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HomeMy WebLinkAbout12/04/2003 - Regular Minutes City CouncilCollege Station, Embracing the Past, Exploring the Future MINUTES College Station City Council Workshop and Regular Meetings Thursday, December 4, 2003 at 3:00 p.m. and 7:00 p.m. City Hall Council Chamber, 1101 Texas Avenue College Station, Texas COUNCIL MEMBERS PRESENT: Mayor Silvia, Mayor Pro Tem Hazen, Council members Massey, Happ, Mears, Maloney, and Wareing COUNCIL MEMBERS ABSENT: None Mayor Silvia called the meeting to order at 3:00 p.m. Mayor City Council Ron Silvia James Massey Mayor Pro Tempore John Happ Anne Hazen Robert Wareing City Manager Scott Mears Thomas E. Brymer Dennis Maloney STAFF PRESENT: City Manager Brymer, Assistant City Manager Brown, City Attorney w Cargill Jr., Director of Public Works Smith, Director of Fiscal Services Cryan, Budget and Strategic Planning Director Kersten, Director of Development Services Templin, Director of Economic and Community Development Foutz, Staff Assistant Manna, Assistant to the City Manager Curtis. Workshop Agenda Item No. 1— Discussion of consent agenda items listed for Regular Council Meeting. No items were pulled from Consent for discussion. Workshop Agenda Item No. 2 — Presentation, tour and possible action of various public and private projects. Mayor Silvia announced that the City Council and staff would take a bus tour to see featured proposed and ongoing capital projects as well as development activity, and other points of interest. Council returned from City tour at 4:45 p.m. Workshop Agenda Item No. 3 - Discussion and possible action on future agenda items — A Council Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting_ Council member Mears said he would like to see the existing street plan. Providing Customer Service Excellence Office of the City Secretary College Station, Texas Council Meeting 12/4/2003 Page 2 Council member Happ talked about zoning for pieces of property such as George Bush and Texas. Council member Maloney requested future discussion about Southside parking issues. He also inquired about the County's pursuit of the venue tax. City Manager Brymer suggested items on an update from CVB. Council member Massey requested information about the direction of the CVB. Council also discussed moving the retreat from the 16 to January 30 Council directed the City Manager to give employees the day off after Christmas. Council member Mears left the meeting. Workshop Agenda Item No. 4 — Council Calendars 2003 Council Meeting dates Agenda Planning Calendar as of November 25, 2003 December 1 Dedication of the P. David Romei Arts Center — 4:00 p.m. December 2 Transportation Committee Meeting — 5:00 p.m. City Hall December 2 Keep Brazos Beautiful Annual Dinner — 6:30 p.m. @ Hilton December 3 Research Valley Partnership Board of Directors Meeting December 4 City Council Workshop and Regular Meeting December 5 Christmas in the Park, 6:30 p.m. Central Park December 7 Bryan /College Station Holiday Parade "A Hollywood Christmas" 2:00 p.m. December 9 Chamber of Commerce Inner Circle Luncheon, 11:30 a.m. December 9 — 13 National League of Cities — Nashville, Tennessee December 16 Chamber of Commerce Board Meeting— 8:00 a.m. @ Chamber December 16 Holiday Reception, Late Afternoon, George Bush Library December 17 Research Valley Partnership Board of Directors Meeting — 3:00 p.m. December 18 City Council Workshop and Regular Meeting December 24 — 25 Christmas Holiday City Hall Closed January 21 Chamber of Commerce 2004 Economic Outlook Conference, 7:45 a.m. Workshop Agenda Item No. 5 — Executive Session At 5:18 p.m., Mayor Silvia announced in open session that the City Council would convene into executive session pursuant to Sections 551.071, 551.072, 551.087 of the Open Meetings Act, to seek the advice of the City Attorney with respect to pending and contemplated litigation, to consider the purchase of real property, and to consider economic development negotiations. 1. Cause No. 52,434 -361, Brazos County — College Station v. Wolf Pen Creek, Ltd., et al. 2. Case No. G -02 -108, U.S. District Court — Lester v. College Station and Piersall. 3. Cause No. 02-001154-CV-85; Brazos County — Municipal Drilling vs. College Station 4. Cause No. 02- 001291 -CV -361, Brazos County — Piersall v. College Station and Feldman Providing Customer Service Excellence Office of the City Secretary College Station, Texas Council Meeting 12/4/2003 Page 3 5. Cause No. 02- 002445 -CV -272, Brazos County — Evelyn L. Bruce v. College Station, C.D. Henderson, Inc., and Scott Elliott, d/b /a Elliott Construction 6. Cause No. 03- 000617 -CV -272, Brazos County — TCA Holdings, et al. v. College Station 7. Cause No. 03 -CV- 129115, Fort Bend County — College Station v. Contract Land Staff, Inc. 8. TCEQ Docket No. 2002 - 1147 -UCR; Applications of Brushy Water Supply and College Station (Westside /Highway 60) 9. TCEQ Docket No. 2003- 0544MWD; Application of Nantucket, Ltd. 10. TXU Lone Star Gas Rate Request. 