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HomeMy WebLinkAbout05/09/2002 - Regular Minutes City Council Mayor City Council Lynn Mcllhaney James Massey Mayor Pro Tempore Ron Silvia (, Larry Mariott Winnie Garner COLLEGE STATION City Manager Dennis Maloney Thomas E. Brymer Anne Hazen College Station, Embracing the Past, Exploring the Future MINUTES College Station City Council Workshop and Regular Meetings Thursday, May 9, 2002 at 3:00 p.m. and 7:00 p.m. City Hall Council Chambers, 1101 Texas Avenue College Station, Texas COUNCILMEMBERS PRESENT: Mayor Silvia, Councilmembers Massey, Hazen, Maloney, Garner, Happ, Mears STAFF PRESENT: City Manager Brymer, Assistant City Manager Brown, City Secretary Hooks, City Attorney Cargill, Jr., Public Relations and Communications Manager Cole, Budget and Strategic Planning Manager Kersten, Parks and Recreation Director Beachy, Director of Public Utilities, Woody, MIS Director Burnside, Director of Development Services Templin, 410 Fire Chief Giordano, Police Chief Feldman, Director of Economic Development Foutz, Assistant City Secretary Casares and Assistant to the City Manager Rapaleye Mayor Silvia called the workshop meeting to order at 3:02 p.m. Workshop Agenda Item No. 1 -- Discussion of consent agenda items listed for Regular Council Meeting. City Secretary Connie Hooks made a correction to the minutes of April 11 on page 3 to replace a corrected time of 4:28 p.m. for the beginning of executive session. Workshop Agenda Item No. 2 -- Presentation, discussion and possible action on existing Fiscal and Budgetary Policies of the City of College Station. Director of Fiscal Services Charles Cryan presented an overview of the existing fiscal and budgetary policies for the city. Mr. Cryan noted that the policy enables the City to achieve a long -term stable and positive financial condition. It includes guidelines for the City Manager, Fiscal Services Director and Budget Director in planning and directing the City's day to day financial operations. Mr. Cryan described the fund types and account groups. No formal action was taken. Council recessed at 4:25 p.m. for a break. The meeting reconvened at 4:40 p.m. Providing Customer Service Excellence Office of the City Secretary College Station, Texas Council Meeting 5/9/02 Page 2 Workshop Agenda Item No. 3 -- Presentation, discussion and possible action on the update of the City's Strategic Plan. Budget and Strategic Planning Director Jeff Kersten presented an overview of the City's 2001- 2002 Strategic Plan. He explained that the Strategic Plan is structured around the City's Mission Statement and Vision Statements. The Plan has 36 strategies and 80 implementation plans. Mr. Kersten provided a status report of the strategies and implementation plans. He announced that the council strategic planning retreat is May 28 -29, 2002. Council suggested the following recommendations regarding the City's Strategic Plan: • Simplify the document • Set priorities for the City's Strategic Plan • Obtain staff priorities • Focus on basic city services that need to be accomplished within 3 -5 years No formal action was taken. Workshop Agenda Item No. 4 -- Council Calendars City Council Special Meeting, Swearing in Ceremony, 5/8, 12:00 p.m. Citizens Fire Academy Graduation, 5/13, Council Chambers, 6:30 p.m. Council Workshop and Regular Meetings, 5/23, 6/13 & 6/27 Wayne Bryan Bike Loop Dedication, 5/11, 10:00 a.m., Central Park Texas Municipal League Legislative Outlook for 2003, 5/17, Hilton Austin Airport Hotel Council Strategic Planning Retreat, 5/28 -5/29, Heartland Inn, Independence, Texas TEX -21 trip to Washington D. C., 6/17 — 6/19 AMCC Conference, 7/25 — 7/27, El Paso Summerfest, Employee Picnic, Adamson Lagoon, 5/31 Future Meeting: City Council /Planning and Zoning Commission Joint Meeting - UDO Workshop Agenda Item No. 5 -- Hear Visitors Marianne Oprisko, 14125 Renee Lane addressed the Council regarding Westfield Village Subdivision lot size and whether they are large enough for septic systems. She also mentioned the lack of public utilities in her neighborhood. Workshop Agenda Item No. 6 -- Executive Session At 5:30 p.m., Mayor Silvia announced that the City Council would convene into executive session pursuant to Sections 551.071, 551.072, 551.074, and 551.087 of the open meetings act, to seek the advice of our attorney, to consider the purchase of real property, the evaluation of a public officer, and economic development negotiations. Consultation with Attorney {Gov't Code Section 551.0711; possible