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HomeMy WebLinkAbout05/13/1999 - Regular Minutes City CouncilMayor Lynn Mcllhaney Mayor Pro Tempore Larry Mariott City Manager George K. Noe City Council James Massey Ron Silvia Winnie Garner Dennis Maloney Anne Hazen MINUTES COLLEGE STATION CITY COUNCIL Regular Meeting Thursday, May 13, 1999 at 6:00 p.m. College Station City Hall COUNCIL MEMBERS PRESENT: Mayor McIlhaney, Councilmembers Silvia, Hazen, Maloney, Massey, Garner STAFF PRESENT: City Manager Noe, City Secretary Hooks, City Attorney Cargill, Jr., Senior Assist~int City Attorney Nemcik, Finance Director Cryan, Human Resources Director Pavlinski, Management Assistant Broussard, Public Relations and Marketing Manager Chapman, Assistant City Manager Brymer, Director of Development Services Callaway, City Engineer Mosley, Assistant City Secretary Casares Mayor McIlhaney called the regular meeting into order at 6:06 p.m. She noted that the cotmcil has recessed from the executive session and would return to executive session following the regular meeting to discuss Planning and Zoning Commission board appointments. Mayor McIlhaney lead the audience in the pledge of allegiance. Reverend Buddy Walker of A&M United Methodist Church provided the invocation. Presentations Marci Rodgers from the CS Parks and Recreation Dept., Senior Volunteer Programs Coordinator accepted the proclamation read by Mayor McIlhaney for Senior Health and Fitness Day. City employees Julie O'Connell, Pat Massey, Paul Rucker, Billy Bradshaw, Cheryl Weicherh Mark Silhavey, Keith Cook, and Phillip Guillen were recognized for the service they provide to the citizens of College Station. Billy Bradshaw received a proclamation from Mayor McIlhaney for Emergency Medical Services Week, May 16-22, 1999. Providing Customer Service Excell~,nce Office of the City Secretary College Station, Texas Council Regular 5/13/99 Page 2 Consent Al~enda The following consent agenda items were approved by common consent. 10.1 Approved minutes for city council regular meeting of April 22, 1999. 10.2 RFP 99-12: Approved proposals for cellular phone service in the amount of $46,750 with AT&T Wireless as lowest, responsible bidder meeting specifications. 10.3 Bid 99-49: Approved annual purchase agreement for bunker gear and fire accessories in the amount of $15,790.50 with Wilson Fire as lowest, responsible bidder meeting specifications. Funds available in general fund, Fire Administration. 10.4 RFQ 99-53: Approved selection of a consulting finn for engineering design and construction management to upgrade high service pumping facilities at Dowling Road Pump Station and comprehensive planning for water storage and distribution. Award to Camp, Dresser, and McKee as the finn ranked first by the staff. 10.5 Bid 99-66: Approved the rejection of all bids for the purchase of self propelled chipspreader. 10.6 Bid 99-71: Approved development of Edelweiss Park in the amount of $209,140 to John Boegner, General Contractors of Bryan as lowest responsible bidder meeting specifications. Funds available in Park Project Fund, Capital Improvements. 10.7 Bid 99-72: Approved purchase of a bucket truck with aerial device in the amount of $97,199 to Altec Industries as lowest, responsible bidder meeting specifications. Funds available in Fleet Replacement Fund. 10.8 Approved agreement between the City of College Station and Callaway House College Station, Ltd. for installation of a traffic signal at the intersection of George Bush Drive at Olsen Blvd. and the private drive of Callaway dormitory. Cost estimated at $100,000. Funds available from 1995 General Obligation Bonds, Traffic Signals Capital Improvement Funds. CHCS will reimburse the city for the cost of the portion of the project in the amount of $21,904. 10.9 Approved resolution to enter into a professional design services contract with McClure Engineering for preparation of construction documents for Eastgate Residential Utility Rehabilitation, Phase 2 in the amount of $1,087,000. Funds available in Utility Revenue Bonds: Water Improvements, $643,000 and sewer improvements, $444,000. Council Regular 5/13/99 Page 3 10.10 Approved impact fee sewer line agreement with Crowley Development Corporation to provide design plans and specifications for construction of the Spring Creek Phase II impact fee sewer trunkline. Cost incurred by Crowley Development Corporation for design of the tnmkline will be submitted as credit toward impact fees due upon development. 10.11 Authorized staffto proceed with negotiations for professional engineering services for Northgate Sewer Trunkline Rehabilitation Project, Project No. SS-9804. 