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HomeMy WebLinkAbout06/27/2002 - Regular Minutes City Council �� Mayor City Council Ron Silvia John Happ Mayor Pro Tempore Winnie Garner James Massey Scott Mears Nifty City Manager Dennis Maloney COLLEGE STATION Thomas E. Brymer Anne Hazen College Station, Embracing the Past, Exploring the Future MINUTES College Station City Council Workshop and Regular Meetings Thursday, June 27, 2002 at 3:00 p.m. and 7:00 p.m. City Hall Council Chambers, 1101 Texas Avenue College Station, Texas COUNCIL MEMBERS PRESENT: Mayor Silvia, Council members Maloney, Garner, Happ, Mears and Hazen COUNCIL MEMBER ABSENT: Mayor Pro Tem Massey STAFF PRESENT: City Manager Brymer, Assistant City Manager Brown, City Attorney Cargill Jr., City Secretary Hooks, Budget and Strategic Planning Manager Kersten, Public Communications and Marketing Manager Cole, City Planner Kee, Director of Public Works Smith, Director of Development Services Templin, Director of Fiscal Services Cryan, Assistant to the City Manager Rapelye, and Assistant City Secretary Casares Mayor Silvia called the workshop meeting to order at 3:04 p.m. Workshop Agenda Item No. 1 -- Discussion of consent agenda items listed for Regular Council Meeting. No items were removed for discussion. Workshop Agenda Item No. 2 -- Presentation, discussion and possible action regarding an analysis of the City's Marketing Plan. Public Communications and Marketing Manager Kelley Cole presented an overview of the city's marketing plan with an analysis of the plan's strengths, weaknesses, opportunities and challenges. The goals of the marketing plan were to build strong partnerships, increase citizen awareness and involvement, reach a wide, diverse audience and foster community pride. The City's Three -year Marketing Plan (2002 -2003) was approved by the City Council on August, 2000. At that time funding was approved for additional tactics that included: • Four -page quarterly utility bill newsletter • Monthly informational ads in The Eagle and Battalion • Upgraded equipment for Channel 19 Council Meetings 6/27/02 Page 2 Ms. Cole explained that the staff was directed by Council at the Council Retreat to begin planning the implementation of televising City Council meetings. Due to the high number of possible programming opportunities, it is recommended that the city create a long -term programming plan for a phased approach. This would outline an implementation schedule for televising other City meetings and special events, and creating programming for unique City activities. Other options and short-term and long -term recommendations were: Short Term • Temporarily outsource to a private company; begin at the start of FY 03 in October; • During temporary outsourcing, work with outside expertise to determine the best long- term approach to meet our televising goals Long Term • Outsource with a private company • Outsource with a public entity • Purchase equipment and review personnel needs Ms. Cole presented two issues regarding televising city council meetings: Issue #1 • Televise Workshop and Regular Meeting or • Televise Regular Meeting only Issue #2 • Live broadcast and rebroadcast • Rebroadcast only Ms. Cole recommended the outsourcing with a private company for six to nine months to televise the regular meetings and review the in -house costs during that time and bring a recommendation back to council. She also suggested the meetings be tape broadcast to the citizens. Ms. Cole responded to Council comments about additional marketing tools for promoting our community. These ideas related to more attention to A &M students on city rules and regulations. Ms. Cole stated that there is an increase in awareness of programs with other entities. Further discussion was held about the quality of programming to our community. Another aspect of the conversation related to the clarification of a city spokesperson and the city's role in the new Convention and Visitors Bureau. Also, more emphasis expressed in the marketing plan in terms of council's new mission and vision statements. Comments were made about the enhancement of the city's web site in order to enhance our marketing to the outside world. Providing Customer Service Excellence Office of the City Secretary College Station, Texas Council Meetings 6/27/02 Page 3 City Manager Tom Brymer expressed his intent to bring this plan back to council at least twice a r year for council feedback. Council expressed a desire for quarterly reports at least for the next three years. Staff was directed to have a professional broadcaster make a presentation at a future workshop