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HomeMy WebLinkAbout06/24/1999 - Workshop Minutes City CouncilMayor Lynn Mcllhaney Mayor Pro Tempore Larry Madott City Manager George K. Noe City Council James Massey Ron Silvia Winnie Garner Dennis Maloney Anne Hazen MINUTES COLLEGE STATION CITY COUNCIL Workshop and Regular Meetings Thursday, June 24, 1999, 3:00 p.m. and 6:00 p.m. City Hall Council Chambers, 1101 Texas Avenue College Station, Texas COUNCILMEMBERS PRESENT: Mayor Mcllhaney, Mayor Pro Tem Mariott, Councilmembers Hazen, Silvia, Maloney, Garner, Massey STAFF PRESENT: City Manager Noe, Assistant City Manager Brymer, City Secretary Hooks, City Attorney Cargill, Jr., Management Assistant Broussard, Public Relations Marketing Manager Chapman, Economic Development Director Foutz, City Engineer Bob Mosley, Parks Director Beachy, Public Utilities Director Woody Mayor McIlhaney called the workshop meeting to order at 3:03 p.m. Agenda Item No. 1 -- Discussion of consent agenda items listed for Regular Council Meeting. Items 12.10 and 12.11 were removed for discussion. Karl Goldapp, Environmental Services Superintendent answered questions from Mayor Pro Tem Mariott. He explained the purpose of the program requirements which are required by TNRCC. Mr. Goldapp discussed cost to residential users and commercial establishments. Randy Brumley, Housing Programs Coordinator answered questions from Councilman Hazen. Hazen commented on other uses for these funds. City Manager Noe indicated that the staff.will provide an overview with council on the various community development housing programs at a future council meeting. Agenda Item No. 2 -- Discussion and possible action regarding the College Station Recreation~ Park~ and Open Space Master Plan. Steve Beachy, Director of Parks and Recreation, presented the master plan. The plan supports the City's Comprehensive Plan, identifies goals and objectives, establishes standards, includes a system inventory, prioritizes needs, provides guidance through the year 2010, and outlines an Providing Customer Service Excellence Office of the City Secretary College Station. Texas Council Meetings 6/24/99 Page 2 implementation process. Positive comments were made by councilmembers on the organization of the report and contents. This item is scheduled for consideration at the July 8th meeting. No action was taken. Agenda Item No. 3 -- Discussion and possible action on the proposed ci~, gateway proiects. Senior Planner Lee Battle presented gateway projects recommended by the Community Appearance Committee. Proposed locations were as follows: a. University Drive at Highway 6 b. Texas Avenue at Bryan/CS city limits c. Easterwood Airport d. Highway 6 one mile south of Greens Prairie Road and in front of the mall. Ail the projects include concrete block walls that will be textured like keystone or Stonewall Select, similar to medians in Texas Ave. Lettering will be raised metal letters either a dark bronze or black color. Mr. Battle mentioned that Brazos Beautiful agreed to provide funding for landscaping and the Arts Council has offered to fund the placement of public art in some locations. Total estimated cost is $55,000-$60,000 with funding from gateway fund and outside sources. Consideration of this item was part of the regular consent agenda. Councilmembers thanked the members of the Community Appearance Committee for their efforts on this proposal. No action was taken. Agenda Item No. 4 -- Discussion and possible action on the FY 2000 Pay Proposal and overview of the pay system. Human Resources Director Karen Pavlinski presented an overview of the proposed pay plan for FY 1999-2000. Elements of the plan included a 2% across the board adjustment, monies available to implement the skills based and competency based pay, and continuance of gainsharing allocation in December, 1999. Questions were asked by councilmembers. Consideration of this item will be placed on a future agenda. No action was taken. Council Meetings 6/24/99 Page 3 Agenda Item No. 5 -- Presentation~ discussion~ and possible action on the ranking of the Ci.ty Council's 1999 Strategic Issues. This item was deferred to the end of the regular meeting. Agenda Item No. 9 -- Executive Session At 5:20 p.m. Mayor Mcllhaney announced that the council would convene into executive