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HomeMy WebLinkAbout03/24/1993 - Workshop Minutes City Council MINUTES CITY COUNCIL WORKSHOP MEETING WEDNESDAY, MARCH 24, 1993 4:00 P.M. COUNCILMEMBERS PRESENT: Mayor Pro-tem Brown, Councilmembers Crouch, Schneider, Gardner, Mcllhaney, Kennady COUNCILMEMBERS ABSENT: Mayor Ringer STAFF PRESENT: City Manager Ragland, City Attorney Locke, City Secretary Hooks, Asst. City Manager Woody, Asst. City Manager Brymer, Executive Director Fiscal/Human Resources Schroeder, Executive Director Management Services Piwonka VISITOR8 PRESENT: See guest register. _A~.enda Item No. 1 - Presentation and cor,,sideration of a funding request from Sister City_ oraanization in the amount of $8,000. Ms. Linda Ray, representing the Sister City Student Ambassadors came forward to request funding from the city to purchase the airline tickets for the Russian students to travel to America in August. Councilman Crouch made a motion to approve the allocation of $8,000 from hotel/motel funds. The motion was seconded by Councilman Schneider which carried unanimously, 6-0. Aqenda Item No. 2 - Consent agenda Items listed on Thursday, March _~Sth agendA_ Councilman Brown removed Agenda Item No. 3.5, request to purchase one landfill compactor. Sanitation Superintendent Jim Smith approached the Council. He informed the Council that a vendor may attend the regular meeting to address this item. He explained the reasons for not accepting the Iow bid from R.B. Everett. Councilman Kennady arrived at the meeting. Councilman Gardner removed Agenda Item No. 3.8, annual landscape maintenance agreement for the Utility Service Center and Wolf Pen Creek Phase I. Ross Albrecht from the Parks Department remarked that the city facilities grounds are maintained by in-house crews from the Parks Department, except for the Utility Service Center. The USC employees mow their grounds. The landscape contractor will maintain only the grass at the USC in addition to the entire landscape maintenance for Wolf Pen Creek. Discussion was held on privatization vs. in-house work. Councilman Kennady inquired about the Utility Service Center City grounds. Administrative Assistant Frank Simpson explained the contract with The Greenery will ensure an enhancement to the appearance of the facility. Council Workshop Meeting Wednesday, March 24, 1993 Page 2 Councilman Brown made an observation that this contract will save the city money as opposed to hiring additional personnel. Councilman Schneider complimented the staff for researching other options. Councilman Kennady removed Consent Agenda Item No. 3.3, agreement with Urban Design Group for professional services. Mr. Kennady questioned the hiring procedures. Assistant City Engineer Veronica Morgan explained these type of positions are advertised in state-wide magazines to receive qualified individuals. This process is about two months. Also, the staff did not feel there was appropriate time to train a new individual on these critical projects. Councilman Kennady was satisfied with her response. A0enda Item No. 3 - Hope III Homeownemhip Assblance Pro0ram Guidelines. Community Development Director Jo Carroll introduced this item. She updated the council on the $300,000 application from the Texas Housing Trust Fund. Also, the city applied for HOME funds, and were notified that the city would receive funding for this program. The city will begin implementing this program in the next few months. Lastly, the council authorized the staff to submit an application for a HOPE III grant for homebuyer's assistance. The city will receive a $500,000 grant. She introduced Mr. Andy Gillies who was hired to administer the HOPE III program. Mr. Gillies explained the program guidelines. The council congratulated staff for their hard work toward these grant programs. Agenda Item No. 4 - Comprehensive Annual Financial Report for the year ended Se_otember 30. 1992. Executive Director of Fiscal/Human Resources Glenn Schroeder presented the 1992 Comprehensive Annual Financial Report. He thanked the auditors and staff who assisted with this report. He summarized the report. Mr. Tom Wallis of Ingrain, Wallis & Associates, C.P.A. stated several comments to the Council about the report. Councilman Mcllhaney reported on the meeting between the Council Finance Committee and the auditors. The auditors presented an indepth report to the committee. Councilman Brown added the audit report was complimentary to the city. Agenda Item No. 5 - Land Use Plan - 2818. Mayor Pro-tem Brown announced that the applicant asked the council to delay discussion of this item and the public hearing on the rezoning request to the next regular council meeting in April. Councilman Schneider made a motion to delay action on the land use plan and public hearings to next regular meeting, April 8th. The motion was seconded by Councilman Crouch which carried unanimously, 6-0. Council Workshop Meeting Wednesday, March 24, 1993 Page 3 A~3encla Item No. 6 - Councilmember's requests on policy issues for future council m-ee~no agendas. Councilman Mcllhaney asked the City Affairs Committee to meet again and discuss the social services funding policy. Ms. Mcllhaney suggested an item for a future workshop related to revenues from oil/gas production. Council concurred. Councilman Schneider agreed to attend the Board of Regents meeting. Councilman Crouch suggested the council host a tour for the Board of Regents. Councilman Mcllhaney reported on the status of the planning for the TML meeting, April 15th. Councilman Crouch asked that faculty from Texas A&M University be invited to attend. The council discussed the consequences of openly inviting individuals from the community. Councilman Kennady commented on the oil royalties and its appropriate use. Councilman Crouch commented that she would like to report on the Making Cities Livable Conference at another meeting. Agenda Item No. 7 - Committee Reports: Councilman Mcllhaney thanked the staff for helping her to plan the TML meeting. Councilman Crouch reported on her trip to Rock Hill, South Carolina. She presented a video to describe Rock Hill's strategic planning process and visionary statements, along with pictures of important features in the city, including their industrial park. The council expressed their excitement about developing our city's vision statements. Agenda Item No. 8 - Council Calendars. No one spoke. Aa_enda Item No. I~ - City_ Manager ~Itatus Report and Announcements. City Manager Ragland presented an information packet to the councilmembers. Ag_enda Item No. 10 - Adjourn. Mayor Pro-tem Brown adjourned the meeting at 6:00 p.m. ~S Mayor Pro-tern Brown GUEST REGISTER CITY COUNCIL WORKSHOP MEETING WEDNESDAY, MARCH 24 1993 4:00 P.M 15. 16. 17. 18. 19. 20.