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HomeMy WebLinkAbout01/27/2000 - Regular Minutes City CouncilMayor Lynn Mcllhaney Mayor Pro Tempore Larry Mariott City Manager Thomas E. Brymer City Council James Massey Ron Silvia Winnie Gamer Dennis Maloney Anne Hazen MINUTES COLLEGE STATION CITY COUNCIL Thursday, January 27, 2000 Workshop and Regular Meetings at 3:00 p.m. and 7:00 p.m. City Hall Council Chambers COUNCILMEMBERS PRESENT:Mayor McIlhaney, Councilmembers Silvia, Hazen, Garner, Maloney COUNCILMEMBER ABSENT: Mayor Pro Tem Mariott and Councilmember Massey STAFF PRESENT: City Manager Brymer, City Attorney Cargill, Jr., Senior Assistant City Attorney Nemcik, City Secretary Hooks, Executive Assistant Broussard, Public Communications Manager Chapman, Public Works Director Smith, Transportation Planner Hard, City Planner Kee, Development Services Director Callaway, Purchasing Manager Turney, Economic Development Director Foutz Mayor McIlhaney called the workshop meeting to order at 3:00 p.m. with all members present except Mayor Pro Tem Mariott. Agenda Item No. 1 - Discussion of consent agenda items listed for regular council meeting. Councilmembers removed Consent Agenda Items No. 13.9, 13.10, 13.15 and 13.16 to ask staff questions. These items related to concession services at parks, tax payments to County, and Change order for Northgate sewer trunkline rehabilitation project. Staff provided explanations of their recommendation. Agenda Item No. 2 -TEEX Safety Accreditation Award to Public Utilities Staff members from the Public Utilities Department received a special recognition from the Texas Engineering Extension Service and the Mayor and City Council for their efforts and dedication in obtaining the TEEX Accreditation Award for six years of providing a safe work environment. Council Meetings 1/27/00 Page 2 Agenda Item No. 3 -Presentation, discussion~ and possible action on the city's updated financial forecast as part of the strategic olannin~ process. Budget Director Jeff Kersten presented a financial forecast review for the next five years that outlined forecast assumptions in all funds and the implications for future decisions. He discussed the strengths, weaknesses, opportunities and threats (SWOT analysis) in each fund and overall conclusions. Council held discussions about the revenue trends and future expenditures outlined in the plan. Discussion was also held about the importance of receiving a high bond rating and the evaluation process by the bond agency. No action was required. Agenda Item No. 4 - Presentation~ discussion~ and possible action on north/south thoroughfare [}roiects. hishway project updates and traffic calming alternatives related to Strategic Issue No. 1. Director of Development Services Jim Callaway and Transportation Planner Edwin Hard presented four areas of the strategic issue action plan for discussion by the council. · North/South thoroughfare projects, development and capital improvement projects; · MPO/TxDOT projects; · TxDOT response to Council resolution regarding possible University Drive and Texas Avenue grade separation; and, · Traffic calming alternatives Council discussed this action plan. Council asked staffto return with an inventory of areas of concern in the community. In addition, council asked for criteria for use of the traffic calming devices that would address neighborhood concerns. The Small Area Neighborhood Planning input will serve as a viable source for information to the Council about the neighborhood's specific needs. A proposed budget for resources will also be brought back to address this strategic issue. Council stated that discussion should continue on the University Drive/Texas Avenue grade separation project. Council wants information from Texas A&M University before pursuing this project. A~enda Item No. 5 - Presentation~ discussion~ and possible action on the results and recommendations to the west side utility feasibility study and proposed implementation strate~,v. Water and Wastewater Superintendent Bill Riley, Alan Wolke from Camp Dresser and McKee, Mike McClure from McClure Engineering and Brett McCully, Assistant City Engineer came forward to present this item. Staff presented the water and wastewater infrastructure options, recommendations, and a proposed implementation strategy to serve certain areas within the western limits of the City of College Station. The areas of critical importance are