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HomeMy WebLinkAbout09/23/1999 - Regular Minutes City CouncilMayor Lynn Mcllhaney Mayor Pro Tempore Larry Mariott City Manager Tom Brymer City Council James Massey Ron Silvia Winnie Gamer Dennis Maloney Anne Hazen MINUTES COLLEGE STATION CITY COUNCIL Workshop and Regular Meetings, 4:00 and 7:00 p.m. Thursday, September 23, 1999 College Station City Hall Council Chambers 1101 Texas Avenue, College Station, Texas COUNCILMEMBERS PRESENT: Mayor Mcllhaney, Mayor Pro Tem Mariott, Council- members Silvia, Garner, Massey, Maloney, Hazen STAFF PRESENT: Acting City Manager Brymer, City Secretary Hooks, City Attorney Cargill, Jr., Management Assistant Broussard, Water/Wastewater Superintendent Riley, Finance Director Cryan, Budget Director Kersten, Public Relations and Marketing Manager Chapman Mayor McIlhaney opened the meeting at 4:02 p.m. Agenda Item No. 1 - Tour of College Station Police ALERT System. This item was removed. Agenda Item No. 2 - Discussion of consent agenda items listed for regular meeting. Councilmembers removed the following items from the regular meeting agenda for discussion. 12.12 Software and hardware for automated parking citation system. Finance Director Charles Cryan stated that the language changes in the contract are minor. 12.13 Professional services contract with Malcolm Pirnie, Inc. for design and construction management of capital improvements to water production facilities. Bill Riley mentioned that this item is consistent with the feasibility plan for regional water supply. In the event the program is not successful, the facilities will continue to be a necessity for College Station. 12.17 Extension of Rock Prairie Road alignment. Mark Smith referred to the resolution in the packet. He explained the project scope. No action was required. Providing Customer Service Foccellence Office of the City Secretary College Station, Texas Council Meetings 9/23/99 Page 2 Allenda Item No. 3 - Presentation~ discussion and possible action on the City of College Station proposed 1999-2000 budget. Budget Director Jeff Kersten presented a recommendation to the proposed budget by adding $220,400 for an additional one percent across the board merit adjustment to the current proposed adjustment of three percent, and funds for an additional librarian at the College Station Library. Other items recommended for funding total $807,126. He highlighted the resources to fund these items. Staff recommended a proposed tax rate of $0.4293. Councilmembers asked questions about specific service level adjustments. No action was taken. Agenda Item No. 4- Committee Report,,s Councilman Maloney reported on the last Planning and Zoning Commission meeting. He stated that the P&Z asked to schedule a joint meeting with the Council to discuss housing requirements, parking requirements in established neighborhoods, as well as a review of policies for comprehensive planning throughout the city. Councilman Massey reported on the legislative affairs meeting. Topics discussed were linear park plans and a regional computer system for tracking warrants. He felt that a direction or charge should be written for the legislative affairs committee. In addition, a school board representative should be a member of this group. Councilman Silvia reminded Council of the Health Department's 60th anniversary celebration on Friday, October 1, 10:00 a.m. Agenda Item No. 5 - Aeenda Request by Councilmembers No requests were submitted. Agenda Item No. 6 - Council Calendars Teen Center Opening, 9/20 Citizen Committee Recognition Dinner, 9/20 Environmental Excellence Award Ceremony, 9/21 Special Meeting, City Council, 9/22 Celebration of Arts in Brazos Valley, 9/29 Employee Banquet, 10/1 Earl Rudder Memorial Highway Sign Unveiling, 10/7 Council Workshop and Regular Meetings, 10/14 Council Meetings 9/23/99 Page 3 Agenda Item No. 8 - Executive Session At 4:50 p.m., Mayor Mcllhaney announced that the City Council would convene into executive session pursuant to Sections 551.071, 551.074 and 551.086 of the Open Meetings Act, to seek the advice of our City Attorney with respect to pending and contemplated litigation, to consider the appointment and evaluation of public officers, and to consider economic development negotiations. Pending and Contemplated Litigation {LGC 551.071 }; possible action Personnel {LGC 551.074}; possible action a. Continue Evaluation of City Attorney b. Continue Evaluation of Acting City Manager Economic Development Negotiations {LGC 551.086} possible action a. Private Dormitory in Northgate area Litigation The City Council may consider pending and