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HomeMy WebLinkAbout06/23/1988 - Regular Minutes City Council MINUTES CITY COUNCIL REGULAR MEETING THURSDAY, JUNE 23, 1988 7:00 P.M. COUNCIL MEMBERS PRESENT: Mayor Ringer, Councilmen Brown, Haddox, Birdwell, McIlhaney, Gardner, Schneider STAFF PRESENT: Acting City Manager Ragland, City Attorney Locke, Director of Parks and Recreation Beachy, Public Information Officer Calliham, Director of Planning Callaway, Budget Director Schroeder, Finance Director Harrison, Council Coordinator Hooks VISITORS PRESENT: See guest register. Agenda Item No. 1 - Approval of the minutes of the City Council Workshop Meeting, June 8, 1'988' and the City Council Regular ~eeting, June 9, 1988. Councilman Birdwell moved approval of the minutes as presented. Councilman McIlhaney seconded the motion which carried unanimous- ly, 7-0. Agenda Item No. 2 - Consent Agenda. Final Plat - Southwood Forest Phase 2 (88-205). Councilman Gardner removed the item from the consent agenda. Director of Planning Callaway explained that Southwood Forest Phase 2 is a continuation of an existing subdivision, Southwood Forest. He stated that this plat allows for thirty single-family lots. This plat was reviewed by the PRC and special provisions have been made by separate instrument or plat for the required sewer line easement. P&Z recommended approval. Councilman Gardner commented that the packet information did not include reference to parkland dedication. Mr. Callaway stated that this plat falls under the Southwood Valley dedication. Mr. Schroeder stated that there are 150 parkland units per single family residents. Councilman Schneider moved approval of the final plat - Southwood Forest Phase 2 (88-205). Councilman Haddox seconded the motion which carried unanimously, 7-0. Agenda Item No. 3 - Consideration of proposed amended budget to extend fiscal year 87-88 to September 30. Councilman Brown moved approval of the amended budget to extend '".96742 CITY COUNCIL REGULAR MEETING THURSDAY, JUNE 23, 1988 Page 2 the fiscal year to September 30, 1988. Councilman Schneider seconded the motion which carried unanimously, 7-0. Agenda Item No. 4 - Consideration of proposal for audit services. Mr. Harrison explained that the accounting firm of Deloitte Haskins & Sells has submitted a proposal to again conduct the city's annual audit for FY 87-88. The estimated cost for the proposal is $63,000. Councilman Haddox asked for clarification of the five-year agree- ment. Mr. Harrison replied that five-year audit agreements are becoming an acceptable way to conduct the accounting work. Each year the audit firm will come to the current council with an annual contract to perform the audit services for the year. Councilman Brown moved approval of the audit firm of Deloitte, Haskins & Sells to perform the annual audit for the fiscal year 87-88 with the three month extension to September 30, 1988. Councilman McIlhaney seconded the motion which carried unanimous- ly, 7-0. Agenda Item No. 5 - Consideration of an ordinance amending the Traffic Control Device Inventory Schedule II for a four-wa~ stop controlled intersection at Southwest Parkwa~ and Langford. CIP Director Ash explained this item. He stated that temporary stop signs were installed at Langford and Southwest Parkway during reconstruction of Southwest Parkway; the job has been completed. During their last meeting, Council directed staff to find a solution to permanently keep the four-way stop signs at this intersection. The staff has prepared an ordinance amending Chapter 10, Section 2C, 2D, and 2E of the Code of Ordinances. Mayor Ringer pointed out that the traffic counts and studies per- formed at this intersection did not meet warrants. Councilman McIlhaney mentioned that the children must cross Southwest Parkway to get to the park adjacent to the school. Many parents feel the four-way stop has helped at this intersection especially when school is not in session and there is not a school crossing guard. Mayor Ringer mentioned that he received a letter from a resident in the area requesting that the four-way stop be removed. ' $743 CITY COUNCIL REGULAR MEETING THURSDAY, JUNE 23, 1988 Page 3 Councilman Birdwell asked for the price of push button traffic light systems for pedestrian walks. Mr. Ash replied that the price of these particular lights throughout the city ranges from $12,000-$15,000. Councilman Gardner moved approval of Ordinance No. 1763 amending the Code of Ordinances Chapter 10, Sections 2C, 2D, 2E establish- ing a permanent four-way stop at Southwest Parkway and Langford Street. Councilman Brown seconded the motion which carried by a vote of 6-1, Councilman Birdwell voting against. Agenda Item No. 6 - Consideration of a new.Home Energy Efficiency Certification Pro~ram to be funded from the GSU Rebate Fund. Mr. Shear was present to answer any questions the Council may have. Councilman Schneider moved approval of the New Home Energy Efficiency Certification Program. Councilman Haddox seconded the motion which carried by a vote of 6-0-1, Councilman Birdwell abstaining. A~enda Item No. 7 - Consideration of an