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HomeMy WebLinkAbout05/25/1988 - Workshop Minutes City Council MINUTES CITY COUNCIL WORKSHOP MEETING WEDNESDAY, MAY 25, 1988 4:00 P.M. COUNCIL MEMBERS PRESENT: Mayor Ringer, Councilman Brown, Gardner, McIlhaney, Schneider, and Birdwell COUNCIL MEMBERS ABSENT: Councilman Haddox STAFF PRESENT: Acting City Manager Ragland, City Attorney Locke, Finance Director Harri- son, Director of Capital Improvements Ash, Community Development Director Fette, Electrical Superintendent Havens, Public Information Officer Calliham, Director of Public Utilities Woody, Assistant City Attorney Banks, Zoning Official Kee, Council Coordinator Hooks VISITORS PRESENT: See guest register. Agenda Item No. 1 - Signing of a proclamation designating May 28th as "Buddy PoDDY Day". Mrs. Sharon Flaggler came forward to accept the proclamation signed by Mayor Ringer. Agenda Item No. 2 - Presentation of sponsor frames for 1988 Pepsi Games of Texas. Mayor Ringer presented a bronze sponsor plaque to Mr. Allen Smith of LaTaqueria and Tortilla Factory and to Mrs.' Lynn Brunson of Games Galore. Agenda Item No. 3 - Council Concerns. Councilman Gardner asked if staff researched the idea of accom- modating Amtrak if it decides to make College Station one of its scheduled stops. Discussion was held by the Council. Councilman Schneider reported his concern about the increasing crime rate in College Station. Councilman McIlhaney mentioned to the Council that the selection of the members to the "War on Drug" committee will be included in the closed session on the Thursday night agenda. ' 06670 CITY COUNCIL WORKSHOP MEETING WEDNESDAY, MAY 25, 1988 Page 2 Councilman Brown updated the Council on the Teen Hotline. He stated that this committee has merged with the Brazos Valley Council on Alcohol and Substance Abuse. He added that a large amount of money has been donated and the teen hotline should begin operation September 1. Councilman Birdwell asked if the City Engineer could research the idea of adding a four-way stop sign at Munson and Francis. CIP Director Ash replied that he will look into this. Mayor Ringer mentioned to the Council that the Council packets are prepared each Friday before the next Council meetings; each council person may choose to return their binders to the Council Office or they may choose to fill their own binders with the new packet information. Mayor Ringer announced that Brazos Beautiful has won an award in the amount of $130,000 from Keep Texas Beautiful. Fred Brown will attend the ceremony at Easterwood Airport Friday afternoon. Agenda Item No. 4 - City Manager Concerns. Acting City Manager memorandum describing schedule. Ragland passed to each councilmember a the calendar of events for the budget He reminded Council that the Budget/Finance Committee will meet on June 8th to hear the status report of the Solid Waste Cost of Service Study. Also, the CIP Committee will meet on June 1st. He stated that the staff would like to schedule a special council workshop meeting on June 15th at 4:00 p.m. to follow-up to the meeting held in March discussing the Certificates of Obligations for the Industrial Foundation land acquisition. A~enda Item No. 5 - Presentation of petition for budget amendment. Mr. Ragland introduced this item. He briefly discussed background information on the guidelines that were used by staff to prepare the budget amendment. Budget Director Schroeder explained that the petition for the amended budget has been received with one-hundred certified signatures. 6671 CITY COUNCIL WORKSHOP MEETING WEDNESDAY, MAY 25, 1988 Page 3 Agenda Item No. 6 - Presentation of .proposed amended FY 1987-88 budget and settinq date for public hearinq. Budget Director Schroeder explained this item. He stated that the amended budget for revenue reflects an estimate of the actual revenue for June 30 plus an estimate of revenues during the three month amendment. One of the revenue problems that had to be addressed was the lack of advalorem taxes and franchise taxes. Fortunately, sales tax revenue is projected to increase. Mr. Schroeder explained that each department's expenditures were prorated to obtain the funding needed for the three month amend- ment. He stated that the estimated revenues in the General Fund will be $16,128,370 for the fifteen month period. The proposed amended budget for expenditures is estimated at $16,923.517. He pointed out two significant factors to the amended budget. 1) the positions and operational costs of the Management Information Systems; and, 2) the position granted to the Police Department's Selective Traffic Enforcement Plan. The ending fund balance is $579,853. Mr. Schroeder explained the Utility Fund. The revenue estimates are $45,440,250. The total disbursements are $45,442,956. The ending available working capital is $1,627,294. Mr. Schroeder stated that the actual electric sales during the months of July, August, and September will increase about 28 percent of revenue during the twelve month period. He continued to the next fund, Debt Service Fund. Total available revenues are $6,866,618 and disbursements amount to $4,634,950 leaving an ending balance of $2,231,668. He explained that the debt service fund tax revenue had a significant impact, but it has lessened due to the principal interest payment. Also, he noted that the decrease in hotel/motel contribution is caused by the same principal interest payment due for a particular note re- structured during the general obligation refunding last August. He explained the hotel/motel tax fund. The total revenues available are $852,000 and the expenditures are estimated at $852,000 leaving an ending balance of zero. Mr. Schroeder noted that the public hearing is tentatively scheduled for June 9th and final action by the Council will take place on June 23rd. 06672 CITY COUNCIL WORKSHOP MEETING ~EDNESDAY, MAY 25, 1988 Page 4 Agenda Item No. 7 - EMERGENCY ITEM: Consideration of an ordinance vacating and abandoning.a portion of an easement located on Lot 50 of Block 65, adjacent to Lot 49 of Block 65, both in Southwood Forest Subdivision. Councilman Brown moved approval to declare this item an emergency item and place it on the workshop agenda. Councilman Schneider seconded the motion which carried by a vote of 5-0-1, Councilman Gardner abstaining. City Attorney Locke stated that the property owner of Lot 50 con- tacted the city staff late Monday afternoon; the owner discovered in the survey that the house encroached into a city utility ease- ment. Final closing is scheduled for Thursday, May 26th. The property owner W.D. Fitch has requested that the city abandon two foot of a utility easement on Lot 50 and accept two feet of ease- ment on Lot 49. Councilman Birdwell approved Ordinance No. 1748 abandoning a portion of a utility easement on Lot 50, Block 65 in Southwood Forest Subdivision. Councilman Brown seconded the motion which carried unanimously, 6-0. Agenda Item No. 8 - Adjourn. Mayor Ringer declared the meeting adjourned at 5:15 p.m. APPROVE D: ATTEST Jones ' 06673 GUEST REGISTER CITY COUNCIL WORKSHOP MEETING WEDNESDAY, MAY 25, 1988 4:00 P.M. 3. 13. 4. 14. 5. 15. 6. 16. 7. 17. 8. 18. 9. 19. 10. 20. 006674