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HomeMy WebLinkAbout03/26/1986 - Workshop Minutes City Council MINUTES CITY COUNCIL WORKSHOP MEETING WEDNESDAY, MARCH 26, 1986 5:00 P.M. COUNCIL MEMBERS PRESENT: COUNCIL MEMBERS ABSENT: STAFF PRESENT: STUDENT GOVT. LIAISON VISITORS PRESENT: Mayor Halter, Councilmen Bond, Tongco Boughton, Brown, McIlhaney, Runnels None City Manager Cole, Director of Capital Improvements Ash, City Engineer Pullen, City Attorney Locke, City Secretary Jones, Assistant to Director of Plan- ning Callaway, Administrative Assistant Magoon, Council Coordinator Garrett Mike Hachtman See guest register. Agenda Item No. 1 - Council Concerns. Councilman McIlhaney noted that the Mr. Hardy Weedon, the indivi- dual who provides services for the opening and closing of graves, is proposing to raise his rates. Councilman Runnels asked if Mr. Weedon can change the rates without council review. Dian Jones, City Secretary noted that the council has two options: 1) to discuss and take action on the rate increase, or 2) take no action at all whereby the rate increase will become effective. Councilman McIlhaney also noted that the City of Bryan has acted and approved the rate increase. She commented that the cost of equipment and insurance has become so high that he needed to raise the rates in order to operate. The council concurred that there was not a need to place this item on an agenda for consideration and action. Agenda Item No. 2- Signing of a proclamation to designate the month of April as "Child Abuse Prevention Month". No one was present to accept the proclamation. Agenda Item No. 3 - Consideration of a resolution authorizing application for a grant to implement a crime prevention program. City Manager Cole stated that the proposed resolution relates to a continuation of an on-going crime prevention program for four years, this request being for the last year. He also stated that $7,736.00, the City's contribution for FY 1986-87, represents 76%. He noted that the grant request to the Office of the Governor is $2,409.00. CITY COUNCIL WORKSHOP MEETING WEDNESDAY, MARCH 26, 1986 PAGE 2 Councilman Bond moved approval of the resolution authorizing the Mayor/City Manager to make application to the Criminal Justice Division for the amount of $2,409.00, for the suDport of the Crime Prevention Program. Councilman Boughton seconded the motion which was approved unanimously, 7-0. Agenda Item No. 4 - Consideration of ordering additional copies of the Carlson Report on "Archaeological and Historical Investi- gations'' Mayor Halter stated that many people, especially Richard Carter's relatives are requesting copies of the Report, and these people would be willing to Day for a copy. He noted the City would probably recover the costs of printing by charging $5.00 a copy. Funding for the project would be from the hotel/motel tax monies. Councilman Bond moved approval of the printing of additional copies, with the $5.00 charge to recover the expenses. Councilman Brown unanimously, 7-0. seconded the motion which was approved Agenda Item No. 5 - Discussion and consideration of a proposed College Station Historic Preservation Committee. Mayor Halter stated that many people have expressed an interest in serving on this type of committee. He is proposing that this will be a standing committee with 7 members appointed by the Council. He also would like to see representatives from the Brazos County Historical Society, Texas A&M University and the City Council be represented on the committee. Mayor Halter suggested an initial budget of $1,000.00 for the first year. He stated there are a number of projects which could involve the older residents of College Station and high school students. Councilman Tongco noted that actual funding should be considered in hotel/motel tax fund budgeting procedures. Councilman Runnels commented that he is interested in place names and would like to see historic names recovered. After further discussion, Councilman Runnels moved approval of the creation of the Historic Preservation Committee and initial funding of $1,000.00. CITY COUNCIL WORKSHOP MEETING WEDNESDAY, MARCH 26, 1986 PAGE 3 Councilman Boughton unanimously, 7-0. seconded the motion which was approved Mayor Halter stated that Debbie Park's interviews recorded on cassettes are kept in the A&M Archives, and also the Archives are available for anyone who wishes to store historical documen- tation. AGenda Item No. 6 - Discussion of an annexation request, relatin~ to a 10.701 acre tract called the Estates of Sandstone. Jim Callaway, Assistant to the Director of Planning, presented this item. Mr. Callaway explained that the staff has received a petition re- questing annexation of this tract. He stated this tract adjoins the Sandstone Addition and is adjacent to city bound- aries. He noted that Staff recommends the annexation. Councilman Runnels asked the staff who would carry the costs to service this area, especially the sanitary sewer costs. David Pullen, City Engineer, replied that the developer would install all the initial services. He stated that the City of Bryan has electrical lines in this area and there are two options which could take place: 1) the City of Bryan may wish to leave the line in to serve beyond the area to the east and there would be no take-over involved, and (2) there is electrical service ad- jacent to this area and this could be used without the service of the City of Bryan's electrical lines. Councilman Runnels stated there may be a problem with the sani- tary sewer system in Sandstone. Mr. Pullen explained that the developer has provided sanitary sewer to all the lots in this tract. He also stated that one of the considerations al- ready discussed with the developer, is that the Sandstone res- idents adjacent to this tract could change the configuration of the sewer lines. Mayor Halter stated that problems could occur later if the areas such as this tract are developed and annexation has not been acquired. Councilman Brown moved approval of the annexation request of 10.701 acre tract called the Estates of Sandstone. Councilman Boughton unanimously, 7-0. seconded the motion which was approved CITY COUNCIL WORKSHOP MEETING WEDNESDAY, MARCH 26, 1986 PAGE 4 Agenda Item No. 7 - Adjourn. Mayor Halter adjourned the meetinG at 5:30 p.m. APPROVE D :. .~ ~ ATTEST: Dian Jon~/~City Secretary