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Home My WebLink About08/19/2003 - Special Minutes City Council Mayor City Council Ron Silvia John Happ Mayor Pro Tempore Robert Wareing Anne Hazen Scott Mears City Manager Dennis Maloney COLLEGE STATION Thomas E. Brymer James Massey College Station, Embracing the Past, Exploring the Future Minutes College Station City Council Special Budget Workshop Meeting Tuesday, August 19, 2003 at 3:00 p.m. City Hall Council Chambers, 1101 Texas Avenue College Station, Texas COUNCIL MEMBERS PRESENT: Mayor Silvia, Mayor Pro Tem Hazen, Council members, Wareing, Mears, Maloney, Massey STAFF PRESENT: City Manager Brymer, Assistant City Manager Brown, City Secretary Hooks, Assistant City Secretary Casares, City Engineer Mosley, Budget and Strategic Planning Director Kersten, Director of Fiscal Services Cryan, Director of Public Services Smith, Assistant to the City Manager Alexander Mayor Silvia called the special budget workshop meeting to order at 3:01 p.m. Budget Workshop Agenda Item No 1 -- Presentation, discussion and possible action on a resolution awarding a construction contract for the Pebble Creek Parkway Rehabilitation Project to the lowest responsible bidder meeting City of College Station Standard bid Documents and Contract Requirement, C.D.S. Enterprises, Inc. dba Texcon General Contractors, in the amount of $91,920.00 City Manager Brymer remarked that on August 12, 2003, two bid proposals were received in response to bid number 03-100 for the Pebble Creek Parkway Rehabilitation Project. The engineering estimate for this work was $95,578.00. The project consists of rehabilitation of approximately 1,325 linear feet of roadway to include removal of asphalt pavement, spot repairs to subgrade, rework of base using cement, and new asphalt overlay. Staff recommends approval of the resolution and award of the construction contract to C.D.S. Enterprises, Inc. dba Texcon General Contractors in the amount of $91,920.00. %ow Special Budget Workshop Meeting 8/19/03 Page 2 Council member Massey made a motion to approve Resolution No 8 -19- 2003 -1 and awarding the construction contract to C.D.S. Enterprises, Inc. dba Texcon General Contractors. Mayor Pro vie Tem Hazen seconded the motion, carried unanimously. 6 -0 -1 FOR Silvia, Hazen, Wareing, Mears, Maloney, Massey AGAINST: None Absent: Happ Budget Workshop Agenda Item No 2 -- Presentation, discussion and possible action on FY 2003 -2004 Proposed Budget. Council member Happ arrived at the meeting. Budget and Strategic Planning Director Jeff Kersten described the combined utility funds accounts for revenues and expenditures in all of the utility related funds within the City. The water fund revenue for FY 04 is estimated at $9,316,700 with expenditures totaling $18,803,582. The expenditures include operation and maintenance, service level adjustments, debt service, economic development and capital projects. The water fund also includes funding for equipment to assist with power interruptions and blackouts. The total wastewater fund revenues are projected at $9,477,800 with expenditures totaling $9,121,875. The expenditures include operations and maintenance, service level adjustments, debt service, economic development and capital projects. The wastewater fund also includes funding for equipment to assist with power interruptions and blackouts. Additionally, a rate change to generate 4% revenue is proposed for FY 04. The revenues for the sanitation fund are projected at $4,771,580 in FY 04 with expenditures totaling $4,845,347. The expenditures include operations and maintenance, service level adjustments, economic development and Brazos Beautiful. There are no rate changes proposed for FY 04. The Brazos Valley Solid Waste Management Agency Fund revenues are budgeted at $4,936,000, which is received from landfill charges. The expenditures totaling $6,981,299, which includes landfill operations, administration and service level adjustments. Mr. Kersten pointed out that the base budget revenues for BVSWMA are projected to decrease in FY 04. The decrease is due to the loss of the City of Huntsville, which will no longer use the Rock Prairie Road Landfill. This decision was made by the City of Huntsville for financial reasons, and they have indicated they would return to BVSWMA when the Grimes County landfill is operational. The drainage utility fund revenues are generated from the drainage utility fee with expenditures that includes the operations and maintenance, service level adjustments and capital projects. The greenways fund is also included in the drainage utility fund. Providing Customer Service Excellence Office of the City Secretary College Station, Texas Special Budget Workshop Meeting 8/19/03 Page 3 The parking enterprise fund revenues are generated from parking fee and parking fines through out the City, with expenditures that includes the parking operations and maintenance and debt Vito, service. No formal action was taken. Budget Workshop Agenda Item No 3 -- Presentation, discussion and possible action on revisions to various user fees. Budget and Strategic Planning Director Jeff Kersten explained the proposed fee