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HomeMy WebLinkAbout02/11/1988 - Regular Minutes City Council MINUTES CITY COUNCIL REGULAR MEETING THURSDAY, FEBRUARY 11, 1988 7:00 P.M. COUNCIL MEMBERS PRESENT: Mayor Ringer, Councilmen Boughton, Haddox, Brown, Gardner, McIlhaney STAFF PRESENT: Acting City Manager Ragland, Director of Capital Improvements Ash, City Engineer Pullen, Director of Planning Callaway, City Attorney Locke, Assistant Director of Parks and Recreation Cisneros, Director of Parks and Recreation Beachy, Public Infor- mation Officer Calliham, Council Coordinator Hooks STUDENT GOV'T LIAISON: Kevin Buchman VISITORS PRESENT: See guest register. AGenda Item No. 1 - Si~nin~ of a proclamation designatin~ February 16, 1988 as "Volunteer Income Tax Assistance Day and Tax Counselin~ for the Elderly Day" in College Station, Texas. Mayor Ringer read the proclamation. Mr. Dick Birdwell repre- senting the local certified public accountants, and Mr. Michael Braly of the Internal Revenue Service came forward to accept the proclamation. Mr. Birdwell stated that two locations in College Station have been designated for citizens who have simple re- turns; they may bring their information to these sites and have their returns prepared by volunteers of the Internal Revenue Service at no charge. A~enda Item No. 2 - Si~nin~ of a proclamation desi~natin~ the week of February 15-19, 1988 as "Exceptional Children's Week". Mayor Ringer read this proclamation. accept the proclamation. No one was present to A~enda Item No. 3 - Si~nin~ of a proclamation desi~natin~ the week of February 7-13, 1988 as "National Vocational Education Week". Mayor Ringer read the proclamation. present to accept the proclamation. Mrs. Shirley Janke was not 96519 CITY COUNCIL REGULAR MEETING THURSDAY, FEBRUARY 11, 1988 Page 2 Agenda Item No. 4 - Council Concerns. Councilman McIlhaney reported that she received a letter from Mr. Reed who expressed an interest in a City plan which would allow citizens to donate money or plant trees in city parks or right-of-ways, for the purpose of designating a memorial. Mr. Cisneros commented that the Parks Board has considered an area in the city cemetery for memorial plantings. He also mentioned that Brazos Beautiful is working on a memorial tree program and the city has considered designating its parks as possible donation sites for memorials. Councilman McIlhaney replied that she would contact Mr. Reed and explain to him what steps are being taken at this time. Councilman Haddox suggested to the Mayor that the status of the Emerald Parkway overpass should be announced at the "State of the City" meeting on Tuesday, February 16th. Mayor Ringer replied that he will present information during the summary and overview of the meeting. Councilman Boughton stated her concern about two lighted traffic intersections, Jersey and Timber, and Southwest Parkway and Welsh. She explained that the lighting sequence changes so fre- quently and there is such inconsistency in the direction of the green arrow onto Jersey. She further explained that there should not be a problem with the lighting cycle at Southwest Parkway and Welsh because it is located at the opposite (west) end from the (east) construction area. Mr. Ragland replied that he would look into this. Councilman Brown commended the College Station Economic Develop- ment Foundation with Councilman Haddox as Chairman, for their patience and hard work in the finalization of the Industrial Park land trade. Councilman Haddox added that Dennis Goehring, Presi- dent of the Industrial Foundation, should be especially commended for his patience and his outstanding work in this effort. Councilman Gardner stated that he previously suggested at an earlier council meeting that the Council and Planning and Zoning Commission hold a workshop session to discuss updating the Com- prehensive Plan. Mayor Ringer noted that he and David Brochu, Chairman of the Planning and Zoning Commission, have met and dis- cussed a joint meeting with the Council & P&Z. At that time, the Commissioners will present a report on their work completed on the revision, including the goals and objectives. 06520 CITY COUNCIL REGULAR MEETING THURSDAY, FEBRUARY 11, 1988 Page 3 He also mentioned that when an agreement has been made by the Council and P&Z relating to the goals and objectives of the Plan, a public hearing will be scheduled. Mayor Ringer announced that Councilman Sara Grona (Jones) has tendered her resignation as Councilman for the City of College Station. She has recently married and moved to San Antonio. He noted since there is less than 90 days left until the next regularly scheduled election, the seat will remain vacant until the next election on May 7, 1988. Mayor Ringer mentioned that the City of College Station was designated as "Tree City USA". A city must meet certain require- ments to receive this honor. 1) the city must hold Arbor Day celebrations every year; and, 2) to promote an active tree plant- ing program in the City. He noted that a flag is being flown at City Hall. Councilman Haddox mentioned that a city employee, Ms. Virginia McCartney received the "American Business Women of the Year" award. Mayor Ringer distributed to each council member petition forms; according to the City Charter, this will allow the Council to amend the present budget an additional three months. The total signatures needed is 100 certified registered voters. Agenda Item No. 5 - City Manager Concerns. Acting City Manager Ragland passed to each council member a status report of the council priorities. Public Information Officer Calliham extended an invitation to each councilmember to the "Golden Anniversary Ball". She stated that the purpose of the celebration is to celebrate the first fifty years as a city, and secondly, as