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Home My WebLink About03/28/2002 - Regular Minutes City Council Mayor City Council Lynn Mcllhaney James Massey Mayor Pro Tempore Ron Silvia Larry Mariott Winnie Garner COLLEGE STATION City Manager Dennis Maloney Thomas E. Brymer Anne Hazen College Station, Embracing the Past, Exploring the Future MINUTES College Station City Council Workshop Meeting Thursday, March 28, 2002 at 3:00 p.m. City Hall Council Chambers, 1101 Texas Avenue College Station, Texas COUNCIL MEMBERS PRESENT: Mayor Mcllhaney, Mayor Pro Tem Mariott Councilmembers Silvia, Massey, Garner, Maloney, Hazen STAFF PRESENT: City Manager Brymer, Assistant City Manager Brown, City Attorney Cargill, Jr., City Secretary Hooks, Director of Parks and Recreation Beachy, Director of Public Works Smith, Fire Chief Giordano, Director of Development Services Templin, Director of Economic Development Foutz, Director of Fiscal Services Cryan, Traffic Engineer Picha, Assistant to the City Manager Rapaleye, Assistant City Secretary Casares, Public Relations and Marketing Assistant Jett Mayor Mcllhaney called the workshop meeting to order at 3:09 p.m. with all councilmembers present. Workshop Agenda Item No. 1 -- Discussion of consent agenda items listed for Regular Council Meeting. 10.4: Request for an off premise sign for Brazos Valley Kennel Club Councilmember Hazen expressed opposition to the request for an off - premise sign located at the intersection of Dartmouth and Holleman Drive for events that are not held in the Wolf Pen Creek Corridor. 12.9: Resolution (1) terminating the remainder of current Professional Services Contract #00 -089 for the Wolf Pen Creek Channel Improvements Projects with a balance of $121,200.00 and Contract #00 -090 for the Wolf Pen Creek Upper Trails and Pedestrian Bridges Project with a balance of $41,500.00 and (2) approving a new Professional Services Contract for the Upper Trails and Channel Improvements for wolf Pen Creek Project to McClure Engineering, Inc. in an amount not to exceed $215,500.00. Director of Public Works Mark Smith outlined the current projects under design in the Wolf Pen Creek Corridor. Providing Customer Service Excellence Office of the City Secretary College Station, Texas Council Meeting 3/28/02 Page 2 Workshop Agenda Item No. 2 -- Presentation, discussion and possible action regarding a summary by the Bryan - College Station Metropolitan Planning Organization (BCSMPO) on the 20 year Metropolitan Transportation Plan (MTP) for Brazos County. Michael Parks, Executive Director of the Bryan College Station Metropolitan Planning Organization presented a synopsis of the presentation for the upcoming Transportation Summit on April 26, 2002 in College Station. Councilmember Massey expressed concerns regarding the Summarized Metropolitan Transportation Plan Prioritized Project List. Mr. Parks explained the process and criteria in creating the project list. Mr. Parks updated the Council on the proposed railroad improvements. Council will consider the railroad relocation options at a future meeting. Councilmembers expressed the need to have additional meetings with the MPO and staff about the transportation projects in College Station. No action was taken. Workshop Agenda Item No. 3 -- Presentation, discussion and possible action concerning the Needs Assessment and Phasing Recommendations for Veterans Park and Athletic Complex (VPAC) in support of Council Vision Statement 4, Strategy 4.b, Complete Development of Veterans Park and Athletic Complex. Parks and Recreation Director Steve Beachy presented a needs assessment and phasing recommendations for Veterans Park. The needs assessment considered the past participation data and future population estimates. Also evaluated was the current level of use of existing facilities by both City- sponsored programs and external organizations. The implementation is based on program needs and financial resources available. Mr. Beachy outlined the three additional phases in the approved master plan as follows: The Department is recommending that the first priority for development would be the Phase II project in conjunction with other projects in the next CIP Program. This phase can be divided into two parts, if necessary. Part A includes the completion of the softball complex with the three new fields and support facilities; and, Part B includes the completion of the trail, a large group pavilion with parking and other associated facilities. The phase is recommended for completion by 2008 if funding is available. Phase III development is recommended to include the remaining seven adult soccer fields, additional restrooms, parking and landscaping. Also, the completion of the Veterans Parkway road to University Drive is recommended due to the need for a second access point for the park. Phase IV is the final phase of the master plan. The development of this phase is recommended to include the completion of the remaining four adult softball fields, the second group pavilion, Providing Customer Service Excellence Office of the City Secretary College