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Home My WebLink About09/12/1996 - Workshop Minutes City CouncilMayor LYNN MCILHANEY Mayor Pro Tempore HUB KENNADY City Manager GEORGE K. NOE COLLEGE STATION Council Members BILL FOX LARRY MARlO'IT DAVID HICKSON DICK BIRDWELL BRAD MARTIN MINUTES COLLEGE STATION CITY COUNCIL WORKSHOP MEETING THURSDAY, SEPTEMBER 12, 1996 3:00 P.M. COUNCILMEMBERS PRESENT: Mayor Mcllhaney, Mayor Protem Kennady, Councilmembers Mariott, Birdwell, Fox, Martin COUNCILMEMBERS ABSENT: Councilmember Hickson Mayor Mcllhaney opened the meeting at 3:05 p.m. A,qenda Item No. 1 -- Canvass of election returns from Saturday, September 7, 1996. City Secretary Connie Hooks read the resolution which outlined the votes cast in the election. Councilmember Birdwell moved adoption of the resolution as presented. Councilmember Mariott seconded the motion which carried unanimously, 5-0. Agenda Item No. 2 -- Oath of office and certificate of election to new councilmember. Mayor Mcllhaney administered the oath of office to Brad Martin as newly elected member for City Council, Place 3. Agenda Item No. 3 -- Discuss consent and statutory agenda items listed for regular meetinq of Thursday, September 12, 1996. Councilman Birdwell indicated that he will remove from the consent agenda, item 6(d) to vote against. This item related to the drainage charges. Public Works Director Mark Smith provided a newly revised ordinance. Providing Customer Service Excellence Council Workshop 9/12/96 Page 2 A.qenda Item No. 4 -- Discuss Ends Statement #5 Quality Services Mayor Protem Kennady briefly highlighted the sessions he attended at the National League of Cities Leadership Training Institute in Washington. Councilman Fox supported the concept of the breakfast meetings with citizens. Secondly, he suggested luncheons between the councilmembers and business community to seek feedback. This was an idea brought forth by the Economic Development Corporation. Mr. Fox commented that the program has been successful in Georgetown. Mayor Mcllhaney indicated the possibility of utilizing a firm called Quality Check for customer feedback on city services. Mayor Mcllhaney mentioned the possibility of meeting with City of Bryan officials on the Highway 47 corridor. Acting City Attorney Roxanne Nemcik stated that she will obtain a copy of the ETJ agreement for council's review. Councilmembers discussed the theory of a "debt free" community. Ideas were expressed toward a goal of debt avoidance. Councilmembers asked that this issue be placed on a future retreat agenda. Agenda Item No. 5 -- Discuss and consider various City Facility Needs and related planninq. Assistant City Manager Tom Brymer presented a slide presentation. He outlined the decisions of the council to date on the study prepared by HOK consultants. He defined the project options presented to Council in 1995. The HOK consultant's study of the land use plan update recommended that the city review the designation of a municipal complex with possible park site and civic center site south of Southwest Parkway. Councilmembers expressed various opinions about the project with additional input about the current city hall location and the Fire Department building to become vacant in January. Councilman Mariott made a motion to proceed with the development of a Utility Customer Service Center, Facilities Maintenance Building, and covered parking on the Barta Tract, the building be designed in such a way should the council make a future decision on the need for other city services in the area, and no additional land purchases. Councilman Birdwell seconded the motion which carried 5-1, Councilman Kennady voted against. City Manager Noe clarified the Council Workshop 9/12/96 Page 3 Noe clarified the motion to state that the staff will not make additional effort to move other facilities to that site. A.qenda Item No. 6 -- Discuss proposed 1996-97 budqet. Council recessed for a few minutes. Mayor Mcllhaney reconvened the meeting at 4:50 p.m. Public Works Director Mark Smith presented information on the integrated recycling program. MIS Director Nancy Bauer made a presentation on electronic document management in response to councilmember's questions on electronic imaging and work order system proposed in next year's budget. A.qenda Item No. 7 -- Consider appointment to citizen committee. Mayor Protem Kennady made a motion to appoint Brett Estes to the Historic Preservation Committee. Councilman Fox seconded the motion which carried unanimously, 6-0. Agenda Item No. 8 -- Committee Reports Councilman Fox reported that a previous concern regarding the disbursement of funds to the dispatch services in 911 Budget is resolved. He also announced his appointment to the Texas Public Power Association Board of Directors. Councilman Mariott asked for staff to brief the council on the streamlining of the development services department. City Manager Noe responded that a presentation is scheduled for October 10 council meeting. Council was briefed on the 12th Mania program. Organizers of the program requested permission by the city to hang banners on the electrical poles throughout the community. A.qenda Item No. 9 -- Council Calendars Mayor Mcllhaney reminded the council about the upcoming breakfast with citizens on September 27th at the Conference Center. Also, reminded council about the TML and NLC conferences in November and December, respectively. Council Workshop 9/12/96 Page 4 Councilman Birdwell mentioned that he received a letter from a citizen complaining about a fine for their dumpster remaining at the curb past the mandatory time established by ordinance. He hoped the council could conduct an informal review of the fines. Aclenda Item No. 10 -- Joint Executive Session with the Parks and Recreation Board Potential and Pendinq Liti,qation {LGC 551.071} GTE Public Utilities Commission Docket 15296 Land Acquisition {LGC 551.072} a. College Station Athletic Park Personnel {LGC 551.074} a. City Secretary Semi-Annual Evaluation At 5:50 p.m., Council moved to executive session in the training room. Adjournment of the workshop meeting and executive session will be considered following the regular meeting. APPROVED: May~r Lynn Mcllhaney tT'rEST: /~ it~/~=c, etar~7~ H--'~'0-ks