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MINUTES
BI~ ~OUN~IL REGULAR MEETIN~
~EDNE$DAY, APRIL 13,
4:00 P.M.
COUNCILMEMBERS PRESENT: Mayor Ringer, Mayor Pro-Tern Brown,
Councilmembers Kennady, Mcllhaney,
Hickson, Crouch, and Student Government
Liaison Silloway
STAFF PRESENT: ,4~'~'' ~ Raglar~.~sistant City Manager
~ ~'~~'~~t C~anager Woody, City
~:.~ ~ '~'~! ~ ;; ....·, :...~.~:..:~ , .
~~l C'O)~t°rney Locke, Public
~ i~~ r ~a~".' ':~/~.? ~Jh a m,Executive
~;i~ f}.".t,~ ~i~i~:i~ct~~a~er~. Sen/ices Piwonka,
~ :: ~,;-:',..(:-',). v:'.:.~., -~ ..................
;?.:~:.~'ei:.:;..':,e~:i~... ~~I:{Y.-...~.~....velo~t D~rector Carroll,
";"..~;~{~":'!~ ~'~.'~;~":';~!~i~'."~: ~' · " "'~"":'":~'~" (t'"~.~.~,, ·
~':¢~}~.;'.;'.~.:~:~,~..:~,~ ,~ ,.~.~:~. ,~::~,...:. :. __~~'~*~'~gel~...'~ttfSe~t~' Callaway. D~rector of
~X}~)' ~"~'~nd~i~and;m~,~etbpment Services Ash, Fire
~*'~;~}'}'~'~!~.~'~,.Chief B. ill..,l<~l~,'i Transportation Planner
Hard, City Planner Koo, Director of Public
Services Smith
VISITORS PRESENT:
Refer to guest register
Mayor Ringer called the meeting to order at 4:10 p.m.
Aaenda Item No. 1 - Presentations
Donald and Barbara DeLucia came forward to accept the Historic Preservation
Plaque for their home located at 201 Suffolk Avenue in College Station.
Proclamations
Ms. Diane Craig with Brazes Beautiful, Mr. Andy Alden and Matthew Spiekelman
came forward to accept the procl~mation for BUY RECYCLED MONTH
City Council Regular Meeting
Thursday, April 13, 1994
Page 2
Ms. Julia Gardner came forward to accept the proclamation for NATIONAL
VOLUNTEER WEEK.
Ms. Susan Vavra came forward to accept the proclamation for SEXUAL
ASSAULT AWARENESS WEEK.
Ms. Terri Hall, Mr. Eddie Springer and Mr. Jim Baronet came forward to accept
the proclamation for NEWS MEDIA WEEK.
Agenda Item No. 2 - Strateqic Issue No. 25, Youth at Risk, Ends Statement~
Health and Public Safety, Educationllnformation--Discuss and update the
council of future plans for the Hiqh School and Jr. Hi.qh School Resource
Officer.
Sgt. Larry Johnson came forward to update the council on the Police
Department's proactive approach to enlist resource police officers in the
classrooms of the junior high and high school. He recognized Craig Anderson,
the police officer responsible for the DARE program at the Junior High and
teaches classes as well as the junior high and high school. Officer Craig
Anderson is associated with the junior high campus where he facilitates the
DARE program. He also teaches classes in basic law enforcement during the
junior high's career development classes. Officer Bubba Sayers serves the High
School as a classroom teacher for law enforcement and also mediator between
the school and the Police Department.
Sgt. Johnson continued. Beginning next school year, criminal justice courses
will be offered as a result of an agreement between Blinn College and A&M
Consolidated School District. Officer Sayers will conduct all classes except for
the microcomputer applications. The credits earned from these courses will be
kept in an escrow account and upon graduation from high school, the credits
may be applied to their transcripts at Blinn College.
Sgt. Johnson emphasized that the school resource officers are a benefit, not
only for the Police Department and the school, but also the community. It has a
positive impact on the students and provides a different perspective of law
enforcement and other areas in the criminal justice field. He added that the
School District is extremely involved in this program.
