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HomeMy WebLinkAbout10/27/1958 - Regular Minutes - City CouncilMINUTES OF REGULAR MEETING October 27, 1958 Members present: Mayor Langford; Councilmen Anderson, Boyett, McCall, ® Orr, Sorrels; City Engineer Benson; City Manager Boswell; City Attorney Dillon. a a Visitors present: Wm. B. Lancaster, Gene Sutphen, Melvin Schroeder, H. G. Thompson, Mrs. Dan Scoates, Mrs. M. C. Pugh, Mr. and Mrs. R. A. Knapp, � Johnny Johnson, representing the Battalion, and some ten or twelve students .0 from A & M College. I The request of Councilman Landiss that he be excused from this meeting W was granted by unanimous consent of the council. cn tW The minutes of previous three meetings were read and approved. EL C On motion by Councilman Orr, seconded by Councilman McCall, the auditor's :E report for the fiscal year ending June 30, 1958 was accepted. ot� On motion by Councilman Anderson, seconded by Councilman Boyett, the 0 mayor was authorized to renew a note for the city in the amount of $3,000.00 Im at the College Station State Bank. Councilman Anderson reported on policy of replacement of vehicles. On motion by Councilman Orr, seconded by Councilman Sorrels, the adoption of the recommendation by Councilman Anderson as the policy of the city on replacing automobiles was accepted with an amendment to Item 5(2)b to read "Trucks and Tractors". POLICY ON REPLACEMENT OF VEHICLES 1. At a previous meeting of the City Council I was appointed as a committee of one to check into and develop a policy for consideration by the Council on the above subject matter. 2. Letters were therefore addressed to various cities in Texas in our general population range to determine what established policy they had on vehicle replace- ment. Records of vehicle operation costs for several state agencies were also nm inquired into as regards this matter. Other cities, not contacted by letter, a were questioned on this matter while on official field trips. IV L1103. Insofar as determined, other cities are confronted with the same problem we face. Some few have a variable policy, some not at all. Waco was the only city replying to my request that reported something more affirmative than the others. L4J U) W CL Cb X 00656 �40 n Minutes of City Council Continued: Page 2 October 27, 1958 4. For the inforiiiation of the Council the following reflect the number and condition of the various vehicles currently operated by the city. Year General Department Model Make Condition Used 1957 Ford fordor Good City Manager 1958 Chevrolet fordor Good Police 1956 Chevrolet 3/4 T Pickup truck Good Electric 1956 Chevrolet 2 T truck Good Street 1949 Studebaker 11 T truck Poor Street 1955 Ford 2 T truck Fair Garbage 1946 Ford tractor Fair Water & Sewer 1949 Ford tractor Poor Mower 1949 Ford tractor Poor Water & Sewer Caterpillar Motor grader Good Street 1957 Chevrolet -12, T Pickup truck Good Street 1942 Ford -2' T Pickup truck Fair Water & Sewer 1952 Ford fordor Fair Water & Sewer 1.949 International truck Fair Water & Sewer 1958 Ford Pickup truck Good Water & Sewer 1946 Mack Winch truck Good Electric Atlas tired nine -wheel roller Good Street 1950 Ford 12 T Pickup truck Fair Water L Sewer 5. Based on my inquiry of the assigned task I recommend the following as city policy, subject to review and concurrence of the City Council. a. Passenffer-Cars. (1) That vehicles operated by the City Manager and police officers be replaced when the mileage approximates 70,000 miles or at a period of 4 years, whether or not said mileage has been obtained. (2) That vehicles to be replaced be sold on a competitive bid basis rather than offering as a trade-in on a now car. b. Trucks & Tractors. (1) That all trucks and tractors be kept for a period of at least six years, with new or re -built engines being placed in units if need be, to main- tain them in good condition. Whether a truck or tractor will be replaced at the end of a 6 -year period will be contingent upon the condition of the vehicle at that time. On motion by Councilman Sorrels, seconded by Councilman McCall, the mayor was authorized to contact Mr. J. D. Chaney with reference to his re- port on traffic hazards at street intersections and ask that other committee members sign same and present it at next council. meeting. Mayor Langford reported recommendations of State Highway Department relative to speed limits on Highway 6 through city limits as follows: From north city limit to Francis Drive, 45 miles