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Home My WebLink About05/10/1995 - Workshop Minutes City CouncilMayor LARRY RINGER Mayor ProTem LYNN MCILHANEY City Manager GEORGE m NOE COLLEGE STATION Council Members BILL FOX HUB KENNADY LARRY MARIOTT DAVID HICKSON NANCY CROUCH MINUTES COLLEGE STATION CITY COUNCIL WORKSHOP MEETING WEDNESDAY, MAY 10, 1995 COLLEGE STATION CITY HALL 4:00 P.M. COUNCILMEMBERS PRESENT:Mayor Ringer, Mayor Protem Mcllhaney, Councilmembers Fox, Crouch, Mariott, Hickson COUNCILMEMBERS ABSENT: Councilmember Kennady STAFF PRESENT: Interim City Manager Brymer, Finance Director Cryan, City Secretary Hooks, PARD Director Beachy, Utilities Director Woody, Administrative Assistant Kersten, Executive Director of Management Services Piwonka, Public Information Officer Calliham Mayor Ringer called the meeting to order at 4:00 p.m. A.qenda Item No. 1 -- Canvass of election returns and consideration of a resolution to tally the ballots cast at said election held on May 6, 1995. City Secretary Hooks presented the results of the election. Councilman Crouch made a motion to approve the resolution to canvass the election results as presented. Councilman Hickson seconded the motion which carried unanimously, 6-0. A.qenda Item No. 2 -- Oath of Office for newly elected officials and presentation of certificates of election. Councilman Place 3 Lynn Mcllhaney, Councilman Place 1 Bill Fox, and Councilman Place 5 David Hickson were sworn into office for a two year term. The Mayor presented Certificates of Election to each official. City of College Station Providing Customer Service Excellence City Council Workshop Meeting Wednesday, May 10, 1995 Page 2 A.qenda Item No. 3 -- Discussion of consent and statutory agenda items listed for the reqular meetinq of May 11, 1995. C-3 == Approval of contract with Economic Development Corporation providing funding for an Economic Incentive Program and establishing guidelines. Finance Director Charles Cryan reminded the Council that the EDC made a presentation to the Council in December, 1994 requesting matching funding for an Economic Incentive Program. The contract places basic guidelines and authorizes the city to continue the agreement for three years with annual contributions of up to $50,000 and a three year maximum of $150,000. C-5 == Final Plat for Windsor Pointe, a 19.33 acres R-5 subdivision located along the south side of Southwest Parkway and on both sides of the future Central Park Lane extension. Asst. City Engineer Veronica Morgan explained the request. Councilman Mariott referred to the comprehensive plan and indicated the desire to initiate rezoning by the city. C-10 == Resolution authorizing participation in actions to be filed in the state district court to collect delinquent franchise fees from GTE. Questions were raised about the delinquent franchise fees. City Attorney Locke mentioned that she was not sure of the time factor with this lawsuit. Agenda Item No. 4 -- Presentation and discussion of report on FY 95-96 operatin.q budget "Colle.qe Station, Re-En.qineerinq for the Future". Staff sought council input as to the FY 96 budget as well as consideration toward the level of reductions affecting the '96 budget targets. Councilmembers expressed comments about the "budget cuts" presented by the staff. Councilman Crouch indicated the direction she felt might be appropriate in the budget process was the focus on outcomes (results). Mayor Protem Mcllhaney pointed out that the council's role is to consider the areas in which the citizens and employees safety is affected. City Council Workshop Meeting Wednesday, May 10, 1995 Page 3 Councilman Fox stated uncertainty about the budget cut target. He raised the question, if three percent were a realistic figure, what programs could be reduced? Councilman Crouch noted that the council needs to decide upon the uses of the monies from programs which are cut, in the event reductions are made. Councilman Hickson made a motion to postpone the discussion of the budget for a later date. Councilman Mariott seconded the motion which carried unanimously, 6-0. Councilman Fox encouraged the staff to go back and review their budgets with an innovative approach. Councilman Crouch commended the staff on the development of the performance measures. She stated that some departments focused on results. Other departments focused too much on output. She presented materials received from a National League of Cities seminar on the topic of benchmarking. Mayor Ringer suggested the councilmembers give thought to philosophy in terms of service levels and goals. Mr. Brymer presented an example of benchmarking from another city. The budget tool was referred to as the budget ballot for customer input toward city services. Councilmembers expressed their desire for this type of mechanism and directed staff to proceed with this survey. Discussion was held on the time frame for submission of this survey document to public. A.qenda Item No. 5 -- Presentation and discussion of fiscal policies and changes proposed for FY 95-96. Glenn Schroeder, Executive Director of Fiscal and Human Resources presented this item. The purpose of this item was to receive council feedback on the existing policies with direction regarding proposed and existing policies. He reviewed the existing policies outlined in the agenda packet. Councilmembers provided considerable feedback. Linda Piwonka, Executive Director of Mgmt. Services addressed the Council on the maintenance cost for the new library. City Council Workshop Meeting Wednesday, May 10, 1995 Page 4 Discussion was held on the transfer limitations from utility fund to general fund. The council concurred with the proposed policies. Agenda Item No. 6 -- Ends Statements. No discussion was held. Agenda Item No. 7 -- Committee Reports. Councilman Kennady phoned the Council office from out of the country regarding his absence from the next regular council meeting. He asked consent from the Council to be excused from the meeting. Councilman Mariott made a motion to excuse Councilman Kennady from the Thursday May 11th meeting. Councilman Fox seconded the motion which carried unanimously, 6-0. Mayor Protem Mcllhaney asked for an excused absence from the Thursday regular meeting, May 11 th. Councilman Mariott made a motion to excuse Mayor Protem Mcllhaney from the regular meeting due to her service as President of Region X and her attendance at the Region X meeting in Schulenberg. The motion was seconded by Councilman Hickson which carried unanimously, 6-0. Councilman Mcllhaney mentioned that she has been asked to serve as the AMCC Board representative on the TML Board of Directors. Agenda Item No. 8 -- Council Calendars Mayor Ringer reminded the Council that a workshop meeting will not be held on Wednesday May 24th. The Council will schedule the workshop and regular meeting on Thursday, May 25th. Agenda Item No. 9/10 -- Executive Session {LGC 551.071} a. Staff Report -- Power Supply b. Pending Litigation -- Bryan v. College Station The council moved into closed session at 5:50 p.m. City Council Workshop Meeting Wednesday, May 10, 1995 Page 5 A.qenda Item No. 11 -- Action on executive session. The council returned to open session at 7:29 p.m. No action was taken. A.qenda Item No. 12 -- Adjourn. Councilman Hickson made the motion to adjourn. The motion was seconded by Councilman Mariott which carried unanimously, 6-0. ~vT~TE~T: ~-onnie Hooks, C' APPROVED: