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HomeMy WebLinkAboutRegular and Workshop - Resolution - 06/13/2002 Mayor City Council Ron Silvia John Happ Mayor Pro Tempore Winnie Garner James Massey Scott Mears — City Manager Dennis Maloney COLLEGE STATION Thomas E. Brymer Anne Hazen College Station, Embracing the Past, Exploring the Future Minutes College Station City Council Workshop and Regular Meetings Thursday, June 13, 2002 at 3:00 p.m. and 7:00 p.m. City Hall Council Chambers, 1101 Texas Avenue College Station, Texas COUNCILMEMBERS PRESENT: Mayor Silvia, Mayor Pro Tem Massey, Councilmembers Maloney, Garner, Hazen, Happ, Mears STAFF PRESENT: City Manager Brymer, Assistant City Manager Brown, City Attorney Cargill Jr., City Secretary Hooks, Budget and Strategic Planning Manager Kersten, Public Relations and Communications Manager Cole, Director of Public Works Smith, Director of Development Services Templin, Purchasing Manager Turney, and Manager of Greenways Programs Downs t er Mayor Silvia called the workshop meeting to order at 3:02 p.m. Workshop Agenda Item No. 1 -- Discussion of consent agenda items listed for Regular Council Meeting. No items were removed for discussion. Workshop Agenda Item No. 2 -- Presentation, discussion and possible action on four greenway design alternatives prepared by the Texas A &M University Landscape Architecture Department. Director of Public Works Mark Smith introduced Dr. Jon Rodiek. Mr. Smith noted that the City Council approved a Professional Services Contract on December, 2001 with Dr. Jon Rodiek through the A &M Research Foundation to complete four greenway design alternatives. Dr Jon Rodiek, Professor of Landscape Architecture at Texas A &M University, presented four greenway design alternatives prepared by graduate and senior students. This included a design and analysis of the connectivity of Head Lake to Emerald Forest; the Business Park at Pebble Creek to Lick Creek Park; the linkage between Castlegate to existing and future schools; and recommended improvements to the existing trail in the College Hills Elementary School neighborhood. 441#0, Council Minutes 6/13/02 Page 2 Mr. Smith noted that the Greenways Master Plan would be revised to reference a portion of the greenway designs. kitre Workshop Agenda Item No. 3 -- Presentation, discussion and possible action regarding an update from Dean International on the City of College Station's transportation agenda in accordance with Dean International's scope of work under their contract with the City of College Station as well as high speed rail initiatives. David Dean and Stan Lynch of Dean International presented travel packets for the Councilmembers' trip to Washington, D.C. He described the itinerary of scheduled meetings and the City's goals and objectives that will be discussed with the federal officials delegation. Mr. Dean inquired about the possibility of a 2 Annual College Station Transportation Summit. Following discussion by Council, Council expressed their willingness to continue with the 2nd Annual College Station Transportation Summit. Also, Council expressed a desire to invite Federal Officials as possible speakers to the next Summit. Mr. Dean and Mr. Lynch briefed the Council on implementing a strategy for pursuing and receiving State designation of a high -speed rail corridor route for the Brazos Valley under the Governor's new transportation plan. The high -speed rail corridor called "The Brazos Express Corridor" would connect the IH -35 Corridor to the Houston metropolitan area through the Bryan/College Station area. No official action was taken. Council recessed at 5:03 p.m. The meeting reconvened at 5:20 p.m. Workshop Agenda Item No. 4 -- Presentation, discussion and possible action regarding an analysis of the City's Marketing Plan. This item was delayed and placed on the next council meeting on June 27, 2002. Workshop Agenda Item No. 5 -- Presentation, discussion and possible action on the results of the 2002 Citizen survey. Budget and Strategic Planning Manager Jeff Kersten presented the results of the 2002 Citizen Survey. The annual citizen survey was conducted by the Survey Research Center at the University of North Texas. 