ordinance amendin~ Chapter 6 of the Code relatin~ to requirements for Dlacing official numbers on buildings within the city limits. Deputy Fire Marshall Bland Ellen came forward to address this item. He stated that the Police Department, Fire Department, and Electrical Services have experienced difficulties identifying businesses, services, and residences in College Station because of the lack of identification of a building or home. Councilman McIlhaney asked if there is a section in the ordinance regarding maintenance of the numbers on the structure. Mr. Ellen replied that the present ordinance states that the structure is inspected by the building department and/or fire department; also, the owner is responsible for maintaining the numbers. The present ordinance gave no direction in enforcing this clause of the ordi- nance. Councilman Birdwell asked who determined the size requirements for the numbers. Mr. Ellen replied that the committee felt the 6" number would be an adequate size. Mr. Ellen stated that the meter cans are stamped when they are issued, but he is not sure what action will be taken to mark the existing meter cans. He stated that the markings will give the meter reading staff the correct residence for connection or disconnetion services in an apartment complex. He also pointed out that the Fire Department '"36744 CITY COUNCIL REGULAR MEETING THURSDAY, JUNE 23, 1988 Page 4 is responsible for "shutting down" the electrical services in emergency situations, so the markings should be clearly visible. Councilman Schneider commented that he feels the multiple unit complexes should be easily identified. Mr. Ellen stated that the requirements set forth in this ordinance will greatly enhance response time. Ms. Barbara Jones of 1401 FM 2818 (Doux Chene Apartments) came forward to address the Council. She commented that the proposed ordinance is vague. She referred to Section 603.17.7 and 603.17.8 of the proposed ordinance. Ms. Jones stated that the ordinance needs to be studied further and she asked if the apart- ment association could provide input into the preparation of this ordinance. Councilman Birdwell moved to refer this ordinance back to staff and the Development Policies Committee for further study. Councilman Schneider seconded the motion which carried unanimous- ly, 7-0. Mayor Ringer noted that the Council would like to receive input from other entities throughout the City. Agenda Item no~. 8 - Consideration of a resolution authorizing the City Manager to execute agreements with Peoples Mortgage and the CSISD for the purpose, development, and lease of property owned by Peoples Mortgage ComDany. City Attorney Locke described this item. She stated that the City Council initially looked at a tract of land with the School District for joint use with the CSISD for an elementary school site and park site. The tract is located off Rock Prairie Road which meets at the extension of Welsh. Division of the twenty acre property would be as follows: ten acres purchased by the school district, five acres purchased by the City; and five acres dedicated as parkland. She stated that the property is currently owned by Peoples Mortgage Company. Mrs. Locke summarized the lease agreement. PARD Director Beachy pointed out that this is the first project which the CSISD and the City have jointly participated in terms of a neighborhood park and elementary school site. He described the park site. Councilman Gardner asked if this park is part of the Comprehensive Plan. Mr. Beachy replied that it is not reflected in the Compre- -0674.5 CITY COUNCIL REGULAR MEETING THURSDAY, JUNE 23, 1988 Page 5 hensive Plan, but once the elementary site is in place it will be- come a recreational site. Mr. Gardner asked what monies will be used to purchase the site. Mr. Beachy stated that the acquisition has been paid for from the parkland acquisition bond fund. Dis- cussion followed by the Council. Mayor Ringer asked if the city purchased the parkland with bond funds designated for parkland acquisition, and then funds are derived for parkland dedication in this zone, could the city use these monies to reimburse the bond funds used and then utilize those bond funds elsewhere. Mrs. Locke replied that she initially did not see any reason why it could not be done, but she encouraged the Council to seek advice from the bond counsel. Councilman Gardner commented that during the updating of the Com- prehensive Plan, this particular zone should be reflected in the change. Mr. Beachy replied that this zone should be addressed in the Plan. Mr. Ash stated that the City will be responsible for payment of $10,000 to Peoples Mortgage for the oversized participation costs at the extension of Rock Prairie Road from the point at which it terminates at Victoria Avenue to the Southwest property line of ~stchester Subdivision. Councilman Haddox moved approval of Resolution No. 06-23-88-08 authorizing the City Manager to execute agreements with Peoples Mortgage and CSISD for the purpose, development and lease of property owned by Peoples Mortgage. Councilman Brown seconded the motion which carried unanimously, 7-0. Agenda Item No. 9 - Consideration of funding for City of College Station's joint participation in a lon~ term regional water resources plan. (Council Priority Issue #20). Discussion was held on this item at the workshop meeting held pre- viously. Councilman Birdwell moved approval of funding the City's joint participation in a long term regional water resources plan with the City of Bryan and TAMU, Phases I and II and for the prep- aration of the grant application not to exceed the amount of $15,000 funding from the City. Mr. Ragland pointed out that the grant application will be processed first. At the time the grant application is approved, work will begin on Phases I and II. Councilman Haddox seconded the motion which carried unanimously, 7-0. 