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Home My WebLink About10/25/1989 - Regular Minutes City Council M1'NUTES CTTy COUNCIL REGUL/LR NEETTNG WEDNESDAY, OCTOBER 25, 3.989 4:00 P.M. COUNCTL MEMBERS PRESENT: Mayor Ringer, Councilmembers Brown, Haddox, Schneider, Gardner, Birdwell, and McIlhaney STAFF PRESENT: City Manager Ragland, City Secretary Dian Jones, Assistant City Manager Brymer, PARD Director Beachy, Assistant PARD Director Cisneros, Budget Director Schroeder, Finance Director Harrison, Energy Specialist Shear, Public Information Officer Calliham, Sanitation and Fleet Services Director LaBeau, Assistant City Secretary Hooks VISITORS PRESENT: See guest register. Mayor Ringer announced that the time to receive bids for the sale of general obligation bonds had expired at seven o'clock. Mayor Ringer introduced Ms. Clara Mounce representing the Millican community. She presented Mayor Ringer a trash pick for his use in the Community Cleanup on November 4th. She described its attach- ments. Agenda Item No. i - CONSENT AGENDA. (1.1) Approval of the minutes of the Workshop Meeting, October 11, 1989, and the Regular Meeting, October 12, 1989. (1.2) Approval of purchase request for approved funding for Bryan- College Station Chamber of Convention and Visitors Bureau. (12 monthly payments @ $24,000, for a total of $300,000; FY 89-90 Budget, Hotel/Motel tax fund) (1.3) Approval of Community Development funded housing assistance projects for the month of September 1989 where contracts were let for more than $10,000 and where houses were sold. (1.4) Approval of replacing the air conditioning system for City Hall, Bid #90-02, to low bidder Johnson Supply ($11,350.92). (1.5) Approval of awarding contract for roofing the Fire Stations, Bid #90-01 to low bidder, Solar Foam Insulation ($39,860). (1.6) Approval of awarding Annual Auto Parts Contract, Bid #89-42 to Bryan Truck & Trailer (per staff recommendation). 007524 City Council Regular Meeting Wednesday, October 25, 1989 Page 2 (1.7) Approval of a resolution authorizing the City Manager to execute a contract for services from the Brazos Valley Softball Umpires Association for City Recreation Softball Leagues for FY 89- 90. Item removed. (1.8) Approval of purchase request for approved funding for College Station Economic Development Foundation. (Total of $100,000, FY 89- 90 Annual Budget: General Fund $50,000 and Utility Fund, $50,000.) (1.9) Consideration of a request for the abandonment of an existing sanitary sewer line and associated sewer easement in Lot 2A, Block 20, Ponderosa Place Subdivision. Item removed. Mayor Ringer noted Item No. 1.9 was withdrawn by the staff. Councilman Birdwell removed Item No. 1.1. Mr. Birdwell made a correction on page 4 of October llth minutes, paragraph 4. He corrected the second sentence to read, "Mr. Harrison replied that assuming a current payroll of $1 million, next year's payroll at this time would be $1,060,000." He deleted the last sentence of the paragraph. Councilman McIlhaney moved approval of the minutes of October 11, 1989 and October 12, 1989. Councilman Haddox seconded the motion which carried unanimously, 7-0. &qenda Item No. 2 - Receive and open bids for City of Colleqe Station $3,225,000 General Obliqation Bonds, Series 1989. Mr. David Fetzer addressed this item. Mr. Fetzer opened the eleven bids, presented the interest rates, and tabulated the bids received. While Mr. Fetzer calculated the bids to determine the successful bidder, the council moved on to the next item. aqenda Item No. 3 - Consideration of -- ordinance authorizinq th- issuance and sale of the City of Colleqe Station, $3,225,000 General Obliqation Bonds, 8eries 1989. Mr. Paul Martin of McCall, Parkhurst and Horton, the city's legal counsel, reviewed the proposed bond ordinance. Mr. Fetzer recommended the low bidder of Painewebber, with an effective interest rate of 6.793137 percent. 