500 citizens were contacted. A major concern expressed by respondents related to transportation issues. No formal action was taken. Providing Customer Service Excellence Office of the City Secretary College Station, Texas Council Minutes 6/13/02 Page 3 Workshop Agenda Item No. 6 -- Council Calendars Ground Breaking Ceremony - Municipal Court, 6/11, 10:00 a.m. '. TEX -21 trip to Washington D.C., 6/17 -6/19 Castlegate Park Grand Opening, 6/25, 5:30 p.m. City Council Workshop and Regular Meetings, 6/27 & 7/11 City Council Workshop and Regular Meeting, 7/22 AMCC Conference, El Paso, 7/25 -7/27 Transportation Summit, Irving, Texas, 8/14 -8/16 Workshop Agenda Item No. 7 -- Hear Visitors Shannon Schunicht, 408 Eisenhower, addressed the Council regarding the City's current Landscape Ordinance. He noted that a number of trees were removed to locate a new facility behind A &M Presbyterian Church. He asked staff to enforce the City's current landscape ordinance to ensure that the trees are preserved during development. Workshop Agenda Item No. 8 -- Executive Session At 6:18 p.m., Mayor Silvia announced that the City Council would convene into executive session pursuant to Sections 551.071, 551.072 and 551.074 of the Open Meetings Act, to seek the advice of our attorney, to consider the purchase of real property, and the evaluation of a public officer. Cause No. 43,098 -85, Brazos County -Bryan v. College Station Cause No. 96- 03168, Travis County -Bryan, et al. v. PUC (intervention) Cause No. 97- 02587, Travis County -Bryan, et al. v. PUC (intervention) Cause No. 98- 13391, Travis County -Bryan, et al. v. PUC (intervention) Cause No. 96- 06940, Travis County -Bryan, et al. v. PUC (intervention) Cause No.97- 07000, Travis County -TMPA v. PUC (intervention) Cause No. 98- 11817, Travis County-TMPA v. PUC (intervention) Cause No.GN002343, Travis County-San Antonio v. PUC (intervention) Cause No.GN002513, Travis County -San Antonio v. PUC (intervention) Cause No.GN000152, Travis County -TMPA v. PUC (intervention) Cause No. 49,367 -CCL2, Brazos County - Wilkerson v. College Station Cause No. 52,434 -361, Brazos County- College Station v. Wolf Pen Creek, Ltd., et al. Cause No. 28,765, Grimes County- Harold & Rosealice Trant v. Grimes County, City of College Station and City of Bryan Cause No. 54,313 -272; Brazos County- Bradford C. Bindock and Damon K. Bindock v. Thomas J. Brown, James Richter, Lee Ann Carpenter and Bryan Schwartz Cause No. GN200090; Travis County- Reliant Energy, Inc. v. Big County Electric Cooperative, Inc., et al. Cause No. GN200100, Travis County -City of San Antonio, etc. v. Brazos Electric Power Cooperation, et al. Cause No. G -02 -108, U.S. District Count - Catherine Lester v. College Station and Sonja Piersall. Docket Nos. TX96 -2 -000 & Tx96 -2 -001, FERC - College Station, applicant Docket No. 25197, Public Utility Commission- College Station request to set rates. Docket No. 25395, Public Utility Commission - College Station (intervention). Providing Customer Service Excellence Office of the City Secretary College Station, Texas Council Minutes 6/13/02 Page 4 Seek advice regarding City's legal rights regarding Duncan and Associates contract. Seek advice regarding City's legal rights regarding Cox Cable Franchise. r TXU -Lone Star Gas Distribution Real Estate {Gov't Code Section 551.072 }; possible action The City Council may deliberate the purchase, exchange, lease or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the position of the City in negotiations with a third person. After executive session discussion, any final action or vote taken will be in public. The following subject(s) may be discussed. 1. Kapchinski Property Personnel {Gov't Code Section 551.074 }; possible action The City Council may deliberate the appointment, evaluation and duties of public officers. After the executive session, any final action or vote taken will be in public. The officers on the following boards may be discussed: 1. Parks and Recreation Board 2. Zoning Board of Adjustments Workshop Agenda Item No. 9 -- Final action on Executive Session, if necessary. Council concluded the executive session at 6:47 p.m. and returned to the regular meeting at 7:00 p.m. Regular Meeting Item No. 10: Mayor Silvia opened the regular meeting at 7:03 p.m. He led the audience in the pledge of allegiance. Danny Duron, chaplain from the College Station Police Department provided the invocation. Mayor Silvia read the proclamation for United States Army Week. Staff Sergeant Brigg M. Miller and Staff Sergeant Cesar Soto accepted the proclamation. Consent Agenda 11.1 Approved by common consent the minutes for City Council Special Meeting, March 21, 2002, Joint Workshop Meeting, April 19, 2002 and City Council workshop and regular meeting, May 23, 2002. 