6746 CITY COUNCIL REGULAR MEETING THURSDAY, JUNE 23, 1988 Page 6 Mr. Birdwell commented that if the city does not receive the grant application the Council should consider stopping at that point. Mr. Ragland responded that he will express the Council's concern to the Committee about the quality issue and also expressed con- cern about proceeding with the study if the grant application is not approved. Agenda Item No. 10 - Consideration of funding for the .expenditure of $5000 from the General Fund Contingency; Budget to equip the Brazos Count~; Emergenc~; Command Post Vehicle. Emergency Management Coordinator Beachy addressed this item. He requested funding to equip the vehicle with radios and related equipment. He pointed out that the bus is operating under a joint agreement with TAMU, Brazos County, and City of Bryan, approved by the Council earlier this year. This vehicle is intended to be a mobile command and control center available for county-wide disas- ters or emergency situations. Mr. Beachy explained that the two primary users of the bus will be Bryan and College Station. The major contributor has been Texas A&M with the initial donation of the bus. Councilman Birdwell moved approval of funding $5000 from the General Fund Contingency Budget to equip the Brazos County Emer- gency Command Post Vehicle. Councilman McIlhaney seconded the motion which carried unanimous- ly, 7-0. Agenda Item No. 11 - Consideration of revisions to the goals and objectives included in Plan 2000. Planning Director Callaway introduced this item. He stated that the Planning and Zoning Commission has worked with staff during the past two years in updating the City's comprehensive plan. The Commission prepared draft goals and discussed this draft with the City Council in a joint workshop. The Commission held a public hearing to receive citizen input and reaction to the draft. Following the public hearing the Commission prepared its final recommendations to the Council regarding goals and objectives. Mr. Callaway pointed out several areas which received changes after comments were received at the public hearing. Councilman Gardner remarked that there were not any substantive changes in 6747 CITY COUNCIL REGULAR MEETING THURSDAY, JUNE 23, 1988 Page 7 the goals and objectives indicating that there were not many changes in our economy or base studies. Mr. Callaway responded that the base studies indicated there were changes in the economy and documentation indicated substantial change in volume of retail sales. Also, substantial change in nature and type of growth rates since the adoption of the Plan 2000. Councilman Gardner moved to refer this item to the Development Policies Committee of the Council and place it on the workshop agenda for discussion before placing it on the regular agenda for action. Councilman Haddox seconded the motion which carried unan- imously, 7-0. Councilman Gardner commented that there should be more citizen participation. Agenda Item No. 12 - Hear Visitors. No one came forward to speak. Agenda Item No. 13 - Closed session to discuss legal report and personnel. The council convened to closed session. Agenda Item No. 14 - Action on closed session. The council reconvened in open session at 9:12 p.m. appointments were announced: The following Councilman Schneider moved to appoint Susan Causey, 5/90 to the Community Appearance Committee. Councilman Haddox seconded the motion which carried unanimously, 7-0. Councilman McIlhaney moved to appoint Maureen Chase, 5/90 and Carole Murphy, 5/90 to the Community Center Advisory Committee. Councilman Brown seconded the motion which carried unanimously, 7-0. Councilman Brown moved to appoint John Grillo, 5/90 to the Electrical Examining Board. Councilman Schneider seconded the motion which carried 6-0, Councilman Birdwell absent. Councilman McIlhaney moved to appoint Larry Duckworth to replace Mr. Terry Rosser upon receiving resignation as anticipated. Councilman Schneider seconded the motion which carried 6-0, Councilman Birdwell absent. '"'36748 CITY COUNCIL REGULAR MEETING THURSDAY, JUNE 23, 1988 Page 8 Agenda Item No. 15 - Adjourn. Mayor Ringer declared the meeting adjourned at 9:15 p.m. ATTEST. - Ci-ty S-~c'r~'t~ry Dian Jones APPROVE D: "06749 GUEST REGISTER CITY COUNCIL REGULAR MEETING THURSDAY, JUNE 23, 1988 7:00 P.M. 6 11. 12. 13. 14. 15. 16. 17. 18. 19. 10. 20. 006751