007525 City Council Regular Meeting Wednesday, October 25, 1989 Page 3 Councilman Schneider moved approval of Ordinance No. 1830 awarding the bid to Painewebber. Councilman Brown seconded the motion. After further comments, council approved the ordinance by a unanimous vote of 7-0. Aaenda Item ~o. 4 - Presentation and discussion of proposed professional services contract between the City of Colleqe Station and J.T. Dunkin and &ssociates, Inc. for Wolf Pen Creek Phase I pro, eot ~esiqn and construction supervision. {Council Issue No. 1) Mayor Ringer left the meeting. Mayor Pro-tem Brown presided. Assistant PARD Director Cisneros presented this item. provided the council with a copy of the contract. The staff aaenda Item No. 5 - &pproval of a resolution authorizinq the Mayor to execute a contract for professional services betweea the City o* Colleqe Station and J.T. Dunkin and Associates, Inc. for Wolf Creek Phase I project ~esiqn and construction supervision. (Council Issue No. 1). Councilman Gardner made several comments on different sections throughout the contract. First, he referred to Exhibit A, Category I, B which states $4,480 would be spent for a preliminary analysis to determine if any channel changes have occurred which would require modification of the existing HEC-2 model. He continued to Category II, Basic Services for grant application, and he referred to A.l(b). Mr. Dunkin replied that during the first phase, standards will be set for the entire project, and at this point, all alternatives will be reviewed throughout the entire project. He clarified that the type of materials used for edge treatment will be used throughout the entire park. Councilman Gardner referred to A.3(d) of Exhibit A. Mr. Dunkin explained that elements for the site adjacent to the amphitheatre, will conform with the amphitheatre. He stated that at this time he is not sure if the amphitheatre will be built in the first phase, because of the cost of the project; however, the stage area will be implemented in the first section. Mr. Gardner stated a concern about C.l(d), Architectural Services Section. Mr. Cisneros responded that the design process will come to Council in concept form for their final approval. Councilman Birdwell asked staff if the proposed contract had been reviewed in conformance with the Texas Engineering Practice Act. He commented that the firm under consideration is neither engineering nor architectural. Ms. Locke replied that the city will be third party to the agreement between the architect and the contractor. 007526 City Council Regular Meeting Wednesday, October 25, 1989 Page 4 Mayor Ringer returned to the meeting. Councilman Haddox commented that the steering committee had stated concern that the pathway be made large enough to accommodate disabled people and older people. Mr. Cisneros replied that the master plan designates a 10 ft. minimum width for the walkway. Councilman Brown moved approval of the resolution authorizing the Mayor to execute a contract for professional services between the City and J.T. Dunkin for Wolf Pen Creek Phase I project design and construction supervision. Councilman Haddox seconded the motion. Councilman Birdwell explained his reasons for voting against the resolution; he noted that the primary professional firm was not qualified to achieve the ultimate goal of the proposal. The motion was approved 6-1, with the following vote: FOR: Mayor Ringer, Councilmen Brown, Gardner, Haddox, McIlhaney, and Schneider AGAINST: Councilman Birdwell Aqenda Item No. 6 - Consideration of a resolution relatinq to the nomination of a candidate for a position on the Board of Directors, Brazos County Appraisal District. Councilman McIlhaney moved approval of the resolution nominating Celia Goode to be named as a candidate to the Board of Directors of the Brazos County Appraisal