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Home My WebLink About03/12/1998 - Workshop Minutes City CouncilMayor LYNN MCILHANEY Mayor Pro Tempore HUB KENNADY City Manager GEORGE K. NOE COLLEGE STATION Council Members STEVE ESMOND LARRY MARIOTT DAVID HICKSON DICK BIRDWELL SWlKI ANDERSON MINUTES COLLEGE STATION CITY COUNCIL Workshop Meeting Thursday, March 12, 1998 at 3:00 p.m. College Station City Hall COUNCILMEMBERSPRESENT: Mayor Mcllhaney, Councilmembers Birdwell, Anderson, Mariott, Esmond COUNCILMEMBERS ABSENT: Councilmembers Kennady and Hickson STAFF PRESENT: City Manager Noe, City Secretary Hooks, Assistant City Manager Brymer, City Attorney Cargill, Staff Planner McCully, City Planner Kee, Director of Development Services Callaway, Director of OTIS Piwonka, Interim Director of Budget Cryan, Fire Chief Giordano, MIS Director Burnside, PARD Director Beachy Mayor Mcllhaney opened the meeting at 3:04 p.m. Agenda Item No. I -- Discuss consent and statutory agenda items listed for regular meeting of Thursday, March 127 1998. Councilman Esmond stated that he will remove Consent Item No. 5f from the agenda at the regular meeting. Agenda Item No. 2 -- Present7 discuss7 and possible action to purchase replacement CIS Customer Information System/Utility Billing) and inte_clrated Plannin.(I/Zoninc~/Building Inspection/Code Enforcement software/hardware. Total expenditure ~8147028.68. OTIS Director Linda Piwonka provided background and current status of the utility billing system. In October 1997, council approved a consulting contract with Resource Management, Inc. to review the current CIS and Year 2000 compliance issues. Warren Elizer with RMI presented a project overview and recommendations to replace the current CIS system. Ms. Piwonka mentioned the funding for ClS replacement, Year 2000 upgrade, and Planning and Zoning software to be allocated from the FY 98 CIP Budget and FY 98 Operating Budgets for a total amount of $814,028.68. Providing Customer Service Excellence Council Workshop 3/12/98 Page 2 Councilmembers asked computer related and capital outlay questions about the current system and the proposed system. This item was placed on the regular agenda for action. Agenda Item No. 3 -- Present~ discuss~ and possible action on the Wolf Pen Creek Siltation Study. Acting City Engineer Mark Smith presented the recommendations from the Wolf Pen Creek TIF Board. These recommendations included the following: 1) Modify the Wolf Pen Creek Park lake to a linear water feature with paved maintenance access. 2) Stabilize bank with the most appropriate treatment incrementally upstream of the park as funding allows. Councilmembers expressed comments about the recommendations. An update of the Wolf Pen Creek Master Plan will be brought forth to Council in April. Paul Clarke expressed an interest in receiving a budget of projected TIF revenues. Councilman Birdwell made a motion to accept the staff and TIF Board recommenda- tions on the Wolf Pen Creek Silt Study relative to the change in the character of the ponds. Motion seconded by Councilman Madott which carded 5-0, Councilmembers Hickson and Kennady absent. Councilman Anderson made a motion to table this item for a future meeting. No second was made. The decision on this silt study will be a part of the final decision on the complete Wolf Pen Creek Master Plan. Agenda Item No. 4 -- Present, discuss and possible action on a report for proposed minimum residential foundation standards. This item was removed by staff. Councilman Birdwell asked for the opportunity to provide input dudng staff review. The council took a short break. Agenda Item No. 5 -- Present, discuss and possible action on the Lick Creek Master Plan. PARD Director Steve Beachy explained this item. He presented visual aids to describe the project. This project was a goal of the Parks and Recreation Board established in 1995. The Parks Board has worked with the Lick Creek Advisory Committee and students from the A&M School of Park and Toudsm Sciences. The park is 515 acres which has been viewed as a "wilderness" park with evidence of Native American Council Workshop 3/12/98 Page 3 habitation through remnants of living areas and tools, old homestead sites, roads and bddges. It also serves as a habitat area for endangered plants. Mr. Beachy emphasized the importance of a master plan and the valuable resource this park will provide to citizens and toudsts in terms of recreation and education. He presented a design concept for trails and visitor access area. He outlined the funding estimates for park operations. Council will consider final action on this item at its next regular meeting on March 26th. Agenda Item No. 6 -- Present~ discuss and possible action on the design scope for Teen Center. Steve Beachy presented this item. Members of the Teen Advisory Board were present. Two potential sites were considered by the TAB; Southwood Athletic Park or Bee Creek Park. Council discussed the design of the teen center such as location, size, expected use, and programs. Ben Fox of 1700 Frost, Chairman of the Teen Advisory Board highlighted ideas for uses in this Center. Fred Patterson, 3788 Pate Road, the architect on the project spoke about the projected uses. The discussion concluded with Mr. Beachy expressing to the Council that the monies will be allocated toward the largest structure possible. Agenda Item No. 7 -- Present~ discuss~ and possible action on landscape~ streetscape requirements. Staff Planner Sabine McCully explained this item. She stated that the ordinance changes are a result of efforts from the development community and Community Appearance Committee to make the ordinance more concise. The amendments essentially affects the following substantive changes: 1. The ordinance will no longer require specific plant species to meet landscaping requirements. 2. Staff recommends that specific street theme tree planting requirements be deleted. The Community Appearance recommended approval of the amendment with two revisions: That certain tree species will not be awarded points, and; the streetscape requirements for residential subdivisions are not changed until further study. The Planning and Zoning Commission recommended approval by a 4-1 vote. Councilmembers asked questions about various tree species listed in the ordinance. Council Workshop 3/12/98 Page 4 This item was placed on the council's regular agenda for consideration. Agenda Item No. 8 -- Appoint citizens to Capital Improvement Planning Committee. Interim Finance Director Charles Cryan noted that the staff received several applica- tions. However, the staff recommended this committee consists of 21 people. Council directed staff to continue advertising for this committee. The Mayor asked each councilmember to bring back at its next meeting the names of individuals who wish to serve. Agenda Item No. 9 -- Committee Reports. Mayor Mclihaney stated that the MPO met to hear from representatives regarding the railroad relocation plan. A presentation will be placed on the council's March 26th agenda. Agenda Item No. 10 -- Agenda Requests by Councilmembers. Councilmembers Birdwell and Esmond requested staff to place the topic of electdc rate reductions on a future agenda. Mayor Mcllhaney noted that she received the request from Councilmembers Anderson and Esmond regarding personnel issues. She stated that there will be a special workshop session dedicated to this subject matter. Councilman Birdwell requested to place on a future agenda the topic of city participation in grade separations. Agenda Item No. 11 -- Council Calendars Community Development Training Sessions at George Bush School April 1-3. Agenda Item No. 12 -- Executive Session The council moved to executive session at 5:45 p.m. The workshop and executive sessions will adjourn following the regular meeting. PASSED AND APPROVED this 26th day of March, 199_~8. City Secretary Connie Hooks APPROVED: Mayo~ Lynn Mcllhaney