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Home My WebLink About01/25/1990 - Regular Minutes City Council MINUTES CITY COUNCIL REGULAR MEETING THURSDAY, JANUARY 25, 1990 7:00 P.M. COUNCIL MEMBERS PRESENT: Mayor Ringer, Councilmembers Brown, Haddox, Schneider, McIlhaney, Birdwe11, Gardner STAFF PRESENT: City Manager Ragland, City Attorney Locke, City Secretar~ Jones, Assistant City Manager Br~mer, Assistant City Manager Woody, Development Services Director Ash, Public Information Officer Calliham, Planning Director Callaway, Executive Director Management Services Piwonka, Purchasing Agent McCartney, City Engineer Pullen, Senior Planner Kee, Sanitation Superintendent Smith VISITORS PRESENT: See guest register. Mayor Ringer opened the meeting at 7:00 p.m. Agenda Item No. 1 - Signing of a proclamation designating Februar~ 5-9, 1990 as "National Marketing Week". Mayor Ringer read the proclamation and presented it to Mr. Stan Martin of Texas A&M University. Agenda Item No. 2 - CONSENT AGENDA: (2.1) Approval of the minutes of the special meeting, December 28, 1989, the workshop session, January 10, 1990, and the regular session, January 11, 1990. (2.2) Approval of a final Plat - Lots i & 2 Krenek Tap (89-216) (2.3) Approval of authorization to execute a change in scope in the professional services contract with McDow & Associates for Project #SS1006, Carter Creek Wastewater Treatment Plant Improvements. (2.4) Approval of purchase of Refuse Collection Cab and Chassis Truck, Bid #90-13, Sanitation Collection Division, funds budgeted in FY 1989-90 Sanitation Fund, staff recommends award to low bid meeting specifications, Bond Equipment Company, $59,214. (2.5) Approval of annual payment to Texas Water Commission for wastewater treatment facility inspection fees, funds available in Utility Fund, Water/Sewer Division, $11,000 (total 3 each). 007669 City Council Regular Meeting Thursday, January 25, 1990 Page 2 (2.6) Approval of payment for property taxes, Brazos County 1989 Tax Statement, $26,179.86, funds budgeted in FY 1989-90 Utility Fund, Water/Sewer Department. (per agreement with Aqua Storage Company) (2.7) Approval of a resolution required by the State of Texas providing for exemption of certain vehicles from requirements of Article 6701M-2, V.T.C.S., Identification of City and County-owned vehicles and heavy equipment. (2.8) Approval of purchase of a refuse collection Body, Bid #90-14 Sanitation Collection Division, funds budgeted in FY 1989-90 Sanitation Fund, staff recommends award to low bid meeting specifications, Davis Truck & Equipment, $23,465. (2.9) Approval of purchase of a Tractor Backhoe/Loader, Bid #90-12, funds are available as budgeted in the FY 1989-90 Utility Fund. Staff recommends award to low bidder meeting specifications. Lowest bid does not meet specifications for required digging depth and self-adjusting brakes. Total purchase: $40,000. (2.10) Approval of purchase of Trencher with backhoe, Bid #90-24, Public Utilities Electrical Division. Funds are available as budgeted in FY 89-90 Utility Fund. Staff recommends award to Ditch Witch of Houston, low bidder. Total purchase price is $24,262.00. (2.11) Approval of purchase of aerial device cab and chasis truck, Bid #90-23, Public Utilities Electrical Division. Funds are available as budgeted in FY 89-90 Utility Fund. Staff recommends award to Lawrence Marshall Chevrolet, low bidder. Total purchase price $28,451.37. (2.12) Renewal of city permit to keep livestock (cattle) on acreage near Krenek Tap Road and Highway 6 By-pass. (Applicant: Henry Etta Madison) (2.13) Adoption of Tenant Assistance Policy, and Affirmative Marketing Policy to be used with the City's Rental Rehabilitation Program. (written policies mandated by State) Mayor Ringer announced that staff has requested Agenda Item No. 2.8 be withdrawn from the consent agenda. Councilman Birdwell removed Agenda Item No. 2.1. The remaining items were approved by common consent. 