11.2 Bid No. 02 -71 -- Approved by common consent a bid for Electric Wire and Cable. Awarded to the lowest, responsible bidder meeting specifications by item as follows: TCE Utility Supply, $12,447.50, Techline, $249,566.40 and Temple/Utiliserve, $199,927.50 for a total annual estimate of $461,941.40. Funds available in the Electrical Fund. Providing Customer Service Excellence Office of the City Secretary College Station, Texas Council Minutes 6/13/02 Page 5 11.3 Approved by common consent a professional services contract ( #02 -134) for the Dominik Residential Street Rehabilitation Project (Project NO. ST -0261) to Ash and Browne „► Engineering, Inc. in the amount not to exceed $68,419.30. Funds available in the Street Rehabilitation Fund from the 1998 General Obligation Bonds. 11.4 Approved by common consent on expanding the agreement between the City of College Station and Fulbright and Jaworski L.L.P. to expend an additional $61,000 for legal services associated with the hotel /conference center project in the Highway 30/60 corridor. Funds available and budgeted in the Hotel/Motel Fund for the new Conference Center Operations. Council Member Garner abstained from this item. 11.5 Approved by common consent Ordinance No. 2562 amending Chapter 3, Section 1, A, 1 (a), College Station Code of Ordinances changing the membership of the Construction Board of Adjustments and Appeals to be consistent with the membership of the Building Standards Commission. 11.6 Approved by common consent Ordinance No. 2563 amending Chapter 9 of the City of College Station's Code of Ordinances consisting of additional language for required streets and clarification of oversize participation by the City. 11.7 Approved by common consent Resolution No. 6 -13- 2002 -11.07 intervening in two Lone Star Pipeline filings with the Railroad Commission that would allow Lone Star Pipeline to increase rates for the construction of a 76 mile pipeline (Docket No. 9292) and for increased operation and maintenance expenses (Docket No. 9304). Regular Agenda Regular Agenda Item No. 12.1 -- Presentation, discussion and possible action on a Comprehensive Plan Amendment for COCOS — White Creek Road. Council Members Happ and Massey abstained from discussion of this item. Director of Development Services Kelly Templin remarked that Whites Creek Road is a proposed minor collector that is located southwest of the Texas A &M University campus between FM 60 and Hopes Creek Road. Staff identified two primary issues that will make it difficult to construct the proposed Whites Creek Road thoroughfare. To construct the proposed thoroughfare as currently aligned on the Plan, three creeks would have to be bridged, one of which actually coincided with the proposed alignment for approximately five hundred feet. This alignment along the creek involved many issues including flooding and soil erosion. The realigning of the thoroughfare to the west to avoid University property proved to be unfeasible due to Whites Creek and its tributaries, Brazos River floodplain and existing developments. The second issue involved the necessary crossing of Texas A &M University property. However, this option is not acceptable to Texas A &M University because of flooding issues, construction. maintenance costs, and erosion and drainage problems. Also, security concerns are an issue since the thoroughfare would provide a secondary access to Easterwood Airport and the Texas kkire A &M University wastewater treatment plant. Providing Customer Service Excellence Office of the City Secretary College Station, Texas Council Minutes 6/13/02 Page 6 Staff recommended that Whites Creek Road minor collector be eliminated from the ,. Thoroughfare Plan. The Planning and Zoning