meeting to discuss production issues associated with televising meetings as well as providing information to council on necessary equipment needed for our Council Chambers to have a quality production. Council recessed for a short break at 4:20 p.m. Council returned at 4:30 p.m. to continue the workshop meeting. Workshop Agenda Item No. 3 -- Presentation, discussion and possible action regarding the proposed annexation areas and associated cost considerations. City Planner Jane Kee, Senior Planner Lee Battle, Water and Wastewater Division Manager Dale Schepers, and Kelly Templin, Director of Development Services presented a report on the annexation feasibility study. Areas for consideration were: 1. Intersection of Harvey Mitchell /Wellborn 644 2. South of Greens Prairie and Arrington 1077 3. Portion of Nantucket 47 4. East of Rock Prairie north of Carter Lake 655 5. Other side of Carter Lake Subdv. 1328 6. Extension of Greens Prairie Road 455 Total 4206 acres She pointed out primary reasons for annexation: • Secure Tax Base • Utility Planning • Provide for future growth • Assert regulatory control • Respond to threat • Clarify boundaries Providing Customer Service Excellence Office of the City Secretary College Station, Texas Council Meetings 6/27/02 Page 4 Ms. Kee pointed out that the contract with Wellborn Water Utility District will expire January, 2003. The contract provides that the city would annex all areas that the city is interested in r✓ providing water service to prior to the expiration of the contract. This includes Areas 1 -5. Dale Schepers described the assessment of capital cost for utility services in the proposed annexation plan. Lee Battle discussed the fiscal impact analysis. The total annual impact to incur the proposed annexed areas was $2,235,000. This assumption was based on providing the same level of service, using current dollars, existing utility and tax rates, and that the city would develop according to the land use plan. Ms. Kee mentioned that next steps in the annexation process. The next step for city council will be to consider an ordinance to set public hearing dates and consider areas on July 11 The ordinance to complete the annexation will be scheduled in October. Workshop Agenda Item No. 4 -- Presentation, discussion and possible action regarding a new five year capital improvement program. This item was heard during the regular meeting. Workshop Agenda Item No. 5 -- Discussion, review and possible action regarding the following meetings. Planning and Zoning Commission, Parks and Recreation Board, Wolf Pen Creek Oversight Committee, Zoning Board of Adjustments, Metropolitan Planning '§or'' Organization, Brazos County Health Department, Brazos Animal Shelter, Brazos Valley Council of Governments, College Station Business Development Corporation, Historic Preservation Committee, Joint Relief Funding Review Committee, Library Committee and TEX -21 trip to Washington D.C. Mayor Silvia explained that this item was placed on the council agenda in order for council members to convey important issues of interest to all council members about the proceedings of various board and committee meetings. No specific discussion was held. Workshop Agenda Item No. 6 -- Council Calendars Castlegate Park Grand Opening, 6/25, 5:30 p.m. Council Pictures, Council Chambers, 7/11, 2:00 p.m. City Council Workshop and Regular Meeting, 7/11, 7/22 Joint UDO Meeting, Council Chambers, 7/12, 8:30 a.m. — 12:30 p.m. AMCC Conference, El Paso, 7/25 -7/27 Citizen Committee Orientation, 7/30 Council Chambers, 6:00 p.m. — 9:00 p.m. Transportation Summit, Irving, Texas, 8/14 -8/16 Providing Customer Service Excellence Office of the City Secretary College Station, Texas Council Meetings 6/27/02 Page 5 Workshop Agenda Item No. 7 -- Executive Session will immediately follow the workshop '041r meeting in the Administrative Conference Room. At 5:56 p.m., Mayor Silvia announced that the City Council would convene into Executive Session pursuant to Sections 551.071, 551.072, and 551.087 of the Open Meetings Act, to seek the advice of the city attorney, to consider the purchase of real property and economic development negotiations. Consultation with Attorney {Gov't Code Section 551.071); possible action The City Council may seek advice from its attorney regarding a pending and contemplated litigation subject or settlement offer or attorney - client privilege information. Litigation is an ongoing process and questions may arise as to a litigation tactic or settlement offer, which needs to be discussed with the City Council. Upon occasion the City Council may need information from