007670 City Council Regular Meeting Thursday, January 25, 1990 Page 3 Agenda Item No. 2.1 - Approval of the minutes of the special meeting, December 28, 1989, the workshop session, January 10, 1990 and the regular session, January 11, 1990. Councilman Birdwell moved to delay approval of the minutes of December 28th. Councilman Schneider seconded the motion which carried unanimously, 7-0. Councilman Birdwell made several corrections to the minutes of January 11th. On page 1, Councilman Schneider moved approval of the motion and also seconded the motion. He also raised a point of order on that item. Staff will listen to the tape. He referred to page 11 of the same minutes, seventh line from the bottom. He corrected the sentence to state that the rates and charges are non-discriminatory, rather than the fuel costs. Mr. Birdwell referred to page 15, the fourth paragraph. He deleted the word "one" from the next to last sentence in this paragraph. Councilman Birdwell moved approval of the minutes as corrected. Councilman Gardner seconded the motion which carried unanimously, 7-0. Councilman Birdwell moved approval of the minutes of January 10, 1990 as presented. Councilman McIlhaney seconded the motion which carried unanimously, 7-0. A~enda Item No. 2.8 - Approval of purchase of a refuse collection body. Bid #90-14 Sanitation Collection Division, funds budgeted in FY 1989-90 Sanitation Fund, staff recommends award to low bid meeting specifications, Davis Truck & Equipment, $23,465. Virginia McCartney explained why this item was removed from the consent agenda for consideration. She stated that the staff wanted the Council to be aware of the circumstances that have materialized in the past week, the low bidder does not meet specifications. She added that as part of the bid requirements, staff requires vendors to state specifically their reasons for not meeting minimum specifications included in their bid. Staff has recommended Davis Truck & Equipment for $23,465, meeting specifications. Councilman Brown pointed out that the Council is accepting $175,000 for equipment and the bidders are not local vendors. hoped the staff will continue to obtain local vendors on these items. He Councilman Birdwell moved approval of award Davis Truck & Equipment of $23,465 for the purchase of a refuse collection body, for the Sanitation Collection Division, Bid #90-14. 007671 City Council Regular Meeting Thursday, January 25, 1990 Page 4 Councilman Schneider seconded the motion which carried unan- imously, 7-0. Aqenda Item No. 3 - Consideration of a resolution makinq certain findings of fact and authorizing the Mayor to execute a license aqreement between the City of Colleqe Station and applicants, John and Sharon Hansen, pertaining to encroachment of a structure located at Lot 2, Block 4, Raintree Section One ¢77X$ ADDOmmatOX) into the easement. Councilman Birdwell moved to approve the resolution authorizing the Mayor to execute a license agreement between the City and applicants, John and Sharon Hansen, pertaining to the encroachment of a structure located at Lot 2, Block 4, Raintree Section One (7715 Appommatox) into the easement. Councilman Brown seconded the motion which carried unanimously, 7-0. Aqenda Item No. 4 - Reconsideration of an appeal by Mike MoClure reqardinq proposed access for property located at the northeast corner of Texas Avenue and Cooner Street. (Appeal denied by City Council on Januaz7 11t 1990; item returned per council direction). This item was withdrawn by staff. on a solution for this item. The staff and applicant agreed Aqenda Item No. 5 - Consideration of a request for the abandonment of an existing sanitary sewer line and associated sewer easement in Lot 2A, Block 20u Ponderosa Place Subdivision. Councilman Brown moved approval of the abandonment of an existing sanitary sewer line and associated sewer easement in Lot 2A, Block 20, Ponderosa Place Subdivision. The motion was seconded by Councilman Birdwell which carried unanimously, 7-0. Aqenda Item No. 6 - Consideration of revisinq Application Fees and Methods of Notification for certain requests which required Public Hearings. Councilman Brown moved approval of the application fees and methods of notification for certain requests which require public hearings. This item was discussed at the January 24th meeting. The motion was seconded by Councilman Birdwell which carried unanimously, 7-0. 007672 City Council Regular Meeting Thursday, January 25, 1990 Page 5 Agenda Item No. ? - Consideration of an ordinance amending Chapter 4, Section 1, of the Code of Ordinances relatinu to itinerant vendors and temporary or transient business solicitations; providing for handbill distributor,s re~ulations; and providing for reporting requirements for charitable solicitors. City Attorney Locke explained the updates to this ordinance. She noted that Council expressed an interest in recent case law, that allowed councils to require solicitors for charities to report their predicted use of charitable funds. She has also simplified the ordinance. Councilman Birdwell asked if this ordinance applies to the Girl Scouts, Lions Club, and other civic organizations. Ms. Locke replied that these organizations are treated as charitable organizations. Councilman