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HomeMy WebLinkAbout08/08/2002 - Regular Minutes City Council Mayor City Council Ron Silvia John Happ Mayor Pro Tempore Winnie Gamer James Massey Scott Mears COLLEGE STATION City Manager Dennis Maloney Tom Brymer Anne Hazen College Station, Embracing the Past, Exploring the Future MINUTES College Station City Council Workshop and Regular Meetings Thursday, August 8, 2002 at 3:00 p.m:and 7:00 p.m. City Hall Council Chambers, 1101 Texas Avenue College Station, Texas COUNCIL MEMBERS PRESENT: Mayor Silvia, Mayor Pro Tem Massey, Council members Garner, Maloney, Hazen, Happ COUNCIL MEMBER ABSENT: Mears STAFF PRESENT: City Manager Brymer, Assistant City Manager Brown, Budget and Strategic Planning Director Kersten, City Attorney Cargill, Jr., City Secretary Hooks, Fiscal Services Director Cryan, Assistant to the City Manager Rapelye, Director of Public Works 4.0.° Smith, Director of Economic Development Foutz, Fire Chief Giordano, Police Chief Feldman, OTIS Director Burnside, Public Communications Manager Cole, Parks and Recreation Director Beachy Mayor Silvia called the workshop meeting to order at 3:05 p.m. Workshop Agenda Item No. 1 -- Discussion of consent agenda items listed for Regular Council Meeting. No items were removed for discussion. Workshop Agenda Item No. 2 -- Presentation, discussion and possible action on the City of College Station 2002 -2003 proposed Budget. Budget and Strategic Planning Manager Jeff Kersten presented an overview of the proposed budget. The proposed FY2002 -2003 annual budget totaled $148,376,852 for all funds. Of this amount, $122,092,097 was proposed for operations and maintenance expenditures and $26,284,755 was proposed for capital improvement projects. This represented an overall decrease from the current year budget of 9.23 %. The budget was presented in five key budget themes. Strategic Planning, Financial Forecast, Continuation of Previous Decisions, Growth Trends, Citizen Survey Results Providing Customer Service Excellence Office of the City Secretary College Station, Texas Council Meeting 8/8/02 Page 2 He stated that the proposed budget was based on the current ad valorem tax of 0.4777 per $100 valuation. The Debt Services portion was $0.2831 and General Fund portion was $0.1946. A key decision point would involve shifting one cent of the rate from the debt service fund to the general fund to provide funding for Year Two of a three -year plan for the operations and maintenance cost associated with Fire Station No. 5. The proposed budget included 804.5 full time equivalent positions with eight positions proposed to be eliminated. Additionally, 7.75 positions are proposed to be added which included Firefighters for Fire Station No. 5, a Code Enforcement Officer, and a Route Manager in Sanitation. Mr. Kersten outlined key decision points: Funding for Capital Project Operations and Maintenance, Wastewater and Sanitation Rate Increases, outside agency requests, Use of savings from position reductions in General Fund. The Water revenues were based on current rate structures. The proposed budget also included a wastewater rate increase of 6 %. The increase was the second of three increases forecasted in order to fund the additional debt service resulting from the expansion of the Lick Creek Wastewater Treatment Plant. The proposed budget also included a sanitation rate increase of $1.00 per month. This increase was necessary to fund an additional commercial collection route and to meet the fiscal policies of the City. 4110 Mr. Kersten explained that the budget must be adopted by September 27, 2002 and the tax rate adopted by September 30, 2002. He noted that the Special budget workshop meetings were scheduled for August 27, 2002, August 28, 2002 and September 4, 2002. No action was taken. Council recessed at 4:05 p.m. for a break and returned to the workshop meeting at 4:15 p.m. Workshop Agenda Item No. 3 -- Presentation, discussion and possible action regarding pending implementation of bike lanes and on- street parking removal. Director of Public Works Mark Smith presented several options regarding plans to implement bike lanes on several major collectors in the city. Mr. Smith noted that the Council approved bike lanes on several collector roadways in the city in the 1993 Bikeway Master Plan including Deacon, Longmire, Rio Grande, Emerald Forest Parkway, Marion Pugh, and Brothers Blvd. The preferred design for bike lanes was to stripe bike lanes and remove by ordinance, the on- street parking. This was the safest design