Councilwoman Mcllhaney asked if the Police Department is planning to present
this information to the School Board. Mr. Johnson replied that the police staff
will meet with the principals to re-evaluate and maintain the programs.
City Council Regular Meeting
Thursday, April 13, 1994
Page 3
Councilwoman Mcllhaney mentioned the council subcommittee met with the
school board subcommittee and received similar support. She suggested the
police staff make a brief presentation to the school board.
Councilman Kennady asked a question regarding the interest from Iow income
and at risk students. Sgt. Johnson replied that at this time, the verbal response
is positive.
Councilman Brown inquired about scholarships. Sgt. Johnson remarked that a
scholarship fund was established in honor of Major John Kennedy for a
graduating senior from A&M Consolidated who intends to pursue a career in the
criminal justice field.
The council commended the Police Department. They appreciated the report
and the efforts of the police programs in the schools. Mayor Ringer added that
he has heard positive remarks from the community.
Agenda Item No. 3 - Strate.qic Issue No. 3, Community Appearance--
Community Appearance Committee to brin.q forth proposals and
discussion with council related to upgrading standards dealinq with
appearance in our community.
Bill Fox, chairman of the Community Appearance landscape subcommittee,
brought forth proposals for council's consideration. He outlined three
recommendations of the Community Appearance Committee regarding the
landscape ordinance. The following information was provided to each
councilmember.
The Landscape ordinance should be amended to allow flexibility to make
changes to submitted plans to enhance the overall appearance of the
property and to encourage preservation of existing trees.
a. Planting by season to allow for a grace period between July to
September with a lesser bond (2 times point value). This will address
customer service, compliance and shod term maintenance.
b. Flexibility to address parking/traffic control requirements in the
placement of islands and how trees are placed on the property to provide
maximum effect.
Council Regular Meeting
Thursday, April 13, 1994
Page 4
c. Required 25% of the total points to be made up of large caliper trees in
order to get immediate impact, 25% to be in shrubs and non-canopy
trees, and the remaining 50% at the designer's discretion.
d. Establish special points for architectural embellishments, such as
fountains or gardens. Awards or recognition would be made for City
participants, and would be administered by the Community Appearance
Committee.
A volunteer group could be enlisted to review businesses for compliance.
This could be incorporated into a "big event" item and done once a year.
The details as to what would be inspected need to be evaluated.
Businesses currently "grandfathered" and not required to bring their
property to Code would be granted an incentive to improve the overall
appearance of their facilities site. A Landscaping Incentive Plan could be
developed and administered by the Development Services Group.
Questions were raised by councilmembers.
City Manager Ragland pointed out that this issues relates to Strategic Issues No.
3, 22, and 33 - Community Appearance. He mentioned that Charles Graham
from the A&M Architecture Dept. has prepared a preliminary draft proposal for
staff. He recommended the acceptance of these recommendations for staff to
review and report back to the Council with a proposal to address the strategic
issues as well. Mr. Ragland mentioned that this process provides an opportunity
to approach the City of Bryan about a joint venture project.
A_~enda Item No. 4 - Discussion of implementinq the University Drive
overlay district standards on FM 2818 from East Bypass to city limits.
Councilwoman Crouch mentioned that the Community Appearance Committee
discussed the location for a possible gas station and storage unit facility on FM
2818 at Welsh and the unpleasant aesthetic ramifications. She approached the
Committee about an overlay district for this area and additional areas around the
city to address more restrictive landscape requirements.
Councilman Kennady suggested the University Drive corridor from South
College be extended as an overlay district to FM 2818 to protect the interests of
the University Drive corridor.
City Council Regular Meeting
Thursday, April 13, 1994
Page 5
City Manager Ragland reported that the staff will look at these issues during the
re-examination of the Long Range Land Use Plan.