Birdwell stated that he has concern about the ordinance and the city's enforcement efforts. Mayor Ringer asked how someone is identified when they are soliciting sales, if the identification card is no longer needed. Ms. Locke replied that each individual is issued a typed permit. Councilman Haddox moved approval of Ordinance No. 1838. The motion was seconded by Councilman McIlhaney which carried by a vote of 6-1, Councilman Birdwell voting against the motion. A=enda Item No. S - Consideration of an ordinance amending Chapter 1, Section 27 of the Code of Ordinances to adopt new state guidelines for records manaqement. City Secretary Jones addressed this item. She stated that this action is required by new state law H.B. 1285. The legislature passed a number of requirements that the city will be meeting in the next five years as they progress in the establishment of records management program. This ordinance meets one requirement that a records management officer be named and as the legislature acted, this office would be held by the City Secretary. Councilman Schneider moved approval of Ordinance No. 1839. Councilman Haddox seconded the motion which carried unanimously, 7-0. Aqenda Item No. 9 - Consideration of a resolution withdrawinq the City of College Station, Texas, from membership in the Lone Star Municipal Power Agency. City Attorney Locke stated that staff prepared the resolution withdrawing the City of College Station from membership with the Lone Star Municipal Power Agency after review of the LSMPA by-laws and since the recent decision to enter into TMPA for future power. 007673 City Council Regular Meeting Thursday, January 25, 1990 Page 6 Councilman Birdwell moved approval of the resolution withdrawing the City of College Station, Texas from membership in the Lone Star Municipal Power Agency. Councilman Schneider seconded the motion which carried unanimously. 7-0. Aqenda Item No. 10 - Consideration of a resolution makina certain findinqs o£ fact and authorizinq the Mayor to execute & license aqreement between the City of Colleqe Station and applicant, Randy Prench. Dertainlna to the encroachment of a structure located at Lot 2, Block 56, Southwood Valley Section 24Eo more commonly known as 3002 Cochise Court, into the easement. Councilman Birdwell moved approval of the resolution. The motion was seconded by Councilman Brown which carried unanimously, 7-0. Agenda Item No. 11 - Hear Visitors. Mayor Ringer presented City Secretary Dian Jones a gift on behalf of the Council for her retirement and many years of service to the City of College Station. \ Aqenda Item No. 12 - Closed session to receive leqal report [6252-18(2) (r)], discuss land acquisition [26251-17(2) (f)] and personnel [6252-17 (2) (q) ]. 12.1 Staff Report [6252-17(2) (r)]. A. Legal Report 12.2 Land Acquisition [6252-17(2)(f)]. A. Right-of-way 12.3 Discussion of Administrative Personnel [6252-17(2)(g)]. A. City Secretary B. Discussion of appointments to citizens Committees. 1. Structural Standards Board 2. Joint Relief Funding Review Committee The Council convened into closed session at 8:00 p.m. Aqenda Item No. 13 - Action on closed session. The council moved into open session at 8:01 p.m. Mayor Ringer recommended Connie Hooks as Acting City Secretary for an interim period until a City Secretary is named. Councilman Birdwell moved approval of the Mayor's recommendation. Councilman Haddox seconded the motion which carried unanimously, 7-0. Councilman Haddox reported that the efforts made in employing an executive director for the Joint B/CS Economic Development Foundation have been going on for a year. At this time, the 007674 City Council Regular Meeting Thursday, January 25, 1990 Page 7 Board voted to renew the search to look into the feasibility of possibly using a search firm for more candidates. He asked that a meeting is set up between the Joint Economic Development Board and the College Station Council in order that the Council can provide guidance and their thoughts. Mayor Ringer stated that Mr. Haddox would like the Council to hear the Board's thoughts on this selection process. Mayor Ringer also stated that the funding details need further discussion by the Council. Councilman McIlhaney commented that staff will set up a meeting with the Budget/Finance Committee to interview the three auditing firms, selected by the staff. Agenda Item No. 14 - Adjourn. Mayor Ringer adjourned the meeting at 8:10 p.m. APPROVED: Mayo~~~~-' ATTEST: 007675 GUEST REGISTER CITY COUNCIL REGULAR MEETING THURSDAY JANUARY 25, 1990 7:00 P.M. 12 13 14 15 10. 16 17 18 19 ",', /-' 20 007692