session pursuant to Sections 551.071 and 551.072 of the Open Meetings Act, to seek the advice of our City Attorney with respect to pending and contemplated litigation, to discuss the purchase of real property and to consider staff and legal reports, pursuant to Section 551.075. Staff. and Legal Reports {LCJC 551.075 } Pending and Contemplated Litigation {LCJC 551.071 } Bryan v. College Station Cause No. 40,381-85 Docket No. 15020 Docket No. 16157 Cause No. H-95-5627 Cause No. 43,098-85 Docket No Tx-98-2000 Cause No. 96-03168 Cause No. 97-02587 Lewis v. College Station Wendy Boriskie v. College Station Swiki Anderson and Steve Esmond v. College Station and Connie Hooks Real Estate {LGC 551.072} Consider land trade for possible City Center site Consider purchase of property to be used as future neighborhood park Consider acquisition of land for landfill site Agenda Item No. 10 -- Final action on executive session~ if necessary.. Council recessed from executive session and returned to open session at 6:00 p.m. Agenda Item No. 11 =- Regular Meetinp Mayor Mcllhaney called the meeting to order at 6:05 p.m. She lead the audience in the pledge of allegiance. Council Meetings 6/24/99 Page 4 Mayor McIlhaney presented a proclamation to Sara Leppert for League City United Methodist Army Week June 27-July 2, 1999. Consent Agenda 12.1 Approved minutes for City Council Workshop on May 13, 1999, special meeting on May 21, 1999 and workshop and regular meetings on June 10, 1999. Councilman Mariott made a motion to approve the minutes. Motion seconded by Councilman Silvia which carried 6-0-1. Councilman Hazen abstained due to her absence from the meetings of June 10. 12.2 Bid 99-64: Approved by common consent award of bid to The Sanitation Specialist as lowest responsible bidder meeting specifications for the Northgate Promenade Cleanup project in the amount of $18,000. Funds available in Northgate Parking Fund. 12.3 Bid 99-84: Approved by common consent annual contract for various electric distribution padmount and polemount transformers. Awarded to Priester Supply, $38,905.65; Wesco, $21,956.56; Temple, $19,888; Techline, $256,458; and KBS, $1,329 as lowest responsible bidders meeting specifications. Funds available in Water Revenue Bond Fund. 12.4 Bid 99-89: Approved by common consent award of contract for Harley Waterline in the amount of $128,654 to Young ContraCtors as lowest responsible bidder meeting specifications. Funds available in Water Revenue Bond Fund. 12.5 Bid 96-36: Approved by common consent the renewal of electrical line extensions, system upgrades, and URD conversions in the amount of $670,000. Awarded to Finway, Inc. Renewal term is July 23, 1999 to July 22, 2000. Approved change order to increase current contract with Finway in the amount of $100,000. Funds available in Electric Utility and Capital Projects. 12.6 Approved by common consent the ratification for purchase of relocation of 12" water line in accordance with LGC 252.022(a(2), a procurement necessary to preserve the public health or safety of the municipality's residents in the amount of $22,950. Awarded to Elliott Construction. Funds available in Water Fund, System Maintenance. 12.7 Approved by common consent authorization for Mayor to sign a right-of-way easement to City of College Station for three phase electrical service to TAMU #1 Oil Well on Luther Street north of FM 2818. 12.8 Approved by common consent Ordinance No. 2393 abandoning a 20 ft. wide public utility easement located in the Crawford Burnett League, Abstract No. 7, Holleman Village Apartments. Council Meetings 6/24/99 Page 5 12.9 Approved by common consent a development agreement between the City of College Station and FF Realty, LLC. This development agreement provides that FF Realty will pay $44,495.63 for their portion of Jones Butler Road. 12.10 Approved by common consent Ordinance No. 2394 amending Chapter 11, "Utilities" of the Code of Ordinances of the City of College Station, Texas, by adding a Section 10 entitled "Cross-Connection Control and Backflow Prevention", relating to public health by protecting the potable water supply of the City of College Station from contamination or pollution due to any existing or potential cross-connections; providing a severability clause; and declaring a penalty. 