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HomeMy WebLinkAbout03/27/1996 - Workshop Minutes City CouncilMayor LARRY RINGER Mayor Pro Tempore LYNN MCILHANEY City Manager GEORGE K. NOE COLLEGE STATION Council Members BILL FOX HUBBARD KENNADY LARRY MARIOTT DAVID HICKSON NANCY CROUCH MINUTES WORKSHOP MEETING WEDNESDAY, MARCH 27, 1996 4:00 P.M. COUNCIL CHAMBERS COUNCILMEMBERS PRESENT:Mayor Ringer, Mayor Pro tem McIlhaney, Councilmembers Crouch, Hickson, Mariott, Fox, Kennady STAFF PRESENT:City Manager Noe, Assistant City Manager Brymer, City Attorney Locke, Assistant City Secretary Casares, Finance Director Schroeder, Director of Development Services Callaway, StaffPlanner Kuenzel, Analyst McDaniel A~,enda Item No. 1 -- Discuss consent and statutory agenda items listed for the regular council meeting of Thursda¥~ March 28~ 1996. Authorize additional funds in the amount of $39,884.88 to professional services contract with McClure Engineering for design of Victoria Avenue. Councilmember Fox expressed concern regarding the allocation of $5,000 for the design services related to the drainage ditch. Mr. McCully replied that the current drainage ditch is functioning at this time. Staff discussed this issue thoroughly with the engineer and homeowners and determined the city does not have funds available to improve the ditch. A~enda Item No. 2 -- Comprehensive Annual Financial Report Finance Director Glenn Schroeder highlighted sections of the comprehensive annual financial report and the single audit report. Questions were asked by councilmembers about internal control structure outlined in the audit report. Mr. Schroeder responded that the staffwill bring forth an action plan to address the items included in the report. Tom Wallis oflngram and Wallis addressed the Council on the general purpose financial statement. Workshop 3/27/96 Page 2 Agenda Item No. 3 -- Present the city-wide gateway policy and an ordinance creating a t}ermittine system for private improvements within the city rights-of- way {Strategic Issue -- Community Enhancement and Community Appearance). Todd McDaniels reviewed the proposed policy developed by staff and members of the community appearance committee. Sabine Kuenzel addressed the legal issues related to the method of regulation for particular amenities. She explained the three methods by which the city can regulate improvements in the city's rights-of-way. 1) franchising; 2) permit system established by ordinance; and 3) construction and dedication of improvements to the city by developer. Staff preferred alternate no. 2 as a result of discussion by staff and extensive research. Significant discussion was held among councilmembers related to clear communication to neighborhoods and the eligibility policy for homeowners' associations and neighborhoods. Kuenzel outlined portions of the proposed ordinance. Councilmembers suggested changes to the policy. Mayor Ringer suggested council remove the proposed ordinance from the consent agenda for consideration on Thursday's agenda, and consider only the policy at this time. Agenda Item No. 5 -- Present the preliminary recommendations of Community Enhancement Project. Jim Callaway presented an historical overview of the program. Dr. Charles Graham recognized various members of the Steering Committee. Ivan Olson presented the preliminary recommendations which were the result of an extensive consensus building process involving a Steering Committee with input from people and business interests in the community. Dr. Graham desired feedback from the councilmembers with their expectations of the project. Councilmembers focused on the range of recommendations presented by the subcommittees. John Blackburn, Director of Community Services for the City of Bryan, addressed the Council. He provided input about the processes implemented in Bryan regarding code enforcement and development. He noted common concerns in each community. Slides were presented to convey the responses on community based concerns. Workshop 3/27/96 Page 3 Bill Boyett summarized the results of a city wide survey of 1500 homeowners. The purpose of the survey was to gather more factual information about public perceptions of problems and solutions related to community enhancement. Agenda Item No. 4 -- Present and discuss Special Event Parking Proposal Police Major Mason Newton and Edwin Hard, Transportation Planner addressed this item. The item serves as a follow up from the 1/10/96 meeting where council directed staff'to move forward with plans to implement the SEPP. Public meetings were held in January and February for Southside and Eastgate areas. The plan was well received and a few minor revisions were suggested. One suggestion included the incorporation of the historic logo on signs in the Southside area. Council concurred with the cost estimate of $37,500 for these signs for contingency. Aeenda Item No. 6 -- Ends Statements No discussion was held on this item. A~enda Item No. 7 -- Committee Reports Mayor Protem Mcllhaney remarked on the outcome of the Planning and Zoning Commission meeting with regard to the expansion of A&M Consolidated High School. Mayor Ringer displayed the award which the Parks Department received from Texas Recreation and Parks Society for the Wolf Pen Creek programs. Councilwoman Crouch remarked that Patty Groffwill be attending the CSISD/City Affairs Committee meeting. Aeenda Item No. 8 -- Council Calendars No discussion was held on this item. Aeenda Item No. 9 -- Adjourn Mayor Ringer adjourned the meeting at 6:50 p.m. APPROV~~_.._~, Mayor Larry J. l$,Jhg'~L~ ~ City Secretary Connie Hooks o G~ REGISTER WORKSHOP MEETING OF THE CITY COUNCIL WEDNESDAY, MARCH 27, 1996 4:00 P.M. ' 12. o o 13. o 19. 10. 20.