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HomeMy WebLinkAbout06/11/1998 - Regular Minutes City CouncilMayor LYNN MclLHANEY Mayor Pro Tempore DAVID HICKSON City Manager GEORGE K. NOE COLLEGE STATION Council Members STEVE ESMOND RON SILVIA SVV~ KI ANE~ERSON LARRY MARIOTT ANNE HAZEN MINUTES COLLEGE STATION CITY COUNCIL Regular Meeting Thursday, June 11, 1998 at 7:00 p.m. College Station City Hall COUNCILMEMBERS PRESENT: Mayor Mcllhaney, Councilmembers Hickson, Mariott, Silvia, Anderson, Esmond COUNCILMEMBER ABSENT: Councilmember Hazen STAFF PRESENT: City Manager Noe, City Secretary Hooks, City Attorney Cargill, Jr., MIS Director Burnside, Assistant City Manager Brymer, OTIS Director Piwonka, Interim Finance Director Cryan, Interim Budget Director Kersten, Development Services Director Callaway, Assistant City Engineer Morgan, Water and Wastewater Superintendent Riley Mayor Mcllhaney opened the meeting at 7:03 p.m. Agenda Item No. 1 -- Pledge of Allegiance Councilmembers and audience cited the pledge of allegiance. Agenda Item No. 2 -- Invocation Pastor Tom Estes of A&M Presbyterian Church provided the invocation. Agenda Item No. 3 -- Request for Absence Councilman Mariott made a motion to approve the request for absence from Anne Hazen. Motion seconded by Councilman Silvia which carried unanimously, 6-0. Agenda Item No. 4 -- Presentations Lance Jackson, Lincoln Center Director and David Gerling, Special Events Coordinator accepted the proclamation for the Juneteenth Celebration to be held at the Lincoln Center, June 12, 1998. Council Regular 6/11/98 Page 2 Mayor Mcllhaney presented historic home plaques to the following homeowners: Dr. and Mrs. Bruno Zwolinski 903 Francis Drive Peter Hugill and Judy Warren, 904 Francis Drive Agenda Item No. 5 -- Statutory Agenda 5a. Bid #98-57 Approved contract for painting the Tx. Avenue Elevated Water Reservoir to Don L. Owen Inc. of Dallas, Texas as lowest responsible bidder meeting specifications. Total expenditure, $73,250. Funds available in FY 1997-98 Water Utilities Fund. 5b. Approved purchase of supervisory control and data acquisition upgrade, consisting of software and hardware from QEI, Inc. and Pioneer Standard Electronics, respectively, in the amount of $93,433.50. Vendors were lowest responsible bidders meeting specifications. Funds available in CIP Utility Fund. Items approved by common consent. Agenda Item No. 6 -- Consent Agenda 6a. Approved minutes for workshop meeting of May 28, 1998 and regular meeting of May 28, 1998. 6b. Approved Ordinance No. 2333 renaming North Graham Road to Castlebrook Drive. 6c. Approved Ordinance No. 2334 amending Chapter 10, Section 2F of the College Station Code of Ordinances regarding Traffic Control Device Inventory, Schedule V-School Zones. 6d. Bid #98-55, Approved annual contract for various electric distribution padmount and polemount transformers in the amount of $280,050. Funds available in electric inventory. Award to Pdester Supply, Austin, Texas; Priester Mell & Nicholson, Austin, Temple, San Antonio, Texas; and, Techline, Austin, Texas as lowest responsible bidders meeting specifications. 6e. Approved award of construction contract for utility improvements of Avenue "A" and Nimitz street (CIP Project #WT9808) to Texcon General Contractors, Inc. as lowest responsible bidder meeting specifications. Funds available in 1998 Water and Wastewater Distribution System Rehabilitation Fund. Total expenditure $120,393. 6g. Approved the extension of concurrent licensing of desktop software through August 1999 and upgrade and purchase of additional desktop software in the amount of $41,347. Funds available in FY 1998 Budget. 6h. Approved award of utility contract for a 20 ft. wide sanitary sewer easement from A&M Church of Christ along FM 2818 in the amount of $23,156. Funds available in 1998 wastewater funds allocated for Christine Lane Sanitary Sewer Project No. SS9701. Council Regular 6/11/98 Page 3 Items approved by common consent except 6f. 6f. Discussion and possible action on a request by Begonia Corporation to abandon the dght of way for North Graham Road in Edelweiss Estates Subdivision from Victoria Avenue to Wellborn Rd. as outlined in the1993 development agreement between the City of College Station and Begonia Corporation. Asst. City Engineer Veronica Morgan displayed a location map and described the purpose of this item. Jan McMurrey of 3400 Mustang Lane in Devonshire Subdivision came forward to address Council on behalf of Leslie and Patricia Smith. She read a letter from the Smiths' addressing the abandonment. A copy of the letter was provided in the council packet. Ms. McMurrey displayed a picture of the Smiths' property. William Sails of 4308 Mustang Lane came forward to ask Council to not abandon the right of way of North Graham until the drainage ditch on the Smiths' property is repaired. Steve Arden, 2601 Rustling Oaks in Bryan and developer of Edelweiss stated that he has submitted a letter to the city regarding drainage for the Smiths'. He stated that the storm drainage will be extended from the headwall which will be removed to Phase VII of Edelweiss. This will be underground to main storm sewer. It will not, however, take care of any breaks in the sewer line seams in their yard or lower the existing pipe. Mr. Arden responded to councilmember's questions about the abandonment process. Mike McClure of 9262 Brookwater Circle responded to councilmember's questions about the pipe being lowered into the ground on private property. City Manager Noe indicated that the city will work with the property owner on the maintenance of the pipe. Following further comments, Councilman Esmond made a motion to approve Ordinance No. 2335 to abandon the right of way for North Graham Road in the Edelweiss Estates to comply with the 1993 development agreement with Begonia Corporation. Motion seconded by Councilman Hickson which carded unanimously, 6-0. Motion also reflected that a condition be placed on the ordinance that the staff come back to Council with a report on efforts to assist the property owner in maintaining the line on his property. 