12.11 Approved by common consent the sale of 546 Banks to income eligible buyers for appraised value of $74,000 and to provide down payment assistance to facilitate the purchase. 12.12 Approved by common consent Ordinance No. 2395 granting a franchise to American Medical Waste Management, Inc. for collection and disposal services for treated and untreated medical waste. 12.13 Approved by common consent a resolution approving the application of Chapter 394 (The Texas Housing Finance Corporations Act) of the Texas Local Government Code to the City of College Station, for the purpose of making property located within the City of College Station, Texas eligible for: Single Family housing for persons of low and moderate income financed by loans made from proceeds of the Brazos County Housing Finance Corporation single family mortgage revenue bonds Series 1999A, or In the alternative, or in combination therewith, a mortgage credit certificate program. 12.14 Approved by common consent Ordinance No. 2396 amending Chapter 8 "Personnel" of the Code of Ordinances by repealing Ordinance No. 2358, "Standards of Conduct for City's Public Officials." 12.15 Approved by common consent a resolution with the Texas Department of Transportation for placement of gateway projects in State right-of-way. Agenda Item No. 13.1 -- Public hearing~ discussion~ and possible action rezoninp Woodcreek Section 8 from PUD #2 to R-1B~ located on the east side of Stonebrook Drive immediately south of Woodcreelq Section 3. Consider final plat for Woodcreek Section 8 with a variance to street right-of-way width. (97-244). Applicant TAC Realty~ Ine- Jim Callaway, Director of Development Services explained the request. The staffand Planning and Zoning Commission recommended approval of the rezoning and final plat as presented. Council Meetings 6/24/99 Page 6 Mayor McIlhaney opened the public hearing. No one spoke. She dosed the public hearing. Councilman Massey made a motion to approve Ordinance No. 2397 rezoning Woodcreek Section from PUD #2 to R-lB and a final plat for Woodcreek Section with a variance to the street fight of way width. Motion seconded by Councilman Silvia which carried unanimously, 7-0. Agenda Item No. 13.2 - Public hearing, discussion and possible action on rezoning for Pebble Hills Estates Phase llI of approximately 25 acres from C-l, R-5, and R-1 to C-2 and 4.3 acres from R-I to R-5 (99-26). Applicants, Jerry. Windham and Frank Thurmond. Jim Callaway explained this request. The proposed use for the site is the location of a new district office for the Texas Department of Transportation. He noted that the staff and Planning and Zoning Commission felt that a C-1 zone was more appropriate for this location. Mayor McIlhaney opened the public heating. No one spoke. She closed the public hearing. Councilman Massey made a motion to approve Ordinance No. 2398 to rezone approximately two parcels of land totaling 29.3 acres; 25 acres from C-I, R-5 and R-1 to C-1 and 4.3 acres from R-1 to R-2 ih the Pebble Hills Estates Subdivision, Phase Three, College Station, Texas, Brazos County, Texas. Motion seconded by Councilman Maloney which carried unanimously, 7-0. Agenda Item No. 13.3 -- Public hearing, discussion and possible action rezoning property located at 2000 FM 158, the northwest corner of FM 158 and SH 30~ from A-0 Agricultural Open to C-1 General Commercial (99-116). Senior Planner Sabine McCully explained the item. Mayor Mcllhaney opened the public hearing. No one spoke. She closed the public hearing. Councilman Maloney made a motion to approve Ordinance No. 2399 rezoning a tract of land totaling 3.03 acres, lying and being situated in the J.W. Scott League, A-49, and Mafia Keegans League, A-28, and being out of the 37 acres tract of land conveyed to Lee Ross Batson, et ux, by Raymond Jones, Receiver, and out of the Bethel Missionary Baptist Church tract of land in Brazos County, Texas. This tract shall be rezoned from A-O Agricultural Open to C-B Commercial Business with the condition that height be restricted to R-1 and with the condition that there be a buffer easement along the western and northern property lines that meet R&D requirements. Motion seconded by Councilman Silvia which carried unanimously, 7-0. Agenda Item No. 13.4 -- Public hearing, discussion, and possible action on an ordinance amendina