Station, Texas Council Meeting 3/28/02 Page 3 batting cages, additional restrooms, parking landscaping and completion of the trail system in the park. Mr. Beachy noted that the phasing plan could be modified to occur over a shorter or longer time period depending on the availability of funding or changes in user needs. Councilmembers directed staff to meet with the Sports Foundation and see what their assessment is of the existing tournament market and potential tournament market in the future, and whether it be youth or adult, just tournament market, and assess how that may or may not impact what we're projecting here in terms of phases and operating costs. Workshop Agenda Item No. 5 -- Presentation, discussion and possible action on a resolution authorizing the Fire Chief to coordinate with the Federal Emergency Management Agency, United States Fire Administration in a matching grant for acquisition of a light duty crew cab rescue type vehicle and equipment trailer. Assistant Fire Chief Eric Hurt stated that this is the second year of funding for the assistance to the Firefighters Grant Programs. Fire Departments can submit one grant application. Communities with a population in excess of 50,000 are required to provide thirty - percent local matching funds. The grant application for $90,132.00 is for the purchase of a light duty, crew cab, and rescue type vehicle and equipment trailer. If the 70/30 grant is fully funded for $90,132.00 by the US Fire Administration, the local matching 4100 funds share will be $38,628.00. The Fire Department can provide $9,000 from the FY 2002 budget. The $29,628 balance of matching funds is being requested from the General Fund Contingency if needed in FY 02 or from one -time funds available in the General Fund and will be considered as part of the FY 03 budget process. Staff recommended approval of the resolution under the consent agenda at the regular meeting this date. Workshop Agenda Item No. 6 -- Presentation, discussion and possible action on a development and execution of intelocal agreements between the City of College Station and the counties of Brazos and Burleson in order to comply with chapter 242 of the Local Government Code - Regulation of subdivision plats and related permits in the city's extraterritorial jurisdiction. Director of Development Services Kelly Templin presented this item. Mr. Templin explained that that the new state law requires the County and the City to reach an agreement as to the governmental entity that will have authority to regulate subdivisions in the City's ETJ. There are four options in the ETJ, which are: City Regulation, County Regulation, Divided Regulation and Joint Regulations. Brazos and Burleson Counties agree that subdivisions in the ETJ should be subject to joint regulations. Brazos County agreed to the following recommendations: Providing Customer Service Excellence Office of the City Secretary College Station, Texas Council Meeting 3/28/02 Page 4 ❑ The city regulate subdivisions ❑ County receives plats for review 410 o Rural construction standards remain in place to allow County maintenance ❑ Future development of unified ETJ regulations for both cities Burleson County agreed to the following recommendations: ❑ County regulate subdivisions in the ETJ ❑ City receives all plats for review ❑ Rural construction standards remain in place to allow County maintenance. Staff recommendation is to adopt the interlocal agreements proposed on the Consent Agenda in order to comply with the April 1, 2002 deadline set by the Legislature. Workshop Agenda Item No. 4 — Presentation, discussion and possible action regarding a sidewalk retrofit policy. Vision Statement #6, Strategy #3a. Director of Public Works Mark Smith stated in November 2000, staff presented a S.W.O.T analysis of the City's sidewalk program. The recommendations that followed from that presentation were: ❑ Redevelopment policy on residential area retrofits to be more neighborhood driven ❑ Revise Sidewalk Master Plan to focus on Non - residential Areas ❑ Prepare a Action Plan for spending remaining sidewalk funds ❑ Prepare Sidewalk CIP Proposal for next Bond Issue. Mr. Smith explained that due to the lack participation in the sidewalk petition process, staff recommends a new policy. The City will use the small area plans to identify sidewalks projects and create a list of future sidewalk projects. The sidewalk master plan implementation has existing funds of $357,357 '95 GOB. By completing the Longmire Drive, Anderson Street and Campus Perimeter Walks project will consume most of the funds. Mr. Smith proposed the use of $325,000 for the new sidewalk CIP master plan implementation. This would complete the implementation of sidewalks that are in non - residential streets. And $175,000 will be needed to construct additional projects that may have been identified through future neighborhood plans. The Council agreed with staff recommendations and directed staff to proceed with the implementation of the program. Workshop Agenda Item No. 7 -- Council Calendars Grand Re- Opening of Fire Station #2, 3/26 