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HomeMy WebLinkAbout05/09/1990 - Workshop Minutes City Council MINUTES CITY COUNCIL WORKSHOP MEETING ~EDNESDAY, MAY 9, L990 4~00 P.M. COUNCIL MEMBERS PRESENT= Mayor Ringer, Councilmembers Brown, Haddox, Schneider, Gardner, Birdwell COUNCIL MEMBERS ABSENT= Councilman McIlhaney STAFF PRESENT= City Manager Ragland, Assistant City Manager Brymer, Budget Director Schroeder, Executive Director Fiscal/Human Resources Harrison, Executive Director Management Services Piwonka, Planning Director Callaway, City Attorney Locke, City Secretary Hooks VISITORS PRESENT= See guest register. Aqenda Item No. i - Siqninq of a proclamation desiqnatinq the week of May 13-19, 1990 as -POLICE WEEK-. Police Chief Strope accepted the proclamation signed by Mayor Ringer. Agenda Item No. 2 - CONSENT (2.1) Approval of the minutes of the Council's Special Meeting, April 18, 1990, Council's Workshop Meeting, April 25, 1990, and the Regular Meeting, April 26, 1990. (2.2) Consideration of a Resolution supporting a proposal for re-regulation of the cable industry. (2.3) Consideration of a resolution authorizing the Mayor to enter into an agreement to allow sanitary sewer service to L.W. Maas of Lot 2 Block 7 of Foxfire Phase 2. (2.4) Approval of request for purchase of Combination Sewer Cleaning Equipment, Bid #90-35, Sewer Division, funds approved in 1984 URB 83-83-09 bond fund, recommend award to low bidder meeting specifications (low bidder did not meet specifications), Underground, Inc., total purchase $129,850. (2.5) Approval of request for purchase of Self-contained Breathing Apparatus, Bid #90-36, Fire Department, funds budgeted in FY 1989-90 General Fund, recommend award to low bidder, Casco Industries, $16,456.50. Councilman Birdwell removed Agenda Item No. 2.1. 007'8_ city Council Workshop Meeting Wednesday, May 9, 1990 Page 2 Mayor Ringer removed Agenda Item No. 2.2. The remaining items were approved by common consent. Councilman Birdwell added to the workshop minutes, page 3, paragraph 11, the statement as follows: "if a shorter period is not possible, council should consider competitive bids." Councilman Gardner referred to the workshop minutes, page 6. He changed the first sentence to indicate that the loss of trees was due to the harsh winter instead of rainfall. Councilman Schneider referred to the April 26th minutes page 8 under Agenda Item No. 15. He asked that an additional statement made by him at the meeting be added at the end of page 8. "Councilman Schneider expressed a strong desire to have a Councilmember represented on the Bryan/College Station Economic Development Corporation". Councilman Schneider moved approval of the minutes of the Special Meeting of April 18, 1990, the Workshop Meeting of April 25th with corrections, and the Regular Meeting of April 26th as corrected. Mayor Ringer asked that Agenda Item No. 2.2 be delayed until a representative from TCA Cable arrives at the meeting. Agenda Item No. 3 - Progress Report on Sidewalks and Bikeways (Counoil Issue No. 10). City Engineer Pullen stated that the staff and the Sidewalk Advisory Committee have worked together to develop a prioritized list of sidewalk improvements. Mr. Pullen summarized the list of projects and cost estimates. Councilman Brown commented that he would like to see the projects added to the Comprehensive Plan. Councilman Gardner stated that the Highway Department has proposed to widen Texas Avenue. He asked if the sidewalks mentioned in this list on Texas Avenue will be included in their construction. Mr. Pullen noted that the City will not be obligated for the funding of these sidewalks if the Highway Department can establish the sidewalks as a safety issue in the project. The Council expressed approval for sidewalks constructed next to the curb. Staff felt this was the best solution. 007836 city Council Workshop Meeting Wednesday, May 9, 1990 Page 3 Councilman Birdwell moved approval of staff's master plan recommendations. Councilman Brown seconded the motion which carried unanimously, 6-0. Aqenda Item No. 4 - Status Report and citizen input reqardinq construction of sidewalks in existing neiqhborhoods. (CIP Project ST-1013). David Pullen reported that staff has recommended construction of sidewalks on Francis Street, Lawyer Street, Brothers Blvd. Todd Trail, and Munson Ave. $100,000 has been budgeted for this project from the 1989-90 Capital Budget. Public meetings have been held to receive input from residents in these neighborhoods. Ms. Patricia Crawford, 1506 Todd Trail addressed the Council. She indicated that she has a severe water problem in her neighborhood. Many homes were flooded on Todd Trail during the last storm. She expressed opposition to the sidewalk on the south side of Todd Trail. Mr. Kenneth Bettenhausen, 1404 Todd Trail spoke to the Council. He hoped that child safety will take