HomeMy WebLinkAbout09/28/2000 - Regular Minutes City CouncilPage 1 of 10
Mayor
Lynn Mcllhaney
Mayor Pro Tempore
Larry Mariott
City Manager
Thomas E. Brymer
City Council
James Massey
Ron Silvia
Winnie Garner
Dennis Maloney
Anne Hazen
MINUTES
College Station City Council
Workshop and Regular Meeting
Thursday, September 28, 2000 at 3:00 p.m. and 7:00 p.m.
City Hall Council Chambers
COUNCIL MEMBERS PRESENT: Mayor McIlhaney, Mayor Pro Tem Mariott, Massey, Maloney,
Hazen, S ilvia, Garner
STAFF PRESENT: City Manager Brymer, Assistant City Manager Brown, City Attorney Cargill, Jr.,
City Secretary Hooks, OTIS Director Piwonka, Director of Development services Callaway, Director of
Fiscal Services Cryan, Budget Director Kersten, Fire Chief Giordano, Senior Planner Battle, Assistant to
the City Manager Brandenburg
Mayor McIlhaney opened the meeting at 3:07 p.m.
Workshop Agenda Item No. 1 - Discussion of consent agenda items.
Agenda Item No. 10.05 - Rental of work uniforms. Staff explained their preference in rental vs.
purchasing of work clothing for employees. Some employees prefer rental uniforms because it includes
laundry service.
Workshop Agenda Item No. 2 - Joint meeting with the Planning and Zoning Commission for
discussion and possible action on Vision Statement #8, Strategy #2, Implementation Plan A:
Identify areas to foster types of development and create incentives, and Implementation Plan B:
Re-examine apartment design standards.
Planning and Zoning Commissioners present were: Joe Horlen, Rick Floyd, Carolyn Williams and Ray
Harris. Commissioner Horlen opened the meeting.
Development Services Director Jim Callaway presented an overview of this item. Mr. Callaway
emphasized two key areas for the focus of discussion: development incentives and re-examining
apartment standards. The Council's draft strategic plan 2000 provides for a joint Council and Planning
and Zoning Commission Workshop item to discuss possible policies and programs, including incentives,
to encourage particular types of development to occur in specified areas. Mr. Callaway inquired about
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what type of development should be targeted and what approach should be taken, through codes,
infrastructure, and combined approach. Mr. Callaway asked for direction on infrastructure programs
regarding cost recovery methods.
The Council and Planning and Zoning Commission discussed the differences between student and
single-family housing in addition to the ordinances regulating each zoning district. Another area
discussed was the redevelopment of commercial and residential areas.
Discussion was held on the market addressing various populations. Also discussed were incentive
packages, tax abatement, infrastructure rehab, and upgrading existing development.
Mayor McIlhaney summarized comments made by the Council and Planning and Zoning Commission.
1. Look at our
current zoning classifications 2. Look at incentive packages
and dis-incentive packages. 3. Look at tax abatement, infrastructures,
upgrades of existing and new housing development to address the needs in the
future. 4. Tax incentives for seniors.
Planning and Zoning Commissioners requested a copy of the Smart Growth Plan from Flower Mound.
No official action was taken.
Commissioner Joe Horlen moved to adjourn the meeting at 4:15 p.m. Commissioner Harris seconded
the motion and carried unanimously, 4-0.
Workshop Agenda Item No. 3 - Joint meeting with the Parks Advisory Board for discussion and
possible action regarding strategic planning, council vision statement, and related action plans.
The following Parks and Recreation Board members were present: Chris Barzilla, John Crompton, Jon
Turton, Glenn Schroeder, Bill Davis, Glen Davis, and Laura Wood.
Parks and Recreation Director Steve Beachy presented an overview of this item. Mr. Beachy explained
the purpose of this discussion was to discuss strategic planning issues, council vision statements and
related action plans. Six specific strategies were identified to achieve Vision Statement No. 4. A key
focus of discussion related to the demand of community parks, specifically soccer usage and baseball
and softball usage. The group pointed out the importance of planning in conjunction with school
district facility planning. The Mayor mentioned that the preliminary recommendations in the council
packet on the subject of a urban forestry management plan were acceptable.