Commission approved the removal of Whites Creek Road from the Thoroughfare Plan. Mayor Silvia opened the public hearing. No one spoke. Mayor Silvia closed the public hearing. Council Member Maloney made a motion to approve Resolution No. 6 -13- 2002 -12.01 amending the Thoroughfare Plan by removing Whites Creek Road. Council Member Garner seconded the motion, which carried by a vote of 5 -0 -2. FOR: Silvia, Mears, Maloney, Garner, Hazen AGAINST: None ABSTAINED: Massey and Happ Regular Agenda Item No. 12.2 -- Presentation, discussion and possible action on an Advance Funding Agreement with the Texas Department of Transportation (TXDOT) for the design and construction of an interchange on Highway 6 at Barron Road. Director of Public Works Mark Smith noted that the advance funding agreement established the relationship between TxDOT for the preparation of preliminary engineering, schematic design and environmental assessment, right -of -way documents, plans, specifications and estimates for an interchange at the intersection of Barron Road and State Highway 6. In the agreement, the City shall hire a consultant to carry out the work and the State will provide guidance and reviews to ensure that the work is consistent with state and federal guidelines. Upon completion of the design phase, the State will be responsible for constructing the project. The construction will be contingent on the availability of state and federal funds. The Barron Road interchange is one of the "interim CIP" projects that Council included in the FY 2002 budget. Council Member Garner made a motion approving the Advance Funding Agreement between the City of College Station and the Texas Department of Transportation for the construction of an interchange on Highway 6 at Barron Road. Council Member Happ seconded the motion, which carried by a vote of 7 -0. FOR: Silvia, Massey, Happ, Mears, Maloney, Garner, Hazen AGAINST: None Regular Agenda Item No. 12.3 — Presentation, discussion and possible action on annual agreement for purchase of Padmount /Polemount transformers maintained in inventory. Further action is required to break the tie on three (3) items bid. limey Providing Customer Service Excellence Office of the City Secretary College Station, Texas Council Minutes 6/13/02 Page 7 Purchasing Manager Cheryl Turney noted that the City bid forty -four different types of transformers. Of the forty -four line items, two of the bidders furnished identical bids for three of fire the transformers. The Local Government Code 271.901 "Procedure for Awarding Contract if Municipality or District Receives Identical Bids" required that the City must select from the identical bids by the casting of lots. The casting of lots must be in a manner prescribed by the Mayor and must be conducted in the presence of the Council. Item No. 9, 12, and 19 have identical bids between KBS Electrical and TEC Utility Supply. Ms. Turney prepared three bags to be used as the casting of lots necessary to award line item 9, 12, and 19 between KBS Electrical and TEC Utility Supply. On the front of each bag Ms. Turney explained the item descriptions. She asked members of the Boy Scouts of America, Troop 12 -22, to draw a card from each of the bags. The following results were announced: Bid No. 02 -74, Line Item No. 9, Padmount Transformer, Three Phase, 112.5 KVA, 208/120 Inventory Item #285- 086 -00038 was awarded to KBS Electrical Distributors, Inc., 4801 Highway 21 West, Bryan, Texas, 77803. Bid No. 02 -74, Line Item No. 12, Padmount Transformer, Three Phase, 300 KVA, 208/120 Inventory Item #285- 086 -00041 was awarded to KBS Electrical Distributors, Inc., 4801 Highway 21 West, Bryan, Texas, 77803. Bid No. 02 -74, Line Item No. 19, Padmount Transformer, Three Phase, 300 KVA, 480/277, Inventory Item #285- 086 -00048 was awarded to TEC Utility Supply & Service, 100 Cooperative Way, Georgetown, Texas, 778262 Council Member Massey made a motion to award Line Items No. 9, to KBS Electrical Distributors, Inc, Line Item No. 12, KBS Electrical Distributors, Inc, and Line Item No. 19, TEC Utility Supply & Service. His motion also included award to the lowest responsible bidder meeting specifications for all other line items for an annual estimate to the