for the bicyclists because it provided a clear, unobstructed lane for bikes to travel in addition to better visibility for passing motorists. Providing Customer Service Excellence Office of the City Secretary College Station, Texas Council Meeting 8/8/02 Page 3 In the process of preparing for the installation of bike lanes on these streets, issues emerged that conflicted with the pending action. The sources of concern were: • Parking adjacent to schools • Parking adjacent to residents (visitor parking, service parking) • Parking adjacent to parks • Parking adjacent to businesses Mr. Smith highlighted the following options: Stripe the bike lanes in questions without parking Stripe these bike lanes with parking Designate these areas as bike routes (they will not have stripes) Designate these areas as time -of -day bike lanes The policy recommendations were to: ✓ Retain bike lanes in Bikeway Master Plan ✓ Implement bike lanes without parking with appropriate alternates considered adjacent to schools, parks and churches. Scott Shafer, 117 Pershing, noted that bike lanes were very helpful on collector streets. The plan 4100 established a level of separation from traffic, which is very important. He noted that developing alternate parking was important and once a plan was established and bike lanes were in place, the issue of the bike lanes should not need to be revisited again. Sonya Albritton, residing at Longmire Townhomes, remarked that the removal of parking on the street would de -value the property and eliminate front door access. Mike Gentry, 8703 Appomattox, represented a property owner in the Business Center (behind Tractor Supply). He noted that Longmire is wide at this point along the street and many tenants use the street for temporary parking for vehicles and trailers. The width of the street and the amount of traffic make it easily permissive for both parking and a bike trail. After council deliberation, a consensus was met to retain bike lanes in the Bikeway Master Plan and implement bike lanes without parking with appropriate alternates considered adjacent to schools, parks, churches and special residential areas where access is limited. Also, have clearer designated bike lanes and bike route. Workshop Agenda Item No. 4 -- Presentation, discussion and possible action on the development of a scope of responsibility and charge for the recently appointed Transportation Committee. Providing Customer Service Excellence Office of the City Secretary College Station, Texas 1 Council Meeting 8/8/02 Page 4 Council member Garner presented this item. She noted that the Transportation Committee met and determined its Scope of Responsibility outlined as follows: The City of College Station City Council's Transportation Committee will be responsible for examining major transportation policies and initiatives for recommendations to the City Council. Examples included: Policies and Initiatives High Speed Rail Corridor and Commuter Rail Trans Texas Corridor Plan Aviation Coordinate Consulting Services Major Transportation Capital Improvement Projects Mass Transit and Bicycles Mayor Pro Tem Massey suggested a scope of services be developed for the Intergovernmental Committee and the Intergovernmental Committee with the CSISD Board. It was the consensus of the City Council to have the Metropolitan Planning Organization, Brazos County Board of Health, and Economic Development Board, give a brief report and their scope of services to the City Council at a future workshop meeting. Council member Happ made a motion to approve the Scope of Responsibility for the Transportation Committee. Mayor Pro Tem Massey seconded the motion, which carried 5 -0. FOR: Silvia, Massey, Happ, Garner, Maloney AGAINST: None ABSENT: Mears and Hazen Workshop Agenda Item No. 5 -- Discussion, review and possible action regarding the following meetings. Planning and Zoning Commission, Parks and Recreation Board, Wolf Pen Creek Oversight Committee, Zoning Board of Adjustments, Metropolitan Planning Organization, Brazos County Health Department, Brazos Animal Shelter, Brazos Valley Council of Governments, College Station Business Development Corporation, Historic Preservation Committee, Joint Relief Funding Review Committee, Library Committee, Intergovernmental Committee, and the Transportation Committee. The notices for these meetings were posted on the city hall bulletin board. Mayor Silvia reported that the Metropolitan Planning Organization met and did not dissolve the Rail Advisory Committee. Council member Maloney reported that the Brazos County