action Cause No. 43,098 -85, Brazos County -Bryan v. College Station Providing Customer Service Excellence Office of the City Secretary College Station, Texas Council Meeting 5/9/02 Page 3 Cause No. 96- 03168, Travis County — Bryan, et al. v. PUC (intervention) Cause No. 97- 02587, Travis County — Bryan, et al. v. PUC (intervention) Cause No. 98- 13391, Travis County — Bryan, et al. v. PUC (intervention) Cause No. 96- 06940, Travis County — Bryan, et al. v. PUC (intervention) Cause No. 97- 07000, Travis County — TMPA v. PUC (intervention) Cause No. 98- 11817, Travis County — TMPA v. PUC (intervention) Cause No. GN002343, Travis County — San Antonio v. PUC (intervention) Cause No. GN002513, Travis County — San Antonio v. PUC (intervention) Cause No. GN000152, Travis County — TMPA v. PUC (intervention) Cause No. 49,367 -CCL2, Brazos County — Wilkerson v. College Station Cause No. 52,434 -361, Brazos County — College Station v. Wolf Pen Creek, Ltd., et al. Cause No. 28,765, Grimes County - Harold & Rosealice Trant v. Grimes County, City of College Station and City of Bryan. Cause No. 54,313 -272; Brazos County - Bradford C. Bindock and Damon K. Bindock v. Thomas J. Brown, James Richter, Lee Ann Carpenter and Bryan Schwartz Cause No. GN200090; Travis County - Reliant Energy, Inc. v. Big Country Electric Cooperative, Inc., et al. Cause No. GN200100, Travis County - City of San Antonio, etc. v. Brazos Electric Power Cooperation, et al. Cause No. G -02 -108, U.S. District Count — Catherine Lester v. College Station and Sonja Piersall. Docket Nos. TX96 -2 -000 & TX96 -2 -001, FERC — College Station, applicant Docket No. 25197, Public Utility Commission — College Station request to set rates. 410 Docket No. 25395, Public Utility Commission — College Station (intervention) Seek advice regarding City's legal rights regarding Duncan and Associates contract. Seek advice regarding City's legal rights regarding Cox Cable Franchise. Economic Incentive Negotiations {Gov't Code Section 551.087 }; possible action The City Council may deliberate on commercial or financial information that the City Council has received from a business prospect that the City Council seeks to have locate, stay or expand in or near the city with which the City Council in conducting economic development negotiations may deliberate on an offer of financial or other incentives for a business prospect. After executive session discussion, any final action or vote taken will be in public. The following subject(s) may be discussed: 1. The proposed city conference center and associated privately developed hotel. Real Estate {Gov't Code Section 551.072 }; possible action The City Council may deliberate the purchase, exchange, lease or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the City in negotiations with a third person. After executive session discussion, any final action or vote taken will be in public. The following subject(s) may be discussed: 1. Fire Station No. 5 Site, South Part of College Station East of Highway 6. Providing Customer Service Excellence Office of the City Secretary College Station, Texas Council Meeting 5/9/02 Page 4 Personnel {Gov't Code Section 551.074 }; possible action The City Council may deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer. After executive session discussion, any final action or vote taken will be in public. The following public officer(s) may be discussed: 1. Municipal Court Judge Workshop A2enda Item No. 7 -- Final action on Executive Session, if necessary. Council recessed from executive session at 7:00 p.m. and reconvened the executive session following the regular agenda. Resular Meeting Item No. 8: Mayor Silvia opened the regular meeting at 7:01 p.m. He led the audience in the pledge of allegiance. Rev. Kathleen Ellis provided the invocation. Mayor Silvia read the proclamation for Emergency Medical Services Week. Bill Bradshaw and Dave Giordano accepted the proclamation. Mayor Silvia read the proclamation for National Transportation Week. Dale Picha and Ken Fogle accepted the proclamation. Mayor Silvia read the proclamation for Daily Points of Light Award. Jeff Schiefelbein accepted the proclamation. Consent A2enda 9.1 Approved by common consent the minutes for City Council workshop and regular meeting, April 25, 2002 and amended minutes for April 11, 2002. 9.2 Bid No. 00 -15 - Approved by common consent the renewal of annual blanket purchase order for heavy machinery rental for various City departments. 