stages of planning for an additional treatment plant for College Station, and the engineering fees were paid at that time. He further explained that additional engineering, site work, and research would be involved to place a 500,000 gallon per day plant at Site %3. Councilman Haddox asked if bids would be sent out for a packaged treatment plant. Mr. Ash replied affirmatively. Councilman Bond pointed out his concern on whether the city should initiate a plant at this time providing only 60% of Site %2. Mayor Ringer pointed out that the developers may put in their own sewage plants and create a situation which may cause problems later. Councilman Haddox stated that he feels the best location is Site %3. Councilman Boughton added that she prefers the 500,000 gal- lon per day plant at Site ~3. Mayor Ringer suggested that Site %1 be eliminated from further consideration. The council concurred. Mayor Ringer directed staff to obtain cost and information on a 300,000 gallon per day, packaged or permanent plant at Site %3 and also information com- paring these costs to a 500,000 gallon per day at Site %3. The council concurred. Agenda Item No. 7 - Adjourn. Mayor Ringer adjourned the meeting at 6:40 p.m. ATTEST: Dian Jones,~ty Secretary APPROVED '. Larry ~J. ~R1 ~"~.r, M~tq~r~or 005927 GUEST REGISTER WORKSHOP CITY COUNCIL MEETING WEDNESDAY, OCTOBER 22, 1986 5:00 P.M. 0 14. 15. 16. 17. 18. 19. 20. Se 21. 22. 10. 23. 11. 24. 12. 25. 13. 26. 005929