No formal action was taken.
The Parks and Recreation Board adjourned the meeting at 5:40 p.m.
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Workshop Agenda Item No. 4- Committee Reports
Mayor Pro Tem Mariott reported the Bryan/College Station Economic Development Corporation
received a state award for cities over 100,000.
Workshop Agenda Item No. 5- Council Calendars
Council reviewed the calendars.
Joint Council Meeting/Parks & Recreation Board/Planning and Zoning Commission, Council Chambers,
9/28, 7:00 p.m.
Mayor' s Brunch, Council Chambers, 10/6, 11:30-1:00 p.m.
Annual Texas Municipal League Conference, 11/13-11/18, Austin
National League of Cities Boston 2000, 12/5-9
Workshop Agenda Item No. 6- Hear Visitors
Benito Flores-Meath of 901 Val Verde presented a letter to the Council regarding safety inspections for
rental housing.
Wes Hall of College Station requested information about the protocol for submitting items on the
council agenda. His request related to private alleyway rehab at Chimney Hall Business Park.
Councilman Silvia requested that the private alleyways issue be placed on an agenda.
Workshop Agenda Item No. 7- Executive Session
At 6:00 p.m. Mayor McIlhaney announced that the City Council would convene into executive session
pursuant to Sections 551.071, 551.072, 551.074 and 551.086 of the Open Meetings Act, to seek the
advice of the city attorney with respect to pending and contemplated litigation, to discuss the purchase
of real property, to consider the appointment and evaluation of public officers, to consider economic
development negotiations.
Pending and Contemplated Litigation {Gov't Code Section 551.071 }
Cause No. 43,098-85, Brazos County-Bryan v. College Station
Cause No. 96-03168, Travis County- Bryan, et al. v. PUC (intervention)
Cause No. 97-02587, Travis County- Bryan, et al. v. PUC (intervention)
Cause No. 98-13391, Travis County- Bryan, et al. v. PUC (intervention)
Cause No. 96-06940, Travis County- Bryan, et al. v. PUC (intervention)
Cause No. 97-07000, Travis County- TMPA v. PUC (intervention)
Cause No. 98-11817, Travis County - TMPA v. PUC (intervention)
Cause No. 49,367-CCL2, Brazos County- Wilkerson v. College Station
Civil Action No. 01-98-01056-CV, Court of Appeals - Gold v. College Station
Docket Nos. TX96-2-000 and TX96-2-001, FERC- College Station, applicant
Cause No. 50,813-85, Brazos County- College Station v. Phillips Swager Associates, Inc.; et al.
TXU Gas Distribution Rate Request
TXU Gas Pipeline Rate Request
Real Estate {Gov't Code Section 551.072}
Landfill Site Acquisition
Economic Development Negotiations {Gov't Code Section 551.086}
a. Hotel Conference Center Project
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b. Recruitment for Hotelier in College Station
c. Big Box Retail
d. Business Park
e. High Technology Prospect
Personnel {Gov't Code Section 551.074}
a. City Attorney Annual Evaluation
Council recessed the executive session at 7:00 p.m. and returned to the regular meeting.
Regular Meeting
Mayor McIlhaney opened the regular meeting at 7:05 p.m. She led the audience in the pledge of
allegiance. Joe Dan Franklin, chaplain from the College Station Police Department provided the
invocation. Mayor Mcllhaney read the proclamation for Fire Prevention Week. Jon Mies and Cynthia
Giedraitis, College Station Fire Department, accepted the proclamation. Mayor Mcllhaney read the
proclamation for National Breast Cancer Awareness Month. Jennifer Peacock, American Cancer
Society, and Marcy Hasking, Brazos County Health Department accepted the proclamation.
Mayor McIlhaney presented a certificate of appreciation to Linda Piwonka for her efforts on the city hall
renovation and going beyond the call of duty.
Consent Agenda
10.1 Approved by common consent the minutes for City Council workshop and regular
meeting on September 14, 2000, joint meeting, 8/17, budget meetings, 8/23, 8/29 and 9/6.