Health Department Board was concerned about the relationship with the residency program. A Special Workshop meeting would be held in the near future to discuss the issue. Providing Customer Service Excellence Office of the City Secretary College Station, Texas Council Meeting 8/8/02 Page 5 Council member Happ attended a meeting on Monday, August 5, 2002 with Dean International in Houston. In attendance were representatives from the Airport, Metro, and Port Authority. Dean International made them aware of the SB 1991. The attempt was to gain support from these entities so Dean International could move forward in submitting changes to SB 1991. Workshop Agenda Item No. 6 -- Council Calendars Transportation Committee, 8/6 Council Special Meeting- Proposed Budget, 8/27 City Council Workshop and Regular Meetings, 8/22 & 9/12 Transportation Summit, Irving, Texas, 8/14 — 8/16 Council Special Meeting- Proposed Budget, 8/28 Council Special Meeting- Proposed Budget, 9/4 Workshop Agenda Item No. 7 -- Executive Session At 5:50 p.m., Mayor Silvia announced that the City Council would convene into executive session pursuant to Sections 551.071, 551.072, 551.086, and 551.087 of the open meetings act, to seek the advice of our attorney, to consider the purchase of real property, to consider economic development negotiations and competitive matters. Cause No. 43,098 -85, Brazos County -Bryan v College Station Cause No. 96- 03168, Travis County -Bryan, et al. v PUC (intervention) Cause No. 97- 02587, Travis County -Bryan, et al. v PUC (intervention) Cause No. 98- 13391, Travis County -Bryan, et al. v PUC (intervention) Cause No. 96- 06940, Travis County -Bryan, et al v PUC (intervention) Cause No. 07- 07000, Travis County -TMPA, et al v PUC (intervention) Cause No. 98- 11817, Travis County -TMPA, et al v PUC (intervention) Cause No. GN002343, Travis County -San Antonio v. PUC (intervention) Cause No. GN002513, Travis county -San Antonio v. PUC (intervention) Cause No. GN000152, Travis County -TMPA v. PUC (intervention) Cause No. 49,367 -CCL2, Brazos County- Wilkerson v. College Station Cause No. 52,424 -361, Brazos County- College Station v. Wolf Pen Creek, Ltd., et al. Cause No. 28,765, Grimes County - Harold & Rosealice Trant v. Grimes County, City of College Station and City of Bryan. Cause No. GN200090; Travis County- Reliant Entergy, Inc. v Big County Electric Cooperative, Inc., et al. Cause No. GN200100; Travis County -City of San Antonio, etc. v Brazos Electric Power Cooperation, et al. Cause No. G -02 -108, U.S. District Court- Catherine Lester v. College Station and Sonja Piersall. Docket Nos. TX96 -2 -000 & TX96 -2 -001, FERC - College Station, applicant Docket No. 25197, Public Utility Commission- College Station request to set rates. Docket No. 25395, Public Utility Commission- College Station (intervention). Seek advice regarding City's legal rights regarding Cox Cable Franchise TXU Lone Star Gas Distributions. Providing Customer Service Excellence Office of the City Secretary College Station, Texas Council Meeting 8/8/02 Page 6 Competitive Matters {Gov't Code Section 551.086 } ; possible action The City Council may deliberate, vote, or take final action on a competitive matter in closed session. The City Council must make a good faith determination, by majority vote of the City Council, that the matter is a Competitive Matter. A "Competitive Matter" is a utility- related matter that the City Council determines is related to the City of College Station's Electric Utility Competitive Activity, including commercial information, which if disclosed would give advantage to competitors or prospective competitors. The following is a general representation of the subject(s) to be considered as a competitive matter. a. Power Supply Contract Real Estate {Gov't Code Section 551.072 } ; possible action The City Council may deliberate the purchase, exchange, lease or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the City in negotiations with a third person. After executive session discussion, any final action or vote taken will be in public. The following subject(s) may be discussed: a. Kapchinski Property Economic Incentive Negotiations {Gov't Code Section 551.087 }; possible action The City Council may deliberate on commercial or financial information that the City Council has received from a business prospect that the City Council seeks to have locate, stay or expand in or near the city with which the City Council in conducting economic development negotiations may deliberate on an offer of financial or other incentives