following firms: KBS Electrical $103,695.00 Pauwels Transformers $ 74,921.70 TEC Utility Supply $ 8,142.00 Techline $209,184.00 Wesco $ 5,268.90 Council Member Mears seconded the motion, which carried by a vote of 7 -0. FOR: Silvia, Massey, Happ, Mears, Maloney, Garner, Hazen AGAINST: None Regular Agenda Item No. 12.4 -- Presentation, discussion and possible action on a service agreement with Dean International Inc. for transportation consultant services related to the development of a high -speed rail corridor. Providing Customer Service Excellence Office of the City Secretary College Station, Texas Council Minutes 6/13/02 Page 8 Stan Lynch and David Dean of Dean International presented an overview of a High -Speed Rail % r for Texas: "The Brazos Express Corridor ". Mr. Lynch remarked that the immediate goal is to obtain State and National High Speed Rail Corridor Designation for the Brazos Express Corridor. He showed a map that suggested a high -speed rail from Houston, Dallas, San Antonio, and Austin to College Station. He noted that 58% of the Brazos Express Corridor could be built on existing right -of -way. Also, this plan would provide a number of benefits to include the following: • Improve Air Quality • Provide Alternative to Flying/Driving • Tie Major Metropolitan Areas and Densely Populated areas together • Tie IH 35 Corridor to Houston/Harris County Metropolitan area • Link the South Central HSR Corridor to the Gulf Coast HSR Corridor • Provide Access to Universities, Activities and Entertainment Venues • Aid National Security Mobility Mr. Lynch explained that the short-term steps would be to influence current, pending state, and federal high -speed rail Legislation; to obtain a preliminary planning and design line item in the TEA -21 Reauthorization, and secure a contract with Dean International, Inc. The long -term requirements would include feasibility studies, funding plan, preliminary engineering and design, final design and construction. Adam Styblinski, 2012 Langford Street, spoke in favor of The Brazos Express Corridor. Council Member Massey made a motion approving a service agreement with Dean International Inc. for transportation services related to the development of a high -speed rail corridor contingent upon the approval of the City of Bryan, Texas A &M University, and Brazos County. Council Member Hazen seconded the motion, which carried by a vote of 7 -0. FOR: Silvia, Massey, Happ, Mears, Maloney, Garner, Hazen AGAINST: None Regular Agenda Item No. 12.5 -- Presentation, discussion and possible action on revisions to the City Council Meeting Procedures. City Secretary Connie Hooks described the proposed changes to the City Council Meeting Procedures as discussed at the City Council Retreat on May 28, 2002. Council Member Happ made a motion to approve the City Council Meeting Procedures as presented. Council Member Hazen seconded the motion, which carried by a vote 7 -0. FOR: Silvia, Massey, Happ, Mears, Maloney, Garner, Hazen AGAINST: None tiow Providing Customer Service Excellence Office of the City Secretary College Station, Texas Council Minutes 6/13/02 Page 9 Regular Agenda Item No. 12.6 -- Presentation, discussion and possible action on appointments to various Citizen Committees. Cemetery Committee Council Member Garner made a motion to re- appoint Ed Burns, Mary Lind Bryan, Joe Wallace and David Chester as members for two -year terms. Council Member Massey seconded the motion, which carried by a vote of 7 -0. Council directed staff to notify committee members regarding their attendance record. FOR: Silvia, Massey, Happ, Mears, Maloney, Garner, Hazen AGAINST: None Construction Board of Adjustment and Appeals /Building and Standards Commission Council Member Massey made a motion to re- appoint Dan Sears, George McLean and a new member Canon Perdue for two -year terms. Council Member Hazen seconded the motion, which carried by a vote of 7 -0. FOR: Silvia, Massey, Happ, Mears, Maloney, Garner, Hazen AGAINST: None Council Member Hazen made a motion to appoint Larry Patton, Kevin Kuddes, and Mark Clayton as alternate members for two -year terms. Council Member Happ seconded the motion, which carried by a vote of 7 -0. FOR: Silvia, Massey, Happ, Mears, Maloney, Garner, Hazen