precedent when considering what side of the street to place the sidewalk. He preferred the south side of Todd Trail. Ms. Elaine Chalk of 1701A Lawyer Street addressed the Council. She stated opposition to the staff's recommendation to construct sidewalks on both sides of Lawyer Street. Ms. Debbie Allman, 1407 Todd Trail addressed the Council. She pointed out that a sidewalk on the south side or even numbered side of Todd Trail is necessary for the children's safety. Councilman Birdwell moved to accept staff's recommendations and direct staff to proceed with proposals for bids. The motion was seconded by Councilman Brown which carried unanimously, 6-0. Aqenda Item No. 5 - Canvass of Election Returns from the General Election on May 5, 1990. City Secretary Hooks introduced Dr. Ed Burns, Presiding Judge for Central Counting Station at the May 5th election. Dr. Burns cited the total votes cast for the council positions of Mayor, Place 2, Place 4, Place 6, and also the Proposition No. 1. A resolution containing the number of votes in each precinct was provided to each councilmember. 00783~ City Council Workshop Meeting Wednesday, May 9, 1990 Page 4 Councilman Brown moved to approve Resolution No. 05-09-90-05 canvassing the election returns. The motion was seconded by Councilman Haddox which carried unanimously, 6-0. &qenda Item No. 6 - Discussion and approval of B.V.B.W.M.A. budget for balanoe of fiscal year ending September 30, 1990. Budget Director Schroeder explained this item. Councilman Birdwell inquired about the transportation reimbursement expense of $20,833. Mr. Schroeder replied that it is the intent in the B.V.S.W.M.A. agreement to reimburse the city that is driving the longest distance to the landfill. Staff continued to locate the clause in the agreement. Councilman Birdwell moved approval of the B.V.S.W.M.A. budget subject to clarification on the transportation reimbursement expense. The motion was seconded by Councilman Haddox. Budget Director Schroeder indicated that the item was originally in the agreement but at some point it was deleted and intended to be handled each year as a budgetary item. Councilman Haddox withdrew his second to Councilman Birdwell's motion. No second was made to the motion. Councilman Haddox moved to approve the budget for B.V.S.W.M.A. The motion was seconded by Councilman Brown, which carried by a vote of 5-1. Councilman Birdwell voted against the motion. ~qenda Item No. ? - Discussion and approval of amendment to the C~ty,s Fiscal Year 1990 Budget. Mr. Schroeder pointed out that 100 signatures have not been certified at this time. He requested that this item be placed on the agenda for the next regularly scheduled council meeting in two weeks. ~qenda Item No. 8 - Consideration of a Final Plat - Kapohinski H~ll ¢90-204). (Planning and Soning reoommended approval, 3-0). Veronica Morgan, Project Engineer described the subject tract. The Planning and Zoning Commission recommended approval of the Final Plat pending ratification by a quorum at the May 3, 1990. She explained that the P&Z Commission expressed concern about the individual ingress and egress for each development. Ms. Morgan pointed out that the developer has agreed to dedicate the additional right turn lane on Holleman which will be constructed as part of the city's Holleman Street project. 007858 City Council Workshop Meeting Wednesday, May 9, 1990 Page 5 Councilman Gardner asked if the third lane southbound on Texas Avenue will stay the same. Ms. Morgan replied that this was addressed in the traffic impact study, and the engineers concluded that this lane will not be a problem. Discussion was held on the right-of-way on Highway 6 at the third lane adjacent to the property. Mr. Roy Hammons of Culpepper Properties and Mr. John Hudson of Traffic Engineer's Incorporated addressed the Council. Councilman Schneider pointed out a concern regarding the curb cut between Parkway Plaza and the development. Mr. Hammons mentioned that he has not met with the owners of Parkway Plaza to consider the option of access on the southeast corner of the property. He has no objection to the request provided that no problems arise with the placement of the buildings. Councilman Birdwell asked why the developer did not provide a preliminary plat. Mr. Hammons replied that the time constraint is due to the sale and purchase of the property. He also stated that the owner has agreed to dedicate the 16 ft. right-of-way for the right turn lane along the length of the property. Councilman Brown moved approval of the final plat with two stipulations, 1) the Final "As-Built" plat be filed for record before the issuance of the Certificate of Occupancy, and 2) request the developers work with staff and the developers of Parkway Plaza to provide access between the two developments. Also, that the right-of-way for the right turn lane indicate the actual width on the final plat. Councilman Schneider seconded the motion which carried unanimously, 5-1, Councilman Gardner voting against the motion. Aqenda It~ No. 9 - Consideration of a minute order from the State Department of Hiahways ~-d Public Transportation desiqnatinq Texas Avenue as Business Route 6. Councilman Birdwell moved approval of the minute order. The motion was seconded by Councilman Gardner which was approved unanimously, 6-0. 