for a business prospect. After executive session discussion, any final action or vote taken will be in public. The following subject(s) may be discussed: a. The proposed city conference center and associated privately developed hotel. b. Cross Street Warehouse at Northgate Workshop A2enda Item No. 8 -- Final action on Executive Session, if necessary. Council recessed from executive session at 7:00 p.m. No action was taken. Regular Meeting: Item No. 9 Mayor Silvia opened the regular meeting at 7:05 p.m. He led the audience in the pledge of allegiance. Council member Happ made a motion to approve the absence request from Council member Mears. Council member Garner seconded the motion, which carried unanimously, 6 -0. FOR: Silvia, Massey, Happ, Garner, Maloney, Hazen AGAINST: None Regular A2enda Item No. 9.1 -- Hear Visitors: Mr. Art Caylor, 1706 Emerald Parkway, addressed the council regarding the proposed bike lanes. His remarks related to the parking removal along Emerald Parkway and the difficulties in Providing Customer Service Excellence Office of the City Secretary College Station, Texas Council Meeting 8/8/02 Page 7 receiving service and delivery vehicles, as well as additional parking for guests. He commented that parking removal would lower the value of the home and quality of life affected negatively. Mr. Ed Fisher, Longmire Drive, supported the proposed bike lane along Longmire Drive, if the parking remained along the front of their homes. Consent Agenda 10.1 Approved by common consent the minutes for City Council workshop and regular meeting, July 22, 2002. 10.2 Bid No. 02 -88 — Approved by common consent an annual purchase agreement with multiple vendors for various concrete and steel light poles. Annual estimated expenditure, $386,944. Funds available and budgeted in the Electric Fund. 10.3 Approved by common consent calling a public hearing on the City of College Station 2002 -2003 Proposed Budget for August 22, 2002. 10.4 Approved by common consent a lease amendment by and between the City of College Station and Thomas H. Walton and Mary Lu Walton Epps for the property at 903 Texas Avenue, College Station, Texas. 10.5 Approved by common consent Ordinance No. 2568 amending Chapter 3, Appendix 2, 60 College Station Code of Ordinances, prohibiting the use of nonmetallic- sheathed cable in educational occupancies. 10.6 Approved by common consent Resolution No. 08 - 2002 - 10.06 determining a public necessity to acquire an exclusive public utility easement interest in certain property; giving notice of an official determination to acquire an exclusive public utility easement interest in property for the Carters Creek Aerial Crossing Sewer Relocation Project; and establish procedures for the acquisition of an exclusive public utility easement interest in property. 10.7 Approved by common consent Resolution No. 08 - 2002 - 10.07 authorizing and approving an agreement to correct certain errors regarding both employee and City contributions to the Texas Municipal Retirement System (TMRS). Consent Agenda Items No. 10.01 —10.07 were adopted by common consent. Regular Agenda Regular Agenda Item No. 11.1 -- Public hearing, discussion and possible action on a rezoning from R -1 Single Family Residential to C -1 General Commercial for 18.33 acres of the Morgan Rector League A-46 located east of the future Central Park Lane extension on Krenek Tap Road. Development Manager Natalie Ruiz stated that the applicant requested rezoning of 18.33 acres to prepare the land for marketing. The 18 -acre tract is located at the intersection of State Highway Providing Customer Service Excellence Office of the City Secretary College Station, Texas Council Meeting 8/8/02 Page 8 6 and Krenek Tap Road. Staff and the Planning and Zoning Commission recommended denial 4110 of this request. Apartments, a vacant C -1 General Commercial tract to the north, a church, and undeveloped R -1 to the west, abut the subject property. The Land Use Plan displayed the subject property as Mixed Use Development. C -1 General Commercial zoning on this property would not be in compliance with the Land Use Plan. Ms. Ruiz noted that since the Planning and Zoning Commission meeting, the applicant has requested C -B Business Commercial zoning in place of the C -1 General Commercial. The applicant has also proposed physical conditions as well to achieve a Mixed Use look. The conditions included: • No parking along the frontage of Central Park Lane or Krenek Tap Road. • Parking allowed along 50% of the Highway 6 frontage. The remaining 50% will be