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HomeMy WebLinkAbout06/15/1988 - Special Minutes City Council MINUTES CITY COUNCIL SPECIAL MEETING WEDNESDAY, JUNE 15, 1988 4:00 P.M. COUNCIL MEMBERS PRESENT: STAFF PRESENT: VISITORS PRESENT: Mayor Ringer, Councilmembers Brown, Haddox, Gardner, McIlhaney, Schneider, Birdwell Acting City Manager Ragland, Finance Director Harrison, City Secretary Jones, City Attorney Locke, Director of Capital Improvements Ash, Budget Director Schroeder, Con~unity Development Direc- tor Fette, Council Coordinator Hooks See guest register. A~enda Item No. 1 - Consideration of an ordinance authorizin~ the Issuance of City of College Station, T~xas, General Obligation Refunding Bonds, Series 1988. The City's Financial Advisor, Mr. David Fetzer, opened the 10 bids received by the City for issuance of the General Obligation Bonds, Series 1988. Mr. Fetzer read the bids and each councilmember re- corded them on a bid tabulating sheet. The City's Bond Counsel, Mr. Paul Martin, described the contents of the ordinance. The City's Financial Advisors recommended award of bid to Under- wood Neuhaus & Co. Councilman Brown moved approval of Ordinance No. 1762 authorizing the issuance of City of College Station General Obligation Refund- ing Bonds, Series 1988 to Underwood Neuhaus & Co. Councilman Schneider seconded the motion which carried unanimously, 7-0. Agenda Item No. 2 - Consideration of policies relatin~ to the establishment of Bryan-College Station Joint Relief Funding Re- view Committee. Budget Director Schroeder stated that the Council Budget/Finance Committee have reviewed the proposed guidelines. These guidelines would give the committee additional guidelines to be used in making recommendations back to the Council on requests for funds from the CD Block Grant and Hotel Motel tax revenue. 9 731 CITY COUNCIL SPECIAL MEETING %~EDNESDAY, JUNE 15, 1988 Page 2 Councilman Gardner asked for a clearer definition of what agencies may use hotel/motel occupancy tax funds. Mr. Schroeder replied that the primary criteria for agencies which utilize hotel/motel tax funds is to promote tourism within the City. Councilman Haddox remarked that he would like to see Brazos County consider accepting the responsibility of funding Easterwood Air- port, so that the City of Bryan and City of College Station can fund Economic Development with the $200,000 combined funding which normally would be given to Easterwood. He added that it would be a viable contribution for the two cities to fund addi- tional monies to the Economic Development Foundation. Mr. Ragland noted that it may be appropriate for staff to bring back to the Council a report describing what agencies the county funds. Community Development Director Fette described the policy state- ment that the committee will follow to review the agencies re- quest. Discussion was held by council members on several items of the policy statement. Mr. Fette pointed out that the applicant must provide a financial report, if available. Budget Director Schroeder explained the policy statement for the uses of hotel/motel occupancy tax. Mayor Ringer stated that in the past, it has been the Council's policy to allocate the 1% rate directly to the Arts Council. He suggested that a clause be added to the statement noting that it will be the responsibility of the Arts Council to allocate and administer those funds to the umbrel- la groups considered under the Arts Council. The council con- curred. The Council also agreed to add to both policy statements another item stating: The primary purpose of providing these funds is to pay operating expenditures and should not be provided for the pur- pose of building up or maintaining an agency's cash reserves. Councilman Birdwell moved approval to adopt the guidelines for the Community Development Funding Policy and the Local Hotel Occupancy Tax Funding Policy as amended above. Councilman McIlhaney seconded the motion which carried unanimously, 7-0. 6732 CITY COUNCIL SPECIAL MEETING WEDNESDAY, JUNE 15, 1988 Page 3 A~enda Item No. 3 - Discussion regarding council policies and procedures. Mayor Ringer introduced this item. He stated that Councilman Gardner requested a discussion of council policies and procedures. Particular items he has suggested include (1) agenda, (2) role and responsibilities of Committees, (3) meeting times, and (4) citizen participation. Councilman Gardner explained that the council meeting procedures should be updated and clarified. Councilman Gardner stated that the council meeting procedures should be clarified to read that any member of the council could call for an item to be placed on the agenda. Also, the council member should have the opportunity to discuss the item with other council members under Council Con- cerns and if the majority of the council feels it should be dis- cussed further, it should be forwarded to a council committee. Councilman Gardner asked if the staff automatically develops ordi- nances if the need exists or should the council decide an ordi- nance be proposed for certain issues. Mayor Ringer stated that the Council may feel more comfortable if a discussion item was placed on the agenda, and then if the council decides action should be taken, they would direct staff to prepare an ordinance for consideration. Councilman Gardner referred to the council meeting procedures, Item No. 1 - Meetings. Discussion was held by the council mem- bers. Councilman Gardner suggested the possibility of having regular meetings begin at 5:00 p.m. He believes that earlier council meetings might receive better coverage from the news media. Councilman Gardner moved to ask the City Affairs Committee to re- view the Council meeting procedures and guidelines for possible revisions. Councilman McIlhaney seconded the motion which carried unanimously, 7-0. Councilman Birdwell asked if the agenda item, HEAR VISITORS, could be placed after approval of the minutes. Mayor Ringer stated that placing this item at the beginning of the meeting meant that the persons who placed items formally on the agenda would wait longer to speak. 06733 CITY COUNCIL SPECIAL MEETING WEDNESDAY, JUNE 15, 1988 Page 4 Mayor Ringer encouraged the Council to direct any questions they may have on agenda items or requesting information from a certain department, please refer your requests to the City Manager's of- fice. Mr. Ragland mentioned that additional council issue write-ups should be completed and turned into the City Manager's office by the workshop meeting, June 22nd. Mr. Ragland passed to each councilmember the results of the cus- tomer survey prepared by the Print/Mail Division. Agenda Item No. 4 T_Adjourn. Mayor Ringer declared the meeting adjourned. APPROVED: ATTEST. - City Se~e~ry Dian Jones Ma~~ 06734 GUEST REGISTER CITY COUNCIL SPECIAL MEETING WEDNESDAY, JUNE 15, 1988 4:00 P.M. 11. 12. 13. 14. 15. 16. 17. 18. 19. 10. 20. ' 96735