contemplated litigation subjects. The following subjects may be discussed: Cause No. 43,098-85, Bryan v. College Station Cause No. 96-03168, Bryan, et al. v. PUC (intervention) Cause No. 97-02587, Bryan, et al. v. PUC (intervention) Cause No. 98-13391, Bryan, et al. v. PUC (intervention) Cause No. 96-06940, Bryan, et al. v. PUC (intervention) Cause No. 97-07000, Bryan, et al. v. PUC (intervention) Cause No. 40,1420-85, Anderson & Esmond v. College Station & Connie Hooks Cause No. 49,367-CCL2, Wilkerson v. College Station Civil Action No. 01-98-01056-CV, Court of Appeals - Gold v. College Station Civil Action No. H-97-2532, U.S. District Court -Lewis v. College Station Civil Action No. H-98-0847, U.S. District Court - Boriskie v. College Station Docket No. 96-2-000, FERC - College Station, applicant Council returned into open session at 5:40 p.m. Agenda Item No. 7 - Hear Visitors Norma Miller, 504 Guernsey spoke to council about a construction project next to her home. Benito Flores-Meath, 901 Val Verde discussed the problems associated with four unrelated individuals in a single family dwelling located in traditional neighborhoods. Council returned to executive session at 5:55 p.m. to seek the advice of the city attorney with respect to pending and contemplated litigation, to consider the appointment and evaluation of public officers, and to consider economic development negotiations as outlined above. Council Meetings 9/23/99 Council recessed from executive session at 7:00 p.m. Regular Meetin~ Mayor Mcllhaney opened the regular meeting at 7:03 p.m. She lead the audience in the pledge of allegiance. Pastor Barry Miller from The First Baptist Church provided the invocation. Councilmembers accepted the absence request for Councilman Hazen. Mayor Mcllhaney presented a historic home plaque to Dr. Elton Abbott and family at 1208 Munson Avenue. Also present was the original homeowner and builder, Dr. Kuiken and his wife. This was the 52na plaque that the Historic Preservation Committee approved for area residents. Mayor Mcllhaney acknowledged the Brazos County Health Department 60th anniversary by presenting the Health Department staffwith a proclamation. Mayor Pro Tern Mariott presented a proclamation to Jon Mies from the Fire Department for Fire Prevention Week, October 3-9, 1999. Dr. Dorsey accepted the proclamation for Family Violence in Rural Setting Awareness Day, October 1, 1999. Former Municipal Court Judges' Phil Banks and Randy Michel accepted a proclamation on behalf of Louis Hudson for his many accomplishments and dedication to the City of College Station as baliff for Municipal Court. Regular Aeenda 11.3 Discussion and possible action on the City of College Station Proposed 1999-2000 Proposed Budeet. Mayor Mcllhaney allowed citizen input prior to council discussion. Nancy Crouch, 8900 Appomattox encouraged council to consider the budget as proposed. Rev. Tom Estes, 1006 Arboles Circle and pastor of A&M Presbyterian Church asked council to consider the appropriate funds for Northgate parking garage. Tom Cuser, 608 Coachlight Court and pastor of Trinity Presbyterian Church encouraged council to consider the appropriate funds for Northgate parking garage. Page 4 Council Meetings 9/23/99 Page 5 Councilman Silvia made a motion to approve Ordinance No. 2409 adopting the budget for FY 99-2000 as proposed by the City Manager with the following additions: Pay plan adjustment $103,726 Pay Plan consultant, $20,000 for a total of $50,000 Business Park Phase III 250,000 City Hall Renovation, $500,000 Additional librarian $37,644 Addition of $182,756 to existing three percent market adjustment for a total of 4%. Total $807,126 Councilman Maloney seconded the motion. Councilman Silvia amended his motion to include the upgrade of part time position to full time in City Secretary's office. Mayor Mcllhaney restated the original motion. Motion is to adopt the proposed budget as presented by the City Manager with the addition of the recommendations specified above, as well as the monies allocated from service level adjustments recommended by staff, and the upgrade of staff position in City Secretary's office. Seconded by Councilman Maloney, which carried unanimously, 7-0. Councilman Hazen made a motion to direct the city manager to include in the budget the funding for the Dispute Resolution Center in the amount of $2,500 and Senior Citizens Center, $3,300. This is a one-time allocation to these groups. Motion seconded by Councilman Maloney which carried unanimously, 7-0. Council asked that future requests from outside agendas be directed to the Joint Relief Funding Review Committee for review. Recommendations will be brought forth to the Council during next year's budget process. Councilman Hazen left the meeting. 