City Council/Volunteer Opportunities Presentation, 4/1, Council Chambers, 6:00 p.m. George Bush Extension Ribbon Cutting Ceremony, 4/6, 11:00 a.m. -1:00 p.m. Council Workshop and Regular Meetings, 4/11 & 4/25 Joint Unified development Ordinance Meeting, 4/19, Council Chambers 8:30 a.m. — 4:30 p.m. Regional Transportation Summit, 4/26, Hilton Providing Customer Service Excellence Office of the City Secretary College Station, Texas Council Meeting 3/28/02 Page 5 Workshop Agenda Item No. 8 -- Hear Visitors i hr The following citizens addressed the City Council in opposition of the proposed ordinance removing recreational vehicles from driveways. Also, they asked the City Council to consider grandfathering the existing RV's that are in place. Adding an additional driveway, screen in some areas would be impossible due to limited space. Also, paying a storage fee every month would be an undue burden for many citizens of College Station. Robert McGee, 1603 Francis Drive Steve Gossett, 1215 King Arthur Mark Kothmann, 1216 S. Ridgefield Glenn Pulley, 1222 N Ridgefield Shaw Wulfson, 1807 Hondo Dr. Mark Brewer, 1008 Milner Jim Swaggart, 1301 Glade Kathleen Brooks 1211 King Arthur Workshop Agenda Item No. 9 -- Executive Session At 6:00 p.m. Mayor Mcllhaney announced that the City Council would convene into executive session pursuant to Sections 551.071 and 551.087 of the open meetings act, to seek the advice of our attorney and to consider economic development negotiations. Cause No. 43,098 -85, Brazos County -Bryan v. College Station Cause No. 96- 03168, Travis County — Bryan, et al. v. PUC (intervention) Cause No. 97- 02587, Travis County — Bryan, et al. v. PUC (intervention) Cause No. 98- 13391, Travis County — Bryan, et al. v. PUC (intervention) Cause No. 96- 06940, Travis County — Bryan, et al. v. PUC (intervention) Cause No. 97- 07000, Travis County — TMPA v. PUC (intervention) Cause No. 98- 11817, Travis County — TMPA v. PUC (intervention) Cause No. GN002343, Travis County — San Antonio v. PUC (intervention) Cause No. GN002513, Travis County — San Antonio v. PUC (intervention) Cause No. GN000152, Travis County — TMPA v. PUC (intervention) Cause No. 49,367 -CCL2, Brazos County — Wilkerson v. College Station Cause No. 52,434 -361, Brazos County — College Station v. Wolf Pen Creek, Ltd., et al. Cause No. 28,765, Grimes County - Harold & Rosealice Trant v. Grimes County, City of College Station and City of Bryan. Cause No. 54,313 -272; Brazos County - Bradford C. Bindock and Damon K. Bindock v. Thomas J. Brown, James Richter, Lee Ann Carpenter and Bryan Schwartz Cause No. GN200090; Travis County - Reliant Energy, Inc. v. Big Country Electric Cooperative, Inc., et al. Cause No. GN200100, Travis County - City of San Antonio, etc. v. Brazos Electric Power Cooperation, et al. Cause No. G -02 -108, U.S. District Count — Catherine Lester v. College Station and Sonja Piersall. Docket Nos. TX96 -2 -000 & TX96 -2 -001, FERC — College Station, applicant Docket No 25197, Public Utility Commission — College Station request to set rates. Docket No. 25395, Public Utility Commission — College Station (intervention) Providing Customer Service Excellence Office of the City Secretary College Station, Texas Council Meeting 3/28/02 Page 6 Economic Incentive Negotiations {Gov't Code Section 551.087 }; possible action The City Council may deliberate on commercial or financial information that the City Council has received from a business prospect that the City Council seeks to have locate, stay or expand in or near the city with which the City Council in conducting economic development negotiations may deliberate on an offer of financial or other incentives for a business prospect. After executive session discussion, any final action or vote taken will be in public. The following subject(s) may be discussed: 1. The proposed city conference center and associated privately developed hotel. Workshop Agenda Item No. 10 -- Final action on Executive Session, if necessary. Council recessed from executive session at 7:00 p.m. and reconvened the executive session following the regular agenda. Regular Meeting Item No. 11: Mayor Mcllhaney opened the regular meeting at 7:10 p.m. with all councilmembers present. She led the audience in the pledge of allegiance. Joe Dan Franklin provided the invocation. Mayor Mcllhaney read the proclamation for National Public Health Week. Kristen Jay and Marcy 4 00 Hosking from the Health Department accepted the proclamation. Mayor Mcllhaney read the proclamation for National Community Development Week. Randy Brumley, David Decker and Karen Kasper accepted the proclamation. Mayor Mcllhaney read the proclamation for Don't Mess with Texas Trash Off Day. Laura Tankersley -Glenn from Brazos Beautiful accepted the proclamation. Mayor Mcllhaney presented the City Secretary's office with a certification of appreciation for outstanding work in being recognized as a recipient of the 2001 Five -Star Local Registrar Award. Consent Agenda 12.1 Approved by common consent the minutes for City Council workshop and regular meeting, March 14, 2002. 