District. Councilman Schneider seconded the motion which carried unanimously, 7-0. &qenda Item No. 7 - Consideration of establishinq a 1990 Census Committee. Public Information Officer Calliham presented this item. She stated that the next Census will be conducted in April, 1990 and cities are being asked to participate more heavily in this census to insure an accurate count. She stated that the purpose of the Census is to obtain an accurate statistical picture of the population and makeup of the nation. Several concerns are as follows: (1) student population, (2) foreign residents, (3) homeless or hard-to-reach persons, (4) anyone fearful of government, and (5) apathy. Ms. Calliham asked the Council to select community leaders representing different cross sections of the population, to serve on the 1990 Census Committee. Suggested groups to be represented included the senior citizens, the churches, public schools, TAMU 007527 City Council Regular Meeting Wednesday, October 25, 1989 Page 5 student government, civic organizations, the news media, Black citizens, and Hispanics. Ms. Calliham requested that the appointments be made by November 9th. Councilman Haddox suggested adding a foreign student to the list. Ms. Calliham presented a calendar of events related to the Census. Mayor Ringer asked staff to place on the November 9th agenda, an item for the selection of members to this committee, and to begin publicity for interested persons to apply. Aqenda Item No. 8 - Consideration of recommended supplemental list of replacement decision ~ackaaes. Budget Director Schroeder explained this item. Councilman Birdwell remarked about Item No. 9 - Central Park Playground. He questioned why the playground equipment is ranked higher than other decision packages which he feels are necessary. Mr. Beachy explained that the current playground equipment is ten years old, and much of the equipment is built differently now; and, with a greater number of children using Central Park, the liability has increased. Councilman Schneider commented that he would like to see trash receptacles placed in the Northgate area to help alleviate the litter problem in the area. He asked staff to explain the policies for placement of trash receptacles. Mr. Beachy explained that Item No. 19 is replacement of trash receptacles in the picnic areas throughout the parks. Councilman Schneider moved approval of staff's recommended supplemental list of replacement decision packages. Councilman Haddox seconded the motion, which carried unanimously, 7-0. Aqenda Item No. 9 - Consideration of implementinq the Pay Plan Audit reoo~mendations to create five ~av scales and the acoomDanvina Dercentaqe ohanqes as well as makinq a 3~ market adgustment to all scales. (Council Issue no. 24) Finance Director Harrison stated that this item was discussed at the October llth workshop meeting. Councilman Haddox moved approval of the Pay Plan Audit recommenda- tions to create five pay scales and the accompanying percentage changes as well as making a 3% market adjustment to all scales. Councilman McIlhaney seconded the motion, which carried unanimously, 7-0. 007528 City Council Regular Meeting Wednesday, October 25, 1989 Page 6 Agenda Item No. 10 - Discussion of 1990-93 proposed CIP process. (Council Issue No. 12) Councilman Haddox stated that he would like to see publicity in the press regarding citizen input to the CIP Committee. Councilman Gardner asked if the committee would divide into sub- committees to discuss the different areas. Councilman Birdwell commented that it may be better for the committee to remain as one committee to discuss all the projects. Mr. Ragland referred to the flowchart provided in the packet. He mentioned that the committee can decide if they want to break into subcommittees or meet as one committee; or, the council can make that decision, if they prefer. Mr. Ragland