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HomeMy WebLinkAbout08/09/1995 - Workshop Minutes City CouncilMayor LARRY RI~GER Mayor ProTcrn LYNN MCILHANEY City Manager GEORGE IC NOE COLLEGE STATION Council Members BILL FOX HUB KENNADY LARRY MARIOTT DAVID HICKSON NANCY CROUCH MINUTES COLLEGE STATION CITY COUNCIL WORKSHOP MEETING COLLEGE STATION CITY HALL WEDNESDAY, AUGUST 9, 1995 AT 4:00 P.M. COUNCILMEMBERS PRESENT:Mayor Ringer, Mayor Protein Mcllhaney, Counciln~embers Mariott, Hickson, Crouch, Fox COUNCILMEMBERSABSENT: Councilmember Kennady STAFF PRESENT: City Manager Noe, City Secretary Hooks, City Attorney Locke, Assistant City Manager Brymer, Public Services Director Smith, Budget and Finance Director Cryan, Executive Director of Fiscal/Human Resources Schroeder, Executive Director of Management Services Piwonka, Public Information Officer Calliham, Director of Economic and Development Services Ash, Assistant Director of Economic and Development Services Callaway, Purchasing Agent Kettler Agenda Item No. t -- Discussion of consent and statutory aaenda items for the reRular council meetinR of Thursday, Auaust 10, 1995. (C-6) Amendment to the contract with HDR Engineering for services related to the development of a Stormwater Pollution Prevention Plan and the assessment of off site gas migration at the Rock Prairie Road Landfill which the BVSWMA Board approved unanimously, Mayor Protem Mcllhaney asked staff to identify additional monitoring requirements for a regional landfill concept in contrast to a smaller landfill facility. Mr. Noe confirmed that the staff will be abreast of any changes in requirements. Cit-3' of College Station Providing Customer Service E.rcellence Council Workshop Meeting Wednesday, August 9, 1995 Page 2 Aaenda Item No. 2 --Award Presentation Mayor Ringer presented the Government Finance Officers Association Distinguished Budget Award to the budget staff for the City of College Station for the FY 1994-95 Budget. Charles Cryan, Mike Lindsey, and Jay Graft accepted the award. City Manager Noe complimented the budget staff for their endurance toward the submission of the city's budget document. A¢~enda Item No. 3 -- Presentation to Council re.qardin.q the status of thc action plan on Strate.qic Issue No. 2 and response to a petition re.clardin_n the city's draina.qe issues. Director of Public Services Mark Smith addressed the issues regarding the status of current drainage services as well as the issues related to the petition submitted by the Bee Creek area residents. Mr. Smith described proposed revisions to the city's drainage ordinance. Mr. Smith identified the $500,000 available from the 1995 capital improvement bonds for drainage oversize participation. Mr. Smith earmarked the new development requirements. He also noted that this ordinance will allow the city to enforce maintenance on existing drainageways. Mr. Smith noted that a citizens focus group spent a considerable amount of time discussing maintenance responsibilities of drainageways. He emphasized that Bee Creek drainage flooding is associated with critical issues such as public safety, property damage, and maintenance. Mr. Smith presented mechanisms to resolve the drainage problems per a long range stormwater master plan. Mr. Smith also addressed the events in conjunction with the drainage utility district and the pros and cons associated with the assessment plan. Councilmembers expressed a desire to review the proposed ordinance as well as an ordinance addressing oversize participation for drainage ways. This item was removed the regular agenda for consideration and shall be placed on a future agenda. Council Workshop Meeting Wednesday, August 9, 1995 Page 3 Aaenda Item No. 4 -- Council received the 1995-96 proposed annual bud;let and called a public hearin;i. Mr. Noe explained the three major objectives of this budget in terms of efficiencies, work program related to council strategic issues, and focus on ends statements. He recapped the budget process to date. Mr. Noe pointed out three significant format changes in this proposed budget format. *:o Performance based approach o;o Department budgets were reduced by 3 percent across the board, to eliminate any misconception about a 3% savings. Departments will be given latitude to spend 100% of budget in order to provide a realistic picture toward services provided at what cost, rather than 97%. o:o Consolidated the self insurance funds Mr. Noe briefly outlined the major components of each fund in the budget. Mr. Noe concluded the presentation by stating that the staff accomplished service levels without proposing a tax increase. He recognized the budget staff for a tireless job. Councilman Mariott made a motion to call a public hearing on the 1995-96 budget for Thursday, August 24th. The motion was seconded by Councilman Fox which carried unanimously, 6-0. Ac~enda Item No. $ -- Ends Statement- The council requested that the ends statement of Transportation and Mobility be placed on the next workshop agenda for discussion. Ac~enda Item No. 6 -- Committee Repod~_ Councilman Crouch noted that the City Affairs Committee met with CSISD representatives. Two topics were discussed: (1) The possibility of holding a joint social with Board of Trustees (2) Define a list of issues to jointly discuss with the School Board in a joint forum. The council agreed to schedule these meetings. Council Workshop Meeting Wednesday, August 9, 1995 Page 4 Councilman Fox mentioned that the school board hired a staff specialist to work with students toward apprenticeships. The city might be interested in this effort. Councilman Mariott inquired about the city's participation in the CSISD Junior High School indoor pool facility. Councilmembers discussed this matter. They determined that the city will not be a competitor with the private sector. Staff will continue discussion with the school district on this issue. Acmnda Item No. 7 -- Council Calendam The Mayor asked staff to confirm the time and place for the meeting with the Amtrak officials on Friday, August 11th. A.qenda Item No. 8 --Adioum. Mayor Ringer adjourned the meeting at 6:00 p.m. City Secretary Connie Hooks APPROVED: M~nge"-~r GUEST REGISTER WORKSHOP MEETING OF THE CITY COUNCIL WEDNESDAYv AUGUST 9v 1995 4:00 P.M 11. 12. e 13. 18. 19. 10. 20.