10.2
Bid No. 99-04 - Approved by common consent the renewal of an agreement for concrete.
Awarded to Boyd Ready Mix for annual estimated expenditure of $24,782.50. Funds available
in the General Fund, Parks Department and Public Works; Water and Wastewater Funds.
10.3
Bid No. 99-102 - Approved by common consent the renewal of annual agreement for Tires.
Awarded to Goodyear Commercial Tire & Service for annual estimated expenditures of
$51,371.78. Purchases are made through an inventory account and charged back to the various
departments as used throughout the term of the agreement.
10.4
Bid No. 00-102 - Approved by common consent a resolution approving a construction contract
for the Sandy Point Pump Station Improvements. Awarded to lowest, responsible bidder
meeting specifications, Bryan Construction, in the amount of $2,806,859. Funds budgeted in the
amount of $2,463,000 in the Water Revenue Bond Fund. Additional funding will come from the
appropriation for transmission line additions for FY 01.
10.5
Bid No. 00-109 - Approved by common consent a resolution approving an annual requirements
contract for work uniform rental for Public Works, OTIS Communications, and BVSWMA.
Awarded to lowest, responsible bidder meeting specifications, Best Uniform Supply, for an
annual estimated amount of $23,771.80. Funds available and budgeted in General Fund, Fleet
Maintenance Fund, and Communications
10.6
Bid No. 00-113 - Approved by common consent a resolution approving a construction contract
for the rehabilitation of the Northgate Water Main. Awarded to lowest, responsible bidder
meeting specifications, Elliott Construction, in the amount of $1,021,924.00. Funds budgeted in
the amount of $500,000 in the Water Revenue Bond Fund. Remaining funds from projects are
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under budget, i.e., Greens Prairie Water Tower painting and Eastgate Phases 1 & 2.
10.7
Bid No. 00-114 - Approved by common consent the purchase of four (4) distribution circuit
breakers. Awarded to lowest, responsible bidder meeting specifications, Wesco Distribution
Inc., in the amount of $77,616.00. Funds are proposed in the 2001 Budget in Electric Utility
Capital Project Fund.
10.8
Bid No. 00-115 - Approved by common consent a resolution approving an annual agreement for
street materials. Awarded to lowest, responsible bidders, meeting specifications, Texcon for
$65,995.00, Young Contractors for $423,000.00 and Gulf States Asphalt, in the amount of
$49,240.00. Funds available and budgeted in the General Fund, Streets Maintenance and Streets
Capital Improvement Projects.
10.9
Bid No. 00-118 - Approved by common consent an annual agreement to purchase prestressed
spun cast concrete poles. Awarded to lowest, responsible bidder meeting specifications,
Stresscrete c/o Preferred Sales Agency, in the amount of $90,701.00. Funds available in the
electric inventory; expenditures will be recorded in projects as the inventory is used.
10.10 Approved by common consent the purchase requests exempt from competitive bidding as
described more fully in Texas Local Government Code, Chapter 252.022(a)(7). A complete list
is identified in supporting material.
10.11
Approved by common consent the purchase of Mouse and Mouse GIS, a wastewater modeling
software by DHI, Inc., from Environmental Services Resource Incorporated (ESRI) in the
amount of $15,500. The annual cost of Service Maintenance Agreement for this product is
$2,000. Funds available and budgeted in the Wastewater Operations Fund.
10.12 Approved by common consent a professional services contract for the Second Street Promenade
Project to Mitchell & Morgan, L.L.P. in an amount not to exceed $30,000.00. Funds budgeted in
the Northgate Parking Fund.
10.13 Approved by common consent a written agreements for Community Development Block Grant
funded service agencies for the fiscal year 2000-2001. Councilman Hazen abstained on the
funding allocation to Hospice Brazos Valley.
10.14 Approved by common consent Ordinance Number 2473 amending Chapter 3 "Building
Regulations", of the Code of Ordinances of the City of College Station, Texas, by amending
certain sections as set out, adopting the 1999 National Electrical Code and related amendments
and approved by common consent a resolution establishing a permit fee for temporary
construction power.