noted that public meetings will be held by the CIP Advisory Committee, in addition to related meetings held by the Parks Board, the Planning and Zoning Commission, and the City Council. He pointed out that the Library Committee and the CIP Committee will meet independently of each other. Mayor Ringer noted that there are four possible elections for next year, including elections for 1) charter revisions, 2) Capital Improvements Projects, 3) possible sales tax increase, and 4) Mayor and Council positions. Mr. Harrison stated that he will meet with members of the City of Bryan staff to discuss the sales tax issue. Mayor Ringer asked staff to report back to the Council on the discussion with the City of Bryan on the sales tax, and check with the status of the Charter Review Committee. &qenda Item No. 11 - Consideration of a resolution authorizinq the City Manager to enter into a contract with the Commission on Accreditation for Law Bnforoement Agencies, Inc. to accredit the College Station Police Department as one of approximately 120 law enforcement aqencies in the United States recognized by the commission. Councilman Haddox moved approval of Resolution No. 10-25-89-11. The motion was seconded by Councilman Brown and carried unanimously, 7-0. Councilman Haddox commended Chief Strope for his implementation of the Drug Free Program at A&M Consolidated High School. 007529 City Council Regular Meeting Wednesday, October 25, 1989 Page 7 Aqenda Ite~ No. 12 - Discussion of staff,s review on proposed Texas Municipal Leaque resolutions. City Attorney Locke stated that a summary of staff's review of the resolutions were included in the packet. Councilman Birdwell referred to Resolution No. 3. He stated his opposition to the gasoline tax. He commented that the city should support Resolution No. 13. Mr. Birdwell referred to Resolution No. 26; he strongly suggested adding parking requirements. Councilman Haddox agreed. Mr. Birdwell stated that he does not support Resolution No. 34. Councilman Gardner referred to the resolutions regarding social programs, such as AIDS funding, and affordable housing. Councilman McIlhaney stated that she will submit the Council's comments to the Legislative Committee. Agenda Item No. 13 - Hear Visitors. No one spoke. Aqenda Item No. 14 - Council Concerns. Councilman Haddox reported that he was contacted by members of the Community Appearance Committee regarding the destruction of trees. He stated that the city could take a leadership role in educating the staff to do its best in saving as many trees as possible. Councilman Gardner asked that the request from Brazos Valley Council on Alcohol and Substance Abuse be placed on the next council agenda. Councilman Birdwell suggested that staff check with the Police Department about using the additional funds to obtain other funding through matching grants, and with the War on Drugs Committee about their requests for the funds. Mayor Ringer asked staff to notify the Police Department, BVCASA, and the War on Drugs Committee; to set a deadline for proposals; and to respond to the Council. The Council will then review the proposals. Councilman Schneider stated that Diana Kratchman contacted him to remind the Council that activities for the annual clean-up day will begin at 8:30 a.m. on November 4th, in front of Casa Tomas. Mr. Schneider mentioned that he would like for staff to review the feasibility of placing trash containers in the Northgate area. Mayor Ringer asked Councilman Schneider to chair a committee with councilmembers McIlhaney and Gardner to review local human resources. 