007839 City Council Workshop Meeting Wednesday, May 9, 1990 Page 6 Aqenda It~ No. 10 - Consideration for the City Manaqer to ~eoute ~- aqreement with Twin City Development providinq for a total of $88,500 through the City's Rental Rehabilitation Proqram to svbeidise the rehabilitation cost of eleven substandard dwellinqs on Montolair Street. Councilman Birdwell moved adoption of the agreement with Twin City Development for a total of $88,500. The motion was seconded by Councilman Brown. Discussion followed. The motion carried unanimously, 6-0. &qenda Item No. 11 - EMERGENCY ITEM: Officer by new councilmembers. Siqninq of Statement of City Attorney Locke explained that this item has been placed on this agenda due to the fact that these statements must be filed with the Secretary of States' office prior to the councilmembers taking the oath of office. This action is a result of a recent change to the Texas Constitution. Councilman Haddox moved to place this item on the agenda as an emergency item. The motion was seconded by Councilman Schneider which carried unanimously, 6-0. Mayor Ringer, Councilman Birdwell, Councilman Schneider, and Mrs. Nancy Crouch read the Statement of officer and signed. City Attorney Locke witnessed their signatures. agenda Item No. 2.2 - Consideration of a resolution supportinq a proposal for re-requlation of the cable industry. Councilman Birdwell moved approval of Resolution No. 05-09-90-2.2 supporting the proposal for re-regulation of the cable industry. The motion was seconded by Councilman Schneider which carried unanimously, 6-0. aqenda Item No. 12 - Hear Visitors. Mr. Dan Warden of 1602 Todd Trail addressed the Council. He stated that his home was flooded in the recent rain storm. Mr. Warden indicated that the drainage ditch near his home has not been maintained by the City in the past fifteen years. He stated that the heavy rain activity would occur again and the drainage ditch will not be able to handle the abundance of water. 007840 city Council Workshop Meeting Wednesday, May 9, 1990 Page 7 He requested that the City pay for his losses that occurred due to the city's failure to protect him from the drainage ditch. He also requested that the City look into the problem with the drainage ditch. Councilman Brown suggested that the staff look at the status of drainage ditches throughout the city. Mayor Ringer asked staff to look at the status of this particular drainage easements and report back to Council. Councilman Birdwell added that it is not reasonable to ask taxpayers to pay for a citizens flood damage; however, the city can look into the maintenance of the drainage ditch. A citizen who lives at 1404 Todd Trail addressed the Council. He stated that he was sure that this drainage easement belonged to the City. &qenda Ite~ No. 13 - Council Concerns. Councilman Haddox expressed his sincere thanks to the Council and City Staff during his past four years of service as a City Councilman. Councilman Schneider reported that he read an Eagle Editorial regarding recycling locations and he asked staff to help keep citizens aware of their recycling options. Mayor Ringer noted that the Citizen Newsletter included the list of recycling locations. Councilman Brown reported that he has received comments from parents and students about the need to have more activities to do, such as a Boys Club. He suggested that the discussion of a Boys Club is resumed. Councilman Gardner stated that he received a call from a person who lives in Precinct 8. He stated that the polling place at South Knoll Elementary School is at a different location on campus during each election. He asked that the directional signs are more visible. Councilman Gardner also appreciated the chairs placed in the hallway outside the council chambers. &qenda Item No. 14 - City Manaqer Concerns. City Manager Ragland reported no concerns. aqenda Item No. 15 - Closed session to receive staff report 1. Legal Report 007841 City Council Workshop Meeting Wednesday, May 9, 1990 Page 8 The council moved into closed session at 5:50 p.m. Aqenda Item No. 16 - Aotion on close4 session. The council reconvened into open session at 6:10 p.m. No action was taken. Aaen~a Item No. 17 - A~ourn. Mayor Ringer adjourned the meeting at 6:11 p.m. A~F~~.ST: ' City-Secretary Connie Hooks APPROVED: 007842 GUEST REGISTER CITY COUNCIL WORKSHOP MEETING WEDNESDAY, MAY 9, 1990 4:00 P.M 1. /~/, 11. 13. 8. 18. 9. 19. 10. 20. 007849'