Jim Callaway, Assistant Director of Development Services remarked that staff is
soliciting qualifications for proposals at this time. Mr. Ragland reiterated to the
council the importance of addressing these issues in the scope of the proposal.
Staff will take the council comments under advisement during the re-examination
of the long range land use plan.
CONSENT AGENDA
(5.1) Approved minutes for the workshop meeting, March 23, 1994, Executive
Session, March 24, 1994 and Regular Meeting, March 24, 1994.
(5.2) Approved Ordinance No. 2060 appointing a Presiding Judge and Alternate
Judge to serve in Precinct No. 2 for the City of College Station General Election.
(5.3) Approved Ordinance No. 2061 amending Chapter 10, Section 2-D of the
Code of Ordinances regarding special hazard intersections controlled by stop
signs.
(5.4) Approved change order no. 1 to Contract No. 93-61 to GTE, Telephone
Replacement Project in order to purchase additional phone equipment requested
by various city departments in the amount of $25,236.
(5.5) Approved change order no. 2 to Contract No. 93-61 to GTE, Telephone
Replacement Project in order to purchase a portion of the Wide Area Network for
$16,943.
The consent agenda items were approved by common consent except Agenda
Item No. 5.4.
Agenda Item No. 5.4:
Councilman Kennady removed Consent Agenda Item No. 5.4. He asked Fire
Chief Kennedy to explain the change order request. Initially, the contract did not
include the additional phone lines and equipment in an attempt to keep the
project as close to the budget as possible. However, the managers expressed
the necessity for additional phones and are willing to allocate funds from the
1994 budget.
Council Regular Meeting
Thursday, April 13, 1994
Page 6
include the additional phone lines and equipment in an attempt to keep the City
project as close to the budget as possible. However, the managers expressed
the necessity for additional phones and are willing to allocate funds from the
1994 budget.
Councilman Kennady made a motion to approve change order 1 to Contract No.
93-61 to GTE, Telephone Replacement Project in order to purchase additional
phone equipment requested by various city departments in the amount of
$25,236. The motion was seconded by Councilwoman Mcllhaney which carried
unanimously, 6-0.
A.qenda Item No. 6 - Approval of second readinq of an ordinance .qrantin.q
franchise to Bryan Iron and Metal Co., Inc., dba Texas Commercial Waste
(TCW) for the purpose of providinq certain collection of rec¥clable
materials.
Councilman Brown moved approval of the second reading of the franchise with
Bryan Iron and Metal. Councilman Kennady seconded the motion which carried
unanimously, 6-0.
Agenda Item No. 7 - Acceptance of the Comprehensive Annual Financial
Report for the Fiscal Year endinq September 30, 1993.
Glenn Schroeder, Executive Director of Fiscal/Human Resources came forward
to address this item. He complimented staff members and auditors for their
efforts toward this year's comprehensive annual financial report.
Mr. Schroeder highlighted several elements of the CAFR.
Tom Wallis of Ingram, Wallis and Company, P.C. came forward to report a clean
opinion of the CAFR. The auditors met with the Budget/Finance Subcommittee
and delivered all required reports including the Single Audit Reports and
reviewed with recommendations for improvements and suggestions for
improvements in the system of internal control for the City for the upcoming year.
Mr. Wallis commended the staff for their willingness to work with the auditors
and their long working hours put forth in this audit..
Councilman Kennady reported that the Finance Subcommittee reviewed the
auditor's suggestions and recommendations and staff is in the process of
responding to these issues for council's consideration.
City Council Regular Meeting
Thursday, April 13, 1994
Page 7
A.qenda Item No. 8 - Approval of appointment of citizen committee to work
on social services audit.
Councilwoman Mcllhaney placed this item on the agenda. Dr. Glass asked to
meet with a (committee) on Friday. She recommended the Council appoint this
committee.
Jim Callaway, Assistant Director of Economic and Development Services,
reported that the funding approval process is underway and Dr. Glass will
monitor the process. During this process, he would like to meet with groups
which are primarily responsible for public service funding in this area. Mr.
