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HomeMy WebLinkAbout05/22/2003 - Regular Minutes City Council Mayor City Council Ron Silvia James Massey Mayor Pro Tempore John Happ Anne Hazen Robert Wareing COLLEGE STATION City Manager Scott Mears Thomas E. Brymer Dennis Maloney College Station, Embracing the Past, Exploring the Future Minutes College Station City Council Workshop Meeting and Regular Meeting Thursday, May 22, 2003 at 3:00 p.m. and 7:00 p.m. City Hall Council Chambers, 1101 Texas Avenue College Station, Texas COUNCIL MEMBERS PRESENT: Mayor Silvia, Mayor Pro Tem Hazen, Council members Massey, Happ, Wareing, Mears, Maloney STAFF PRESENT: City Manager Brymer, Assistant City Manager Brown, City Attorney Cargill, Jr., Budget and Strategic Planning Director Kersten, Director of Fiscal Services Cryan, Director of Human Services O'Connell, Director of Public Utilities Woody, Division Manager Schepers, Director of Public Works Smith, Director of Development Services Templin, Public Communications and Marketing Assistant Jett, Assistant City Engineer Picha, Director of Office Technology and Information Services Burnside, Assistant to the City Manager Alexander, Assistant City Secretary Casares Mayor Silvia called the workshop session to order at 3:00 p.m. Workshop Agenda Item No. 1 -- Discussion of consent agenda items listed for Regular Council Meeting. No items were removed for discussion. Workshop Agenda Item No. 2 -- Presentation, discussion and possible action on Utility (Electric, Water, and Wastewater) portion of the Strategic Plan — Vision Statement 1— core Services. Director of Public Utilities John Woody presented a brief overview of the city's current utility inventory, maintenance resources, activities and enhanced maintenance activities. No official action was taken. Workshop Agenda Item No. 3 -- Presentation, discussion and possible action regarding effective street programs. Director of Public Works Mark Smith presented a brief overview of the city's current street maintenance strategy, routine maintenance and operations, rehabilitation programs, thoroughfare 'Ow rehabilitation, residential rehabilitation and sealcoat resurfacing. Providing Customer Service Excellence Office of the City Secretary College Station, Texas Council Meeting 5/22/03 Page 2 No official action was taken. Council recessed at 4:12 p.m. for a short break and returned to the workshop meeting at 4:20 p.m. Workshop Agenda Item No. 4 -- Presentation, discussion and possible action on the Southside Neighborhood Traffic Calming Project. Assistant City Engineer Dale Picha stated that Dexter Drive was selected as the first project in 2001, and the study area was expanded to include other parallel streets in the Southside Neighborhood area. A committee of eleven citizens worked to develop a plan and presented the plan to the neighborhood at two public meetings this year. Every resident of the study area had the opportunity to vote on the project. Approximately 60 percent of the households (326 households) participated in the vote, and approximately 68 percent approved the traffic- calming project. Staff has designed plans and construction of the components to the traffic- calming plan, which included: • Lane - Narrowing Median • Curb Extension • Landscape Enhancement • Centerline Pavement Stripes and Reflective Buttons Additional discussion was held. No official action was taken. Workshop Agenda Item No. 5a -- Discussion and possible action on future agenda items — A Council member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. The Council proposed a number of issues for more in -depth discussion at a future City Council Workshop meeting. These items included the following: • Draft Strategic Plan • The role and scope of the College Station Business Development Corporation • Emergency Management needs, including 911 and low band radio system • City Ordinance restricting smoking in public places • Intergovernmental Committee Agenda • Policy on naming City Facilities • Research Valley Partnership Recruitment • Evaluation of all Boards and Committees /Council Committees Providing Customer Service Excellence Office of the City Secretary College Station, Texas Council Meeting 5/22/03 Page 3 Workshop Agenda Item No. 5b. -- Council Calendar The Children's Museum Dedication, 5/15, 5:30 p.m., 111 East 27 Street Council