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Home My WebLink About08/12/1997 - Workshop Minutes City CouncilMayor LYNN MCILHANEY Mayor Pro Tempore HUB KENNADY City Manager GEORGE K. NOE COLLEGE STATION Council Members STEVE ESMOND LARRY MARIOTT DAVID HICKSON DICK BIRDWELL SWIKI ANDERSON MINUTES COLLEGE STATION CITY COUNCIL Workshop Meeting Tuesday, August 12, 1997 at 3:00 p.m. COUNCILMEMBERS PRESENT: Mayor Mcllhaney, Mayor Protem Kennady, Councilmembers Anderson, Mariott, Esmond COUNCILMEMBERS ABSENT: Councilmembers Birdwell and Hickson STAFF PRESENT: City Manager Noe, Assistant City Manager Brymer, City Secretary Hooks, City Attorney Cargill, Public Relations Manager Calliham, Budget Director Cryan Mayor Mcllhaney called the meeting to order at 3:05 p.m. Agenda Item No. I - Discuss consent and statutory agenda items listed for the regular council meeting of Thursday, August 12, 1997. C~3uncilman Esmond requested Item No. 4e be removed and considered separately at the regular meeting. 4e: Professional services from Coopers and Lybrand for Conference Center Feasibility Analysis. Agenda Item No. 2 - Present and discuss Metropolitan Planning Organization Projects. Mike Parks, MPO Director presented a report on MPO activities and showed a video presented to the Highway Commission relating to the Highway 21 expansion project. Councilmembers asked questions about the highway upgrade to Madisonville and Highway 21 through Caldwell. Providing Customer Service Excellence Workshop 8112/97 Page 2 Mr. Parks noted that the Mayor is on the Steering Committee and serves as a liaison for the City and relays information from Council to the MPO Board on priority issues of the City. Council asked the MPO to present their Transportation Plan to the Council at an upcoming meeting. Agenda Item No. 3 -- Present proposed City of College Station 1997-98 budget. City Manager Noe presented the FY 1997-98 proposed budget to city councilmembers. He highlighted various aspects of the proposed budget. The budget represented resources on programs, policies and issues of priority to the Council and citizens. The total operating budget proposed is $89 million, an increase of approximately 4.7 percent over the FY 97 budget. The capital budget is approximately $32.1 million for FY 98. Councilmembers asked that a special meeting be scheduled for the purpose of presentations by departments heads prior to the public hearing, if council schedules permit. Agenda Item No. 4 - Present and discuss proposed FY 1998 Community Development Budget and Annual Plan. Jo Carroll presented the budget with new revenue of $1,215,000 from CDBG funds and $468,000 in HOME funds for a total budget of revenues, $3,515,925 and expenditures, $3,564,329. Councilmembers inquired about the "carry over" amounts. Consideration of this item was placed on the regular agenda. Agenda Item No. 5 - Discuss and possible action on the following items: Councilmembers discussed the following issues brought forth by Councilmen Anderson and Esmond. 5a. Fire Station No. I Councilman Esmond suggested the following policies: · Not promote litigation between third parties · Consider inspection and logs as public information · Council be advised before litigation is threatened Workshop 8/12/97 Page 3 Mayor Mcllhaney reminded Council of the procedure to send complaints through the City Manager's office whereby the complaint is monitored through a tracking system. City Attorney Cargill responded to the issue of public information policy. Staff was asked to inquire about a new law mentioned by Councilman Anderson regarding the qualifications for inspectors. No action was taken on this item. 5b: Wolf Pen Creek Councilman Esmond mentioned that there is very little improvement in the creek. City Manager Noe reported that the Wolf Pen Creek TIF fund has $100,000 reserved for the siltation study and other projects in the area. Mr. Esmond noted that the scope for siltation study will not achieve the goals of the council. The results of the study will be provided to Council in approximately 60 days. 5c: Licensing fee for registration of bicycles to cover cost of Bike Loop. Councilman Anderson indicated that he was in favor of the Bike Loop; however, a type of user fee may be a better tool to pay for the Loop. Other councilmembers did not wish to pursue this issue. 5d: City's use of standard form architectural and engineering contract in lieu of current contract document. Councilman Kennady suggested a subcommittee be designated to look into the issues outlined on the agenda as 5-d through 5-i, except Se. The remaining councilmembers concurred with the idea. 5e: Review of contracts awarded to TMPA and TU for electrical power. Further deliberation was raised on decisions made by past councils regarding electric power suppliers. Mayor Mcllhaney suggested Mr. Anderson meet with staff on his concerns. 5f: Issuance of separate design service contracts to engineering and architects and fees charged for these services. 5g. Review of process by which professional firms are solicited and selected by the City. Workshop 8/12/97 Page 4 5h. Award of professional service contracts to local firms in preference to out of City and out of County firms. 5i. Appointment of person with engineering and construction design, operating, and cost experience to represent the City on local economic boards. Discussion was held about the procurement of professional services and use of local engineers and consultants. Mayor Mcllhaney will appoint councilmembers to serve on the engineering subcommittee. Agenda Item No. 6 -- Committee Reports Mayor Mcllhaney referred to a letter she received from School Board President Jim Hughes requesting a standing committee of school board trustees and councilmembers which shall meet bi-monthly. She will appoint this committee. She also reported that the Health Services Task Force was formed at a recent joint meeting of the cities and county officials to pursue the mental health issues in the County and surrounding counties. She asked Councilmembers Esmond and Hickson to serve on this task force, along with the Mayor. Agenda Item No. 7 -- Agenda Request by Councilmember,~ No discussion was held on this item. Agenda Item No. 8 -- Council Calendars TML Conference Fort Worth, October 29-November 1, 1997 Citizen Recognition Banquet, September 23, 1997 Agenda Item No. 9 - Executive Session. Council convened into executive session at 5:30 p.m. The meeting continued at the Utility Service Center facility. Staff and Legal Reports {LGC 551.075} a. 4A,4B, Economic Development Corporation b. UCS Agreements Pending and Contemplated Litigation {LGC 551.071} Bryan v. College Station: Workshop 8112/97 Cause No. 40,381-85 Docket No. 15020 Docket No. 16157 Cause No. H-95-5627 Cause No. 43,098-85 Docket No. TX-96-2000 Docket No. 15296 Cause No. 96-03168 Cause No. 97-02587 Neal v. College Station George & Tara Sopasakis v. College Station Lewis v. College Station Franklin Gold v. College Station, Bryan and BVSWMA Personnel {LGC 551.074} Page 5 PASSED AND APPROVED this 28th day of August, 1997. APPROVED: May6r Lynn Mcllhanoy/ City Secretary Connie Hooks