11.1 Public hearing~ discussion and possible action on rezoninll tract three of the K.W. Schiclq Addition~ approximately 6.8 acres located at 300 Southwest Parkway from R-4 Apartment/Low Density to R-5 Apartments Medium Density {99-109) Senior Planner Sabine McCully presented the staff report. Planning and Zoning Commission recommended denial of the R-5 zoning request. Mayor Mcllhaney opened the public hearing. Scott Greer ofR. G. Miller Engineers in Houston, came forward to address the project. He stated their interest in preparing a new application for a PDD-H zone. Council Meetings 9/23/99 Page 6 Roxanne Henkil of 221 Circle Avenue, Florida came forward to address the project. She represented the developers, University Housing. George Ball of 3355 Golden Trail, came forward as the representative for the property owner, Jerry Wyndham. He asked council to approve the R-5 zoning. Rick Floyd, a representative of the Planning and Zoning Commission, addressed the P&Z decision to deny the R-5 zone. Mayor McIlhaney closed the public hearing. Councilman Maloney made a motion to deny the rezoning request without prejudice. Motion seconded by Councilman Massey, which carried unanimously, 6-0. Councilman Hazen absent. 11.2 Public hearing, discussion~ and possible action on the Brazos County Emergency Communications District Budget for FY 2000. Mayor Mcllhaney opened the public hearing. No one spoke. She closed the public hearing. Councilman Massey made a motion to approve the proposed budget as presented. Motion seconded by Mayor Pro Tern Mariott, which carried unanimously, 6-0. Councilman Hazen absent. 11.4 Discussion and possible action on proposed ad valorem tax rate of $0.4293 for FY 2000. Mayor Pro Tem Mariott made a motion to approve Ordinance No. 2410 adopting the ad valorem tax rate of $0.4293. Motion seconded by Councilman Silvia, which carried unanimously, 6-0. Councilman Hazen absent. 11.5 Discussion and possible action on a request by Bryan-College Station Economic Development corporation to increase the city's annual allocation of matching funds to the Economic Incentive Development Fund from $50~000 to $100~000. This item was removed from the agenda. 11.6 Discussion and possible action on Amendment #2 to a real estate contract between the City of College Station and William Madden reeardinu orooertw located at 201 College Main and 321 Patricia Street. Economic Development Director Kim Foutz addressed this item. She explained that the amendment is for a contract extension to allow Mr. Madden to complete the rehabilitation of structure at 201 College Main and 321 Patricia Street. This contract shall cease on July 31, 2000. Mayor McIlhaney opened the floor for persons registered to speak on this item. Council Meetings 9/23/99 Page 7 Benito Flores-Meath of 901 Val Verde asked council to table the item until December 31, 1999. Andrew Howard of 7600 Central Parkway representing the Northgate Revitalization Board came forward to discuss the Northgate plan and other uses for this property. Willie Madden came forward to ask council to support his request for an extension. He discussed the timeline for completion. Mayor Pro Tern Mariott made a motion to approve the contract extension to July 31, 2000. Motion seconded by Councilman Garner, which carried unanimously, 6-0. Councilman Hazen absent. 11.7 Discussion and possible action on a resolution requested by the Bryan-Colleee Station Chamber of Commerce Special Attractions Committee to support the inteerated Attractions Plan and to appoint two representatives to the Attractions Task Force. Kim Foutz described the item. Mayor Mcllhaney opened the floor for persons registered to speak on this item. Royce Hickman of the Chamber of Commerce asked council's support of the attractions plan and the task force appointments. Nancy Crouch of 8900 Appomattox urged council's support of the program. Councilman Silvia made a motion to approve the resolution supporting the special attractions plan proposed by the Special Attractions Committee of the Chamber of Commerce. Motion seconded by Councilman Massey, which carried unanimously, 6-0. Councilman Hazen absent. Council decided to postpone appointments at this time. 11.8 Discussion and possible action on the first reading of a franchise agreement with American 3CI for collection and disposal services for treated and untreated medical waste. CIS Manager Charlie Shear explained the item. Councilman Silvia made a motion to approve the first reading. Motion seconded by Councilman Maloney, which carried 5-0. Mayor McIlhaney and Councilman Hazen absent. Council Meetings 9/23/99 Page 8 Consent A~enda 12.1 Bid No. 97-25 Approved by common consent a renewal agreement for landscape maintenance at Wolf Pen Creek, Utility Service Center and Fire Station No. 1. Bid awarded to The Greenery for an estimated annual expenditure of $82,960. Term of agreement is October 1, 1999 through September 20, 2000. 