located on both sides of Harvey Mitchell Parkway (FM 2818) between Luther Street and Dowling Road and both sides of Raymond Stotzer Parkway (FM 60) fi-om Harvey Mitchell Parkway (FM 2818) to just Council Meetings 1/27/00 beyond State Highway 47 and consists of approximately 530 acres. appropriate facilities to support the development. Council concurred with staff's results and the proposed implementation strategy. Councilman Massey left the meeting at 5:45 p.m. Agenda Item No. 9 - Hear Visitors No one from the audience spoke at this time. Page 3 At this time there are not Agenda Item No. 10- Executive Session At 6:15 p.m. Mayor Mcllhaney announced that the Council would convene into executive session pursuant to Sections 551.071, 551.072, and 551.086 of the Open Meetings Act, to seek the advice of the city attorney with respect to pending and contemplated litigation, to discuss the purchase of real property, and to consider economic development negotiations. Pending and Contemplated Litigation {Gov't Code Section 551.071 } Real Estate {Gov't Code Section 551.072} a. George Bush Drive East Capital Project b. Freeman tract at Krenek Tap and Texas Avenue Economic Development Negotiations {Gov't Code Section 551.086} a. Viatel Communications, Services, Inc. b. Discussion of large retail prospect Agenda Item No. 11 - Final action on executive session. Council recessed the executive session at 7:00 p.m. to begin the regular session. They reconvened following the regular meeting. Regular Meetine - Aeenda Item No. 12 Mayor McIlhaney called the regular meeting to order at 7:10 p.m. Councilmembers Mariott and Massey were absent. She lead the audience in the pledge of allegiance. Councilman Silvia made a motion to approve the absence requests from Councilmembers Massey and Mariott. Motion seconded by Councilman Garner, which carried unanimously, 5-0. Agenda Item No. 13 - Consent Agenda 13.1 Minutes were not available for consideration. Council Meetings 1/27/00 Page 4 13.2 Bid No. 99-81. Approved by common consent an emergency purchase of dry polymer to be used at the wastewater treatment plant. Awarded a 90 day supply of dry polymer to Polydyne in the amount of $15,000. Rejected bids and authorized staffto rebid. 13.3 Bid No. 00-04. Approved by common consent the bids for planting and maintenance of crepe myrtles on FM 2818/Harvey Mitchell Parkway. Awarded to lowest responsible bidder meeting specifications, Clean Cut, Inc. in the amount of $165,662.70. Funds available and budgeted in General Fund. 13.4 Bid No. 00-25. Approved by common consent the purchase of two different derrick units. Awarded to lowest responsible bidder meeting specifications, Time Manufacturing in the amount of $174,261. Funds available and budgeted in Fleet Replacement fund. 13.5 Bid No. 00-26. Approved by common consent the purchase of a modular pool slide for Southwood Athletic Park/Hallaran Pool. Awarded to lowest responsible bidder meeting specifications, NBGS International, in the amount of $23,150. Approved a resolution declaring intent to reimburse certain expenditures with proceeds from debt. Funds budgeted in Capital Improvement Fund; Certificates of Obligation will be issued in Spring 2000 for this project. 13.6 Bid No. 00-27. Approved by common consent the purchase of an annual agreement for auto and truck body repair. Awarded to lowest responsible bidder meeting specifications, Krause Paint and Body, Inc. for an annual estimated expense of $50,000. Funds available and budgeted in the Fleet Services Fund and Casualty Fund. 13.7 Bid No. 00-30. Approved by common consent the purchase of liquid sludge transporter truck for Public Utilities, Wastewater Division. Awarded to lowest responsible bidder meeting specifications, Hogan's Trucks Unlimited in the amount of $75,448.57. Funds available and budgeted in Wastewater Fund. 13.8 Bid No. 00-32. Approved by common consent an annual contract for janitorial services at all city offices. Awarded to lowest, responsible bidder meeting specifications, Professional Floor Services, in the amount of $138,276. Funds available and budgeted in Facilities Maintenance Division. 13.9 RFP No. 98-06 Approved by common consent the renewal of contracts for concession services at specific College Station parks. Renewal period is January 1, 2000 through December 31, 2000. 