Callaway displayed the proposed list of committee members.
Councilwoman Crouch moved to appoint the following persons to the Social
Services Review Committee. The motion was seconded by Councilman
Hickson which carried unanimously, 6-0.
Bob Fleisher - United Way
Dale Marsico - Brazos Valley Community Action Agency
Ruth Morales - Lulac Oakhill
Daniel Monson - MHMR
Ken Bost or Steve Gonzales - Brazos Co. Health Dept. The committee members
Hiawatha Godine - CSISD
Fred Ford - CSISD
George Nelson - Victoria Bank and Trust
Ann Hazen
Don Graesser - Church Pantry
Gayle Schmidt
Leon Mawcom - MHMR
BISD will be contacted as well as other persons identified by Bryan staff
Agenda Item No. 9 - Strateqic Issue No. 18, Solid Waste, Issue No. 27~
Revenue Resources, Ends Statement, Cost of service based fees--Approval
of a resolution settinq rates for garbage disposal in the City of Colleqe
Station, providinq for an effective date.
Councilman Brown moved approval of the resolution for setting rates for garbage
disposal, effective date May 1. Councilman Kennady seconded the motion
which carried unanimously, 6-0.
City Manager Ragland introduced Bill Angelo, BVSWMA Director.
City Council Regular Meeting
Thursday, April 13, 1994
Page 8
Agenda Item No. 10 - Approval of up front fundinq requirement for CVB to
submit bid for annual state conference for the Association of Mayor and
Councilmembers in 1996. Bid must be submitted by May 20, 1994.
Dick Forester, Director of Convention and Visitors Bureau approached the
Council to explain this request. He remarked that the Convention and Visitors
Bureau will incur expenses for submitting bid and hosting the event. This is a
standard practice.
Councilman Hickson commented his concern for the allocation of monies on this
event as well as the fact that the City of Bryan may not support this event. Also,
the difficulty in justifying the investment.
Councilman Kennady supported the financial commitment for this event.
Councilwoman Mcllhaney emphasized that this bid package was sent to us
without requesting it, and by not responding, would be a detriment to this
community as far as hosts of future events. The key is to attract visitors to the
community. She pointed out the importance of the opening of George Bush
Library. Just as important is to be included on the list of cities to host various
types of meetings throughout the year.
Councilwoman Crouch agreed. She commented that it is a great way to sale our
cities.
Councilman Kennady made a motion to approve a $10,000 funding request
based upon the receipt of a bid from the Association of Mayors,
Councilmembers, and Commissioners. The motion was seconded by
Councilman Brown and carried 6-0.
A.qenda Item No. 11 -Call a public hearin.q for April 27, 1994 Council
Meetinq to consider a budqet amendment for additional unexpected
expenditures related to the telephone replacement project.
Councilman Brown made a motion to call a public hearing for April 27, 1994 to
consider a budget amendment for additional unexpected expenditures related to
telephone replacement project. Councilwoman Mcllhaney seconded the motion
which carried unanimously, 6-0.
Mayor Ringer announced that the regular meeting for Thursday, April 28th is
canceled because this day is proclaimed as "B-CS Capital for a Day". Governor
Richards will be in town.
City Council Regular Meeting
Thursday, April 13, 1994
Page 9
Agenda Item No. 12 - Hear Visitors
No one spoke.
Agenda Item No. 13 - Closed Session to receive staff report Sec. 551.071
and discuss land acquisition Sec. 551.072.
The council began its executive session at 5:55 p.m.
Agenda Item No. 14 - Action on closed session.
The council reconvened in open session at 6:40 p.m.
Agenda Item No. 15 -. Adjourn
Mayor Ringer adjourned the meeting.
City Secretary Connie Hooks
APPROVED:
GUEST REGISTER
CITY COUNCIL REGULAR MEETING
THURSDAY, APRIL 13, 1994
,1:00 P.M.
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