12.2 Bid No. 97-46 Approved by common consent a renewal agreement for annual work uniform rental with Best Uniform Supply for annual estimated expenditure of $59,000. Term of agreement is October 1, 1999 through September 30, 2000. Funds available as budgeted in FY 1999-2000 General Fund for Public Works, Electric, Water and Wastewater funds for Public Utilities Department, and Solid Waste Fund for BVSWMA. 12.3 Bid No. 98-05 Approved by common consent a renewal agreement for landscape maintenance at the Business Center and Library. Bid awarded to Clean Cut, Inc. for an annual estimated expenditure of $52,935. Term of agreement is October 1, 1999 through September 20, 2000. Funds available as budgeted in FY 1999-2000 General Fund, Parks Department, and Economic Development Fund. 12.4 Bid No. 98-51 Approved by common consent a renewal agreement for lawn maintenance services at the Water Production and Wastewater Treatment Facilities. Bid awarded to Paterson's Lawn Maintenance Service for an annual estimated expenditure of $33,000. Term of agreement is October 1, 19999 through September 30, 2000. Funds available as budgeted in 1999-2000 Water and Sewer Funds. 12.5 Bid No. 98-74 Approved by common consent a renewal agreement for concrete water for an annual estimated expenditure of $41,000. Bid awarded to International Hughes Supply of Texas. Term of agreement is September 1, 1999 through August 31, 2000. Funds available as budgeted in Water and Wastewater Funds. 12.6 Bid No. 99-05 Approved by common consent a renewal agreement for truck parts and supplies. Bid awarded to Truckmotive, Inc. for an annual estimated expenditure of $39,500. Term of agreement is October 22, 1999 through October 21, 2000. Funds available as budgeted in the Fleet Maintenance Fund. 12.7 Bid No. 99-93 Approved by common consent the purchase of an ambulance for the Fire Department including changes for requested additions to outfit the interior of the vehicle. Award Bid awarded to lowest, responsible bidder meeting specifications, Taylor Made Ambulances in the amount of $98,902 plus changes of $5,825 for a total of $104,727. Also, approved purchase of second ambulance for $104,727. 12.8 Bid No. 99-102 Approved by common consent an annual bid for Tires. Bid awarded to Goodyear Commercial for annual estimated amount of $51,371.78. Council Meetings 9/23/99 Page 9 12.9 Bid No. 99-105 Approved by common consent a construction contract for Wolf Pen Creek tributary improvements. Bid awarded to lowest, responsible bidder meeting specifications, R.M. Dudley Construction in the amount of $72,684. Funds available in the Parks Projects Funds and from Zone 3 Parkland Dedication Funds. 12.10 Bid No. 99-112 Approved by common consent the purchase of eight (8) mobile video systems for police vehicles. Bid awarded to Video Systems Plus in the amount of $24,760. Funds available and appropriated in FY 1998-1999 General Fund, Police Patrol Division. 12.11 Bid No. 99-113 Approved by common consent an annual agreement for the purchase of liquid chlorine for water and wastewater treatment plant. Bid awarded to lowest, responsible bidder meeting specifications, DXI Industries, Inc. in the amount of $26,745. Funds available in the FY 1999-2000 Water and Wastewater Funds, Operations. 12.12 RFP No. 99-90 Approved by common consent the approval of sot~vare and hardware for Automated Parking Citation System. Bid awarded to Enforcement Technology, Inc. in the amount of $20,400. Funds available in the FY 1998-1999 Northgate Parking Fund. 12.13 Contract No. 99-199 Approved by common consent a contract for professional services for engineering design and construction management for the construction of capital improvements to the water production facilities. Contract awarded to Malcolm Pirnie, Inc. as most qualified engineer, in the amount of $1,230,000. Funds available in the 1999-2000 Water Revenue Bond Fund. 12.14 Approved by common consent the execution of a warranty deed transferring 1111 Detroit, a City-owned property to the Bryan/College Station Habitat for Humanity to be used for a single-family home site. 12.15 Approved by common consent the sale of 548 Banks to income-eligible buyers for appraised value ($74,000), and to provide down payment assistance to facilitate the purchase. 