buildings and/or open space. • Building sited along Krenek Tap Road will have a 25' foot setback and a facade similar to the front of the building. • Limit the size of each building. The first floor of each building would be limited to 25,000 square feet with the exception of the hotel use. This would preclude a big box retail user. Veronica Morgan addressed the rezoning request in favor of the rezoning request to C -B. Mayor Silvia opened the public hearing. The following citizen spoke in favor of the rezoning. Thomas Madison, P.O. Box 150365, Austin, Texas The following citizens spoke in opposition to the rezoning. Henry Kapchinski, 700 V Krenek Tap Road Sherry Ellison, 2705 Brookway, remarked that the proposed development would create traffic problems along Krenek Tap Road. Mayor Silvia closed the public hearing. Council member Maloney made a motion to deny this request and forward it to the Planning and Zoning Commission for their consideration of C -B, PDD and all other options. Council member Massey seconded the motion, which carried unanimously, 6 -0. FOR: Silvia, Massey, Happ, Garner, Maloney, Hazen AGAINST: None ABSENT: Mears Providing Customer Service Excellence Office of the City Secretary College Station, Texas Council Meeting 8/8/02 Page 9 Regular Agenda Item No. 11.2 -- Public hearing, discussion and possible action on a rezoning from R -1 Single Family Residential to R -4 Apartment/Low Density for 14.31 acres of the Morgan Rector League A -46 located west of the future Central Park Lane extension on Krenek Tap Road. Senior Planner Lee Battle described this item. This item was a request to rezone 14.31 acres from R -1 to R -4, Apartment/Low Density for multi - development. The applicant originally requested a rezoning to R -5 Apartments/Medium Density, but was tabled by the Planning and Zoning Commission. The applicant amended the request to R -4 rezoning. The Planning and Zoning Commission approved the rezoning with a condition that parking would be in the interior of the site. Staff recommended approval of the rezoning to R -4. Veronica Morgan noted that after discussion with the applicant regarding the zoning options, the PDD -H zoning is not a viable option because it was a difficult district to develop in College Station and the applicant would incur an up front cost. It is the owner's intent to develop this property with "townhome" look condominiums. Mayor Silvia opened the public hearing. The following citizens spoke in favor of the rezoning. Thomas Madison, P.O. Box 150365, Austin, Texas Jim Stewart, 4220 Woodland Park Court, 7601 Arlington, Texas No one spoke in opposition of the rezoning request. Council member Happ made a motion to approve Ordinance No. 2569 with the condition from the Planning and Zoning Commission to rezone approximately 14.31 acres from R -1 Single Family Residential to R -4 Apartment/Low Density. Council member Garner seconded motion, which carried unanimously, 6 -0. FOR: Silvia, Massey, Happ, Garner, Maloney, Hazen AGAINST: None ABSENT: Mears Regular Agenda Item No. 11.3 -- Public hearing, discussion and possible action on an ordinance amending the City of College Station 2001 -2002 Budget by $1,457,141 in various funds. Budget and Strategic Planning Director Jeff Kersten remarked the budget amendment was to increase appropriations for the items listed below by a total of $1,457,141 in the City of College Station FY 2002 Budget. 1. Water/Wastewater Taps $400,750 2. Dean International $ 50,000 3. Parking Garage Debt Service $478,091 4. Parks Jr. Lifeguard Program $ 3,300 Providing Customer Service Excellence Office of the City Secretary College Station, Texas Council Meeting 8/8/02 Page 10 410 5. Brazos Valley Solid Waste Management Agency Host Free Pre - Payment $200,000 6. Wastewater Capital project $300,000 7. Northgate Plan Update $ 25,000 Total $1,457,141 Staff recommended adoption of the ordinance amending the City of College Station budget appropriation. Mayor Silvia opened the public hearing. Benito Flores- Meath, 901 Val Verde, addressed the Council inquiring about the funds regarding the Parking Garage in the amount of $478,091. City Manager Brymer explained the debt service payment. Mayor Silvia closed the public hearing. Mayor Pro Tem Massey made a motion to approve Ordinance No. 2570 amending the City of College Station budget appropriation by $1,457,141. Council member Garner seconded the motion, which carried unanimously, 6 -0. FOR: Silvia, Massey, Happ, Garner, Maloney, Hazen AGAINST: None ABSENT: Mears Regular Agenda Item No. 11.4 -- Bid No. 02 -97 — Presentation, discussion and possible action on annual purchase agreement for electric meters. Further action required breaking the tie on two (2) items bid. Fiscal Services Director Charles Cryan explained that the bid tabulation showed two bidders furnishing identical bids for two of the electric meters, Items No. 3 and 6. He explained that the Local Government Code 272.091 "Procedures for Awarding Contract if Municipal of District Receives Identical Bids" required the governing body of the municipal to enter into a contract with only one of the bidders, rejecting all other bids. The process involved the casting of lots to determine the award of bid. Mr. Cryan prepared two bags to be used as the casting of lots necessary to award Line Item 3 and Line Item No. 6 between Priester Mell & Nicholson and Texas Meter & Device. He asked members of the Boy Scouts of America to draw a card that listed each company from each bag. The following results were announced: Bid No. 02 -97, Line Item No. 3, Electric Meter, Class 20 Meter, 120/277V, 3PH 4 Wire, WYE with Demand, Inventory Item #258- 061 -00049 was awarded to Priester Mell & Nicholson, 601 East 56 Street, Austin, Texas. 410 Providing Customer Service Excellence Office of the City Secretary College Station, Texas Council Meeting 8/8/02 Page 11 • Bid No. 02 -97, Line Item No. 6, Electric Meter, Class 200 Meter, 120/277V, 3K -Wire with Demand Inventory Item #285- 061 -00056 was awarded to Texas Meter & Device, P.O. Box 154099, Waco, Texas. Council member Maloney made a motion to award Line Items No. 3, to Priester Me11 & Nicholson and Line Item No. 6 to Texas Meter & Device. His motion also included award to the lowest responsible bidder meeting specifications for all other line items for an annual estimate to the following firms: Priester Mell & Micholson $19,200.00 Wesco $41,168.20 Mayor Pro Tem Massey seconded the motion, which carried unanimously, 6 -0. FOR: Silvia, Massey, Happ, Garner, Maloney, Hazen AGAINST: None ABSENT: Mears Regular Agenda Item No. 11.5 -- Presentation, discussion and possible action on Community Development's proposed Fiscal Year 2002 -2003 Action Plan and Budget, including authorization for continued expenditure of estimated remaining balances and authorization for the City Manager to execute necessary documents for submission of the 40 Action Plan and Budget to the U.S. Department of Housing and Urban Development (HUD). Community Development Administrator Randy Brumley presented an overview of the Community Development proposed Fiscal year 2002 -2003 Action Plan and Budget. Mr. Brumley stated that the proposals were aligned with the City's strategic plan and the goal was to promote revitalization and redevelopment of declining areas. In order to meet this goal, a policy change was recommended which included: 1. Proposed reductions in CDBG funding for housing and commercial rehab activities; and, 2. Recommended increased funding for code enforcement, public facilities and infrastructure improvement projects The funding available for the 2003 Fiscal Year included $1,220,000 in Community Development Block Grant Funds and $594,000 in HOME Investment Partnership Grant funds. CDBG and HOME Funds may only be used to (1) benefit low and moderate - income citizens, (2) aid in the elimination of slum and blighting influences, and/or (3) meet a particular urgent need. The Action Plan and Budget for FY 2003 included the consideration and approval of the following items: • Code Enforcement Activities • Public Facility Projects 4 0 • Housing Activities Providing Customer Service Excellence Office of the City Secretary College Station, Texas Council Meeting 8/8/02 Page 12 • Public Service Programs 4 10 • Administration Staff recommended approval of the proposed FY 2002 -2003 Action Plan and Budget, and authorization for continued expenditure of estimated remaining balances and for the City Manager to execute necessary documents. Mayor Pro Tem Massey made a motion to approve the FY 2002 -2003 Action Plan and Budget, and authorized continued expenditure of estimated remaining balances and for the City Manager to execute necessary documents. Council member Garner seconded the motion, which carried unanimously, 6 -0. FOR: Silvia, Massey, Happ, Garner, Maloney, Hazen AGAINST: None ABSENT: Mears Council recessed at 8:30 p.m. for a break and reconvened at 8:40 p.m. Regular Agenda Item No. 11.6 -- Presentation, discussion and possible action on revised Articles of Incorporation and By -laws for the Brazos Valley Convention and Visitors Bureau. Director of