its attorney as to the status of a pending or contemplated litigation subject or settlement offer or attorney - client privileged information. After executive session discussion, any final action or vote taken will be in public. The following subject(s) may be discussed: 1. Cause No. 43,098 -85, Brazos County -Bryan v College Station 2. Cause No. 96- 03168, Travis County -Bryan, et al. v PUC (intervention) 3. Cause No. 97- 02587, Travis County -Bryan, et al. v PUC (intervention) 4. Cause No. 98- 13391, Travis County -Bryan, et al. v PUC (intervention) 5. Cause No. 96- 06940, Travis County -Bryan, et al v PUC (intervention) 6. Cause No. 07- 07000, Travis County -TMPA, et al v PUC (intervention) 7. Cause No. 98- 11817, Travis County -TMPA, et al v PUC (intervention) 8. Cause No. GN002343, Travis County -San Antonio v PUC (intervention) 9. Cause No. GN002513, Travis county -San Antonio v PUC (intervention) 10. Cause No. GN000152, Travis County -TMPA v PUC (intervention) 11. Cause No. 49,367 -CCL2, Brazos County - Wilkerson v College Station 12. Cause No. 52,424 -361, Brazos County- College Station v Wolf Pen Creek, Ltd., et al. 13. Cause No. 28,765, Grimes County- Harold & Rosealice Trant v Grimes County, City of College Station and City of Bryan. 14. Cause No. 54,313 -272, Brazos County- Bradford C. Bindock and Damon K. Bindock v Thomas J. Brown, James Richter, Lee Ann Carpenter and Bryan Schwartz. 15. Cause No. GN200090; Travis County - Reliant Entergy, Inc. v Big County Electric Cooperative, Inc., et al. 16. Cause No. GN200100, Travis County -City of San Antonio, etc. v Brazos Electric Power Cooperation, et al. 17. Cause No. G -02 -108, U.S. District Court- Catherine Lester v College Station and Sonja Piersall. 18. Docket Nos. TX96 -2 -000 & TX96 -2 -001, FERC - College Station, applicant 19. Docket No. 25197, Public Utility Commission- College Station request to set rates. 20. Docket No. 25395, Public Utility Commission - College Station (intervention). 21. Seek advice on City's legal rights regarding City of College Station Collection Pipeline 22. Seek advice on City's legal rights regarding Cox Cable Franchise. 23. TXU -Lone Star Gas Distribution. 24. Seek advice on City's legal rights regarding Well No. 6. Providing Customer Service Excellence Office of the City Secretary College Station, Texas Council Meetings 6/27/02 Page 6 Real Estate {Gov't Code Section 551.072 }; possible action The City Council may deliberate the purchase, exchange, lease or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the City in negotiations with a third person. After executive session discussion, any final action or vote taken will be in public. The following subject(s) may be discussed: a. Wolf Pen Creek site, near Dartmouth and Colgate Street Economic Incentive Negotiations {Gov't Code Section 551.087 }; possible action The City Council may deliberate on commercial or financial information that the City Council has received from a business prospect that the City Council seeks to have locate, stay or expand in or near the city with which the City Council in conducting economic development negotiations may deliberate on an offer of financial or other incentives for a business prospect. After executive session discussion, any final action or vote taken will be in public. The following subject(s) may be discussed: a. Hotel /Conference Center b. Incentives for Lynntech Council returned to the regular meeting at 6:50 p.m. The executive session was recessed until the conclusion of the regular agenda. Regular Agenda Mayor Silvia led the audience in the pledge of allegiance. The invocation was provided by Jim Abbott of Peace Lutheran Church. Council member Happ made a motion to accept the absence request from Mayor Pro Tem Massey. Motion seconded by Council member Hazen, which carried unanimously, 6 -0. Prakash Krishnan and Dr. Kenneth Paprock from TAMU received the proclamation for Research in Human Resources Development Week. Gus Roman came forward to present the Mayor and City Council the award for outstanding achievement for city livability by the US Conference of Mayors Association. The award honored our GIS program for making information about city government easily accessible to citizens and staff. College Station City Manager Tom Brymer was recently recognized by his peers at the annual Texas City Manager's Association Annual conference by receiving the TCMA Professional Development Award. Mayor Silvia and members of the City Council recognized his efforts in the development of professional training programs for the management team and city employees. Dennis Maloney presented Historic