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HomeMy WebLinkAbout11/13/1997 - Regular Minutes City CouncilMayor LYNN MCILHANEY Mayor Pro Tempore HUB KENNADY City Manager GEORGE K. NOE COLLEGE STATION Council Members STEVE ESMOND LARRY MARlO'IT DAVID HICKSON DICK BIRDWELL SWIKI ANDERSON MINUTES COLLEGE STATION CITY COUNCIL REGULAR MEETING Thursday, November 13, 1997 at 7:00 p.m. City Hall Council Chambers, 1101 Texas Avenue COUNClLMEMBERS PRESENT: Mayor Mcllhaney, Councilmembers Birdwell, Mariott, Esmond, Anderson COUNCILMEMBERS ABSENT: Councilmembers Kennady and Hickson STAFF PRESENT: City Manager Noe, Assistant City Manager Brymer, Assistant City Secretary Casares, City Attorney Cargill, City Planner Kee, Director of Development Services Callaway, Finance Director Cryan, Economic and Community Services Director Ash, Public Information Manager Calliham, Public Utilities Director Woody, and Parks Director Beachy Mayor Mcllhaney called the meeting to order at 7:00 p.m. Agenda Item No. 1: Pledge of Allegiance Audience and COuncilmembers cited the pledge of allegiance. Agenda Item No. 2: Invocation Pastor A.C. Clark of Pleasant Grove Baptist Church provided the invocation. Agenda Item No. 3: Consider request for absence from meeting Councilman Mariott moved to accept the request from Councilmembers Kennady and Hickson. Motion seconded by Birdwell which carried unanimously, 5-0. Providing Customer Service Excellence Council Regular 11/13/97 Page 2 Agenda Item No. 4: Presentation Mayor Mcllhaney presented Certificates of Achievement to Bridgette George and David Gerling for completion of certification in the Emergency Management Institute. National Homeless Awareness Week, November 15th - 21st, 1997 Mark Weedon accepted the proclamation read by Mayor Mcllhaney. Agenda Item No. 5: Statutory Agenda 5a. Bid 98-10. Approved purchase request for (1) Diesel Powered 7.3 Cubic Yard Volumetric Capacity Municipal Street Sweeper with Twin Gutter Brooms and Dual Steering. Funds available as approved and budgeted in the FY 1997- 1998 Fleet Replacement Fund. Award to Industrial Disposal Supply Co., Houston, Texas as lowest responsible bidder, total expenditure is $63,136 which includes trade-in of old unit. 5b. RFP 98-06. Approved contract with vendors to provide concession services in specific College Station parks. Estimated revenue from vendor commissions, $24,15O. 5c. Bid 98-01. Approved request for annual blanket purchase order of prestressed spun cast concrete electrical distribution poles, funds available from electric inventory. Award to Preferred Sales Agency, Inc., Carthage, Texas as lowest responsible bidder, total estimate expenditure is $84,340. Approved by common consent. Agenda Item No. 6: Consent Agenda 6a. Approved council meeting minutes for City Council regular meeting of August 28, 1997, and workshop meeting, October 9, 1997. 6b. Approved Resolution No. 11-13-97-6-b authorizing the Mayor to sign and submit a project nomination to the Texas Parks and Wildlife Department for Community Outdoor Outreach Programming. 6c. Approved ratification of an Interlocal Agreement renewing the operation of The Kids Klub after school program. 6d. Annual contracts for various agencies as approved in the fiscal 1997-1998 budget: The Arts Council of Brazos Valley, $184,000; Brazos Valley Council on Council Regular 11113197 Page 3 Alcoholism and Substance Abuse, $25,000; Bryan-College Station Chamber of Commerce, Convention and Visitors Bureau, $632,500; Economic Development Corporation, $160,000; Bush Library Committee, $50,000; Brazos County Health District, $83,002; and Brazos Beautiful, $17,000. Funding available in the General Fund, Electric Fund, Hotel/Motel and Sanitation Fund. Councilman Birdwell made the motion to approve funding for the annual contracts for various agencies. The motion was seconded by Councilman Mariott which carried by a vote of 4-1, Councilman Anderson voted in opposition. 6e. Approved award of fence bids for improvements to the Central Park Softball Fields and the Bee Creek Girl's Softball Fields by Marek Brothers Construction, Inc., of College Station, Texas in the amount of $100,364.00. Funds available in the Parks General Obligation 1995 Bond FY 1998 Issue. 6f. Approved Interlocal Agreement with the City of Bryan for an auction of surplus/obsolete equipment on December 6, 1997. 6g. Approved Ordinance Number 2274 by Dean Schieffer to abandon the 20' wide utility (sanitary sewer) easement and realignment of same between lots 24 and 25, block 1, and along the northeast edge of Lots 24, 33, 32, and 31, Phase One of the Pleasant Forest subdivision. 