11. Wellborn Special Utility District Real Estate {Gov't Code Section 551.0721; possible action The City Council may deliberate the purchase, exchange, lease or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the City in negotiations with a third person. After executive session discussion, any final action or vote taken will be in public. The following subject(s) may be discussed: 1. City owned building at 3 800 Raymond Stotzer 2. Property for future cemetery, parks and other public uses located southeast of the Wellborn community and northwest of the Millican Community in Brazos County. Economic Incentive Negotiations {Gov't Code Section 551.087 }; possible action The City Council may deliberate on commercial or financial information that the City Council has received from a business prospect that the City Council seeks to have locate, stay or expand in or near the city with which the City Council in conducting economic development negotiations may deliberate on an offer of financial or other incentives for a business prospect. After executive session discussion, any final action or vote taken will be in public. The following subject(s) may be discussed: 1. Assignment of economic development and tax abatement contracts by College Station Development Group L.P. 2. Office Building Crescent Pointe Council members recessed from executive session at 6:45 p.m. Regular Agenda Mayor Silvia called the regular meeting to order at 7:00 p.m. City Manager Brymer provided the invocation. The City of College Station Purchasing Department received an Excellence in Procurement award. Cheryl Turney accepted on behalf of the department. Charles Cryan said a few words and introduced the Purchasing Department. The TAMU Architecture Class made a presentation. Katie Elrod helped with this presentation along with Dr. David Woodcock. Dr. Woodcock spoke about his class. Katie Elrod also spoke about historic home markers The Mayor's Trophy award was presented to Candi Ware. Susie Junek of Junction Five 0 Five was present and also spoke. Providing Customer Service Excellence Office of the City Secretary College Station, Texas Council Meeting 12/4/2003 Page 4 The Keep Brazos Beautiful Awards were presented by Peter Sheets, KBB Vice President. Colleen Kirk and Katie Elrod were recognized. Colleen Kirk received the Can Do recycling award. Katie Elrod received the Keeper of the Kingdom award and the Litter Watchdog award. Mr. Sheets also thanked the City of College Station for supporting KBB. The College Station Police Department was recognized for National Public Safety Communication Accreditation. Police Chief Ed Feldman spoke and introduced staff members. Brian Wood was also introduced. He started working as the new engineer for TexDot in Bryan. Regular A2enda Item No. 8.1— Hear Visitors Brian Bochner, 5111 Bellerive Bend Dr., represented Pebble Creek Owners Assoc. He commended on employees attitudes in the City of College Station. He thanked the Council for recent improvements and appreciation of work on Greens Prairie Road. Dick Birdwell, 3 Forest Drive, spoke to address the Aggie Field of Honor. Consent A2enda Vision Statement 1 — Core Services 9.1 Approved by common consent Resolution No. 12 -14- 2003 -9.1 approving a consultant contract with Camp, Dresser and McKee, Inc. (CDM) in the amount of $200,000.00 for engineering services related to Collection System Capacity and Inflow /Infiltration Management Program. 9.2 Approved by common consent Ordinance No. 2682 on the third and final reading of approving a Cable System franchise agreement with Cox Southwest Holdings, L.P. d/b /a Cox Communications which includes an Educational and Governmental programming (EG) fee and an increase in franchise fees. 9.3 Approved by common consent the ratification and authorization of purchase of traffic control materials and services, in accordance with LGC 252.022(a)(2) a procurement necessary to preserve the public health and safety of the municipality's residents, to N- Line Traffic Maintenance. 9.4 Approved by common consent the award of an annual purchase agreement for traffic marking services with N -Line Maintenance for an annual estimated expenditure of $148,016.40. 9.5 Approved by common consent the ratification of Change Order No. 2 to the Parallel Transmission Line and West Side Water Loop construction contract with Garrey Companies, Inc., in the amount of $137,036.42. 