13.10 Approved by common consent authorization to allocate $24,534.92 to Buddy Winn, Tax Assessor Collector for four community development loan customers. The taxes are paid back to the city through escrow accounts. Council Meetings 1/27/00 Page 5 13.11 Approved by common consent a resolution authorizing the Director of Parks and Recreation to coordinate with the Texas Forest Service in a 1998 matching grant to provide for an arborist training workshop to be held in College Station. 13.12 Approved by common consent an award for consulting contract with Contract Land Staf, Inc. for land agent services to acquire right-of-way, easements, and other land necessary for the construction of capital improvement projects. Amount not to exceed $50,000. 13.13 Approved by common consent a request for oversize participation in the amount of $25,244 for extension of an 18 inch water line from the intersection of SH 6 and Woodcreek Drive, south approximately 730 feet along the Highway 6 frontage road. Funds available and budgeted in FY 2000 in the Water Capital Project FUnd. 13.14 Approved by common consent a resolution relating to the approval of the issuance of certain student loan revenue bonds and other forms of indebtedness of the Greater East Texas Student Loan Corporation, the execution and delivery of a financing agreement by the Corporation; and providing an effective date. 13.15 Approved by common consent the approval of Change Order No. 1 in the amount of $26,041 to Urban Design Group for additional design services on the Northgate Water Main and Master Plan Project. Funds available and budgeted in the Water Utility Funds in the amount of $500,000. 13.16 Approved by common consent the approval of Change Order No. 2 in the amount of $18,695 to Urban Design Group for additional design services on the Northgate Sewer Trunkline Rehabilitation Project. Funds available and budgeted in Wastewater Utility Fund in the amount of $500,000 for FY 1998-99 and $1,200,000 for FY 1999-2000. 13.17 Approved by common consent a resolution supporting the reasonable application of sales tax on applicable products and services purchased through electronic commerce. 13.18 Approved by common consent a contract with Department of Justice pertaining to participation in a demonstration and assessment of the TRP-1000 communications interface/interconnect system. Regular Agenda A~,enda Item No. 14.01 - Public hearing, discussion~ and possible action on rezoning High Ridge Subdivision, approximately 3.378 acres located near SH 6 south and University Drive from R-1 Single Family Residential to C-2 Commercial Industrial. ~99-183) Development Services Director Jim Callaway presented the staff report. He stated that the request would incorporate an additional 3.378 acres of C-2 zoning of two tracts current zoned Council Meetings 1/27/00 Page 6 C-2 on the east side of Highway 6 between Highways 60 and 30. The existing two tracts consist of the Varsity Ford car dealership and a largely vacant 8.14 acre tract to the north. The tract lies in the 100-year floodplain. The current reclamation project consists of filling the flood fringe, without disturbing the creek channel. The request is in compliance with the Land Use Plan. Staff and Planning and Zoning Commission recommended approval. Staff Engineer Jeff Tondre answered questions about the floodplain on this property. Mayor McIlhaney opened the public hearing. Greg Taggart of Municipal Development Group, representing the applicant stated that the intended use is for Varsity Ford to extend their storage parking area with no buildings. Mayor McIlhaney closed the public hearing. Councilman Garner made a motion to deny the rezoning request. Motion seconded by Councilman Maloney. Discussion was held about the need to complete the land use plan for this area before decisions are made at this time. Motion failed by a vote of 1-4. FOR: Garner AGAINST: McIlhaney, Silvia, Hazen, Maloney Councilman Maloney made a motion to approve Ordinance No. 2429 rezoning High Ridge Subdivision approximately 3.378 acres located near SH 6 south and University Drive from R-1 Single Family Residential to C-2 Commercial Industrial. Motion seconded by Councilman Hazen which carried unanimously, 4-1. FOR: McIlhaney, Maloney, Silvia, Hazen AGAINST: Garner Aeenda Item No. 4.2 - Public hearing, discussion and possible action on rezoning request and associated preliminary plat for 101.32 acres located in the north quadrant of the intersection of Greens Prairie Road and Woodlake Drive from A-0 Agricultural Open to A- OR