the City of CS 1998-99 Budget by $2,862,579 in various funds, and amending the Brazos Valley Solid Waste Management Agency 1998-99 Budget by $2~500,000. Council Meetings 6/24/99 Page 7 Budget Director JeffKersten explained the budget amendments as follows: Gainsharing Police Grants 1998 General Obligation Bond projects FY 98 projects deferred to FY 99 BVSWMA $503,707 $41,472 $2,200,OOO $97,400 $2,500,000 Mayor McIlhaney opened the public heating. JeffMilburn, 1211 Mariner's Cove came forward. His comments related to the landfill site. Mayor Mcllhaney closed the public hearing. Mayor Pro Tem Mariott moved approval of Ordinance No. 2400 amending Ordinance No. 2346 which will amend the budget for 1998-998 fiscal year end and authorizing expenditures as presented. Motion seconded by Councilman Silvia which carded unanimously, 7-0. Agenda Item No. 13.5 -- Discussion and possible action on the Good Neighbor Agreement between the cities of Bryan~ Colle~,e Station and Peach Creek Development Company for future solid waste management disposal faciliW and ratification of payment of legal fees. BVSWMA Executive Director Bill Angelo introduced the item. Mike Carleton from HDR Engineering and Paul Gosselink, BVSWMA legal counsel presented various aspects of the landfill site selection process. Mayor McIlhaney opened the floor for public input. Several members of the audience spoke in opposition to the proposed site: JeffMilburn, 1211 Mariner's Cove Alton Hayes, 20490 SH 6 South Councilman Mariott made a motion to approve the Peach Creek site as the acceptable site for the landfill with the conditions that an acceptable agreement is finalized and signed by the Peach Creek Group, approved by the City of Bryan and brought back to the Council for consideration. In the interim, staff is authorized to exercise the options and purchase some of the land for the landfill. Within the contract, the City shall not pay legal fee reimbursements, and if for some reason the Good Neighbor Agreement is not finalized, the city may sell the land back or use it for some other use that the city seems fit. Motion seconded by Councilman Maloney. Following further discussion, council voted to approve the motion unanimously, 7-0. Council Meetings 6/24/99 Page 8 Agenda Item No. 13.6 -- Discussion and possible action on amendments to the Council Meeting Procedures. Kayla Glover, 1210 Marstellar urged council to retain the current hear visitors agenda item on the regular meeting agenda. Benito Flores-Meath, 901 Val Verde presented a list of citizen's rights that he drafted for council consideration. Marianne Oprisko, 14125 Renee Lane expressed comments about the Hear Visitors agenda item and recent experience with utility service. Mayor Pro Tem Mariott made a motion to approve the amendments to the meeting procedures. Motion seconded by Councilman Garner which carded unanimously, 7-0. Agenda Item No. 13.7 -- Discussion and possible action on an ordinance establishing an absentee policy for council appointed boards and committee members. City Secretary Hooks described the proposed ordinance. Marianne Oprisko suggested council have a centralized location for listing of council meetings. Council asked staffto develop a master calendar of meeting schedules. They directed staffto revise the policy to reflect council's discretion to review the board members' absences and delete the mandatory resignation of a member upon three unexcused absences. Agenda Item No. 14 - Hear Visitors. Kim Ehrenberg, 1610 Lemon Tree came forward to express concerns about the mosquito problem in Lemon Tree park and neighborhood. Jason Royster, 1700 George Bush Drive, representing the International Students Association, announced an upcoming Northgate festival in September. Benito Flores-Meath, 901 Val Verde, suggested council consider adoption of the citizens' fights to address the Council and requested council examine their policies about citizens comments in a public forum. Council Meetings 6/24/99 Page 9 Agenda Item No. 13.8 -- Discussion and possible action on the appointment of citizens to various committees. Shannon Schunicht, 309 First Street urged council to nominate him for a committee. Council recessed for five minutes. Council returned to discuss appointments to the following committees: Cemetery, Committee Councilman