HomeMy WebLinkAbout12/09/1999 - Regular Minutes City CouncilMayor
Lynn Mcllhaney
Mayor Pro Tempom
Larry Mariott
City Manager
Thomas E. Brymer
City Council
James Massey
Ron Silvia
Winnie Garner
Dennis Maloney
Anne Hazen
MINUTES
COLLEGE STATION CITY COUNCIL
Workshop and Regular Meetings
Thursday, December 9, 1999 at 3:00 p.m. and 7:00 p.m.
City Hall Council Chambers
COUNCILMEMBERS PRESENT: Mayor McIlhaney, Mayor Pro Tern Mariott,
Councilmembers Silvia, Hazen, Garner, Maloney, Massey
STAFF PRESENT: City Manager Brymer, Assistant to City Manager Broussard, City Secretary
Hooks, City Attorney Cargill, Jr., OTIS Director Piwonka, Economic Development Director
Foutz, MIS Director Burnside, Purchasing Manager Turney, Budget Director Kersten,
Community Development Director Carroll, Public Works Director Smith, Community
Development Staff, Senior Planner McCully, Development Services Director Callaway
Agenda Item No. 1 - Discussion of consent agenda items listed for regular council meetine.
Councilmembers removed several items to receive information from staff. These items were:
15.1, 15.6, 15.11, 15.13, 15.14, 15.15, 15.16, 15.20 and 15.21. Staff removed ItemNo. 15.14,
15.15 and 15.22 from the agenda. No action was taken at this time.
Agenda Item No. 2 - Presentation, discussion~ and possible action on revising the scope of
the City Center Planning Ad Hoc Committee.
Nancy Crouch, Chairman of the City Center Committee gave a brief presentation. She asked the
Council to revise its scope to allow the committee to look at possible sites outside the study area
(property bound by Texas Avenue to the west, Krenek Tap to the north, FM 2818 to the south,
and the Bypass to the east).
Tom McKittrick, a member of the City Center Committee emphasized the importance of
focusing on the city' s growth and selecting the best site for the long term.
Councilman Massey reminded everyone that the City has a large physical plant on Krenek Tap
Road. He warned that if the scope of the study is expanded, that the cost of relocating these and
the other city buildings should be given serious thought before the committee forwarded any
recommendation for relocation of the City's functions. He indicated that a recommendation that
the cost to relocate these functions beyond the current site be borne by the taxpayers would be
difficult to support.
Providing Customer Service Excellence
Office of the City Secretary
College Station, Texas
Council Meetings 12/9/99 Page 2
Motion made by Councilman Silvia to revise the scope of the project and allow the committee to
look at additional sites. Seconded by Councilman Maloney. Motion carried 4-3.
FOR: Mcllhaney, Silvia, Garner, Maloney
AGAINST: Mariott, Hazen, Massey
Agenda Item No. 3 - Presentation~ discussion and possible action on proposed College
Station Business Development Corporation, Inc. bylaws.
Director of Economic Development Kim Foutz presented the proposed changes to the bylaws.
No action was taken. An agenda item will be placed on a future workshop meeting to meet with
the Board members. Consideration of this item is scheduled on the consent agenda.
Agenda Item No. 4 - Presentation~ discussion and possible action on proposed aereement
for services between the City of College Station and College Station Business Development
Corporation~ Inc.
Kim Foutz briefly outlined the proposed agreement for services. Council asked for information
relating to the goals and philosophy of the Business Park. No action was taken. Consideration
of this item is scheduled on the consent agenda.
Agenda Item No. 5 - Presentation~ discussion and possible action on proposed amendments
to the Zoning Ordinance to address construction of multiple principal structures on a lot or
building plot in residential areas and establishing neighborhood conservation overlay.
Jim Callaway explained the proposed amendments to the Zoning Ordinance. One ordinance
removes single-family residential districts from the provision that allows multiple principal
structures on a lot. The other creates an overlay district that contains several provisions. First,
lot sizes in the overlay are set as the platted lot or building plot on the date the overlay is
effective. This same section requires that any newly platted lots be a minimum of 8,500 square
feet. These two provisions work in conjunction with the amendment to Section 8.4 to limit infill
development of older neighborhoods covered by the overlay. The creation of a moratorium will
help to alleviate any problems in the interim until the ordinances are effective.