Home Plaque #66 to Mr. and Mrs. Michael Luther for their residence at 614 Welsh. He presented Historic Home Plaque #67 to Mr. and Mrs. Robert Meyer of 308 Pershing. r Providing Customer Service Excellence Office of the City Secretary College Station, Texas Council Meetings 6/27/02 Page 7 Hear Visitors Benito Flores - Meath, 901 Val Verde came forward to thank the council for changing the hear visitors section to this particular time slot in the meeting. Council member Hazen left the meeting at 7:15 p.m. Consent Agenda Council member Happ made a motion to approve Consent Agenda Items No. 10.1, 10.2, 10.3, 10.4, 10.6, 10.7, 10.8, 10.9, 10.10, 10.11, 10.12, 10.13. Motion seconded by Council member Maloney, which carried by a vote of 5 -0. Consent Agenda Item No. 10.5 was approved by a vote of 4 -0, Council member Garner abstained. Council members Massey and Hazen absent. 10.1 Approved by common consent the minutes for City Council workshop and regular meeting, June 13, 2002 and City Council Retreat, May 5/28 -5/29. 10.2 Bid No. 02 -65 — Approved by common consent Resolution No. 6 -27 -02 -10.2 approving a construction contract for the rehabilitation of the Hensel Park Lift Station improvements with Elliott Construction Company. 10.3 Bid No. 02 -135 — Approved by common consent Resolution No. 6 -27 -02 -10.3 approving a consultant contract for Sewer System Evaluation Survey (SSES) work required for the Inflow and Infiltration Reduction Program Phase II with RJN Group, Inc. 10.4 Bid No. 02 -80 — Approved by common consent Resolution No. 6 -27 -02 -10.4 approving a contract to construct new water and wastewater taps for the Water Distribution and Wastewater Collection Division. 10.5 Approved by common consent Resolution No. 6 -27 -02 -10.5 determining a public necessity to acquire an easement interest and a temporary construction easement interest; giving notice of an official determination to acquire an easement interest and a temporary construction easement interest for the Highway 30/60 Infrastructure Project; and establishing procedures for the acquisition of an easement interest and a temporary construction easement interest. Council member Garner abstained. 10.6 Approved by common consent Resolution No. 6 -27 -02 -10.6 determining a public necessity to acquire the fee simple interest in certain property; giving notice of an official determination to acquire property for the Jones - Butler Road, Phase Two Project; and establishing procedures for the acquisition of fee simple interest in the property for Jones- Butler Road, Phase Two I kkor Providing Customer Service Excellence Office of the City Secretary College Station, Texas Council Meetings 6/27/02 Page 8 10.7 Approved by common consent Resolution No. 6 -27 -02 -10.7 approving a services contract with S.T. Lovett & Associates to provide right -of -way and real property r acquisition services for an amount not to exceed $80,000.00. This expenditure is exempt from competitive bidding as procurement for personal, professional, or planning services, Texas Local Government Code 252.022 (a)(4). 10.8 Approved by common consent the execution of a conveyance agreement to accomplish the transfer of ownership of 1107 Carolina, a single - family undeveloped property, to the local Habitat for Humanity affiliate and authorization for the Mayor to execute the necessary documents. 10.9 Approved by common consent Resolution No. 6 -27 -02 -10.9 regarding a revised resolution to approve Juvenile Accountability Grant Resolution "Decision Making" for First Offenders. 10.10 Approved by common consent a request for oversize participation for increasing the capacity of a water line along Barron Road to be constructed within Alexandria Subdivision, Phase 5. 10.11 Approved by common consent the approval of oversize participation for increasing the capacity of a water line along Barron Road within Westfield Village Subdivision, Phasel. 10.12 Approved by common consent the approval of oversize participation for increasing the size of a sewer line from Shenandoah Subdivision to the Spring Creek Trunk Line. 10.13 Approved by common consent the approval to use Texas Department of Information Resources (DIR) and state contract vendors (QISVs) to procure the hardware and associated operating system software required to run the public safety computer software. Regular Agenda Regular Agenda Item No. 11.1 -- Public hearing, discussion and possible action on an ordinance rezoning the Crowley Tract consisting of 132.01 acres located near the northwest corner of the intersection of South Highway 6 and Greens Prairie Road from A -O Agricultural Open to R -1A