6h. Approved request to place two off-premise signs that will announce the B/CS Chamber of Commerce Christmas Parade. 6i. Approved Ordinance Number 2275 establishing updated speed limits on F.M. 2818 from the North City Limits to State Highway 6 Bypass Frontage Road. 6j. Approved Ordinance Number 2276 repealing Ordinance Number 2251 creating Tax Abatement Zone Number 4. 6k. Approved cancellation of the original Economic Development Agreement with UCS dated August 1, 1997. 61. Bid 98-07. Approved purchase for the construction of two (2) traffic signal installations: Intersection of University Drive and Glenhaven Street, and Harvey Road at the Post Oak Mall Entrance. Funds appropriated in the General Obligation Bond funds. Award to TLS Traffic Controls, Inc., in Riverside, Texas in the amount of $200,544. Council Regular 11/13/97 Page 4 6m. Consider ordinance amendments to Chapter 13 "Flood Hazard Protection" of the Code of Ordinances of the City of College Station to facilitate the implementation of the goal/objective and policy statement of the adopted Comprehensive Plan for the City. Councilman Esmond expressed concern of the 60 day review time for specified drainage areas. Assistant City Engineer Morgan stated the 60-day permit review period will give staff time to notify Council that a reclamation proposal is pending and receive direction as to whether Council wants to either negotiate acquisition or condemnation, alter, or allow a particular reclamation project. Councilman Esmond inquired about the process related to the Comprehensive Plan. Assistant City Engineer Morgan stated the ordinance presented is part of the drainage ordinance. Councilman Birdwell made the motion to adopt Ordinance Number 2277. Motion seconded by Councilman Mariott which carried by a vote of 4-1. Councilman Esmond voted in opposition. 6n. Approved authorization for payment of legal fees in an amount not to exceed $25,000.00 to Davis & Shank for defense with regard to the matter of Brittini C. Lewis, et al. v. City of College Station, et al. in the Brazos County District Court. 6o. Called a public hearing for December 11, 1997 on proposed Budget Amendment 2, authorizing an increase in appropriations in the Water Fund of $1,250,000, $220,000 in the General Fund, and $12,798 in the combined Internal Services Fund. 6p. Approved Ordinance Number 2278 changing the name of a portion of George Bush Drive formerly known as Kyle South Drive to George Bush Drive East. Items 6a-61 and 6n-6p were approved by common consent. Agenda Item No. 7: Regular Agenda 7a: Public hearing and possible action of a rezoning of South Hampton Subdivision, 52 acres, located on the SW corner of State Hi,qhway 6 and Nantucket Drive from A-O Agricultural/Open to R-1 Sin,qle Family residential. Senior Planner McCully presented the staff report. The property being considered for approval is the front portion of the Nantucket Subdivision. Council Regular 11/13/97 Page 5 It is located within the city limits of College Station. The intent is to develop urban residential lots at a density that is higher than permitted by the present zoning. This portion of the subdivision will not access Nantucket except for 13 of the lots from Sand Dollar. The requested rezoning would permit up to eight dwelling units per acre but the proposal is for 2.2 acres. The plat shows 112 lots, the full build out under R-1 zoning would allow 400 lots. Staff recommended approval of the rezoning due to compliance with the land use plan and the average density falls within the acceptable range shown on the land use plan. The Planning and Zoning Commission recommended denial due to the fact that the requested zoning is substantially different from the original master plan for the subdivision. Mayor Mcllhaney opened the public hearing. The following individuals opposed the rezoning because it conflicted with existing rural lot size. The citizens are not in favor of buffers or sidewalks. Sally Matthews of 4709 Scrimshaw Jan Madeley of 4715 Nantucket Jon Pitts, 3013 Brothers Blvd. Bill Harris, 1207 Mariners Cove Janie Harris, 1207 Mariners Cove Charles Akins, Wayfarer Lane Bob Web, 1208 Mariners Cove Ryan Taylor The following individuals spoke in support of the request. Helen King, 1404 Harpers Ferry Road Daniel L. Michaels, 1204 Mariners Cove Randel Whittlesey, 1771 Arrington Denise Lumpee, 1419 Harpers Ferry Rd The applicant, Phyllis Hobson submitted a petition signed by homeowners who supported the approved plat. Ms. Hobson submitted letters from Nantucket residents that could not