Hearing no objections, staff was directed to bring back an ordinance amendment addressing a
moratorium dealing with platting and building permits, and a second amendment if necessary
regarding zoning regulations.
Agenda Item No. 6 - Presentation~ discussion and possible action reeardin~ the City of
College Station's electric rates.
Public Utilities Director John Woody, Electrical Division Manager David Massey and Finance
Director Charles Cryan came forward to present an update on the electric rates. Staffwill
review the rates on an annual basis and provide council with future updates. No action was
required.
Council Meetings 12/9/99
Page 3
Agenda Item No. 7 - Presentation~ discussion~ and possible action on developing a strateeic
plan.
Budget Director Jeff Kersten and Executive Assistant Edward Broussard came forward to
present a proposal for developing a strategic plan process as part of the implementation of FY
2000-01 budget. A special meeting of January 7th was scheduled to continue discussion of this
planning process.
Agenda Item No. 8 - Committee Reports
Mayor McIlhaney reported that the Environmental Subcommittee of the Regional Planning
Committee met to discuss the presentations made to the seven county region. Feedback was
positive. She was elected as the Chairman of the Regional Planning Committee.
Councilman Silvia reported that the Brazos County Health Department is in the process of
reviewing the Health Department's fee structure for inspections. Councilman Hazen added that a
community meeting was held on November 29 to address the grant monies available for the anti-
smoking campaign.
Councilman Massey reported that the regional environmental subcommittee hired a graduate
assistant to perform an inventory of open spaces in a seven county area.
Councilman Silvia reported on the meeting held between the staff and the landowners of WPC
district on issues surrounding the WPC zoning modifications.
Councilmembers reported on their attendance at several TML sessions. They asked for tapes of
TML Conference Sessions to share with other councilmembers and staff. Councilmember Silvia
expressed comments about the Bonfire Tragedy and the support given to the families, TAMU
and our community from all delegates at TML. Councilmembers expressed their appreciation to
the councilmembers who were in town to assist in whatever means necessary. They also
discussed the camaraderie of the community wide effort.
Agenda Item No. 11 - Hear Visitors
Marianne Oprisko of 14125 Renee Lane discussed the role of the Community Appearance
Committee in future city projects. She also asked questions about the proposed annexation plan.
Robert Jefferson of 1728 Purple Martin came forward to make comments about a city employee.
Council continued discussion of committee reports.
Councilman Hazen discussed the meeting of the Special Attractions Task Force. Scott Schaffer
will provide to staffthe maps depicting waterfalls, etc. for future reference.
Council Meetings 12/9/99 Page 4
Agenda Item No. 9 - Agenda Request by Councilmembers
a. Community Appearance committee participation in neighborhood services.
b. Lighting for Historic Areas
Councilman Maloney stated that his item on lighting in historic items has been clarified to him.
Councilman Silvia mentioned that he received feedback from CAC committee members about its
status. The Mayor placed an item for a future workshop agenda to discuss the CAC's role and
potential projects in the future.
Agenda Item No. 10 - Council Calendars
Workshop and Regular Meetings, 1/13
Joint Meeting with City of Bryan officials, 2/1
Citizen University Council Presentation, 2/7
Agenda Item No. 12 - Executive Session
At 6:05 p.m., Mayor Mcllhaney announced that the College Station would convene into
executive session pursuant to Sections 551.071,551.072, 551.074, 551.086 of the Open
Meetings Act, to seek the advice of the city attorney with respect to pending and contemplated
litigation, to discuss the purchase of real property, to consider the appointment and evaluation of
public officers, and to consider economic development negotiations.
