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Home My WebLink About06/11/1998 - Workshop Minutes City CouncilMayor LYNN MclLHANEY Mayor Pro Tempore DAVID HICKSON City Manager GEORGE K. NOE COLLEGE STATION Council Members STEVE ESMOND RON SILVIA SVVI KI AN[~ERSON LARRY MARIOTT ANNE HAZEN MINUTES COLLEGE STATION CITY COUNCIL Workshop Meeting Thursday, June 11, 1998 at 3:00 p.m. College Station City Hall COUNCILMEMBERS PRESENT: Mayor Mcllhaney, Councilmembers Mariott, Silvia, Anderson, Hickson, Esmond COUNCILMEMBER ABSENT: Councilmember Hazen Mayor Mcllhaney called the meeting to order at 3:10 p.m. Agenda Item No. I -- Discussion of consent and statutory agenda items listed for regular meeting of Thursday, June 11, 1998. City Manager Noe informed the Council that citizens have expressed an interest in Consent Agenda Items 6b and 6f related to Graham Road and may be present at the regular meeting. Agenda Item No. 3 -- Status of Year 2000 project. Olivia Burnside, MIS Director summarized the projects associated with the Year 2000 situation as it relates to computer systems. Three issues that must be addressed in the next 18 months were outlined by Ms. Burnside. · Upgrade to compliant versions · Replace the item · Tests Mayor Mcllhaney thanked the MIS Department for their efforts in this area. Agenda Item No. 2 -- Discussion and possible action re.(larding a proposal by Municipal Development Group regarding the Alum Creek sewer line serving the South Hampton Subdivision. North Bardell of Municipal Development Group presented a proposal regarding this sewer line. In December, 1997. Council approved a resolution that implemented impact fee sanitary sewer service area 97-02, (South Hampton Subdivision) along Highway 6 south. The plan calls for a 15" sanitary sewer line to be tied onto an existing 16" line located to the south of College Station Business Center. The 15" line will extend approximately 4575 feet ending at Council Workshop 6/11/98 Page 2 SH 6. The developer will be responsible for extending the sewer line from South Hampton Subdivision to and under Highway 8 to the end of the proposed impact fee line. Mr. Bardell asked council to reconsider participating in a larger line under Highway 6 than was originally approved in December, 1997. The city would participate in the oversize cost and the city would be responsible for additional persons outside the impact fee area. Mr. Bardell proposed that the city participate in a 15 inch line to accommodate future development because it would be less expensive now than in the future at a cost of $21,000. City Manager Noe stated that the funds are available in wastewater account. Council directed staff to proceed and bring back at a regular council meeting the appropriate documents to formalize the oversize participation request. Agenda Item No. 6 -- Appointment of member to Greenways Implementation Task Force. Councilman Silvia made a motion to appoint Hadow Landphair as the landscape/architect to this committee. Motion seconded by Councilman Mariott which carried 5-0, Councilman Esmond and Hazen absent. Agenda Item No. 7 -- Committee Reports Mayor Mcllhaney reported that the Regional Planning Committee met to discuss transportation issues with respect to transportation for workers who live in surrounding areas to Bryan/ College Station. It was suggested that the Brazos Valley Council of Governments Board of Directors serve as the regional planning committee. Councilman Silvia stated that Mayor Lonnie Stabler indicated interest from surrounding areas to be involved in the discussions of a mental health care facility. Mayor Mcllhaney also reported that the staff has met with the Convention and Visitor Bureau on the ^MCC Conference. She urged council participation at the sessions. She also solicited assistance from councilmembers at the mobile workshops on Friday, July 17. Councilmembers Mariott and Silvia agreed. Agenda Item No. 8 -- Agenda Requests by Councilmembers Mayor Mcllhaney reviewed the discussion held at the recent council retreat on the council meeting procedures related to agenda item requests by Councilmembers. Council consented to the following procedure: ^ councilmember may request an item be placed on the agenda by preparing a cover sheet with a bdef summary of the item, the policy to be accomplished by this item, and vision statement and strategic issue. The item will be placed on the workshop agenda under the caption Agenda Requests by Councilmembers. Following council input, a decision will be made whether or not to place the item on a future workshop or regular agenda for discussion and consideration. Council Workshop 6/11/98 Page 3 The following items were placed on this agenda pursuant to letters received by councilmembers Esmond and Anderson for direction by Council. 8a: Naming the new College Station Library Councilman Anderson made a motion to forward the suggestion of Fitch Memorial Library to the B/CS Library for review. Motion seconded by Councilman Silvia which carded 5-0. Councilman Esmond ardved to the meeting. 