The URL can be used to link to this page

Home My WebLink About03-10-88-10 - Resolution - 03/10/1988RESOLUTION NO. 03-10-88-10 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT BETWEEN THE CITY OF COLLEGE STATION, TEXAS AND TEXAS VOTING SYSTEMS, INC. TO PROVIDE SERVICES AND SUPPLIES FOR AN ELECTION TO BE HELD ON THE 7TH DAY OF MAY, 1988. WHEREAS, by Ordinance No. 1739, passed and approved at a regular meeting on February 25, 1988, the Mayor and City Council of the City of College Station, Texas ordered a general election to be held on the first Saturday in May, said date being May 7, 1988; and, WHEREAS, Section 271.002 of the State Election Code authorizes the holding of joint elections by two or more political subdivi- sions, and the City of College Station and the College Station Independent School District previously resolved to hold and subsequently do hold such joint elections; and, WHEREAS, State Election Code, Section 271.004, provides that the expenses of a joint election are to be allocated as provided by the joint election agreement; and, the City of College Station and the College Station Independent School District agree that the City of College Station shall initially pay for election expenses in even-numbered years and the College Station Inde- pendent School District shall initially pay for election ser- vices in the odd-numbered years, with pro-rated reimbursement to be made to the payor by the other entity; and, WHEREAS, under the terms agreed to by the City of College Station and the College Station Independent School District, the City is responsible for election expenses for the joint election to be held on May 7, 1988; and, WHEREAS, after due consideration at a meeting held on March 10, 1988, the College Station City Council determined Texas Voting Systems, Inc. to be a reasonable and reliable provider of cer- tain services and supplies relating to the holding of joint elections and that entering into a contract with Texas Voting Systems, Inc. would be beneficial to the welfare of the city. '06598 Resolution No. 03-10-88-10 Page 2 NOW THEREFORE, WE, THE CITY COUNCIL OF THE CITY OF COLLEGE STATION TEXAS, do hereby resolve that the Mayor is authorized to execute an agreement with Texas Voting Systems, Inc. for the provision of certain election services as specified in the copy of the contract which is attached hereto and made a part of this resolution. PASSED AND APPROVED THIS THE 1988. ATTEST: Cfty Secr~ry 10th DAY OF March APPROVED: May~ ' 06599 THE STATE OF TEXAS : COUNTY OF BRAZOS : This contract, made this th day of March, 1988, by and between TEXAS VOTING SYSTEMS, INC., a Texas Corporation, and the CITY OF COLLEGE STATION, County of Brazos, State of Texas. WITNESSETH: Whereas, Texas Voting Systems, Inc. is in the business of selling election services, and; Whereas, the City of College Station is desirous of employing the services of Texas Voting Systems Inc. in connection with the CITY OF COLLEGE STATION MUNICIPAL - COLLEGE STATION lSD TRUSTEE ELECTION to be held on May 7, 1988, in the City of College Station, and part of Brazos County, Texas, and; Now, Therefore, in consideration of the premises and mutual promises and obligations herein set forth, it is agreed: TEXAS VOTING SYSTEMS, INC. will provide the following~$~ la) 6,000 numbered and printed Official Ballot Cards. {b) All required hinged ballot pages and punched masks. (c) Sample ballots and demonstration ballot cards. id) Fifteen (15) election sets to include one absentee - canvassing board set and one central counting set. (e) All required seals for the voting equipment. (f) Custom ballot layout for each voting precinct for checking correct ballot pages. (g) Writs and Notice of Election. (h) Precinct polling place supplies (pens - tape - extra stylus) as required. ii) Absentee mail out sets in Spanish and English. (j) Polyurethane absentee backers as required. TEXAS VOTING SYSTEMS, INC. will provide the following_q~ (a) Assemble seventy five i75) voting devices, and check each unit. (b) Deliver units to the City of College Station voting precincts before the election, and return the voting devices to the Brazos County warehouse after the election. (c) Provide complete ballot layout and design. (d) Conduct one (1) classes for election judges and clerks of the election on election procedure. (e) Conduct one (1) class for all central counting personnel if required. (f) Assist with Absentee Voting as required. (g) Prepair all supplies for use in the individual precincts. ih) Assist in the preparation of the computer test deck and holding of the Official Test of the vote count computer. ii) Assistance on election day, as required, to include the central counting station. 06600 page 2 of 3 (j) Provide any consulting services before and after the above mentioned elec- tion. (kD Provide repair crews for the voting device repair in the individual precincts on election day. (ID All required EDP programing for above mentioned election. The CITY OF COLLEGE STATION, County of Brazos, State of Texas, will be responsible for, and hereby assumes the following duties and obligations in regard to the CITY OF COLLEGE STATION MUNICIPAL - COLLEGE STATION lSD TRUSTEE ELECTION to be held on May 7, 1988. (a) Rental of the voting equipment and all required ballot boxes, transfer cases, and other needed equipment from Brazos County. (bD Payment of all Election Judges, Alternate Judges, and Clerks of Election, to include the central counting station. (c) Furnish Texas Voting Systems, Inc. a complete list of all candidates and issues for all races to be conducted in the above mentioned election. (dD All reports, expense accounts, canvass of the election, conduct of the elec- tion at the individual polling places, and any other statutory requirements as required by the Texas Election Code and/or the Federal Voting Rights Act, and not specifically covered above. The consideration to be paid by the City of College Station to Texas Voting Systems, Inc. for the services and supplies to be rendered by said corporation in the CITY OF COLLEGE STATION MUNICIPAL - COLLEGE STATION lSD TRUSTEE ELECTION to be held on May 7, 1988 is five thousand, five hundred dollars and 00 cents. ($5,500.00D 96601 page 3 of 3 IN WITNESS WHEREOF the parties have hereunto set their hands, the day and year first written above. CITY OF COLLEGE STATION, TEXAS THE STATE OF TEXAS COUNTY OF BRAZOS TEXAS VOTING SYSTEMS, INC. William H. McLeod- President BEFORE ME, the undersigned, a Notary Public in and for said County and State, on this day personally appeared William H. McLeod, known to me to be the person and officer whose name is subscribed to the foregoing instrument and acknowledged to me that the same was the act of the said Texas Voting Systems, Inc., a corporation, and that he executed the same as the act of such corporation for the purposes and consideration therein expressed, and in the capacity therein stated. GIVEN UNDER MY HAND AND SEAL OF OFFICE, this the_____..._, day of ....... A. D. 1987. Notary Public in and for Brazos County, Texas. THE STATE OF TEXAS COUNTY OF BRAZOS BEFORE ME, the undersigned, a Notary Public in and for said County and State, on this day personally appeared known to me to be the person whOse n-am~e is subscrib~d t° the foregoing instrument, and acknowledged to me that he executed the same for purposes and consideration therein expressed. GIVEN UNDER MY HAND AND SEAL OF OFFICE, this the .... ay of Notary Public in and for Brazos C. ounty, Texas.