Pending and Contemplated Litigation { Gov't Code Section 551.071 } Cause No. 43,098-85, Brazos Co. Bryan v. College Station
Cause No. 96-03168, Travis Co. -Bryan, et al v. PUC (intervention)
Cause No. 97-02587, Travis Co. - Bryan, et al v. PUC (intervention)
Cause No. 98-13391, Travis Co.- Bryan, et al v. PUC (intervention)
Cause No. 96-06940, Travis Co. - Bryan, et al v. PUC (intervention)
Cause No. 97-07000, Travis Co. - Bryan, et al v. PUC (intervention)
Cause No. 49,367-CCL2, Brazos Co. - Wilkerson v. College Station
Civil Action No. 01-98-01056-CV Court of Appeals- Gold v. College Station
Civil Action No. H-97-2532, U.S. District Court- Lewis v. College Station
Civil Action No. H-98-0847, U.S. District Court - Boriski v. College Station
Docket No. 96-2-000, FERC - College Station, applicant
Docket No. 49,989-85 John Loffereli v. College Station
Real Estate {Gov't Code Section 551.072}
a. Landfill
Economic Development Negotiations {Gov't Code Section 551.086}
a. Hotel and Conference Center
Council Meetings 12/9/99 Page 5
Personnel {Gov't Code Section 551.074}
a. Evaluation of Zoning Board of Adjustments
b. Evaluation of Wolf Pen Creek Tax Increment Reinvestment Zone #1 and #7 and Melrose
Tax Increment Reinvestment Zone #4.
Agenda Item No. 13 - Final Action if necessary,.
Council returned from executive session. No action was taken.
Regular Meetin~
Mayor Mcllhaney called the regular meeting to order at 7:03 p.m. She lead the audience in the
pledge of allegiance. A moment of silence was provided for the invocation.
Mayor Mcllhaney presented Dr. Roy Hartman with a plaque acknowledging his work toward
environmental excellence. Recycling Coordinator Katie Fritz was also present.
Mayor McIlhaney and Kathy Bice, Executive Director of the Brazos Animal Shelter
acknowledged individuals who reside out of state, Forest Stroud and JoAnne Whitehead. They
were not present. Local veterinarian, Dr. Amy Hippel received the humanitarian awards on
their behalf. Dr. Sofie Grundy also received a humanitarian award for her care to an injured
animal.
Athletic Supervisor David Hudspeth and Mayor McIlhaney presented awards to the Texas
Amateur Athletic Federation Local Athletes of the Year, Jessica Arnold and Sean O' Sheay.
Both individuals received a plaque recognizing their accomplishments.
Mayor McIlhaney presented a proclamation to Laura Mooney, President of the local chapter of
Mothers Against Drunk Driving, recognizing December as "Tie One On for Safety" month.
Consent Aeenda
15.1 Approved by common consent the minutes for Council workshop meeting, 5/27/99, council
retreat, 5/17/99 and 5/18/99, special budget workshop meetings, 8/18/99, 8/23/99, 8/30/99,
9/7/99, and 9/22/99, workshop and regular meetings, 11/11/99. Posted agenda showed 11/8,
and 11~9for consideration. No action was taken on the minutes for these meetings.
15.2 Bid 98-01 Approved by common consent the renewal of annual agreement for prestressed
spun cast concrete electrical distribution poles. Awarded to Stresscrete, Inc. is $94,500. Funds
available in electric inventory fund.
15.3 Bid 00-09 Approved by common consent award of annual agreement for gasoline and
diesel fuel. Awarded to Brenco Marketing, lowest, responsible bidder meeting specifications in
the amount of $386,305. Funds available and budgeted in each fund.
Council Meetings 12/9/99
Page 6
15.4 Bid 00-13 Approved by common consent the purchase of 4,000 LF of PVC replacement
pipe to be located in south College Station. Awarded to Hughes Supply, lowest, responsible
bidder meeting specifications in the amount of $19,960. Funds available in Water Fund.
15.5 Bid 00-20 Approved by common consent the bids for aggregate rock for landfill. Awarded
to TXI, Inc. as lowest, responsible bidder meeting specifications in the amount of $23,250.
Funds available and budgeted in Brazos Valley Solid Waste Management Agency Fund.
15.6 Bid 00-21 Approved by common consent a contract for the construction of Fill Sector #14
at Rock Prairie Landfill. Awarded to Texas Environmental Plastics as lowest, responsible bidder
meeting specifications. Funds available and budgeted in the Brazos Valley Solid Waste
Management Agency Fund.
15.7 Approved by common consent a change order for ratifying the purchase of fuel and
gasoline in the amount of $93,750 to Brenco Marketing. Funds available and budgeted in all
funds.