9.6 Approved by common consent the Oversize Participation of construction costs for Decatur Drive in the amount of $10,618.50. Providing Customer Service Excellence Office of the City Secretary College Station, Texas Council Meeting 12/4/2003 Page 5 9.7 Approved by common consent the Oversize Participation of construction costs for a 12 inch water line in the amount of $8,236.50. 9.8 Approved by common consent on an Advance Funding Agreement (AFA) for the City of College Station's participation in the costs of upgrading traffic signals and street lighting poles on TxDOT's widening of Texas Avenue from Dominik to FM 2818 (Harvey Mitchell Parkway. Vision Statement 3 — Planning and Development 9.9 Approved by common consent the contract for transportation consulting service between Dean International, Inc. and the City of College Station in the amount of $240,000.00. Council member Mears made a motion to approve the consent agenda items. Motion seconded by Council member Maloney, which carried unanimously, 7 -0. FOR: Silvia, Hazen, Mears, Happ, Maloney, Massey, Wareing AGAINST: None Regular Agenda Vision Statement 3 — Planning and Development Regular Agenda Item No. 10.1 - Public hearing, discussion and possible action amending the Citv's Thoroughfare Plan. Ken Fogle, City Transportation Planner, presented this item. The purpose of this item was to reflect current conditions and to correct minor errors that occurred during the thoroughfare plan amendment process. Mr. Fogle showed slides representing the areas of change to be considered. These areas included Alexandria and Colgate Drive. The Planning and Zoning Commission unanimously recommended approval of the amendments at their November 20, 2003 meeting. Staff recommended approval of this request. Mayor Silvia opened the public hearing. No one spoke. Mayor closed the public hearing Council member Massey moved to approve the amendments to the City's Thoroughfare Plan. Seconded by Council member Happ, which carried unanimously, 7 -0. FOR: Silvia, Hazen, Mears, Maloney, Wareing, Massey AGAINST: None Vision Statement 1 — Core Services Regular Agenda Item No. 10.2 - Presentation, discussion and possible action on the 2003 Gainsharin2 Distribution. Providing Customer Service Excellence Office of the City Secretary College Station, Texas Council Meeting 12/4/2003 Page 6 Budget and Strategic Planning Director Kersten presented the 2003 gainsharing distribution to Council for consideration. He explained the gainsharing program. The total amount proposed to be distributed to 671 eligible regular full time and regular part time employees for gainsharing was $223,516. The City cost for gainsharing per employee is $333. The net gainsharing amount per employee is $212 before taxes and retirement. Mayor Pro Tem Hazen moved to approve the gainsharing allocations. Council member Maloney seconded the motion. Council member Mears moved to amend the motion to include the four appointed officials. Motion seconded by Council member Happ. Hazen's original motion was amended to reflect inclusion of all eligible employees. Motion carried unanimously, 7 -0. FOR: Silvia, Hazen, Massey, Wareing, Happ, Maloney, Mears AGAINST: None Vision Statement 4 — Economic Development jgu1ar Agenda Item No. 10.3 - Presentation, discussion and possible action on 1) a Grant Agreement between the City of College Station and Texas Avenue Crossing, L.P. and 2) a resolution providing a grant to Texas Avenue Crossing, L.P. Director of Economic and Community Development Foutz brought this item before Council. This agreement outlined the obligations and representations of Texas Avenue Crossing L.P. and also defined the City's incentive package, obligations, and representations. Texas Avenue Crossing, L.P. is the developer of the Texas Avenue Shopping Center (formerly Redmond Terrace) being developed at the southwest corner of Texas Avenue and George Bush Drive. Foutz noted that this redevelopment was tied to the strategic plan. The shopping center would include Bed Bath and Beyond and Cost Plus World Market. The City proposed the City grant of $200,000 along with an early completion incentive of $65,000. The project would have a thirteen month payback period. Motion to approve by Council member Happ to approve grant agreement and Resolution No. 12- 14- 2003 -10.3. Motion seconded by Council member Massey. Motion carried unanimously, 7 -0. FOR: Silvia, Hazen, Massey, Happ, Maloney, Mears, Wareing AGAINST: None Vision Statement 2 — Parks and Leisure Regular Agenda Item No. 10.4 - Presentation, discussion and possible action to appoint two members