12.16 Approved by common consent the approval of Ordinance No. 2411 renaming Medinah Drive in Pebble Creek 7A Subdivision to Mission Hills Drive. 12.17 Discussion and possible action on a resolution of the City of College Station, Texas, determining a public necessity to acquire certain property; giving notice of an official determination to acquire property for Rock Prairie East Re-Alignment project; and establish procedures for the acquisition of property. Councilman Silvia made a motion to approve the resolution as presented. Motion seconded by Councilman Garner, which carried unanimously, 6-0. Councilman Hazen absent. Council Meetings 9/23/99 Page 10 12.18 Approved by common consent the purchase of consulting engineering service and testing. Recommended purchase from Doble Engineering Company in the amount of $15,625. This request is exempt from competitive bidding as allowed in the Local Government Code, Chapter 252.022(a)(7)(A) items that are available from only one source because of patents, copyrights secret processes, or natural monopolies. Funds available in the FY 1999-2000 Electric Fund, Operating Budget. 12.19 Approved by common consent an agreement for the College Station Police Department Safe & Sober Selective Traffic Enforcement (STEP) Grant. 12.20 Approved by common consent the purchase of CityBuild Software from Integrated Information Systems, Inc. in the amount of $22,535 for the Community Development Division. This request is exempt from competitive bidding as outlined in Local government Code 252.022(a)(7)(A) a procurement that are available from only one source because of patents, copyrights, secret processes, or natural monopolies. Funds are available and budgeted in the Community Development Budget. 13. Council Monitoring Report The City of College Station Governing policy states that the Council will monitor and regularly discuss the council's own process and performance and ensure the continuity of its governance capability by retraining and redevelopment. Councilman Maloney presented a satisfactory report. 14. Mayor McIlhaney announced that the City Council would reconvene into executive session pursuant to Sections 551.071,551.074, and 551.086 of the Open Meetings Act to seek the advice of our City Attorney with respect to pending and contemplated litigation, to consider the appointment and evaluation of public officers, and to consider economic development negotiations. Pending and Contemplated Litigation {LGC 551.071 }; possible action Personnel {LGC 551.074}; possible action a. Continue Evaluation of City Attorney b. Continue Evaluation of Acting City Manager Economic Development Negotiations {LGC 551.086} possible action a. Private Dormitory in Northgate area Litigation The City Council may consider pending and contemplated litigation subjects. The following subjects may be discussed: Cause No. 43,098-85, Bryan v. College Station Cause No. 96-03168, Bryan, et al. v. PUC (intervention) Cause No. 97-02587, Bryan, et al. v. PUC (intervention) Council Meetings 9/23/99 Page 11 Cause No. 98-13391, Bryan, et al. v. PUC (intervention) Cause No. 96-06940, Bryan, et al. v. PUC (intervention) Cause No. 97-07000, Bryan, et al. v. PUC (intervention) Cause No. 40,1420-85, Anderson & Esmond v. College Station & Connie Hooks Cause No. 49,367-CCL2, Wilkerson v. College Station Civil Action No. 01-98-01056-CV, Court of Appeals - Gold v. College Station Civil Action No. H-97-2532, U.S. District Court -Lewis v. College Station Civil Action No. H-98-0847, U.S. District Court -Boriskie v. College Station Docket No. 96-2-000, FERC - College Station, applicant 15. Final action on executive session~ if necessary. Council returned to open session at 11:02 p.m. Councilman Maloney made a motion to increase the annual salary for the City Attorney to $90,000 effective October 1, 1999. Motion seconded by Councilman Massey, which carded unanimously, 6-0. Councilman Hazen absent. 16. Adiourn Councilman Silvia made a motion to adjourn the workshop, executive, and regular sessions. Motion seconded by Councilman Maloney. Hearing no objection, the meetings were adjourned. PASSED AND APPROVED this 28th day of October, 1999. TTEST.~ City Secretary Connie Hootcs APPROVED: ~Vla3~r Lynn M'cIlhaney / GUEST REGISTER WORKSHOP MEETING OF THE CITY COUNCIL THURSDAY, SEPTEMBER 23, 1999 4:00 P.M. 13, 4. 14. 5. 15. 6. 16. 7. 17. 8. 18. 9. 19. 10. 20. GUEST REGISTER REGULAR MEETING OF THE CITY COUNCIL THURSDAY, SEPTEMBER 23, 1999 7:00 P.M. 9.-/IFF'Atq,'~rl~V.g/ 1 ' '~ >~ GUEST REGISTER REGULAR MEETING OF THE CITY COUNCIL THURSDAY, SEPTEMBER 23, 1999 7:00 P.M.