15.8 Approved by common consent a change order for ratifying the purchase of street materials
(hot mix, cold mix) in the amount of $30,000 to Young Contractors, Inc. Funds available in
General Fund, Streets Maintenance budget.
15.9 Approved by common consent a service contract with Texas Engineering Experiment
Station for cultural resources inventory survey of lick creek and Veterans Park and Athletic
Complex. Cost for each site is: Lick Creek Park, $27,462, Veterans Park and Athletic Complex,
$9,209. Funds available in the 1998 general obligation bond funds.
15.10 Approved by common consent an amendment to the services contract between the City of
College Station and UtiliQuest, LLC to no longer contract for line location services.
15.11 Approved by common consent the sale of 120 Southland to income eligible buyers for
appraised value of $63,500 and to provide down payment assistance to facilitate the purchase.
15.12 Approved by common consent Change Order No. 1 in the amount of $111,086 to Elliott
Construction, Inc. to rehabilitate an existing sanitary sewer line for Christine Lane Sewer Project,
Phase II. Funds available and budgeted in Capital Projects, Wastewater Utility Funds.
15.13 Discussion of a lease agreement between the City of College Station and T.O. Walton
Estate for the leased building space at 903 Texas Avenue, College Station, Texas. The lease
amount is $3,450 per month based on $1.15 per square foot. Funds available and budgeted in
General Fund, Community Development division. Councilman Garner made a motion to
approve the agreement as presented. Motion seconded by Councilman Silvia, which carried 5-2.
FOR: Mcllhaney, Garner, Silvia, Mariott, Massey
AGAINST: Hazen, Maloney
Council Meetings 12/9/99
Page 7
15.14 Approved by common consent the revised resolution for license to encroach on portions
of existing 20 foot wide and existing 10 foot wide public utility easements located parallel to
Spring Loop and north of University Drive and defined by metes and bounds describing the area
of encroachment as 495 square feet ora portion of Lot 14B, Block "T" and a portion of Lot 12,
"Block "T", University Park, Section II.
15.15 Approved by common consent the revised resolution for license to encroach on portions
of existing public utility easements located along and adjacent to University Drive and parallel to
Spring Loop and north of University Drive and defined by metes and bounds describing the area
of encroachment as 4,006 square feet of a portion of Lot 14B, Block "T" and a portion of Lot 12,
Block "T" University Park, Section II.
15.16 Approved by common consent the various elements of the Employee Benefit Program:
renewal for third party administration (TPA) of claims; renewal with current stop-loss carrier;
continuation of second year with long-term disability carrier, renewal of life insurance, renewal
of employee assistance program and renewal of the prescription card program. Mayor
Mcllhaney abstained from voting on this item.
15.17 Approved by common consent the professional general services contract with McCord
Engineering, Inc. for engineering design, construction management and right-of-way
procurement services for the construction of capital improvements for electric and public works
projects.
15.18 Approved by common consent a resolution determining a public necessity to acquire
easement interest in certain property; giving notice of an official determination to acquire
easement interest in property for the Northeast Sewer Trunkline Project; and establish procedures
for the acquisition of easement interest in property.
15.19 Approved by common consent the award of professional services contract for the
renovation and expansion of Fire Station #2 Project to Brown Reynolds Watford Architects, Inc.
in an amount not to exceed $90,000. Funds allocated from General Government Capital Project
Fund.
15.20 Approved by common consent the bylaws for College Station Business Development
Corporation Inc.
15.21 Approved by common consent the agreement for services between the City of College
Station and the College Station Business Development Corporation, Inc.
15.22 Discussion and possible action on Change Order No. 7 in the amount of $44,466.50 to
Young Contractors to construct a parking lot at 100 Anderson Street for the Anderson street
Widening Project (Project No. ST9701). Consider the approval of an interlocal agreement with
CSISD for oversize participation in the parking lot. This item was removed from the agenda and
not voted upon.
Council Meetings 12/9/99 Page 8
15.23 Approved by common consent the software purchase and related technical services from
Environmental Systems Research Institute for replacement of existing computerized
infrastructure management system used by the Public Utilities Department, Water/Wastewater
Division in the amount of $58,545.