10.15 Approved by common consent a resolution entering into a professional consulting contract with
Wallace Group Inc., in the amount of $23,000.00 for engineering and consulting services for the
Highway 30/60 corridor hotel/conference center project. Funds available in the Conference
Center Fund. Councilman Garner abstained.
10.16 Approved by common consent a resolution approving a consulting contract between the City of
College Station and Contract Land Staff, Inc. for consulting services related to land agent
services to acquire right-of-way, easements, and other land necessary for the construction of
capital improvement projects in the amount of $150,000. Funds available and budgeted in the
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individual capital improvement projects.
10.17 Approved by common consent a resolution supporting the Texas Municipal League (TML) to
seek a legislated change establishing statewide regulations concerning the ownership of
dangerous wild animals to ensure the public safety and the humane treatment of such animals.
10.18 Approved by common consent a Financial Agreement between the City of College Station and
Brazos Valley Community Action Agency, Inc. for a total of $130,000. The funds shall be
allocated as follows: $78,000 for computers and $52,000 for telephone system.
Regular Agenda Item No. 11.1 - Presentation, discussion and possible action regarding the East
Bypass Small Area Action Plan.
Senior Planner Lee Battle presented this item. The East Bypass Area planning project is a
neighborhood-based effort to develop an action plan to address local issues. The purpose of the plan is
to work with residents to identify issues of concern and device strategies for addressing them. This
project uses the combined efforts of residents, property owners, neighborhood groups and city
departments to positively affect the area.
The small-area plan is used to:
· provide a framework for residents to identify solutions
· educate residents about the city's services and processes
· educate the city about the neighborhood's concerns
· initiate change rather than reacting to it
· initiate and coordinate neighborhood improvement projects and activities
· update the Comprehensive Plan
A Citizen Planning Team was formed with volunteers from the area to work on the plan. This group
of 18 residents met over a 6-month period to frame the issues, create objectives and develop action
recommendations.
A public meeting was held on August 22, 2000. More that 180 residents attended the open house to
review the final plan. A survey taken at the meeting received the following responses:
· Will implementation of the plan and its recommendations address concerns in your
neighborhood? 83% yes 17% no
· Do you feel there were adequate opportunities for citizen participation in this project? 91%
Yes, 9% No
· How would you rate the overall process and results of this project? 22% Excellent,
61% Good, 16% Fair, and 1% Poor
· Would you recommend that the City Council adopt this plan and implement the
recommendations? 77% Yes, 23% no
Mr. Battle continued the presentation by describing the following land use recommendations in the
East Bypass Land Use Plan.
Preferred Mixed-Use development:
Administrative/professional offices
Neighborhood stores
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Restaurants
Religious Institutions
Senior living facilities
Single family residential
Mix-use development combining the above uses
Discourage Mixed-Use developments'
Large-scale retail centers/big box commercial
Automobile dealerships
Gasoline and service stations
Apartment complexes/student housing
The future land uses and the potential impacts of future development are a primary concern for
residents of the area. Residents also expressed concern about the quality of future development. The
emphasis of these recommendations included controlling the intensity and quality of future
development as well as regulating the type of land use. The plan recommended that the development
standards be performance based. Performance zoning is based on the belief that the impacts of
development are closely related to the intensity of the development.
Mr. Battle stated that the rezoning of properties shown as Mixed-use on the Land Use Plan is a
concern. The plan recommended that the City continue this policy to allow flexibility for the
developer and a higher-level participation and review by citizens.
The Planning and Zoning Commission considered this plan and did not take formal action. The
commission expressed concerns on the elements of the plan.
Mayor McIlhaney opened the floor for public comment.
The following citizens spoke in favor of the Small Area Action Plan
Sherry Ellison, 2705 Brookway Drive
Delph Ross, 1002 Oakhaven Circle
The following citizens spoke in opposition to the Small Area Action Plan
Burt Hermann, 2401 Rudder Freeway
Mayor Pro Tem Mariott made a motion to schedule a special workshop meeting with the Planning and
Zoning Commission, East Bypass Citizen Action Team and Development Community in the near
future. Motion seconded by Councilman Garner and carried unanimously, 7-0.