Rural Residential. {99-132) City Planner Jane Kee presented the staff report and stated that this tract was annexed into the City in 1995. She described the subject tracts. Staff and Planning and Zoning Commission recommended approval. Mayor McIlhaney opened the public hearing. Mike McClure, 9262 Brookwater Circle, represented the property owner as the project engineer. Mayor McIlhaney closed the public hearing. Council Meetings 1/27/00 Page 7 Councilman Silvia made a motion to approve Ordinance No. 2430 rezoning 101.322 acres, located in the north quadrant of the intersection of Greens Prairie Road and Woodlake Drive from A-O Agricultural Open to A-OR Rural Residential. The motion also included approval of the preliminary plat. Motion seconded by Councilman Garner, which carried unanimously, 5-0. Agenda Item No. 14.3 - Public hearing, discussion~ and possible action on an amendment to Chapter 1~ "Zoning" of the Code of Ordinances~ adding a new Section 23 "Moratorium on Certain Applications". Jim Callaway explained the ordinance requirements. The ordinance establishes a six month moratorium on applications for zone changes, conditional use permits, variances, and special exceptions on property currently zoned single family residential. The two areas covered by this ordinance are: Area 1 bounded by Texas Avenue, Holleman Drive, Glade Avenue, Southwest Parkway, Wellborn Road and George Bush Drive; and Area 2 bounded by Texas Avenue, University Drive, Tan-ow Street, Lincoln Avenue, University Drive, the Earl Rudder Freeway and Harvey Road. Staff and Planning and Zoning Commission recommended approval. The moratorium shall expire on August 15, 2000. Mayor McIlhaney opened the public hearing. Benito Flores-Meath of 901 Val Verde supported the ordinance. He asked council to look at other ordinances that pertain to the number of unrelated individuals living in single family residential districts. Mayor McIlhaney closed the public hearing. Councilman Maloney moved approval of Ordinance No. 2431 amending Chapter 12, "Zoning" adding a new Section 23, "Moratorium on Certain Applications". Motion seconded by Councilman Silvia, which carried unanimously 5-0. Agenda Item No. 14.4 - Public hearing~ discussion and possible action on an amendment to Ordinance 1638~ the Zoning Ordinance of the City of College Station~ amending Section 8.4 relating to the number of principal structures on a lot or building plot and establishing Section 8.21~ Neighborhood Preservation Overlay. Jim Callaway explained the ordinance amendments which provides for the construction of multiple principal structures on a lot. It also provides for an 8,500 square foot minimum lot size for new lots. Staff'and Planning and Zoning Commission recommended approval. Mayor McIlhaney opened the public hearing. No one spoke. She closed the public hearing. Council Meetings 1/27/00 Page 8 Councilman Maloney moved approval of Ordinance No. 2432 amending Section 8.4 of the Zoning Ordinance relating to a number of principal structures on a lot or building plat and establishing Section 8.21, neighborhood preservation overlay. Motion seconded by Councilman Silvia, which carried unanimously, 5-0. Agenda Item No. 14.5 - Discussion and possible action on the first reading of a franchise agreement with Texas Environmental Services for the collection and disposal services for treated and untreated medical waste. Mayor Mcllhaney abstained from the discussion and vote on this item. Councilman Silvia presided as Mayor. Communications Manager Charlie Shear explained this item. The franchise agreement is for two years. Councilman Garner made a motion to approve the first reading of the ordinance. Motion seconded by Councilman Hazen which carried unanimously, 4-0. Mayor Mcllhaney returned to the room. Agenda Item No. 14.6- Public hearing~ discussion and possible action on a resolution suspending the proposed February 22~ 2000 rate increase proposed by TXU Gate Distribution for 90 days beyond the proposed effective date of the rate increase and authorizing the hiring of any and all professional services for purpose of t~rovidine the city with the information necessary to make the determination of reasonable rates. City Attorney Harvey Cargill, Jr. introduced this item. He recommended the city council suspend the rate increase for 90 days to allow an evaluation of the rate increase. The City of Bryan has also agreed to participate in the rate review. Mayor