Regular A~enda
16.1 Public hearing~ discussion and possible action on rezoning for three tracts totaling
8.03 acres located on the southwest corner of Highway 30 and Pamela Lane from A-O
Agricultural/Open of 4.71 acres of C-B Business Commercial and 3.32 acres of A-OX
Existing Rural Residential. Councilman Garner abstained from discussion and vote.
Senior Planner Sabine McCully presented the staff report. This property is located on the
northern periphery of the Harvey Hillsides Addition and immediately adjacent to an existing C-3
tract that contains a non-conforming flower shop in terms of site development. The property
immediately abuts residential lots to the south, with a portion lying within the city limits and the
remaining portion lies within the city's ETJ. The rezoning contains a 1.7 acre tract, former
Jose's restaurant; a 0.97 acre tract that extends to the city limits and contains a legally
nonconforming apartment complex. The larger tract is the applicant's primary interest for
relocation of the Koppe Bridge Restaurant to the former Jose's tract.
Staff recommended denial without prejudice at this time for two reasons. First, the rezoning
would establish additional commercial zoning to an existing commercial zone that is not in
compliance with the land use plan. Secondly, the city does not have a detailed land use plan for
this area that was annexed in 1980. Ms. McCully noted that the staff received letters of
opposition from adjacent homeowners as well as a petition against the rezoning. Additionally,
the staff's recommendation is to allow the applicant to work with the residents for another
rezoning district, possibly a PDD. She noted that at the Planning and Zoning Commission
meeting, the Commission expressed concern about the omission of an adopted land use plan for
this area and recommended denial of the request.
Development Services Director Jim Callaway explained the staff' s intentions to address a land
use plan for this area.
Mayor McIlhaney opened the public hearing.
The following persons spoke in opposition to the request as submitted.
Dennis Hejtmancik, 14 Sara Lane
Konrad Eugster, 12 Vista Lane
Kathe Eugster, 12 Vista Lane
John Vilas, 15 Ranchero
Lance Bullard, 25 Ranchero
Don Austin, 48 Pamela Lane
Bob Gilmore, 47 Pamela Lane
Council Meetings 12/9/99 Page 9
Walter Hoke, 37 Pamela Lane
Larry Wilding, 18 Ranchero
The following individuals spoke in support of the request.
Shirley Volk, 1215 Langford
Mark Dudley, 8 Lori Lane
Applicant, Delph Ross, 1002 Oakhaven Circle
Jack Dillard, 2802 Briar Road, attorney for Mr. Ross
Matt Montgomery, student at TAMU.
Mayor McIlhaney closed the public hearing.
Mr. Callaway stated that the staff has established a six-month goal to address the land use
update.
Councilman Maloney made a motion to refer this request back to the Planning and Zoning
Commission and direct staff'to work with property owners and P&Z to develop an overlay for
Highway 30 corridor (including area bound by Highways 30, 60, 158, along Highway 6 west to
the Veterans Park property). Seconded by Councilman Silvia, which carried 6-0-1, Councilman
Garner abstained.
Council took a five-minute break.
16.2 Discussion and possible action on a resolution adopting an annexation plan for the
City of Collel~e Station.
Mayor Pro Tem Mariott made a motion to approve the resolution adopting the city's annexation
plan. Motion seconded by Councilman Garner, which carried unanimously, 7-0.
Benito Flores-Meath, 901 Val Verde addressed the council to express support of the plan.
16.3 Discussion and possible action of written agreements for all Community Development
Block Grant funded service agencies for 1999-2000.
Community Development Project Coordinator Gary Balmain presented the recommendations
from the Joint Relief Funding Review Committee for public service agency funding due to the
reallocation of funds from Brazos Valley Interfaith Outreach contract as follows:
Twin City Mission, The Bridge $29,741; Scotty's House $4,680; and Elder-Aid $4,679.
Benito Flores-Meath, 901 Val Verde asked council to table this item and review the funding
allocations. Mayor McIlhaney assured the public that these funding allocations are reviewed
thoroughly.
Council Meetings 12/9/99
Mayor Pro Tem Mariott moved approval of staff recommendations.