Planning Retreat, 5/15 & 5/16 Veterans Park Dedication, 5/17 Scott & White Pavilion Ribbon Cutting and Open House, 5/18, Corner of Avenue R and South 31 in Temple, 2:00 p.m. Joint Meeting with City of Bryan and County Commissioners 5/19, 6:30 p.m., Brazos Center TAMU /Hispanic Business in the Brazos Valley Membership Luncheon, 5/27, Hilton, Oakwood, Rooml l: 45 a.m. KBTX TV Reception for New Director Bruce Kates, 5/27, Christopher's World Grill 5:00 p.m. Joint Safety and Health Expo, 6/5, 10:00 a.m. -6:00 p.m., Brazos Center Wolf Pen Creek Trail Ceremony, 6/7 Council Meetings, 6/12, 6/26 Workshop Agenda Item No. 6 -- Executive Session will immediately follow the workshop meeting in the Administrative Conference Room. At 5:09 p.m., Mayor Silvia announced in open session that the City Council would convene into executive session pursuant to Sections 551.071, 551.072 and 551.087 of the Open Meetings Act, to seek the advice of the city attorney with respect to pending and contemplated litigation, to consider the purchase of real property and to consider economic development negotiations. 1. Cause No. 43,098 -85, Brazos County — Bryan v. College Station 2. Cause No. 96- 03168, Travis County — Bryan, et al. v. PUC (intervention) 3. Cause No. 97- 02587, Travis County — Bryan, et al. v. PUC (intervention) 4. Cause No. 98- 13391, Travis County — Bryan, et al. v. PUC (intervention) 5. Cause No. 96- 06940, Travis County — Bryan, et al. v. PUC (intervention) 6. Cause No. 97- 07000, Travis County — TMPA v. PUC (intervention) 7. Cause No. 98- 11817, Travis County — TMPA v. PUC (intervention) 8. Cause No. 98- 11815, Travis County — Texas -New Mexico Power Co. v. PUC (intervention) 9. Cause No. 97- 12392, Travis County — Central Power & Light Co. v. PUC (intervention) 10. Cause No. 97- 12405, Travis County — Bryan v. PUC (intervention) 11. Cause No. 97- 12401, Travis County — TMPA v. PUC (intervention) 12. Cause No. 97- 12402, Travis County — San Antonio v. PUC (intervention) 13. Cause No. 97- 10792, Travis County — TMPA v. PUC (intervention) 14. Cause No. GN002343, Travis County — San Antonio v. PUC (intervention) 15. Cause No. GN002513, Travis County — San Antonio v. PUC (intervention) 16. Cause No. GN000152, Travis County — TMPA v. PUC (intervention) 17. Cause No. GN200090; Travis County — Reliant Energy v. Big Country Electric Coop, et al. 18. Cause No. GN200100, Travis County — San Antonio, etc. v. Brazos Electric Power Coop, et al. 19. Cause No. GN200685, Travis County — TMPA v. PUC and City of Bryan (intervention) 20. Cause No. GN300714, Travis County — TMPA v. PUC and City of Bryan (intervention) 21. Case No. 03 -02- 00462 -CV, Court of Appeals —TMPA v. PUC (continued intervention) 22. Case No. 03 -02- 00701 -CV, Court of Appeals — TMPA v. PUC (continued intervention) 23. Docket Nos. TX96 -2 -000, TX96 -2 -001, TX96 -2 -002, TX96 -2 -003, TX96 -2 -004, TX96 -2 -005, TX96 -2 -006, TX96 -2 -007, FERC — College Station, applicant 24. Docket No. 25197, Public Utility Commission — College Station request to set rates. 25. Docket No. 25395, Public Utility Commission — College Station (intervention) kliOW 26. Docket No. 26950, Public Utility Commission — College Station (intervention) Providing Customer Service Excellence Office of the City Secretary College Station, Texas Council Meeting 5/22/03 Page 4 27. PUC Project No. 25937 — PUC investigation into possible manipulation of ERCOT market (respondent) 28. PUC Project No. 21927 — College Station request to maintain current certification 29. PUC Project No. 25591 — 2001 electric utility earnings reports (respondent) 30. Cause No. 52,434 -361, Brazos County — College Station v. Wolf Pen Creek, Ltd., et al. 31. Cause No. 28,765, Grimes County — Trant v. Grimes County, College Station and Bryan 32. Case No. G -02 -108, U.S. District Court — Lester v. College Station and Piersall. 