10.12 Approved Memorandum of Understanding for city's participation in the collaborative formation of the Bryan-College Station Consolidated Health Facility and a financial agreement between the City of College Station and Brazos Valley Community Action Agency, Inc. 10.13 Approved Community Development Block grant public services funding for city departments for the 2000 fiscal year in the amount of $43,000. Public service programs include the Teen Apprenticeship Program and Kids Klub. 10.14 Contract No. 99-103: Approved professional services contract with Swoboda Engineering of College Station for the retrofit of the main electrical feed equipment at the Sandy Point Pump Station Nine in the amount of $19,500. Funds available in 1998-99 Water Utilities Funds. 10.15 Approved request by the Brazos Valley Council of Governments' Revolving Loan Fund program to contribute $10,466.34 in pledged matching funds allocated for business loans in College Station. 10.16 Contract No. 99-108: Approved contract for professional services with Camp, Dresser & McKee of Austin, Texas for construction of odor control improvements at the Carter Creek Wastewater Treatment Plant in the amount of $253,900. Funds available in 1998-99 Water Utilities Funds. Reeular Auenda Council rearranged the order of regular items to accommodate the legal notification of the public hearing for 11.1 to be heard at 7:00 p.m. Council Regular 5/13/99 Page 4 Item No. 11.2: Discussion and possible action on the guaranteed maximum price for the College Station Conference Center~ approval of amendments to the pro.iect agreement and contract for Construction Management Services regarding maximum price. Assistant City Manager Tom Brymer presented an overview of the project goal which began in April 1997. The citizens voted to spend $6 million toward the project in a special bond election in November, 1997. Negotiations began shortly thereafter. Agreements were approved by council in April, 1998. The selected developer was Wolf Pen Creek Team; hotel owner DePalma Hotel Corporation; construction contractor, Dal- Mac Construction; and Richard Ferrara Architects, Inc. Mr. Brymer described the proposed amendments in the agreements. Tim White from DalMac Investments and Richard Ferrara answered questions from the council about the estimated cost on various construction materials. Councilman Mariott made a motion to approve the guaranteed maximum price at $6,579,996.00, approval of the amendments to the project agreement and contracts for Construction Management Services. Motion seconded by Councilmember Hazen. Additional comments were expressed by councilmembers and financial representatives. The motion carded unanimously, 7-0. Item No. 11.1: Public hearing~ discussion and possible action of an appeal of denial of a conditional use permit~ use only~ for a church and day care to be located in the Wolf Pen Creek district at 6900 East Bypass~ formerly known as Wolfe Nursery.. Councilmembers Massey, Garner, and Maloney removed themselves from the discussion due to their recent consideration of the case as Planning and Zoning Commissioners. City Planner Jane Kee explained that the request is to convert the existing Wolfe Nursery site for church activities and day care center. The applicant intends to bring forth a site plan in the future that shows landscaping, an outside play area, and changes to the building and sign colors. The applicant also intends to use the 80 parking spaces that are currently provided on site, which would allow for a seating capacity of 265 if no day care were proposed. Ms. Kee displayed the current Wolf Pen Creek master plan. Council Regular 5/13/99 Page 5 The Design Review Board met with the applicant to discuss whether the church and day care use would be compatible with the vision and goals for Wolf Pen Creek. The DRB voted 5 to 1 to recommend approval of the use with the condition that there be a revised site plan that addresses some of the concerns related to site use. She outlined the authority of the Planning and Zoning Commission in consideration of a conditional use matter. At their April 1 st meeting, the Planning and Zoning Commissioners discussed the "vision" for the corridor and felt that the master plan was for retail and entertainment uses with properties at both ends of the district acting as entrances and focal points for the corridor. The Commission felt that the church would be inconsistent with this vision. The Commission voted to deny the conditional use permit. Mayor McIlhaney opened the public heating. The applicant, Reverend Tim Green expressed comments about the churchs' use of this property. Rob Holt, attorney representing the church spoke to the Council. He expressed that the church would cooperate by entering into a development agreement with prospective businesses on adjacent properties which choose to sell alcoholic beverages. He stated that the church site is consistent with the WPC