Maloney made a motion to appoint Katherine Edwards as Chairman, and Helen Perry, Thomas Franklin and Sarah Adams as members for two year terms. Motion seconded by Mayor Pro Tem Mariott which carded unanimously, 7-0. Construction Board of Adiustments and Appeals Mayor Pro Tern Mariott made a motion to appoint Frank Cox, Glenn Thomas, and Steve Abalos for two year terms. Robert Mooney for a one year term, and Shannon Schunicht as an alternate. Steve Abalos was appointed as Vice Chairman. Motion seconded by Councilman Silvia which carded unanimously, 7-0. Historic Preservation Committee Councilman Maloney made a motion to appoint Deborah Jasek, Rebecca Berry, Monte Trenckmann, and Bill Lancaster for two year terms. Motion seconded by Mayor Pro Tem Mariott which carded unanimously, 7-0. Northgate Preservation Committee Mayor Pro Tem Madott made a motion to appoint Glenn Schroeder and Leslie Randolph for two year terms. Motion seconded by Councilman Hazen which carded unanimously, 7-0. Parks and Recreation Board Councilman Silvia made a motion to appoint Claris Barzilla as Chairman, Bill Davis and George Dresser for two year terms, and John Crompton as an alternate. Motion seconded by Councilman Maloney which carded unanimously, 7-0. Council Meetings 6/24/99 Wolf Pen Creek Design Review Board Page 10 Councilman Massey made a motion to appoint Bill Trainor and George McLean for two year terms, and Kay Henryson as Chairman for two years. Motion seconded by Councilman Silvia which carried unanimously, 7-0. Zoning Board of Adiustments Mayor Pro Tem Mariott made a motion to appoint Randall Bond and Leslie Hill as regular members for two year terms, and Patricia Ellis, Marsha Sanford and Shannon Schunicht as alternates for two year terms. Councilman Silvia seconded the motion which carded unanimously, 7-0. Agenda Item No. 15 -- Governance Agenda Mayor McIlhaney opened this item for council discussion. She asked council to focus on community characteristics, such as physical, fiscal, and organizational. Mayor Pro Tem Mariott suggested a review of customer service. Councilman Maloney suggested a historic program designed to include period lighting for Southside and Eastgate and change signage to reflect a distinctive historic area. Council will provide a list of items to the Mayor. Agenda Item No. 16 -- Ad,iourn. Mayor Mcllhaney adjourned the regular meeting at 9:05 p.m. Discussion of the workshop agenda continued. Workshop Agenda Item No. 5 -- Strategic Issues Mayor Pro Tem Mariott was provided the opportunity to discuss the strategic issues due to scheduled absence on July 8. His comments related to the topic of growth management. He did not agree with this item being placed on the list. This item will be discussed by the council at the next workshop meeting on July 8.. Workshop Agenda Item No. 6 -- Committee Reports No reports were made. Workshop Agenda Item No. 7 -- Agenda Request by Councilmembers No requests were made. Council Meetings 6/24/99 Page 11 Workshop Agenda Item No. 8 -- Council Calendars TML Legislative Briefing, Austin 6/28 Council Workshop and Regular Meetings, 7/8 Workshop Agenda Item No. 9 - Executive Session Mayor McIlhaney announced that the council would return to executive session at 9:50 p.m. pursuant to Sections 551.071 and 551.072 of the Open Meetings Act, to seek the advice of our city attorney with respect to pending and contemplated litigation, to discuss the purchase of real property and to consider staff and legal repons, pursuant to Section 551.075. Council returned to open session. No action was taken from executive session. Two individuals were present to address the council to object to the landfill site, Sue Ann Valenta and Ed Valenta of 1501 Bluebonnet in rural Brazos County. Hearing no objection, the meetings were adjourned at 10:00 p.m. PASSED AND APPROVED this 8th day of July, 1999. City Secretary Connie Hooks APPROVED / ~ayo~/Lynn McIlhaney o:group/council/99minutes/min6-241.doc GUEST REGISTER WORKSHOP MEETING OF THE CITY COUNCIL THURSDAY, JUNE 24, 1999 3:00 P.M. 17. 18. 19. 10. 20. GUEST REGISTER REGULAR MEETING OF THE CITY COUNCIL THURSDAY, June 24, 1999 6:00 P.M. 15. 16. 17. t8. GUEST REGISTER REGULAR MEETING OF THE CITY COUNCIL THURSDAY, June 24, 1999 6:00 P.M. 3.'-'~(,k,~,..~ ~, .~-~h~.~J~,",~, 13. ~. ~~~',~ ~. 6. i K./[,'~: - 16.