Councilman Massey, which carried unanimously, 7-0.
Page 10
Motion seconded by
16.4 Discussion and possible action on modifications to the city's Fagade Improvement
Program (FIP) I~uidelines as recommended by the FIP Advisory Committee.
Community Development staff member Randy Brumley addressed the revised guidelines as
presented in the packet.
Councilman Hazen made a motion to approve the modifications with two changes. Staffwas
directed to pay the city fees through allocation of community development funds and start a
process to regularly monitor all projects that receive funds for the Fagade program. These
reports should be provided to council in written form. Motion seconded by Mayor Pro Tern
Mariott, which carried unanimously, 7-0.
16.5 Discussion and possible action on an interlocal agreement with CSISD for
participation in the design and construction costs ($48,650} for a regional detention facility
on the Willowbranch campus,,
Public Works Director Mark Smith explained the agreement. As part of the location of the
regional detention facility, there is an issue of saving a group of native pecan trees. The city's
request for additional capacity is not the cause for the loss of the trees. The city has offered to
provide some replacement trees in order to help mitigate the loss of the native trees. Mayor Pro
Tem Mariott made a motion to approve the interlocal agreement as presented. Motion seconded
by Councilman Silvia, which carried unanimously, 7-0.
Discussion of Items No. 16.6, 16.7, and 16.8 were delayed at~er closed session.
16.9 Discussion and possible action on the reappointment of Larry Ringer and Kathi
Appelt to a two year term on the Bryan College Station Public Library System Advisory
Board.
Mayor Pro Tem Mariott made a motion to reappoint Larry Ringer and Kathi Appelt for two year
terms expiring 2002. Motion seconded by Councilman Massey, which carried unanimously, 7-0.
Agenda Item No. 17 - Council Monitoring Report
Councilman Maloney presented a satisfactory report of council's performance at the meeting.
Agenda Item No. 18 - Executive Session
At 10:40 p.m. Mayor McIlhaney announced that the College Station would reconvene into
executive session pursuant to Sections 551.071, 551.072, 551.074, and 551.086 of the Open
Meetings Act to seek the advice of the city attorney with respect to pending and contemplated
litigation, to discuss the purchase of real property, to consider the appointment and evaluation of
public officers, and to consider economic development negotiations.
Council Meetings 12/9/99 Page 11
Agenda Item No. 19 -- Final action~ if necessary,.
Council returned to open session at 12:00 a.m., Friday, December 10, 1999. No action was
taken. Council continued with the remainder of the agenda.
16.6 Discussion and possible action to appoint a Board Chairman to the Wolf Pen Creek
Tax Increment Reinvestment Zone No. 1 for a one year term beginning January 1~ 2000.
Mayor Pro Tem Marriott made a motion to appoint Sharon Colson as Chairman for one year.
Seconded by Councilman Silvia, which carried unanimously, 6-0. Councilman Hazen absent.
16.7 Discussion and possible action to fill expired terms of five members to the Wolf Pen
Creek Office/Hotel/Conference Center Tax Increment Reinvestment Zone tt7 Board of
Directors and appoint a Board Chairman for Year 2000.
Mayor Pro Tem Mariott made a motion to appoint Davis McGill, Cara Diggans, Jim Allen,
Sheila Fay, and Larry Wells for two year terms expiring 2002 and Mark Chaloupka as Chairman.
Motion seconded by Councilman Maloney, which carried unanimously, 6-0. Councilman Hazen
absent.
16.8 Discussion and possible action to appoint members to the Melrose Tax Increment
Reinvestment Zone No. 4.
Mayor Pro Tem Mariott made a motion to appoint Mark Chaloupka, Sharon Colson, Marsha
Sanford, and Chris Barzilla as Chairman. Motion seconded by Councilman Silvia, which carried
unanimously, 6-0. Councilman Hazen absent.
Aeenda Item No. 20- Adiourn
Hearing no objection, the meetings were adjourned at 12:03 a.m., Friday, December 10, 1999.
PASSED AND APPROVED this 13th day of January, 2000.
APPROVED:
.j~Fi,TEST:
City Secretary Connie Hooks
MayoreLynn McIlhaney /
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