per hour; from Francis Drive to a point beyond Jersey street, 50 miler per hour; from that point to the city limits, 55 increasing to 60 miles per hour; both directions. On motion by Councilman Orr, seconded by Councilman Anderson, the mayor was authorized to contact Highway Department officials relative to establishing a uniform speed of 45 miles per hour from north city limit to a point where Highway 6 narrows south of Jersey street, and request school crossing signs at the intersection of Jersey street and Highway 6. � On motion by Councilman Orr, seconded by Councilman Anderson, the mayor was authorized to appoint a third member to the Board of Condemnation in the matter of securing right-of-way across the Dominik property for a proposed W Fri highway. Ui < On motion by Councilman Anderson, seconded by Councilman Orr, an amend - CL meat to subdivision regulation Ordinance No. 210 changing the requirements of street construction from double surface to one inch plant mix surfacing was approved as presented by City Engineer Benson and the city attorney was author- ized to prepare the necessary ordinance to malce such change effective. 0 0 Ansss Minutes of City Council Continued: Page 3 October 27, 1958 w 6. I do wish to call the Council's attention to the fact that the City has three vehicles currently in need of replacement. Provision will have to be made in the forthcoming budget for said replacements. 7. Respectfully submitted, I Ll SLD. A. Anderson, Councilman City of College Station W CL DAA:jp Cb 10-27-58 0 On motion by Councilman Sorrels, seconded by Councilman Orr, the rec- 0 ommendations of the auditor for the retention of city records was accepted L with the exception of daily police records which will be kept for a period of three years and warehouse check-out slips which will be kept for a period of two years. Both were previously listed by the auditor for permanent re- tention. On motion by Councilman Sorrels, seconded by Councilman McCall, the mayor was authorized to contact Mr. J. D. Chaney with reference to his re- port on traffic hazards at street intersections and ask that other committee members sign same and present it at next council. meeting. Mayor Langford reported recommendations of State Highway Department relative to speed limits on Highway 6 through city limits as follows: From north city limit to Francis Drive, 45 miles per hour; from Francis Drive to a point beyond Jersey street, 50 miler per hour; from that point to the city limits, 55 increasing to 60 miles per hour; both directions. On motion by Councilman Orr, seconded by Councilman Anderson, the mayor was authorized to contact Highway Department officials relative to establishing a uniform speed of 45 miles per hour from north city limit to a point where Highway 6 narrows south of Jersey street, and request school crossing signs at the intersection of Jersey street and Highway 6. � On motion by Councilman Orr, seconded by Councilman Anderson, the mayor was authorized to appoint a third member to the Board of Condemnation in the matter of securing right-of-way across the Dominik property for a proposed W Fri highway. Ui < On motion by Councilman Anderson, seconded by Councilman Orr, an amend - CL meat to subdivision regulation Ordinance No. 210 changing the requirements of street construction from double surface to one inch plant mix surfacing was approved as presented by City Engineer Benson and the city attorney was author- ized to prepare the necessary ordinance to malce such change effective. 0 0 Ansss D 0Minutes of City Council Continued: Page 4 0 October 27, 1958 On motion by Councilman Anderson, seconded by Councilman Sorrels, the report of the street committee was accepted for record. RECONVIE-NDATIONS OF STREET C=1ITTEE October 20, 1958 1. That all new construction of streets shall include curbs and gutters, and that the abutting property owners shall be assessed $3.00 per front foot for such new construction. 8. That the council authorize the mayor to issue a letter to all citizens of College Station, containing the following information concerning the new street construction program: 1, A preamble stating why it has taken so long for the city to develop a policy for new street program, 2. Street priority established by city council, 3. Explain street maintenance policy. a '00659/ 2. That the city manager and city engineer submit to the city council by January 1, 1959 a recommended priority for the construction of new streets. That they also recommend a priority for major street Q maintenance. 