attend the meeting expressing support of the rezoning. Ms. Hobson expressed support of the Planned Development District and would change the zoning of 52 acres if approved by Council in January 1998. Mayor Mcllhaney closed the public hearing. Council Regular 11/13/97 Page 6 Councilman Esmond noted that he would abstain from the motion due to his business relationship with the applicant. Councilman Birdwell moved adoption of Ordinance Number 2279 to rezone 52 acres at the SW corner of State Highway 6 and Nantucket Drive from A-O Agricultural/Open to R-1 Single Family Residential without any oversized sewer participation. The motion was seconded by Councilman Mariott which carried by a vote of 4-0-1, Esmond abstained. 7b: Public hearing and possible action on an ordinance amending Chapter 9, Subdivision Re,qulations, by adding section 8W, Gating of Roadways, to th~, College Station Code of Ordinances Traffic Technician Hester stated that on the council meeting of May 8, 1997, staff presented significant trends and future impacts of gated communities. Council directed staff to develop an ordinance addressing the conditions to establish the gating of roadways in College Station. Staff reviewed and researched ordinances for gated subdivisions from numerous other cities. The ordinance requires that all gated subdivisions must have a Homeowner's Association (HOA) and all streets within the subdivision be private. It sets parameters which clearly identifies HOA responsibilities, establishes design guidelines for the restricted access entryway, and sets forth a means by which the City can reclaim all private "common" areas as public infrastructure. The conditions set forth by this ordinance shall provide the city, developer and HOA with specific guidelines relating to the 'Common" areas and amenities of a gated subdivision to assure the continuing successful operations of the association. Staff recommended approval of the ordinance. Mayor Mcllhaney opened the public hearing. John Szabuniewicz inquired about the length of driveways for single family lots. Mayor Mcllhaney closed the public hearing. Councilman Mariott moved adoption of Ordinance Number 2280 as presented. The motion was seconded by Councilman Esmond which carried unanimously, 5-0. Council Regular 11/13/97 Page 7 7c: Discuss and possible action on preliminary plat of 20.2 acres divided into 1R duplex lotsI one neighborhood commercial lotI and one apartment lot, located along the south side of Southwest Parkway at the proposed extension of Dartmouth Drive. Assistant City Engineer Morgan stated the proposed subdivision will include the extension of Dartmouth Drive through the property from Southwest Parkway. The proposed duplex development will lie to the east of the new road extension, the apartment lot will lie to the west. The neighborhood commercial property will be located on the southwest corner of the new intersection. The development of the duplex portion of the subdivision will include a residential cul-de-sac that will extend off of the Dartmouth extension and will provide access for the duplex lots. The applicant requested oversize participation for Dartmouth to recover the difference in cost between the collector road necessary to serve his development and the larger minor arterial necessary to serve the City's traffic needs. Oversize participation will also be requested for right-of-way, water and storm sewer for this subdivision. Under the new ordinance, right-of-way widths have increased for minor and major arterials to allow for the addition of bicycle use and for medians in the center of the right-of-way. Medians are required on major arterials and an option on minor arterials to the center two-way turn lane. The installation costs will be passed onto the City because the minor arterials involve oversize participation. Also, the cost of maintenance will impact the City's Parks and Recreation Department annual budget. The master preliminary plat meets the City's development ordinances as well as the Comprehensive Plan for the area. Staff recommended approval with conditions established by the Presubmission Conference. Councilman Birdwell moved approval of the preliminary plat without the minor arterial median. Councilman Mariott seconded the motion which carried by a vote of 3-2. FOR: Councilmembers Anderson, Birdwell, and Mariott AGAINST: Mayor Mcllhaney and Councilman Esmond Council Regular 11/13/97 Page 8 7d: Discuss and possible action on a Development Agreement with a condition of a rezoning on Lot 1, Block 1, Wheeler Subdivision, located at the southeast corner of University Drive and Lincoln. Councilman Birdwell moved to approve the Development Agreement with a condition of rezoning a Lot 1, Block 1, Wheeler Subdivision. Motion was seconded by Councilman Mariott which carried unanimously, 5-0. 