007550 City Council Regular Meeting Wednesday, October 25, 1989 Page 8 Mayor Ringer mentioned that a group of individuals from Koriyama, Japan will be visiting College Station on Saturday, November 4th, and the city will host a picnic in the park. Councilmembers and spouses are welcome to attend. aqenda Item No. 15 - City Manaaer Conoerns. City Manager Ragland mentioned that a notebook entitled, "Things we Feel Good About" was provided to each councilmember. The books include comments from the City Council as well as from city staff. Aqenda Item No. 16 - Closed session to receive staff report [6252- 17¢2)(r)1 and disouss Dersonnel [6252-17¢2)¢a)]. 16.1 Staff Report [6252-17(2)(r)] A. Legal Report 16.2 Personnel [6252-17(2) (g)] A. Discussion of Citizen Committee Appointments 1. Design Review Board The council convened in closed session at 6:15 p.m. Aqenda Item No. 17 - &orion on olosed session. The council returned from executive session at 6:30 p.m. was taken. Aqenda Item No. 18 - Adjourn. Mayor Ringer adjourned the meeting. No action ATTEST: City Secret~ Dian Jones APPROVED: May~ 007531 Ratings: TABULATION OF BIDS ~ .~.~..~~ Received October 25, 1989 on $3,225,000 CITY OF COLLEGE STATION, TEXAS General Obligation Bonds, Series 1989 MBIA Insured: Moody's: "Aaa"; S&P's: "AAA" Bond Buyer Index: 7.19% Bidder Painewebber Incorporated, Mgr. Lovett Mitchell Webb & Garrison Rauscher Pierce'Refsnes, Inc. Smith Barney, Harris r;pham & Co. ~ ~rd, Well, Labouisse Southwest Securities, Inc. Maturities 1990-1994 1995 1996-2004 Interest Rate 8.50% 7.875% 6.50% Interest Cost GIC: $1,816,739.50 Prem: -0- NIC: $1,816,739.50 Effective Int. Rate 6.793137% Bank One, Texas Capital Markets* Underwood, Neuhaus & Co., Inc.* First City Texas, N.A.* TEAMBANK* United Missouri Bank First Interstate Bank BancTexas Dallas, N.A. Crews & Associates 1990-1996 1997 1998-2002 2003-2004 8.25% 7.00% 6.25% 6.50% GIC: $1,819,406.25 Prem: -0- NIC: $1,819,406.25 6.803108% Capitol Municipal Securities, Inc. 1990-1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003-2004 8.50% 7.25% 6.45% 6.50% 6.55% 6.60% 6.70% 6.80% 6.85% 6.90% 6.50% GIC: $1,822,955.50 Prem: -0- NIC: $1,822,955.50 6.81638% Griffen, Kubik, Stephens & Thompson, Inc.* Blunt, Ellis and Loewi, Inc.* Clayton Brown & Assoc.* 1990 1991-1996 1997 1998-2001 2002-2004 8.0O% 8.25% 7.10% 6.50% 6.25% GIC: $1,828,089.58 Prem: -0- NIC: $1,828,089.58 6.835577% Prudential-Bache Securities, Mgr. A.G. Edwards & Sons, Inc. H, -hinson, Shockey, Erley _. Co. Gabriel, Hueglin & Cashman Central Bank of the South 1990-1995 1996 1997-2004 8.50% 6.95% 6.50% GIC: $1,831,515.63 Prem: 83.00 NIC: $1,831,432.63 6.84807% *Joint Manager Continued ... 007532 ~der Trust Company Bank Maturities 1990 1991 1992 1993 1994 1995-1996 1997 1998 1999 2000-2004 Interest Rate 6.00% 6.25% 6.35% 6.40% 6.45% 8.00% 7.75% 6.60% 6.70% 6.75% Interest Cost GIC: $1,842,236.90 Prem: -0- NIC: $1,842,236.90 Effective Int. Rate 6.888479% First Southwest Company, Mgr. Merrill Lynch Capital Markets Finser Investment Company 1990-1994 1995 1996 1997 1998 1999 2000-2002 2003-2004 8.50% 7.70% 6.50% 6.60% 6.70% 6.75% 6.50% 6.75% GIC: $1,842,594.79 Prem: 163.50 NIC: $1,842,431.29 6.889206% Dean Witter Reynolds, Inc.* ' tcap Securities, Inc.* Su~fel Nicolaus & Company Thompson McKinnon Securities* M. E. Allison & Co., Inc. 1990-1993 1994 1995 1996-1997 1998-1999 2000 2001 2002 2003-2004 8.375% 7.35% 6.40% 6.50% 6.60% 6.70% 6.80% 6.90% 7.00% GIC: $1,846,562.50 Prem: -0- NIC: $1,846,562.50 6.90465% Masterson Moreland Sauer Whisman, Inc. 1990-1995 1996 1997 1998 1999-2000 2001-2004 8.50% 6.80% 6.60% 6.75% 6.80% 6.50% GIC: $1,850,340.63 Prem: -0- NIC: $1,850,340.63 6.91877% NCNB Texas National Bank* Texas Commerce Bank N.A.* Harris Trust & Savings Bank* Union Planters Securities Corporation* 1990-1994 1995 1996 1997 1998 1999-2004 8.50% 7.375% 6.50% 6.60% 6.70% 6.75% GIC: $1,859,031.25 Prem: -0- NIC: $1,859,031.25 6.951274% Eppler, Guerin & Turner, S,,=arson Lehman Hutton 1990-1995 1996 1997 1998 1999 2000 2001 2002-2004 8.50% 6.60% 6.70% 6.80% 6.90% 6.95% 7.00% 6.50% GIC: $1,869,596.87 Prem: -0- NIC: $1,869,596.87 6.990781% *Joint Manager 10/26/89 007533