8b: Naming the new Northgate Parking Garage Councilman Madott made a motion to delete this item from future meeting discussion. Motion seconded by Councilman Silvia which carded 4-2. FOR: Mcllhaney, Hickson, Mariott, Silvia AGAINST: Anderson, Esmond Councilman Hickson stated that this item may be a matter of discussion at a later time when the garage is completed. 8c: Consider ordinance or charter amendment requiring Council to obtain funding prior to proceeding with procurement of professional services or land acquisition on capital projects. Mayor Mcllhaney mentioned that the Charter may not be amended until the year 2000. City Manager Noe stated the current policy with regard to funding of capital projects. The Council makes the decisions on whether the staff proceeds with acquisition or design on capital projects, even though financing strategy may not be permanently in place. Numerous comments were made by Councilmembers. Councilman Anderson made a motion to lay this item on the table. The motion was seconded by Councilman Esmond which carried unanimously, 6-0, Councilman Hazen absent. 8d: Consideration of a council policy on city published material during the recent election cycle. The council discussed this issue at length. Issues of concern related to the release of the annual report during the election cycle. The annual report reflects year end and it was noted the importance of ensuring that the report reflects the current council prior to May officer election. Council directed staff to review the scheduling of this publication and release it to the public as soon as possible after the audit is concluded. 8e: Consideration of an ethics policy prohibiting Councilmembers from engaging in micro management, seeking any business from the City while on Council, asking for termination of city employees and belittling city employees. Council Workshop 6/11/98 Page 4 Mayor Mcllhaney reminded Council of the existing policies related to these items: · Governance Policy states that the role of the Council is to make policy decisions, staff manages the policies establishes by Council · Charter has provisions which outline conflicts of interest for councilmembers · Council Relations Policy and Charter relate to city employee issues and the relationships with staff. These policies are reviewed annually at the council planning retreat. Councilmembers briefly discussed policy enforcement to ensure that each councilmember remains accountable. Councilmembers agreed to place the council ethics ordinance on the next workshop agenda scheduled for June 25, 1998. 8f: Consideration of an ordinance or charter amendment requiring a 213 maiodty to raise property taxes, utility rates or fees. Councilman Mariott made a motion to delete this item. The motion was seconded by Councilman Hickson which carded 5-0, Councilman Esmond absent. Agendaltem No. 9--CouncilCalendam Councilman Silviaindicatedthathe willa~endtheJuneteenth celebration atthe Lincoln Center on Friday, June 12. Councilmembers Silvia, Hickson and Mariott have noted they will schedule to attend a joint meeting with the Brazos County Commissioners Court on the topic of the Expo Center, July 13th at 6:30 p.m., Brazos Center. Agenda Item No. 10 -- Executive Session The Council convened into executive session at 4:40 p.m. on the following items: Staff and Legal Reports {LGC 551.075} 1. Northgate Redevelopment Proposal Pending and Contemplated Litigation {LGC 551.071} Appointment and evaluation of public officials {LGC 551.074} Agenda Item No. 4 -- Appointment of members to Planning and Zonin,q Commission The council reconvened into open session at 6:20 p.m. Councilman Mariott made a motion to appoint Dennis Maloney to replace Ron Silvia, 6/99; Ron Kaiser, 6/00; Karl Mooney, 6/00, James Massey, 6/00; Steve Parker, 6/00. Motion seconded by Councilman Hickson. Council Workshop 6/11/98 Councilman Silvia made a substitute motion to nominate George Dresser, 6/00. Motion seconded by Councilman Anderson. Motion failed 2-4. FOR: Silvia, Anderson AGAINST: Mcllhaney, Mariott, Hickson, Esmond A vote was taken on the original motion which carried unanimously, 6-0. A,qenda Item No. 5 -- Councilmembers to various boards and committees Page 5 Councilman Mariott made a motion to appoint Ron Silvia to the Brazos County Health Department for a two year term. Motion seconded by Councilman Esmond which carried unanimously, 6-0. Councilman Mariott made a motion to appoint Anne Hazen to the City Affairs Committee. Also serving on the committee are Councilmembers Hickson and Madott with Silvia as alternate. Motion seconded by Councilman Hickson which carried unanimously, 6-0. Councilman Hickson made a motion to appoint Anne Hazen to the Community Advisory Network. Motion seconded by Councilman Mariott which carried unanimously, 6-0. The workshop meeting adjourned at 6:35 p.m. PASSED AND APPROVED this 25th day of Junff, 199~8. APPROVED: May~r Lynn Mcllhaney