AGAINST: None Council Member Massey made a motion to appoint Dan Sears as Chairman. Council Member Hazen seconded the motion, which carried by a vote of 7 -0. FOR: Silvia, Massey, Happ, Mears, Maloney, Garner, Hazen AGAINST: None Historic Preservation Committee Council Member Maloney made a motion to re- appoint Robert McGee, appoint David Chester, Shirlei Dannhaeuser, Patricia McDermott and John Grom as new members for two -year terms. Council Member Garner seconded the motion, which carried by a vote of 7 -0. FOR: Silvia, Massey, Happ, Mears, Maloney, Garner, Hazen AGAINST: None 1rr. Providing Customer Service Excellence Office of the City Secretary College Station, Texas Council Minutes 6/13/02 Page 10 Council Member Maloney made a motion to appoint Bill Lancaster as Chairman of the Historic Preservation Committee. Council Member Massey seconded the motion, which carried by a vote r of 7 -0. FOR: Silvia, Massey, Happ, Mears, Maloney, Garner, Hazen AGAINST: None Parks and Recreation Board Council Member Garner made a motion to re- appoint John Nichols, Glenn Schroeder, Glen Davis and appoint Jodi Warner as a new member. Council Member Hazen seconded the motion, which carried by a vote of 7 -0. FOR: Silvia, Massey, Happ, Mears, Maloney, Garner, Hazen AGAINST: None Council Member Maloney made a motion to appoint John Nichols as Chairman to the Parks and Recreation Board. Council Member Happ seconded the motion, which carried by a vote or 7 -0. FOR: Silvia, Massey, Happ, Mears, Maloney, Garner, Hazen AGAINST: None Wolf Pen Creek Design Review Board Council Member Hazen made a motion to appoint Alan King, architect, for a three -year term. Council Member Maloney seconded the motion, which carried by a vote of 7 -0. FOR: Silvia, Massey, Happ, Mears, Maloney, Garner, Hazen AGAINST: None Councilmember Massey made a motion to appoint George McLean, citizen at large, for a three - year term. Councilmember Happ seconded the motion, which carried by a vote of 7 -0. FOR: Silvia, Massey, Happ, Mears, Maloney, Garner, Hazen AGAINST: None Zoning Board of Adjustments Council Member Garner made a motion to re- appoint John Richards, Graham Sheffy, and Roger Lewis and appoint Jay Goss and Denise Whisenant as alternates. Council member Mears seconded the motion, which carried by a vote of 7 -0. FOR: Silvia, Massey, Happ, Mears, Maloney, Garner, Hazen AGAINST: None Providing Customer Service Excellence Office of the City Secretary College Station, Texas Council Minutes 6/13/02 Page 11 Brazos Valley Council of b4 kar Council Member Garner made a motion to nominate Lynn Mcllhaney to the Brazos Valley Council of Governments. Council Member Hazen seconded the motion, which carried by a vote of 7 -0. FOR: Silvia, Massey, Happ, Mears, Maloney, Garner, Hazen AGAINST: None Regular Agenda Item No. 12.7 -- Presentation, discussion and possible on the reappointment of the City Attorney and City Secretary. Council Member Mears made a motion to reappoint Harvey Cargill Jr., as City Attorney and Connie Hooks as City Secretary for a term of office for two years coinciding with the term of the mayor. Council Member Maloney seconded the motion, which carried by a vote of 7 -0. FOR: Silvia, Massey, Happ, Mears, Maloney, Garner, Hazen AGAINST: None Regular Agenda Item No. 13 -- The City Council may convene the executive session following the regular meeting to discuss matters posted on the executive session agenda for 6/27/02 The City Council completed the Executive Session prior to the Regular Meeting. kirre Regular Agenda Item No. 14 -- Final action on executive session, if necessary. No action was taken. Regular Agenda Item No. 15 -- Adjourn Hearing no objections, the workshop, executive session and regular meetings were adjourned at 9:10 p.m. PASSED AND APPROVED this 27 day of June, 2002. APPROVED: Mayo ' on Silvia ATTEST: 11100 City City Secrethry Connie Hooks Providing Customer Service Excellence Office of the City Secretary College Station, Texas Cf City of College Station Council Regular Meeting JUNE 13, 2002 those Sign In Sheet COLLEGE STATION C i t y of C o l l e g e S t a t i o n 1. 11. /8"--1 1 a `-",„, 2. 4fiWYY) 12. "‘----/...---1/1--4----- . 3. 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