changes for FY 2003 -2004. Mr. Kerstin clarified the percentages of full fee support, minimum fee support and partial fee support. He identified key elements of the proposed fee changes. Several topics of discussion were as follows: • The Parks and Recreation Board approved the proposed fee schedule on May 13, 2003. The Parks and Recreation fee changes are in the Adult and Youth Sport Programs, Instructions Fees, Rental Fees and Swimming Pool Fees. By increasing fee this would generate approximately $16,000 dollars. • The Development Fee Changes are proposed to shift towards a full cost recovery from the current rate of 16% to the proposed rate of recovery of 29 %. By increasing the fees this would generate approximately $75,000.00. Following further comments by council, staff was directed to bring the development fees to a future workshop meeting regarding a fiscal policy on cost recovery. • The Ambulance Fee Changes are proposed to shift to a partial fee support. The current fees are $425.00 for a flat fee, and $5.00 per loaded mile, and $6.00 per loaded mile in the County. The proposed fee would increase to $450.00 for a flat fee, and $7.00 per loaded mile, and $9.00 per loaded mile in the County. By increasing fee this would generate approximately $50,000. Fiscal Services Director Charles Cryan presented a brief overview of the proposed water and wastewater rate study. Residential and commercial wastewater usage is projected to increase by 4% in FY 04. The rate change has been forecast for a number of years and is a result of the capital projects constructed in recent years including the expansion of the Lick Creek wastewater treatment plant. There are no projected water rate increases. Budget Workshop Agenda Item No 4 -- Presentation, discussion and possible action to call a public hearing for September 11, 2003 on an ad valorem tax rate for fiscal year 2003- 2— Budget and Strategic Planning Director Jeff Kersten outlined three scenarios pertaining to the ad valorem tax rate. • Alternate A — Maintain Existing Tax Rate of 47.77 cents per $100 dollars of valuation • Alternate B — Reduce the Tax Rate to 46.53 Cent per $100 dollars of valuation Providing Customer Service Excellence Office of the City Secretary College Station, Texas Special Budget Workshop Meeting 8/19/03 Page 4 • Alternate C — Effective Tax Rate of 45.19 cents per $100 dollars of valuation 46/Or Staff recommended maintaining the existing tax rate of $47.77 cents per $100. The rate would provide the necessary funding for the proposed FY 04 budget and provide additional revenues in the amount of $370,000.00. Mr. Kersten remarked that the recommendation was based on the need to be conservative regarding certain economic conditions, potential increase in health care costs and the uncertainty in the sales tax revenue. Council discussed changing the dates of the workshop and regular meetings in September. Council recessed at 4:55 p.m. for a short break and returned to the meeting at 5:06 p.m. Mr. Kersten described the council meeting dates pertaining to the proposed tax rate. After a brief discussion, the consensus of the City Council was to reschedule the workshop and regular meeting to the 9 and 2 3 rd o f September. � g p Mayor Pro Tem Hazen made a motion to approve Alternate B, reducing the ad valorem tax rate to 46.53 cents per $100. Council member Maloney seconded the motion, which failed by a vote of 2 -5. FOR Hazen, Maloney AGAINST: Silvia, Happ, Wareing, Mears, Massey Council member Massey made a motion to approve Alternate A, maintaining the existing tax rate of $47.77 Cents per $100 and call a public hearing on September 9, 2003 at 7:00 p.m. Council member Wareing seconded the motion, which carried by a vote of 5 -2 FOR Silvia, Happ, Wareing, Mears, Massey AGAINST: Hazen, Maloney Budget Workshop Agenda Item No 5 -- Executive Session At 5:30 p.m. Mayor Silvia announced in open session that the City Council would convene into executive session pursuant to Section 551.086 of the Open Meetings Act, to consider competitive matters. Budget Workshop Agenda Item No 6 -- Final action on executive session, if necessary. Council returned to the budget workshop meeting at 5:47 p.m. No action was taken from executive session. Budget Workshop Agenda item No 7 -- Adjourn The budget workshop meeting adjourned at 5:48 p.m. Providing Customer Service Excellence Office of the City Secretary College Station, Texas Special Budget Workshop Meeting 8/19/03 Page 5 PASSED AND APPROVED this 9 day September, Se tember 2003. APPROVED: ` 4 Mayor ' on Silvia ATTEST: 4 Vk( 1 L i City Secretary Connie Hooks kb' Nioe Providing Customer Service Excellence Office of the City Secretary College Station, Texas Mayor City Council Ron Silvia John Happ Nhisiv Mayor Pro Tempore Winnie Garner James Massey Scott Mears City Manager Dennis Maloney COLLEGE STATION Thomas E. Brymer Anne Hazen College Station, Embracing the Past, Exploring the Future Special B Workshop Meetrng Sig n In Sheet August 19, 2003 at 300 .m. p 1. 11. 2. 12. 3. 13. 4. 14. 5. 15. 6. 16. 7. 17. 8. 18. 9. 19. 10. 20. 4 41bie Providing Customer Service Excellence Office of the City Secretary College Station, Texas