7e: Discuss and possible action of a resolution, supporting a desire to change the policy of the Texas Department of Transportation (TxDot) for cities to install, maintain, and operate traffic signals within their corporate limits to cities with population of 100,000 or greater. Councilman Birdwell moved adoption of Resolution No 11-13-97-7-e. The motion was seconded by Councilman Mariott which carried unanimously, 5-0. 7f: Discuss and possible action of staff ranking and authorization to begin negotiations for engineering services for the Anderson Street Rehabilitation Proiect and Graham Road Improvement Project. Councilman Mariott made the motion to negotiate with Municipal Design Group for the Anderson Street Project and Walton and Associates for the Graham Road Project. The motion was seconded by Councilman Esmond which carried unanimously, 5-0. 7_,.q: Discuss and possible action Professional Services Contract to conduct an Odor Control Study at Carter's Creek Wastewater Treatment Plant in the amount of $55,877. Funds available in the Wastewater Fund Capital Improvements Program. This item was removed from the agenda. 7h: Discuss and possible action on voting for nominee (s) for Brazos County Appraisal District Board Member (s). Councilman Birdwell made the motion to approve Resolution No 11-13-97-7-h, casting 406 votes for Bob Jointer, for the office as a board member on the Brazos County Appraisal District Board. The motion was seconded by Councilman Mariott which carried a vote of 3-2. FOR: Mayor Mcllhaney, Councilmembers Birdwell and Mariott AGAINST: Councilmembers Anderson and Esmond Council Regular 11/13/97 Page 9 7i: Discuss and possible action to authorize contin.qency transfers to provide appropriations for Gainsharin,q in accordance with the city's compensation plan. Director of Budget Charles Cryan stated that the program as presented to City Council allows for one-third (1/3) of the savings achieved through prudent management and changes in processes to go back to the employees and the departments and the other two-thirds (2/3) to be retained in order to offset the need for additional resources in the future. Staff identified a total of approximately $2.0 million in gross savings. A large portion of those savings are related to projects not yet complete and will carry into FY 98. The net savings that provides the basis to the Gainsharing Program is approximately $884,000 which will provide approximately $294,000 for employees with the remaining $590,000 in resources remaining to offset future resource requirements. The resources will provide one time bonuses of approximately $460.00, before taxes, to each city employee with the city for at least six month (6) months during FY 97 and who is still with the city when the distribution is made. Councilman Birdwell moved approval of the contingency transfers. The motion was seconded by Councilman Mariott which carried unanimously, 5-0. 7_j: EMERGENCY ITEM Discuss and possible action to set a new speed for Munson Avenue. This item was placed on the agenda by Councilman Birdwell as an urgent public necessity for council to consider lowering the speed limit on Munson Avenue. Councilman Birdwell moved adoption of Ordinance Number 2281 to set a new speed limit of 20 miles per hour for Munson Avenue. The motion was seconded by Councilman Mariott which carried a vote of 4-1. Councilman Esmond voted in opposition. A.qenda Item No. 8: Hear Visitors. Heather Hettick, 1601 Munson addressed the Council on behalf of the Bonfire Alcohol Awareness Committee at Texas A&M University. The purpose of the committee is to promote an alcohol-free bonfire for 1997. She asked if the City Council had any suggestions for the committee. Council Regular 11/13/197 Page 10 Agenda Item No. 9: Final action on executive session~ if necessary. No action was taken. Agenda Item No. 10: Adjourn. The workshop and regular meetings were adjourned at 9:09 p.m. PASSED AND APPROVED this 22nd day January, 1998. ~/~EST: it~, Secretary Connie Hooks APPROVED: May~r Lynn Mcllhan~ GUEST REGISTER WORKSHOP MEETING OF THE CITY COUNCIL THURSDAY, NOVEMBER 13, 1997 3:00 P.M. 11. 12. 13. ,3'= .'.'.i~=~ 14 ...... 19. 10. 20. GUEST REGISTER CITY COUNCIL REGULAR MEETING THURSDAY, NOVEMBER 13, 1997 7:00 P.M. £ GUEST REGISTER CITY COUNCIL REGULAR MEETING THURSDAY, NOVEMBER 13, 1997 7:00 P.M.