Fiscal Services Cryan presented an overview of the history and the revised Articles of Incorporation and By -laws for the Brazos Valley Convention and Visitors Bureau. Mr. Cryan pointed out the proposed changes in the By -Laws, which were: Article 5.02 a 1(d) This was a new statement added by the Executive Committee of the Board of Directors, which read: "It is anticipated that both the City of College Station and the City of Bryan will share in the financial support of the BVCVB. If funds are substantially reduced from one fiscal year to the next by one city, unless due to capital or other one -time expenditure reduction on the part of the BVCVB, then the number of executive committee appointment(s) for the city may be reduced to more accurately reflect the change in its proportionate financial support of the BVCVD." After Council deliberation, Council requested staff prepare different language that reflected a better understanding of fiscal responsibility by each city in relation to board membership status. Section 5.13 Removal The Executive Committee recommended removing the word unexcused. The section read: The failure to attend three (3) consecutive Board meetings or any four regular meetings in one fiscal year is grounds for removal. 40 Providing Customer Service Excellence Office of the City Secretary College Station, Texas Council Meeting 8/8/02 Page 13 4 Ikre Section 6.02 The Executive Committee recommended adding a sentence that read: The Executive Committee of the Board of Directors may, in its initial year, elect officers to serve until September 2003 of that year and may be reelected to serve for the next full year by majority vote of the Executive Committee. Council concurred with the language for Section 5.13 and 6.02. Regular Agenda Item No. 11.7 -- Presentation, discussion and possible action on a resolution authorizing the Mayor to sign a Standard Utility Agreement, Utility Joint Use Agreement and Statement Covering Contract Work and Affidavit as required to obtain State reimbursement for the relocation cost for a 16" sewer line to facilitate the construction of U -turns on SH6 at the Harvey Road interchange. Public Works Director Mark Smith remarked that this agreement provided for TxDOT to reimburse the City of College Station for the cost of relocating a 16" sewer line. The City of College Station and TxDot shared an interest in the easement /right -of -way. The estimated cost for the design, easement and construction was $300.000. Council member Garner made a motion approving agenda items No. 11.7, 11.8, 11.9, 11.10 as presented by staff. Mayor Pro Tem Massey seconded the motion, which carried unanimously, 6 -0. FOR: Silvia, Massey, Happ, Garner, Maloney, Hazen AGAINST: None ABSENT: Mears Regular Agenda Item No. 11.8 -- Presentation, discussion and possible action on a resolution authorizing the Mayor to sign an Agreement to Contribute Funds to the Texas Department of Transportation for the local share of the costs of right of way and utility relocation for the construction of U -turns on SH6 at the Harvey Road interchange. Public Works Director Mark Smith remarked that this agreement provided for the City of College Station to pay 10% of the cost associated with right of way and utility relocation costs for the U -turn project. The estimated cost to the City was $30,000. Council member Garner made a motion approving agenda items No. 11.7, 11.8, 11.9, 11.10 as presented by staff. Mayor Pro Tem Massey seconded the motion, which carried unanimously, 6 -0. FOR: Silvia, Massey, Happ, Garner, Maloney, Hazen AGAINST: None ABSENT: Mears Providing Customer Service Excellence Office of the City Secretary College Station, Texas Council Meeting 8/8/02 Page 14 Regular Agenda Item No. 11.9 -- Presentation, discussion and possible action on an Advance Funding Agreement with TxDot to provide for Powder Coating Signal Poles and `re Back Plates for Signal Heads on the Harvey Road U -turns project. Public Works Director Mark Smith remarked that this agreement provided for the City's payment in the amount of $17,496.00 to TxDOT for the cost of upgrading signal poles on this project from standard galvanized poles to brown powder coat poles that are consistent with the City of College Station's streetscape standards. Council member Garner made a motion approving agenda items No. 11.7, 11.8, 11.9, 11.10 as presented by staff. Mayor Pro Tem Massey seconded the motion, which carried unanimously, 6 -0. FOR: Silvia, Massey, Happ, Garner, Maloney, Hazen AGAINST: None ABSENT: Mears Regular Agenda Item No. 11.10 -- Bid No. 02 -82: Presentation, discussion and possible action on a resolution approving a construction contract for the 16" Sanitary Sewer Main Re- alignment on Harvey Road SH 30 and Earl Rudder Freeway SH6 in the amount of $240,243.95 Public Works Director Mark Smith remarked that this project consisted of the re- alignment of a to' 16" sanitary sewer main on Harvey Road SH 30 and Earl Rudder Freeway SH6 to accommodate the construction of U -turns on SH6 at the Harvey Road Interchange. Funds for this project allocated in the Capital Project Fund in the amount of $240,243.95. The reimbursement by the State would return funds to the Wastewater Capital Project Fund. Staff recommended approval of a resolution awarding the construction contract to Dudley Construction as the lowest responsible bidder. Council member Garner made a motion approving agenda items No. 11.7, 11.8, 11.9, 11.10 as presented by staff. Mayor Pro Tem Massey seconded the motion, which carried unanimously, 6 -0. FOR: Silvia, Massey, Happ, Garner, Maloney, Hazen AGAINST: None ABSENT: Mears Regular Agenda Item No. 11.11 -- Presentation, discussion and possible action on an ordinance abandoning an alley right -of -way between Fairview Avenue and Montclair Avenue encompassing a total area of 0.086 acres, save and except for the portion of the alley right -of -way to be retained by the City as a public utility easement, in the College Park Subdivision, City of College Station. 41ir Providing Customer Service Excellence Office of the City Secretary College Station, Texas Council Meeting 8/8/02 Page 15 City Engineer Bob Mosley noted that the applicant has requested the city abandon the alley that runs along the North side of their property to enlarge the size of the property owner's lot to facilitate improvements to his residence and to pave a driveway where the alley exists. The alley was not improved therefore it was not suitable for traffic between Fairview Avenue and Montclair Avenue. This alley is perpendicular to another alley that extends to Kerry Street. The alley contained public utilities (Electric and Sewer). The public utilities continued across Lot 9 to Fidelity Street with electric utilities currently outside of the easement. As a condition of this alley abandonment, staff recommended the property owner convey a utility easement to the City of College Station across Lot 9 to Fidelity Street. The following citizens spoke in favor of the alley abandonment. Mike Luther, 614 Welsh Street and Scott McDermott, 500 Fairview Avenue Council member Maloney made motion to approve Ordinance No. 2571 abandoning an alley right -of -way between Fairview Avenue and Montclair Avenue. Mayor Pro Tem Massey seconded the motion, which carried unanimously, 6 -0. FOR: Silvia, Massey, Happ, Garner, Maloney, Hazen AGAINST: None ABSENT: Mears Regular Agenda Item No. 12 -- The City Council may convene the executive session following the regular meeting to discuss matters posted on the executive session agenda for 8/8/02. The City Council completed Executive Session prior to the Regular Meeting. Regular Agenda Item No. 13 -- Final action on executive session, if necessary. No action was taken. Regular Agenda Item No. 14 -- Adiourn Hearing no objections, the workshop, executive session and regular meetings were adjourned at 9:30 p.m. PASSED AND APPROVED this 22 day of August, 2002. A ST: APPROVED: �� AI City Seery Connie Hooks May Ron Silvia Providing Customer Service Excellence Office of the City Secretary College Station, Texas �•, City of College Station Council Regular Meeting C OLLEGE STATION August 8, 2002 Sign In Sheet C i t y of C o l l e g e S t a t i o n 1..sati4 / ...... , - --vi. % _.44 11. ✓& 4 0 - 6 L- 1 - K)/ 4 12.44 ._ ,& _/ C 3. 4,,,,_--",.,,/ 13. Y-ct �- --, . 4 . I al. .F / 14. "`b 5. - (.., ) L- e.U-Gt. 15. ( tit&-p c„Ut . , 4000 6. ite4, A 1 16. 7 ;4 � �G A�(JS 7 i f ://6 / / & 17 _ ec______fri,,, 7v FG-0/1-7 -- �� -37-t 8. /) 6a L 1 _ , �� --, 9. ���,�t.R _ % 19. l � .s-L ti , --; 10. 06t1_ ) 20. (-Mi A idD,v fi i a City of College Station Council Workshop Meeting AUGUST 8, 2002 Sign In Sheet COLLEGE STATION g C i t y of C o l l e g e S t a t i o n 1. /f, i 4er 11. 2. 40.- 64_1 U 12. 3./0% 13. L 14. 5. itt 4 c� �-- 15. 6. I 16. 7. 17. 8. 18. 9. 19. 10. 20. Cir Cit y of College Station Council Regular Meeting AUGUST 8, 2002 Ilkiir Sign In Sheet COLLEGE STATION g C i t y of C o l l e g e S t a t i o n 1. - ..,z,P-�' 11. 2. Str (fih ,--It 12. 'I 3. 1 � : 13. // C a/ . 4. / i. 14. 5. 15. kV 6. 16. 7. 17. 8. 18. 9 . 19. 10. 20. -! 1 il 1 1 ' H " :