vision and complies with the conditional use permit ordinance. Questions asked by council members related to availability of parking for future growth, intended use of property to meet comprehensive plan, and other questions related to traffic safety for patrons of WPC area. Members of the public spoke in favor of the proposed church location. Dorcas Moore, 1118 Detroit Mike Dawson, a member of the Brazos Valley Community Church Bill Davis, 1219 Boswell Members of the audience spoke in opposition of the church's request. Patti Clarke, Clarke and Wyndam, Inc. Steve Rodgers, attorney representing CBL Management, Inc. (Post Oak Mall) Mayor Mcllhaney closed the public hearing. Council Regular 5/13/99 Page 6 Councilman Silvia made a motion to deny the conditional use permit request by the Brazos Valley Community Church. Motion seconded by Councilman Mariott which carded by a vote of 3-1. FOR: Silvia, Hazen, Mariott AGAINST: Mcllhaney ABSTAIN: Massey, Garner, Maloney Item No. 11.:t: Discussion and possible action on appointments of council members to Council Subcommittees. Councilman Hazen made a motion to appoint Dennis Maloney and James Massey to the WPC Oversight Committee. Motion seconded by Councilman Silvia which carded unanimously, 7-0. These members will serve as the council representatives. Councilman Silvia made a motion to appoint Winnie Garner and James Massey to replace David Hickson and Larry Mariott on the City Affairs Committee. Term expires 6/01. Motion seconded by Councilman Mariott which carded unanimously, 7-0. The Mayor asked these councilmembers to contact other councilmembers in the event they are unable to attend. Councilman Silvia made a motion to appoint Anne Hazen to the Brazos County Health Department Board to replace Steve Esmond. Term expires 2001. Motion seconded by Councilman Mariott which carded unanimously, 7-0. Councilman Massey made a motion to appoint Dennis Maloney to the Gateway Overlay District to replace Steve Esmond, and the Community Advisory Network. Term expires 12/11/99. Motion seconded by Councilman Silvia which carded unanimously, 7-0. Anne Hazen asked to be notified of the meetings of the community advisory network. Item No. 11.4: Appointment of a Mayor Pro Tern Councilman Silvia made a motion to appoint Larry Mariott for a one year term as Mayor Pro Tem. Motion seconded by Councilman Massey which carded unanimously, 7-0. Item No. 11.5: Hear Visitors. Jim Hieptas, a resident of the Brazos Valley Geriatrics Center, expressed concern about the lack of sidewalks and ramps for physically handicapped individuals who utilize wheelchairs for transportation throughout the city. Council Regular 5/13/99 Page 7 Dorcas Moore, 1118 Detroit, inquired about the status of the Community House CArl's Club facility at 400 Holleman. Staff will respond to her concern. Peter Hugill, 904 Francis asked the Council to consider a survey since the opening of Munson Drive and he requested additional police protection. Kayla Glover, 1210 Marstellar concurred with Mr. Hugill's request. Mayor Mcllhaney announced that the council would reconvene into executive session at 8:25 p.m. pursuant to Sections 551.071, 551.072, and 551.074 of the Open Meetings Act to seek the advice of our City Attorney with respect to pending and contemplated litigation, to discuss the purchase of real property, to consider the appointment and evaluation of public officers, and to consider staff and legal reports pursuant to Section 551.075. Final action on executive session~ if necessary.. The council returned to open session at 9:55 p.m. No action was taken on the purchase of real property. Council discussed appointments to the Planning and Zoning Commission. Councilman Mariott made a motion to appoint Joe Hoden, Rick Floyd, and Judy Warren for a two year term expiring June, 2001 and reappoint Wayne Rife for a one year term expiring June, 2000. Motion seconded by Councilman Massey carded unanimously, 7-0. Councilman Maloney made a motion to appoint Wayne Rife as Chairman for a one year term to expire June, 2000. Motion seconded by Councilman Massey which carded by a vote of 5-2. FOR: Mcllhaney, Massey, Maloney, Garner, Silvia AGAINST: Hazen, Mariott Council Regular 5/13/99 Page 8 Hearing no objection, the workshop and regular meetings were adjourned at 10:30 p.m. PASSED AND APPROVED this 10th day of June, 1999. ATTEST: City Secretm~d Connie Hooks APPROVED: o~Pro ~em/~ m~,'iott GUEST REGISTER WORKSHOP MEETING OF THE CITY COUNCIL THURSDAY, MAY 13, 1999 4:00 P.M. 9. 19. 10. 20. GUEST REGISTER CiTY COUNCIL REGULAR MEETING THURSDAY, May 13, 1999 6:00 P.M. 1. _. - .X:~?:::::~ .... .::: :::::::::::::::::::::::: ............... ~ .....,' ~~.. 10. ~/~':"¢' 20. ,./ ~ :f ~_ . GUEST REGISTER CITY COUNCIL REGULAR MEETING THURSDAY, May 13, 1999 6:00 P.M. ). I0. 19. 20.