7a. Discussion and possible action amending Chapter 4, Section 6: Taxicabs, in the City of College Station Code of Ordinances by repealing the existing ordinance and adopting a revised taxicab ordinance. Councilman Hickson made a motion to approve Ordinance No. 2336 as presented. The motion was seconded by Councilman Mariott which carried unanimously, 6-0. Council Regular 6/11/98 Page 4 7b. Discussion and possible action approvin.q a real estate contract between the City of Colle~e Station and Mont Lawyer for purchase of Lot 147 Block 5, and Lots 19 and 20, Blocks 6 and 7~ Boyett Addition in the amount of $160~000 for North~jate Parkin~l Gara~le ProJect. Assistant City Manager Tom Brymer noted recent changes to the contract reviewed by the Legal Department. Staff concurred with the latest draft. Benito Flores Meath, 901 Val Verde came forward to offer Council a suggestion to assess the business owners and merchants in Northgate that might benefit from the proceeds of the garage. Councilman Mariott made a motion to approve the real estate contract as presented. Motion seconded by Councilman Hickson which carried by a vote of 5-1, Councilman Anderson voted against. 7c. Discussion and possible action on a contract with Metcalf & Eddy to perform en.qineerin.q desi.qn and construction mana.qement for Carter Creek Wastewater Treatment Plant Odor Control Project in the amount of $61,207. Bill Riley, Water and Wastewater Division Manager recalled that at the council meeting of April 9th, council authorized staff to begin negotiations with Metcalf and Eddy for the evaluation and design of the odor control project at Carter Creek. Council also received a more detailed presentation on April 23rd. At that meeting, Council asked staff to divide the contract into two phases. One phase will be to evaluate the plant process, and identify odor causing facilities and develop cost effective ways to address the odors. The second phase is the construction design and management of the project. Mr. Riley introduced Raymond Porter and Joe King of Metcalf and Eddy. They discussed in more detail the project scope. Councilman Esmond expressed disagreement with staff's opinion about the cost effective analysis on this project. He asked staff to also consider a cost effective analysis on the ATAD process. Mr. Riley explained that the cost effective analysis will make comparisons of odor control processes, of which three alternatives are included in the scope. Discussions were held about the technical phases of the project. Councilman Mariott made a motion to approve the contract with Metcalf & Eddy for engineering design and construction management for Carter's Creek Wastewater Treatment Plant Odor Control Project in the amount of $81,207. Motion seconded by Councilman Hickson which carried by a vote of 4-2. FOR: Mcllhaney, Hickson, Mariott, Silvia AGAINST: Esmond, Anderson Council Regular 6/11/98 Page 5 7d. Discussion and possible action on additional Mobile Data Communications equipment and software for use in Fire and Police vehicles at a cost of ~88~944; and consideration of a general fund contingency transfer in the amount of ~51,088. Funds available in Police Dept. budget and in the general fund contin~lency. City Manager Noe presented a brief summary of the item. Councilman Madott made a motion to approve the requests for funds as submitted. Seconded by Councilman Hickson which carried unanimously, 6-0. 7e. Discussion and possible action regarding beneficiaries of the Estate of Luther Jones to donate the tract of land previously used as a landfill by the City of College Station. City Manager Noe presented a brief summary of the item. Councilman Hickson moved to accept staff recommendation. Councilman Esmond seconded the motion which carried unanimously, 6-0. 7f. Discussion and possible action approving the designation of Ingram~ Wallis & Company to provide audit services for the City of College Station for the fiscal year ending September 3071998. Interim Director of Finance Charles Cryan recommended the services of Ingrain, Wallis & Associates for the next three years. Tom Wallis assured councilmembers that the staff meets the reporting deadlines. If councilmembers wished to change the schedule of audit reports, then the issue of additional staff may need to be addressed to accomplish this task. Councilman Madott made a motion to approve the contract as presented. Motion seconded by Councilman Hickson which carded unanimously, 6-0. 7g: Discussion and possible action on appointment of Mayor Pro Tem. Councilman Mariott made a motion to appoint David Hickson as Mayor Pro Tern. Motion seconded by Councilman Silvia which carried unanimously, 6-0. Agenda Item No. 8 -- Hear Visitors. June Cooper, 900 Val Verde made comments about the council policy regarding city employees attendance at council meetings. In response to her concern, City Manager Noe replied that he would prepare a letter for the supervisors to convey to the employees that they may attend the meetings in a citizen role on their own time. He added that employees are not encouraged to attend the meetings on city time. She also noted her support for televising council meetings. Benito Flores Meath, 901 Val Verde asked staff to make the council agendas more accessible on the intemet. Council Regular 6/11/98 Page 6 Agenda Item No. 9 -- Final action on executive session~ if necessary. The executive session was held earlier and no action was taken in open session. Agenda Item No. 10 --Adioum. The regular meeting was adjourned at 8:54 p.m. PASSED AND APPROVED this 25th day of June., 1998. City Secretary Connie Hooks o:\group\council\g4-98min\reg6-11.doc APPROVED: ,: Mayo'r,/Lynn Mcllhaney / GUEST REGISTER REGULAR MEETING OF THE CITY COUNCIL FRIDAY, JUNE 11, 1998 12:00 P.M. 13. 14. GUEST REGISTER WORKSHOP MEETING OF THE CITY COUNCIL THURSDAY, JUNE 11, 1998 3:00 P.M. 4. 14.. 18. 19. 10. 20.