33. Cause No. 02- 001292- CV -85, Brazos County — Municipal Drilling vs. College Station 34. Cause No. 02-001154-CV-85; Brazos County — Weisinger Water Well v. Municipal Drilling, Evergreen National Indemnity Company and College Station 35. Cause No. 02- 001291 -CV -361, Brazos County — Piersall v. College Station and Feldman 36. Cause No. 02- 002223 -CV -361, Brazos County — DeSantiago v. College Station 37. Cause No. 02- 002445 -CV -272, Brazos County — Evelyn L. Bruce v. College Station, C.D. Henderson, Inc., and Scott Elliott, d/b /a Elliott Construction 38. Cause No. 03- 000617 -CV -272, Brazos County — TCA Holdings, et al. v. College Station Real Estate {Gov't Code Section 551.072 } ; possible action The City Council may deliberate the purchase, exchange, lease or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the City in negotiations with a third person. After executive session discussion, any final action or vote taken will be in public. The following subject(s) may be discussed: a. Future State Highway 40 replacement utility easement Economic Incentive Negotiations {Gov't Code Section 551.087 } ; possible action The City Council may deliberate on commercial or financial information that the City Council has received from a business prospect that the City Council seeks to have locate, stay or expand in or near the city with which the City Council in conducting economic development negotiations may deliberate on an offer of financial or other incentives for a business prospect. After executive session discussion, any final action or vote taken will be in public. The following subject(s) may be discussed: a. The proposed city conference center and associated privately developed hotel. b. Mesa Marble & Stone, Inc. Workshop Agenda Item No. 7 -- Final action on Executive Session, if necessary. Council recessed from executive session at 6:59 p.m. No action was taken. Regular Meeting: Item No. 8 Mayor Silvia called the regular meeting to order at 7:00 p.m. He led the audience in the pledge of allegiance. Council member Scott Mears provided the invocation. Council member Maloney made a motion to approve the absence request from Council member Wareing. Council member Happ seconded the motion, which carried unanimously, 6 -0. Bill Crawford of CNC Photographic presented a photo to the City Council of the City of College Station and Texas A &M University captured from the water tower during construction. `Iw Providing Customer Service Excellence Office of the City Secretary College Station, Texas Council Meeting 5/22/03 Page 5 Mayor Silvia presented the proclamation for National Health and Safety Month to Michele Boriskie, Howard Hart and Marcy Hosing. ‘411ft'" Item No. 8.1: Hear Visitors: Dennis Corrington, 1112 Royal Adelade Drive addressed the Council regarding street improvements to Pebble Creek Parkway. Ron Gay, Chairman of the Bryan/College Station Chamber of Commerce Board, thanked the Council for Council member Happ's contribution in Washington D.C. Mr. Gay noted that the journey was very successful. Royce Hickman, President/CEO of the Chamber of Commerce, encouraged all of the City Council participation next year. He also thanked the Council for Council member Happ contributions. Thor Hoppess, 5010 Spanish Bay, addressed the Council pertaining to the high level of traffic in the area of Pebble Creek Elementary School, and the lack of stop signs /speed control throughout the community. Consent Agenda 9.1 Approved by common consent the minutes for City council workshop and regular meeting, February 13, 2003 and April 28, 2003. 9.2 Bid No. 02 -59 — Approved by common consent the renewal of annual contract for water meters to Badger Meters, Inc. for an annual estimated expenditure of $92,937. 9.3 Bid No. 03 -54 — Approved by common consent the rejection of all bids received for annual requirements for various PVC pipe and fittings as allowed by LGC 252.043(0, the governing body may reject any and all bids. 9.4 Discussion and possible action regarding a quitclaim deed releasing the City's claim to a utility easement to the State of Texas. Council member Happ moved to approve the quitclaim deed releasing the City's claim to a utility easement to the State of Texas. Council member Mears seconded the motion, which carried unanimously, 6 -0. FOR: Silvia, Massey, Happ, Mears, Maloney, Hazen AGAINST: None ABSENT: Wareing Regular Agenda Regular Agenda Item No. 10.1 -- Presentation, discussion and possible action on annual bid for purchase of various electrical materials maintained in inventory. Further action is required to break the tie on one (1) item bid. Director of Fiscal Services Charles Cryan noted the purchase is for various electrical items to be ordered as needed. These items are maintained in an inventory account and expensed as �.