9.3 Bid No. 02 -08 — Discussion and possible action on a resolution approving a construction contract with G. Creek, Inc. in the amount of $1,161,584.85 for the Wolf Pen Creek Lower Trails Phase I Project, WP -0101. Councilmember Massey remarked that the Phase I trails project has progressed successfully due to the out come of numerous committee meetings, Wolf Pen Creek Charette and citizens input. Goals are in place to provide services such as drainage, economic development, parks and cultural centers for our city. Councilmember Massey made a motion to approve Resolution No. 5 - - 2002- 9_3 approving a construction contract with G. Creek, Inc. in the amount of $1,161,584. Councilmember Maloney seconded the motion, which carried unanimously 7 -0. FOR: Silvia, Massey, Happ, Garner, Mears, Maloney and Hazen 410 AGAINST: None Providing Customer Service Excellence Office of the City Secretary College Station, Texas Council Meeting 5/9/02 Page 5 9.4 Bid No. 02 -70 - Approved by common consent a blanket purchase order for various 4 10 electric inventory items. 9.5 Approved by common consent the rejection of previous bids for the replacement of self contained breathing apparatus (SCBA) and approved new bid for purchase from the lowest responsible bidder, CASCO for replacement of self contained breathing apparatus (SCBA) for the College Station Fire Department. 9.6 Approved by common consent Ordinance No. 2556 abandoning a fifteen -foot public utility easement located within Lot 1, Block 1, Crystal Park Subdivision, Phase One in the City of College Station. 9.7 Approved by common consent Ordinance No. 2557 on the third and final reading of a franchise agreement with Enviromed for the collection and disposal services for treated and untreated medical waste. 9.8 Approved by common consent the Juvenile Accountability Grant Resolution No. 5 -9- 2002 approving Decision Making for First Offenders. 9.9 Approved by common consent Ordinance No. 2558 amending Chapter 3, Appendix 2, College Station Code of Ordinances, allowing the use of power actuated electrical disconnects on certain commercial structures. Regular Agenda Regular Agenda Item No. 10.1 -- Public hearing, discussion and possible action on a rezoning request from A -O Agricultural Open to R -1 Single Family Residential for the 36.27 -acre tract located at 308 Greens Prairie Road. Councilmember Happ abstained from discussion and consideration of this item. Director of Development Services Kelly Templin remarked that this request is to rezone 36.27 acres located at 308 Greens Prairie Road. It would rezone the property from A -O Agricultural Open to R -1 to develop a single - family subdivision. The property to the west is developed as Woodland Hills and adjacent to the northern border of the property is a portion of the floodplain shown as Priority 2 Greenway in the City's Greenway Master Plan and is owned by the City of College Station. The property to the north and east of the greenway is also owned by the City of College Station and is planned for the Business Park. The Land Use Plan and the Small Area Plan designates this area as Single Family Residential. A bicycle, pedestrian emergency vehicle access road between Woodland Hills and Spring Branch has been negotiated. The Planning and Zoning Commission and staff recommended approval. Councilmember Hazen inquired about emergency vehicle signage and a gate between Woodland Hills and Spring Branch. Mr. Templin stated that the area between Woodland Hills and Spring Branch would not be gated or signed. Mayor Silvia opened the public hearing. The following citizens spoke in favor of the rezoning. Larry Wells, Municipal Development Group Providing Customer Service Excellence Office of the City Secretary College Station, Texas Council Meeting 5/9/02 Page 6 Marianne Oprisko of 14125 Renee Lane spoke in opposition of the rezoning. Mayor Silvia closed the public hearing. Councilmember Garner made a motion to approve Ordinance No. 2559 rezoning 36.27 acres from A -O Agricultural Open to R -1 Single Family Residential. Councilmember Hazen seconded the motion, by a vote of: 6 -0 -1. FOR: Mayor Silvia, Massey, Garner, Mears, Maloney and Hazen AGAINST: None ABSTAINED: Happ Regular Agenda Item No. 10.2 -- Public hearing, discussion, and possible action on an ordinance amendment for a rezoning of 2.16 acres located at the south corner of the intersection of SH 6 and Raintree Drive from R -1, Single Family to A -P, Administrative Professional. Councilmember Happ abstained from discussion and consideration of this item. Development Services Kelly Templin