McIlhaney opened the public hearing. Executive Director of Lone Star Gas, Don Fazzino of 5717 Timberton Drive in Bryan, came forward to propose a rate increase in gas distribution services to residential and commercial customers. The two major factors for the rate increases are plant investment (ex. Pipeline placement for new development) and operation expenses (meter reading, line locates, and day to day operations). He asked council to adopt the rates as presented. Mayor Mcllhaney closed the public hearing. Councilman Garner moved to approve the resolution to provide for a 90 day suspension and hire appropriate personnel to evaluate the increases proposed by TXU. Motion seconded by Councilman Maloney, which carried unanimously, 5-0. Council Meetings 1/27/00 Page 9 Agenda Item No. 14.7- Discussion and possible action to approve a resolution adopting a revised investment policy. Director of Fiscal Services Charles Cryan explained this item. The revised policy represents changes in the law to the Public Funds Investment Act. Councilman Silvia made a motion to approve the resolution adopting the revised investment policy. Motion seconded by Councilman Maloney, which carried unanimously, 5-0. Agenda Item No. 14.8 - Discussion and possible action on an appointment to the Board of Directors of the Greater Texas Student Loan Corporation~ Inc. Councilman Garner made a motion to reappoint Dr. Alonzo Sosa to Place 4 on the board of directors of the Greater Texas Student Loan Corporation, Inc. Motion seconded by Councilman Silvia, which carried unanimously, 5-0. Agenda Item No. 14.9 - Discussion and possible action on an appointment to the Bryan/College Station Economic Development Corporation. Councilman Maloney made a motion to appoint Joe Horlen to fill an unexpired term previously held by Hubbard Kennady until May 31, 2000. Motion seconded by Councilman Garner, which carried by a vote of 4-0-1. FOR: McIlhaney, Silvia, Maloney, Garner ABSTAIN: Hazen Agenda Item No. 15 - Council Monitoring Report Councilman Silvia gave the Council an "A" for its meeting performance. Council recessed for five minutes. Agenda Item No. 6 - Committee Reports Councilman Silvia made a brief report from the meeting of the Brazos County Health Board. A topic for discussion by both councils at its upcoming joint meeting on February 1 would include the implementation of similar ordinances pertaining to health department issues. Another item discussed at the meeting related to fees assessed to TAMU on food service inspections. Agenda Item No. 7 - Agenda Request by Councilmembers No items were added to the agenda. Council Meetings 1/27/00 Page 10 Agenda Item No. 8 - Council Calendars Joint Workshop with City of Bryan, 2/1 Council Workshop and Regular Meetings, 2/10 Legislative Affairs Committee Meeting, 2/23 TML Region X Quarterly Meeting, 3/20 City Manager Brymer reviewed the proposed agenda for the joint council meeting with the City of Bryan. Agenda Item No. 16 - Executive Session At 9:05 p.m., Mayor McIlhaney announced that the Council would reconvene into executive session pursuant to Sections 551.071, 551.072, and 551.086 of the Open Meetings Act, to seek the advice of the city attorney with respect to pending and contemplated litigation, to discuss the purchase of real property, and to consider economic development negotiations. Pending and Contemplated Litigation { Gov't Code Section 551.071 } Real Estate {Gov't Code Section 551.072} a. George Bush Drive East Capital Project b. Freeman tract at Krenek Tap and Texas Avenue Economic Development Negotiations {Gov't Code Section 551.086} a. Viatel Communication Services, Inc. b. Discussion of large retail prospect Council returned from the executive session into open session at 10:20 p.m. No action was taken. Councilman Garner made a motion to adjourn the workshop, executive, and regular meetings. Motion seconded by Councilman Silvia which carded unanimously, 5-0. PASSED AND APPROVED this 10~h day of February, 2000. APPROVED: TEST~ST~ City Secretary Connie Hooks May~ Lynn M~Ilhaney ~ GUEST REGISTER WORKSHOP MEETING OF THE CITY COUNCIL THURSDAY, January 27, 2000 3:00 P.M. 4. 14. 5. 15. 16. 7. 17. 8. 18. 9. 19. 10. 20. GUEST REGISTER CITY COUNCIL REGULAR MEETING THURSDAY, JANUARY 27, 2000 7:00 P.M. 3. )~, ~-~ VYx..~ ¥'~ ~ I/,~ 13. ' ~ " 14. 4./L.".~ ,/,~. . .i.,~:'. 5. /~.~.../',r~ ,/~"..-~" /'~f~',4'.,"'~ 15. 6. O-,%--,,,,z.~ :% C¢..,,.,:...,.V:u,~,.,.,, 16.