3. That the city manager and the city engineer shall recommend to the city council the lengths of sections of all new street construction. 4. That any petition to the city for new street construction must spec - 3 ifically indicate the length of the section of such new construction. W5. That all property owners who have constructed curb and gutters in compliance with city specifications and grades be allowed a $1.00 L< per front foot credit toward their $3.00 per front foot assessment. 6. That no new street construction shall be started until all financial arrangements of both property owners and the city have been completed, and all necessary legal papers and procedures have been approved by ® the city attorney. 0 ca 7. That upon the filing of a properly executed street petition the city council will authorize the city manager to inform all involved prop- erty owners, by letter, of the necessary legal steps that must be taken by the property owners and by the city before construction can begin. The letter will also inform the property owners of the approx- imate date that construction will start. 8. That the council authorize the mayor to issue a letter to all citizens of College Station, containing the following information concerning the new street construction program: 1, A preamble stating why it has taken so long for the city to develop a policy for new street program, 2. Street priority established by city council, 3. Explain street maintenance policy. a '00659/ Minutes of City Council Continued: Page 5 October 27, 1958 Street Corimittee: S/J, A. Orr, Chairman SIS, R. Wright SOC, E. Dillon e ., SIJ, H. Sorrels On motion by Councilman Orr, seconded by Councilman McCall, the mayor was authorized to contact Mr. E. L. Angell relative to a paving � g petition for Lee street and ask that he secure the signature of Mr. William E. Schenk to avoid legal expenses and time. W V) Mrs. M. C. Pugh presented a letter and ordinance.concerning peddlers < and asked that it be adopted by the city. On motion by Councilman Orr, seconded by Councilman Anderson, the ordinance was referred to the city attorney for study j and recommendation, 0()660 ,2 0 M 4. Cost per front foot for new construction. n 5. Type of construction. 6, Explain that tax increase pays only city's part of the cost of construction. 7. Methods of financing by property owner. 0 8. Legal procedure city must follow prior to construction. 9. Procedure to be followed by property owners prior to con- struction. LJ (a) Petition. U) (b) Complete financial arrangements. Ui 9. That a copy of the mayor's letter be published in the Battalion. The committee finds that the city should take the following steps before approving the construction of a new street: 0 1. Compile a list of all property owners on the street. 2. Compile a complete description of all property on the street. 3. Show total cost to be assessed against each piece of property. 4. Advertise a public hearing (three times), at least ten days prior to the hearing. 5. Hold public hearing. 6. Pass a, special assessment ordinance. 7. Complete all financial arrangements. 8. .Advertise for bids. 9. Award Contract. Street Corimittee: S/J, A. Orr, Chairman SIS, R. Wright SOC, E. Dillon e ., SIJ, H. Sorrels On motion by Councilman Orr, seconded by Councilman McCall, the mayor was authorized to contact Mr. E. L. Angell relative to a paving � g petition for Lee street and ask that he secure the signature of Mr. William E. Schenk to avoid legal expenses and time. W V) Mrs. M. C. Pugh presented a letter and ordinance.concerning peddlers < and asked that it be adopted by the city. On motion by Councilman Orr, seconded by Councilman Anderson, the ordinance was referred to the city attorney for study j and recommendation, 0()660 ,2 0 M Minutes of City Council Continued: Page 6 October 27, 1958 Councilman Anderson suggested that some attention be given at the earliest possible moment to a proposed ordinance regulating the planting of trees and shrubbery adjacent to curbs and gutters in new subdivisions. Mr. H. G. Thompson raised the question of services furnished by the Midwest Video Corporation. The city attorney was asked to look into this and to make any recommendations if necessary. R The council recessed until 5:00 p.m, October 29 when the recommendations of the street committee will be taken up in detail. APPROVED.- 7 - Z4 UJ Mayor ATTEST: D x 0 ' 0` M City Secretary 0 A M v Ld Cr) s 00661 ��