HomeMy WebLinkAbout11/20/1996 - Workshop Minutes City CouncilMayor
LYNN MCILHANEY
Mayor Pro Tempore
HUB KENNADY
City Manager
GEORGE K. NOE
COLLEGE STATION
Council Members
BILL FOX
LARRY MARIOTT
DAVID HICKSON
DICK BIRDWELL
BRAD MARTIN
MINUTES
COLLEGE STATION CITY COUNCIL
WORKSHOP MEETING
THURSDAY, NOVEMBER 20, 1996
3:00 P.M.
COUNCILMEMBERS PRESENT:Mayor Mcllhaney, Mayor Pro tern Kennady,
Councilmembers Mariott, Hickson, Birdwell
Martin
COUNClLMEMBERABSENT: Councilman Fox
STAFF PRESENT: Assistant City Manager Brymer, Acting City Attorney
Nemcik, Office and Technology Director Piwonka, Director of Development
Services Callaway, Finance Director Schroeder, PARD Director Beachy,
Water/Wastewater Superintendent Riley, CIP Project Manager Leventis, Senior
Planner McCully, City Planner Kee, Transportation Planner Hard, Planning
Technician Ruiz, and Administrator of Community Development Carroll
Agenda Item #1 - Discuss consent and statutory agenda items listed for
regular council meetin_cl.
Councilmembers removed the following items for clarification and corrections:
6b: Reimbursement to BVCAA for acquisition of three vacant lots
6d: Purchase of sixteen vehicles
6e: Contract with Power Project Management, Inc.
6f: Contract with Transportation Engineering Analysts
Agenda Item #2 - Present the progress of the Library Services Task Force.
Larry Ringer, Chairman of the Library Services Task Force presented an update
of the committee achievements. The Task Force met with individuals and
business leaders seeking support for the project and set a goal of $300,000
for its fund raising efforts. In addition to pledges, a grant was received from
Providing Customer Service Excellence
Workshop November 20, 1996 Page 2
Doak Trust in the amount of $10,000 and a pledge of 'in kind services' valued at
$7,000 for total of $104,500.
During the upcoming months, the Task Force will increase their efforts in regard
to two other fundraising projects, brick pavers and handprint tree. The Task
Force scheduled March 2, 1997 for the ground breaking.
After reviewing the total amount of funds available for the library, Chairman
Ringer requested the City Council authorize staff to advertise for bids for the
construction of the Library.
Bill Hidell presented the design and final touches to the library. Mr. Hidell and
Ms. Christine Hansen answered questions from the Councilmembers.
Agenda Item #3 - Discuss the Proposed Comprehensive Plan.
No discussion was held. Item delayed for a future meeting after January 1,
1997.
Agenda Item ~ - Discuss amendments to the "Release" clause of the
City's Standard Form of Agreement for construction projects.
Mayor Mcllhaney stated this item had been on a previous agenda for adoption.
Due to the concerns on the release provision, Council directed staff to collect
several alternative "Release" provisions and convey to the Council their
conclusion.
At this time, Mayor Mcllhaney asked if the Council had any questions.
Councilmembers asked for the Legal Department recommendations and Option
#3 enforcement concerning litigation.
Additional comments were expressed from contractors attending the meeting.
Councilman Birdwell expressed concern about the city's requirements which may
prevent the contractors from bidding and questioned the cost of insurance under
Option #3.
Mayor Mcllhaney stated the Council should consider the following issues:
a. The City is receiving adequate protection, but not preventing the contractors
from bidding.
Workshop November 20, 1996 Page 3
b. The Contractors could become bonded and insured at a reasonable rate.
Further discussion was held.
Mayor Mcllhaney requested that this item be placed on the December Council
meeting for adoption.
Agenda Item #5 - Present and discuss proposed Utility Customer service
Building and Public Works Equipment Covered Parking and Facility
Maintenance Building.
Mayor Mcllhaney briefed the council on this item.
City Manager Tom Brymer presented this item and reviewed with the Council the
project goals and Option 5.
Councilman Birdwell suggested moving Development Services into the Utility
Customer Service and building a 24,000 square foot facility.
The Council suggested the city encourage citizens to use the mail or draft
services for payment.
Director of Office and Tech Services Piwonka stated that 35% to 40% of the
citizens use the drive through facility at City Hall.
Councilman Hickson remarked that the existing City Hall is not a good location.
Also, separating city offices does not provide good customer service. He added
that the Council should deliberate on the necessity for a new city hall.
Councilman Martin supported a new city center concept and suggested
councilmember discuss this issue at a future workshop meeting.
Councilman Hickson remarked the Council needs to consider their vision for the
future. He added that this project could be funded from a number of resources
until the current property is sold.
Councilman Kennady expressed concern about the financing of a new facility.
Councilman Birdwell suggested expanding city hall at the current location.
Mayor Mcllhaney directed staff to proceed with option 5 and place this item on a
future workshop agenda for further discussion.
Workshop November 20, 1996 Page 4
Agenda Item #6 - Consider appointment to citizen committee.
Councilman Birdwell made the motion to appoint Thomas Franklin to the
Cemetery Committee, The motion was seconded by Councilman Mariott which
carried unanimously, 6-0.
Agenda Item #7 - Committee Reports
Councilman Kennady reported the results from the sub-committee concerning
the Municipal Judge position. The sub-committee recommended the following
options: a full time position, five years experience, a College Station - Bryan
resident and a member of the Texas State Bar Association. Councilman
Kennady sought authorization to advertise as a full time position.
Mayor Mcllhaney informed the Council on the Resolution from Texas Municipal
League.
Councilman Hickson briefed the Council that the Community Appearance
Committee has received a request from Raintree subdivision for improvements
to their gateway. Raintree is the first applicant and is currently working to meet
all the guidelines with the City of College Station and TXDOT for funding.
Mayor Mcllhaney announced Bryan/College Station received a joint award for
Public Safety from Texas Municipal League.
Agenda Item #8 - Council Calendars
Mayor Mcllhaney reminded Council of upcoming meetings.
November 22, 1996 -- Community Breakfast
November 21, 1996 -- Opening of the Business Park
December 7-10, 1996 -o National League of Cities Conference
Agenda Item #9 - Executive Session
Land Acquisition
1. Dartmouth ROW
2. Northgate lease relocation, 301 C Patricia
B. LeRal Report
Workshop November 20, 1996 Page 5
C. Staff Report
1. Report on Franchise Management
2. Report on Oil & Gas Line Franchise
3. Rock Prairie Road Development Agreements and Construction
Contract
4. Economic Development Prospects
Council moved into closed session at 4:40 p.m.
PASSED AND APPROVED this the 13th day of March, 1997.
ATTEST:
City Secretary Connie Hooks
APPROVED:
May~ Lynn Mcllhaney