noted this request is to rezone 2.16 acres from R -1, Single Family to A -P, Administrative Professional to develop an office building that would house the United States Department of Agriculture. The A -P district requires signage to be low profile. The A -P District does not have a building height limit, however the zoning ordinance does limit structures within 100 feet of single - family homes to 35 feet in height. The property to the east is developed as single family homes in the Raintree Neighborhood. The property to the south is vacant but has received a conditional use permit for development of a church. The property to the north is vacant and currently zoned R -1. The zoning ordinance will require a buffer adjacent to residential uses. Mr. Templin reported that the applicant held a meeting with residents from the Raintree Neighborhood. Residents at the meeting were supportive of the proposed use. The City's Land Use Plan shows Mixed -Use for this tract. The East Bypass Plan recommended low impact professional and office buildings as the preferred land use. The Planning and Zoning Commission and staff recommended approval. Jay Crawford, 3117 Ashton Court, Edmond, Oklahoma described the proposed project. Councilmember Hazen inquired about the church access. Mr. Crawford stated that no one notified him regarding this matter. Transportation Planner Ken Fogle explained that the traffic study recommended against the access due to the driveway being too close to the frontage road. 4 1110 Mayor Silvia opened the public hearing. No one spoke. Mayor Silvia closed the public hearing. Providing Customer Service Excellence Office of the City Secretary College Station, Texas Council Meeting 5/9/02 Page 7 Councilmember Garner made a motion approving Ordinance 2560 rezoning 2.16 acres located at the south corner of the intersection of SH 6 and Raintree Drive from R -1, Single Family to A- P, Administrative Professional. Councilmember Maloney seconded the motion, by a vote of: 6 -0 -1. FOR: Mayor Silvia, Massey, Garner, Mears, Maloney and Hazen AGAINST: None ABSTAINED: Happ Regular Agenda Item No. 10.3 -- Presentation, discussion and possible action on the appointment of one representative to the Bryan /College Station Economic Development Corporation Board of Directors to fill an expired term. Director of Economic Development Kim Foutz explained that this item is to appoint a representative of the City of College Station to the Bryan/College Station Economic Development Corporation. The appointment will be for a three -year term from June 1, 2002 to May 31, 2005. Councilmember Massey moved to appoint Wallace Phillips to the Bryan/College Station Economic Development Corporation. Councilmember Garner seconded the motion, which carried unanimously, 7 -0. FOR: Silvia, Massey, Happ, Garner, Mears, Maloney and Hazen AGAINST: None Regular Agenda Item No. 11- The City Council may convene the executive session following the regular meeting to discuss matters posted on the executive session agenda for 05/09/2002. At 7:46 p.m., Mayor Silvia announced that the City Council would reconvene into executive session pursuant to Sections 551.071, 551.072, 551.074, and 551.087 of the open meetings act, to seek the advice of our attorney, to consider the purchase of real property, the evaluation of a public officer, economic development negotiations. Regular Agenda Item No. 12 -- Final action on executive session, if necessary. Council concluded its executive session at 8:48 p.m. and returned to open session. Councilmember Garner made a motion not to renew the contract with Duncan and Associates. Councilmember Massey seconded the motion, which carried unanimously, 7 -0. FOR: Silvia, Massey, Happ, Garner, Mears, Maloney and Hazen AGAINST: None Councilmember Maloney made a motion to hire Ed Spillane as Municipal Judge and set an annual salary of $61,500 and to be evaluated in six months. Mr. Spillane's starting date will be May 28, 2002. Councilmember Happ seconded the motion, which carried unanimously, 7 -0. Providing Customer Service Excellence Office of the City Secretary College Station, Texas i , Council Meeting 5/9/02 Page 8 FOR: Silvia, Massey, Happ, Garner, Mears, Maloney and Hazen AGAINST: None Regular Agenda Item No. 13 -- Adjourn Hearing no objections, the workshop, executive session and regular meetings were adjourned at 8:50 p.m. PASSED AND APPROVED this 23 day of May, 2002. APPROVED: '..s e;. Mayor on Silvia ATTEST: , /A14 If idul City Se • . 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