Regular Agenda Item No. 11.2 - Presentation, discussion and possible action on the proposed ad
valorem tax rate of $0.4293 for Fiscal Year 2000-2001.
Mayor Pro Tem Mariott made a motion to approve Ordinance No. 2474 adopting the ad valorem tax
rate of $0.4293 for Fiscal Year 200-2001. Motion seconded by Councilman Silvia and carried
unanimously, 7-0.
Regular Agenda Item No. 11.3 - Presentation, discussion and possible action adopting a resolution
change pertaining to transport fee increase for the provision of Emergency Medical Services by
the College Station Fire Department.
Fire Chief Dave Giordano presented the changes pertaining to transport fee increases. Currently the city
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charges a flat rate fee plus mileage and medical facilities charge the patient for medications and
supplies. Due to federal regulations (Health Care Financing Administration) on October 1, 2000 the city
would loose their ability to exchange medications and supplies with local medical facilities. The
financial impact is approximately $70,000 to $100,000 annually. These funds are not currently included
in the FY 2000-2001 budget and funds are not currently included in future financial forecasts. Staff
recommended increasing all flat fee rates to $350 plus $5.00 per loaded mileage; forward cost of
medications and supplies to users. This is contingent upon Medicare approving the proposed billing
changes.
Councilman Hazen expressed concern about the city selling medications and supplies at cost. She
recommended an increase in the percentage.
Councilman Hazen made a motion to approve staff recommendations and bring back to council a plan
that includes a cost increase for medications and supplies. Councilman Silvia seconded the motion and
carried by a vote of 7-0.
Regular Agenda Item No. 11.4 - Presentation, discussion and possible action on a policy for
funding outside agency requests.
Budget and Strategic Planning Manager Jeff Kersten presented this item. Mr. Kersten explained that the
policy provided a mechanism for the consideration of outside agency requests. All social service
agencies that are eligible to apply for CDBG funds will apply through the Joint Funding Relief
Committee. This includes those agencies that currently receive funds from the City's General Fund.
This will be the only source of funding for social service agencies that qualify for CDBG funds.
Eligible agencies that do not receive funding or receive only partial funding will not be eligible for
further assistance from the City of College Station. Within Option 2, the City Council may continue to
fund outside agency requests through the General Fund. Staff recommended the following approach for
agencies that do not fall under CDBG grant allocation criteria:
· College Station members of the Joint Relief Funding committee review the non-CDBG request
on a regional or citywide approach.
· Funding for these requests be considered based on how funding the agency's request will work
toward achieving the City's strategic goals.
· No specific General Fund amount is allocated for these requests beforehand, but to consider the
recommendations from the committee as part of the budget process.
Councilman S ilvia made a motion to adopt Option 2. Motion seconded by Councilman Garner and
carried by a vote of 7-0.
Regular Agenda Item No. 12 - Council Monitoring Report
Councilman S ilvia monitored the council meeting and reported the meeting was productive and
followed procedures.
After a brief discussion, Mayor Pro Tem Mariott made a motion to remove the council monitoring report
from the council agendas. Motion seconded by Councilman Maloney and carried by a vote of 7-0.
Regular Agenda Item No. 13 - Executive Session.
At 8:47 p.m. Mayor McIlhaney announced that the City Council would reconvene into executive session
pursuant to Sections 551.071, 551.072, 551.074 and 551.086 of the Open Meetings Act, to seek the
advice of the city attorney with respect to pending and contemplated litigation, to discuss the purchase
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of real property, to consider the appointment and evaluation of public officers, to consider economic
development negotiations.
The Council returned to open session at 12:16 a.m. on Friday, September 29, 2000. No action was
taken.
Mayor Pro Tem Mariott made a motion to adjourn the meetings at 12:17 a.m. Motion seconded by
Councilman Massey and carried unanimously, 7-0.
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PASSED AND APPROVED this 12th day of October 2000.
APPROVED:
Mayor Pro Tem Mariott
ATTEST:
City Secretary Connie Hooks
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