to the Wolf Pen Creek Tax Increment Finance Board of Directors due to terms that are expiring, and annual appointment of Board Chair. Providing Customer Service Excellence Office of the City Secretary College Station, Texas Council Meeting 12/4/2003 Page 7 Director of Fiscal Services Cryan presented this item to Council. Staff recommended appointing two members to the Wolf Pen Creek Tax Increment Finance (WPC TIF) Board of Directors and appoint a chairperson to serve during calendar year 2004. Council member Massey moved to appoint Marsha Sanford and Sharon Colson, with Colson designated as Chairman. Seconded by Council member Mears, which carried unanimously, 7 -0. FOR: Silvia, Hazen, Mears, Maloney, Wareing, Happ, Massey AGAINST: None Workshop Agenda Item 11 - Discussion, review and possible action regarding the followin2 meetings: Brazos County Health Department, Brazos Animal Shelter, Brazos Valley Council of Governments, Cemetery Committee, College Station Business Development Corporation, Facade Improvement Program Advisory Committee, Historic Preservation Committee, Intergovernmental Committee, Joint Relief Funding Review Committee, Library Committee, Metropolitan Planning Organization, Parks and Recreation Board, Planning and Zoning Commission, Sister City Association, TAMU Student Senate, the Research Valley Partnership, Transportation Committee, Wolf Pen Creek Oversight Committee, Zoning Board of Adiustments and International Festivals Committee. Council member Massey said that he would be unable to attend the Intergovernmental Committee meeting with the school district the following day. Council member Happ discussed topics from the recent Transportation Committee meeting. He read the letter from Texas Transportation Institute regarding co- sponsorship of Texas Transportation Summit. Council member Maloney reported on small business development from Dennis Maloney. The Research Valley Partnership is having a membership drive. The Mayor reported on an MPO meeting. A new policy committee chairman was elected at meeting. Discussion was held about amending the TIF to include Hwy 6 project. Discussed coordinating local transportation interests. January 16 was suggested as a day to discuss this further. He discussed moving railroad and estimated costs of grade separations and overpasses. No January meeting would be scheduled. The Mayor also reported on the Brazos Animal Shelter meeting was held. Presentations were given by Animal Control officers and about standards of care. Request for funds to replace electric gate was authorized. Proposed thrift store for Animal Shelter. Departmental reports were made available. Mayor Silvia also attended the Student Senate meeting. Regular Agenda Item No. 12 - The City Council may convene the executive session followin2 the regular meeting to discuss matters posted on the executive session agenda for December 4, 2003. Providing Customer Service Excellence Office of the City Secretary College Station, Texas Council Meeting 12/4/2003 Page 8 At 8:21 p.m. Mayor Silvia announced in open session that the City Council would reconvene into executive session pursuant to Sections 551.071, 551.072, 551.087 of the Open Meetings Act, to seek the advice of the City Attorney with respect to pending and contemplated litigation, to consider the purchase of real property, and to consider economic development negotiations. Regular Agenda Item No. 12 - Final action on executive session, if necessary. Council returned to the regular meeting at 9:17 p.m. The following action was taken. Motion made by Council member Mears to approve the amendment to the contract with TAC. Motion seconded by Council member Happ, which carried unanimously, 7 -0. Motion made by Council member Maloney to approve assignment to Donald Ball. Motion seconded by Mayor Pro Tem Hazen, which carried unanimously, 7 -0. Regular Agenda Item No. 13 - Adiourn. Hearing no objections, the meeting adjourned at 9:25 p.m. on Thursday, December 04, 2003. PASSED AND APPROVED this 18 day of December, 2003. APPROVED: ATVEST: 6 City Secretary Connie Hooks Mayor R‘n Silvia Providing Customer Service Excellence Office of the City Secretary College Station, Texas 2. ( I M My 8. 9. 10. c COLLEGE STATION City of College Station Council Workshop Meeting 4114, 12. 3. 13. 4. 14. 5. 15. 6. 16. 7. 17. 2003 Decembr Sign In Sheet City of College Station 18. 19. 20. ( COLLEGE STATION 1. Cir&&, 4. City of College Station Council Regular Meeting 13. «')'i) I\ - 14 C 5. WVI on D. � � �r 15. 6. A4 orm-eil, 16. 7. l \\*\O,QQ_ 17. k &i 1 Loft �- 11t'G1 is. 9. WL/ (",) 19. C i t y of College S t a t i o n / 20. December 4, 2003 Sign In Sheet 12. 7( Q.