► necessary during the term of the contract. Providing Customer Service Excellence Office of the City Secretary College Station, Texas Council Meeting 5/22/03 Page 6 Mr. Cryan clarified that the bid tabulation has resulted in two bidders furnishing identical bids for one of the electrical items bid, i.e. Group A: Crossarm Brace, Line item 2 (8'Fiberglass Deadend Brace). Either bidder is not a local resident; therefore the City must select from the identical bids by the casting of lots. The casting of lots is necessary to award Group A, line item 2 between Priester Supply and Techline, Inc., for one dead -end brace item only. All other items have a single apparent low bidder that staff is recommending award to. Mr. Cryan prepared one bag to be used as the casting of lots necessary to award Bid #03 -73, group a, line item 2 Crossarm Brace, 8' Fiberglass, Std Duty Inventory Item #285- 047 - 00093. He asked Mayor Pro Tem Hazen to draw a card from the bag. The following results were announced: Bid #03 -73, Group A, Line #2, Crossarm Brace 8' fiberglass, Std Duty Inventory item #285 -047- 00093 was awarded to Techline, Inc., 9609 Beck Circle, Austin, Texas 78758. Mayor Pro Tem Hazen made a motion to award Bid #03 -73, Group A, Line #2, Crossarm Brace 8' fiberglass, Std Duty Inventory item #285- 047 -00093 to Techline, Inc., 9609 Beck Circle, Austin, Texas 78758. Her motion also included award to the lowest responsible bidder meeting specifications for all other line items for an annual estimate to the following firms: Dealers Electrical Supply $ 4,832.00 KBS Electrical Supply $16,325.00 Temple/Utillserve (Hughes) $ 3,875.00 Priester Supply $29,432.25 Techline, Inc. $59,868.00 Council member Maloney seconded the motion, which carried by a vote of 6 -0. FOR: Silvia, Massey, Happ, Mears, Maloney, Hazen AGAINST: None ABSENT: Wareing Regular Agenda Item No. 10.2 -- Public hearing, discussion and possible action on an ordinance rezoning Lots 1 -6 of Block 1, Graham Corner Plaza Subdivision from C -2, Commercial - Industrial, to C -1, General Commercial. Director of Development Services Kelly Templin remarked that the developer plans to construct a shopping center with pad sites that would be available for a bank with drive -thru service and a restaurant. The C -2 zoning currently allows these uses, but the approved Unified Development Code (UDO) will not allow drive -thru or restaurants. The applicant requested the rezoning to C -1 so the uses would be in compliance with the Unified Development Code, which will become effective June 13, 2003. The Land Use Plan designated the area to be Regional Retail; therefore the current C -2 zoning and the proposed C -1 zoning are in conformance. The Planning and Zoning Commission and staff recommended approval. Mayor Silvia opened the public hearing. No one spoke. Mayor Silvia closed the public hearing. Providing Customer Service Excellence Office of the City Secretary College Station, Texas Council Meeting 5/22/03 Page 7 Council member Massey moved to approve Ordinance No. 2633 rezoning Lots 1 -6 of Block 1, Graham Corner Plaza Subdivision from C -2, Commercial - Industrial, to C -1, General Commercial. Council member Mears seconded the motion, which carried unanimously, 6 -0. FOR: Silvia, Massey, Happ, Mears, Maloney, Hazen AGAINST: None ABSENT: Wareing Regular Agenda Item No. 10.3 -- Public hearing, discussion and possible action on an ordinance rezoning the City of College Station Business Center 2 from A -O, Agricultural Open, to M -1 Planned Industrial, Located at 4301 Earl Rudder Freeway. Director of Development Services Kelly Templin described the rezoning. The City seeks the rezoning of this property in order to develop Business Center #2. The property is bounded by undeveloped City of College Station Business Center property, zoned M -1, to the north and east. Undeveloped C -1, General Commercial, property lies to the south. The subject property has approximately 751 feet of frontage along the Highway 6 frontage road. The City Council approved the Master Plan for Business Center #2 in October of 2002. The property is in compliance with the Rock Prairie /Greens Prairie Small Area Plan. The Planning and Zoning Commission and staff recommended approval. Mayor Silvia opened the public hearing. No one spoke. Mayor Silvia closed the public hearing. Council member Maloney moved to approve Ordinance No. 2634 rezoning the City