a fund raising for the development of an audio-visual slide presentation to be given to the City. She explained that a limited number of 200 will be in- vited to attend. Special invitations will be sent to present and former council members, and older citizens of the community. Councilman Boughton responded that she will be reviewing the list of persons who should receive invitations and if a council person has any suggestions, please let her know. Councilman Gardner asked Ms. Calliham if there will be other events so more people could attend. She stated that she was not 06521 CITY COUNCIL REGULAR MEETING THURSDAY, FEBRUARY 11, 1988 Page 4 aware of any program at this time. Councilman Boughton commented that a community wide event may be incorporated into the 4th of July celebration. Agenda Item No. 6 - Approval of the minutes of the City Council Workshop Meeting, January 27, 1988 and the Regular Meeting, January 28, 1988. Councilman Boughton corrected page 6 of the January 28th minutes, by rewording the last sentence in the first paragraph to read "you cannot use monies issued for parkland on such projects as streets or sewer facilities". Also, she corrected the third par- agraph, second line to read "unappropriated interest earn- ings'', rather than "unauthorized interest earnings". Councilman Gardner substituted the word "programs" to replace "reports" in the last sentence of the first paragraph in the minutes of the workshop meeting, January 27th. He referred to page 7 of the workshop minutes, adding to the first sentence, "and this would be undesirable." Councilman Boughton moved approval of the minutes with the above corrections. Councilman Gardner seconded the motion which was approved unanimously, 6-0. Agenda Item No. 7 - Consent Agenda. (88-201) Final Plat - Resubdivision of Lot 1 Block A The Regency Village subdivision. This item was approved by common consent. Agenda Item No. 8 - Resolution from the State Department of Highways for nighttime lighting on SH-60. City Engineer Pullen stated that the widening project of Uni- versity Drive is in need of street lighting. He noted that the Highway Department will be installing the lights at no expense to the City and the City will maintain the lights thereafter. Councilman Boughton noted that the electricity comes from the Texas A&M University power plant. She asked if the City would reimburse A&M for the power costs. Mr. Pullen replied that some city street lighting currently exists on the A&M system and we do not reimburse these costs. "06522 CITY COUNCIL REGULAR MEETING THURSDAY, FEBRUARY 11, 1988 Page 5 Councilman Brown moved approval of Resolution No. 02-11-88-08 for the State Department of Highways to install nighttime lighting on University Drive. Councilman Haddox seconded this motion which carried unanimously, 6-0. A~enda Item No. 9 - Consideration of Capital Improvements Street Reconstruction Priorities. City Engineer Pullen explained this item. He stated that the staff developed a pavement management system last spring. Since that time the staff has prioritized the streets which need work and carry a high traffic volume. He referred to a priority list of seventeen streets costing $3,183,050. He noted that approx- imately $2,000,000 currently exists in bond funds for these projects. Councilman Gardner asked Mr. Pullen to clarify the Dartmouth street listing. Mr. Pullen replied that the Dartmouth Street project was constructed as a part of the condominium and apart- ment projects on Highway 30. The costs would be associated with a 1200 ft. space from the beginning of Dartmouth at Highway 30. Mr. Pullen pointed out that this list includes only streets which have been in existence for at least 10 years. Councilman McIlhaney asked how the streets were prioritized. Mr. Pullen replied that the streets were prioritized on the basis of condition, traffic flow and the user costs of the facilities. Mr. Pullen pointed out that $2,000,000 of general obligation monies are not included as a part of the $4,000,000 revenue bond funding. Councilman Haddox moved approval of the street reconstruction priority list as presented by staff. Councilman Boughton seconded the motion which carried unanimously, 6-0. A~enda Item No. 10 - Consideration of an easement conveyed to the City by Texas A&M University. City Attorney Locke explained that the University has agreed to convey a new electric distribution line easement to the City in exchange for abandonment of the current easement. She stated that Texas A&M has agreed to pay the cost of relocation. 06523 CITY COUNCIL REGULAR MEETING THURSDAY, FEBRUARY 11, 1988 Page 6 Councilman Brown moved approval of the Easement conveyed to the City by Texas A&M and authorizing the Mayor to sign this doc- ument. Councilman McIlhaney seconded the motion which carried unanimously, 6-0. A~enda Item No. 11 - Hear Visitors. No one spoke. Councilman Haddox mentioned that the leaders of the Boy Scouts have asked Mr. Beachy and Peggy Calliham to determine whether the city has projects available for the young men who are working toward their Eagle Scout Award. A~enda Item No. 12 - Closed session to discuss legal report [6252-17(2)(r)], parkland acquisition [6252-17(2)(f)] and personnel [6252-17(2)(g)]. The council convened in closed session at 7:50 p.m. Agenda Item No. 13 - Action on closed session. The council reconvened in open session at 9:25 p.m. Mayor Ringer announced that no action was taken on closed session. Agenda Item No. 14 - Adjourn. Councilman McIlhaney made a motion to adjourn the meeting. Councilman Gardner seconded the motion which carried unanimously, 6-0. ATTEST: APPROVED: '06524 CITY COUNCIL REGULAR MEETING THURSDAY, FEB. 11, 1988 7.00 P.M. GUEST REGISTER 16. 17. 18. 19. 20. 21. 22. Se 23. 24. 10. 25. 11. 26. 12. 27. 13. 28. 14. 29. 15. 30. 006534.