Single Family and C -1 General Commercial. Director of Development Services Kelly Templin addressed this item. Mayor Silvia opened the public hearing. Chuck Ellison of 2902 Camille Drive, representing the applicant Tim Crowley asked council to grant the rezoning application. Mayor Silvia closed the public hearing. Providing Customer Service Excellence Office of the City Secretary College Station, Texas Council Meetings 6/27/02 Page 9 Council member Garner moved to approve Ordinance No. 2564 rezoning 132.01 acres located near the northwest corner of the intersection of South Highway 6 and Greens Prairie Road from 1rr A -O Agricultural Open to R-1A Single Family and C -1 General Commercial. Motion seconded by Council member Happ which carried unanimously, 5 -0. FOR: Silvia, Happ, Garner, Mears, Maloney AGAINST: None ABSENT: Massey and Hazen Regular Agenda Item No. 11.2 -- Presentation, discussion and possible action regarding the Phase I Southside Drainage Master Plan. Director of Public Works Mark Smith presented an overview of the Phase I Southside Drainage Master Plan and projects recommended in the plan. This Southside Drainage Master Plan also included a second phase. Funds in the amount of $500,000 were budgeted in the drainage utility fund. Mr. Smith described the areas to receive improvements. Mike Luther of 614 Welsh presented comments to the City Council regarding his support of the Southside Drainage Plan. Council member Hazen returned to the meeting. Motion to accept staff recommendations for the Southside Phase I Drainage Plan was made by Council member Maloney. Motion seconded by Council member Garner which carried by a Nor vote of 6 -0. FOR: Silvia, Maloney, Happ, Mears, Garner, Hazen AGAINST: None ABSENT: Massey Regular Agenda Item No. 11.3 -- Presentation, discussion and possible action on selection of one (1) member to be appointed to the Wolf Pen Creek Tax Increment Financing Board of Directors. Council member Garner made a motion to appoint Glenn Schroeder to the Wolf Pen Creek Tax Increment Financing Board of Directors replacing Chris Barzilla. Motion seconded by Council member Hazen which carried by a vote of 6 -0. FOR: Maloney, Silvia, Hazen, Mears, Happ, Garner AGAINST: None ABSENT: Massey Workshop Agenda Item No. 4 -- Presentation, discussion and possible action regarding a new five year capital improvement program. Director of Public Works Mark Smith presented key milestones for this council vision statement. Providing Customer Service Excellence Office of the City Secretary College Station, Texas Council Meetings 6/27/02 Page 10 The timeline proposed a general obligation bond election for November 2003. He identified a list of capital projects that will be reviewed by various boards and a CIP committee. Council will consider the final projects to be placed on the ballot. Staff was directed to return to council with a schedule for implementing a process to appoint a CIP committee. Council expressed the desire to have one or two council members serve as a liaison to the committee. Further discussion will be held in September or October. Regular Agenda Item No. 12 -- Executive Session At 8:30 p.m., Mayor Silvia announced that the City Council would reconvene into executive session pursuant to Sections 551.071, 551.072, and 551.087 of the Open Meetings Act, to seek the advice of the city attorney, to consider the purchase of real property and economic development negotiations. Refer to executive session items listed in the workshop minutes. Council concluded the executive session at 10:10 p.m. and returned to the regular meeting. Regular Agenda Item No. 13 -- Final action on executive session. The following action was taken. Council member Maloney moved to accept the settlement agreement between Damon K. Bindock and Bradford C. Bindock vs. City of College Station. Seconded by Council member Garner, which carried unanimously, 6 -0. FOR: Silvia, Maloney, Happ, Mears, Hazen, Garner AGAINST: None ABSENT: Massey Hearing no objection, the meeting adjourned at 10:12 p.m. on Thursday, June 27, 2002. PASSED AND APPROVED this 11 day of July, 2002. APPROVED: Mayor ' on Silvia ATTEST: 5 7i -- (t - Lti ll t " O L City Secretary Connie Hooks Providing Customer Service Excellence Office of the City Secretary College Station, Texas CI City of College Station Council Regular Meeting June 27, 2002 Sign In Sheet COLLEGE STATION g /:,. ) C i t y of C o l l e g e S t a t i o n /` / 1. 11. 2.(^ , P:grj-v% 12. - '■_i ' K-cA-Ar 3. ),, 4kagaz, 13. 1 J r 4. ' / / 14. U �,✓ ( i----,ok 5 �" l -,9�-c ( 0- '-----‘ 5. /. A 0 % 15. 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