of College r Station Business Center #2 from A -O, Agricultural Open, to M -1, Planned Industrial. Council member Happ seconded the motion, which carried unanimously, 6 -0. FOR: Silvia, Massey, Happ, Mears, Maloney, Hazen AGAINST: None ABSENT: Wareing Regular Agenda Item No. 10.4 -- Presentation, discussion and possible action on the Southside Neighborhood Traffic Calming project. Assistant City Engineer Dale Picha remarked in 2001, Dexter Drive was selected as the first project, and the study area was expanded to include other parallel street in the Southside Neighborhood area. The committee of eleven citizens worked to develop a traffic- calming plan and presented the plan to the neighborhood at two public meetings in 2003. Every resident of the study area had the opportunity to vote on the project. Approximately 60 percent of the households (326 households) participated in the vote, and approximately 68 percent approved the traffic- calming project. Staff has design plans and construction of the components to the adopted traffic- calming plan, which included: • Lane - Narrowing Median • Curb Extension • Landscape Enhancement toksie • Centerline Pavement Stripes and Reflective Buttons Providing Customer Service Excellence Office of the City Secretary College Station, Texas Council Meeting 5/22/03 Page 8 Council member Happ moved to approve the Southside Neighborhood Traffic Calming Plan. ‘likav Mayor Pro Tem Hazen seconded the motion, which carried unanimously, 6 -0. FOR: Silvia, Massey, Happ, Mears, Maloney, Hazen AGAINST: None ABSENT: Wareing Regular Agenda Item No. 11 -- Discussion, review and possible action regarding the following meetings: Brazos County Health Department, Brazos Animal Shelter, Brazos Valley Council of Governments, Bryan /College Station Economic Development Corporation, Capital Improvement Program Citizen Advisory Committee, Cemetery Committee, College Station Business Development Corporation, Facade Improvement Program Advisory Committee, Historic Preservation Committee, Intergovernmental Committee, Joint Relief Funding Review Committee, Library Committee, Metropolitan Planning Organization, Parks and Recreation Board, Planning and Zoning Commission, Sister City Association, TAMU Student Senate, Transportation Committee, Wolf Pen Creek Oversight Committee, and Zoning Board of Adjustments. (See attached posted notices for subject matters) Council member Massey made comments regarding the Special Meeting on May 19, 2003 on health insurance. Council member Maloney made comments regarding the Research Valley Partnership current proj ects. Mayor Silvia briefed the Council on the Brazos Animal Shelter Board meeting regarding a proposed state change in rabies vaccine from a one year to three - years. The board will also review applications received for the Brazos Animal Shelter Director position. Regular Agenda Item No. 12 -- The City Council may convene the executive session following the regular meeting to discuss matters posted on the executive session agenda for May 22, 2003. At 7:57 p.m., Mayor Silvia announced that the Council would reconvene into executive session pursuant to Sections 551.071, 551.072 and 551.087 of the Open Meetings Act, to seek the advice of the city attorney with respect to pending and contemplated litigation, to consider the purchase of real property and to consider economic development negotiations. Regular Agenda item No. 13 -- Final Action on executive session, if necessary. Council concluded its executive session at 9:00 p.m. They returned to open session. No action was taken. Regular Agenda Item No. 14 -- Adjourn. Hearing no objections, the meeting adjourned at 9:01 p.m. Providing Customer Service Excellence Office of the City Secretary College Station, Texas Council Meeting 5/22/03 Page 9 PASSED AND APPROVED this 12 day of June, 2003. APPROVED: Mayor R n Silvia ATTEST: s I A,41 l � , \ I / C R► ecretary Connie Hooks Providing Customer Service Excellence Office of the City Secretary College Station, Texas CI City of College Station Council Regular Meeting May 22, 2003 Sign In Sheet • COLLEGE STATION eet C i t y of C o l l e g e S t a t i o n 1 . — Z• /1 �O I/O�— 11. 2. ) Et (ii /L3 Co j/ 7 h/4 . f 12. 3. S:-)d_ci,.,,___, NG ro-O 13. 4. (� 44 i ec,i4AR0, 14 5. lv Ii / , Ec.LX/i 15. 6. 16. 7. M ✓� il er 17. , 8. Cl--- - bt( c-- K- 18. 9. l� � 19. 10. 20.