12.2 Bid # 02 -49 — Approved by common consent the purchase of street signs and posts from the lowest, responsible bidder per item meeting specification, Northwest Pipe Co., $38,465.50, Osburn Associates, $5,909.30, Rocal, Inc., $4,508.30, and Vulcan Signs, $46,018.26, for a total award of $94,901.36. Funds available and budgeted in the FY 2002 Department of Public Works — Traffic Signs Budget. Providing Customer Service Excellence Office of the City Secretary College Station, Texas Council Meeting 3/28/02 Page 7 12.3 Bid #02 -50 — Approved by common consent an annual purchase order contract for street striping and painting in the amount of $132,943.50. Funds available and budgeted in the Department of Public Works FY 2002 — Street Maintenance Budget. 12.4 Discussion and possible action on a request for an off premise sign for Brazos Valley Kennel Club under Section 12.3, 0.2 of the Zoning Ordinance. Councilmember Hazen made a motion to deny the request. Councilmember Maloney seconded the motion, which carried unanimously, 7 -0. FOR: Mayor Mcllhaney, Mayor Pro Tem Mariott, Massey, Silvia, Maloney, Hazen and Garner AGAINST: None 12.5 Approved by common consent the contract with Brazos Valley Financial Services, Inc. (dba Richard Smith and Associates) to be the servicing agent for employee health insurance. 12.6 Approved by common consent Resolution No. 3 -28- 2002 -12.6 approving a professional services contract for the Dartmouth Drive Extension Phase II Project (Project No. ST -0211) to Mitchell & Morgan, L.L.P. in an amount not to exceed $150,000.00. Funds budgeted from the Certificates of Obligation for the Interim CIP Program. 12.7 Approved by common consent Resolution No. 3 -28- 2002 -12.7 approving a interlocal agreement between the City of College Station and Brazos County in regard to compliance with Chapter 242 of the Local Government Code - Regulation of subdivision plats in the City's extraterritorial jurisdiction. 12.8 Approved by common consent Resolution No. 3 -28- 2002 -12.8 approving an interlocal agreement between the City of College Station and Burleson County in regard to compliance with Chapter 242 of the Local Government Code - Regulation of subdivision plats in the City's extraterritorial jurisdiction. 12.9 Approved by common consent Resolution No. 3 -28- 2002 -12.9 terminating the remainder of current Professional Services Contract #00 -089 for the Wolf Pen Creek Channel Improvements Projects (Project Nos. SD -9901 and SD -9902) with a balance of $121,200.00 and Contract #00 - 090 for the Wolf Pen Creek Upper Trails and Pedestrian Bridges Project (Project No. WP -9905) with a balance of $41,500.00 and approving a new Professional Services Contract (Contract #02- 072) for the Upper Trails and Channel Improvements for Wolf Pen Creek Project to McClure Engineering, Inc. (MEI) in an amount not to exceed $215,500.00. Funds are available and budgeted in the Drainage Utility Fund and the WPC TIF Fund. 12.10 Approved by common consent Resolution No. 3 -28- 2002 -12.10 authorizing the Fire Chief to coordinate with the Federal Emergency Management Agency, United States Fire Administration in a matching grant for acquisition of a light duty crew cab rescue type vehicle and equipment trailer. Regular Agenda Regular Agenda Item No. 13.1 -- Presentation, discussion and possible action on a Management Agreement among the City of College Station, TAC Realty Inc., and Crestline Hotels and Resorts Inc. for the Highway 30/60 corridor hotel and conference center project. Providing Customer Service Excellence Office of the City Secretary College Station, Texas Council Meeting 3/28/02 Page 8 Director of Economic Development Kim Foutz presented a management agreement between the City of College Station TAC Realty Inc., and Crestline Hotels and Resorts Inc. for the Highway 30/60 corridor hotel and conference center project. The management agreement outlines the relationship between the City, TAC Realty and Crestline Hotels and Resorts regarding the operations and management of the hotel and conference center. The primary provisions in the agreement included the following: Operating standards for customer service and property maintenance to be met by the management company and provision for mystery shopper services to ensure standards. Services provided by the management company, both on -site and through the corporate office. Fees for management services including a) base fee of 2.5% of gross revenues; b) 5% subordinate base fee of gross revenues; and c) incentive fees based on exceeding target operating profits. Term of agreement — 10 years plus renewals of three successive five years terms Terminating and default provisions Facility repair, maintenance, replacements, and associated reserve accounts Bookkeeping, records, and budgeting Trade area restrictions Employees — hiring, supervision, terms of employment Policies to be negotiated and attached at a later date: room blocking policy, room booking policy, pre- opening services agreement, operating budget, and pre- opening budget. The contract provided for payment of management fees of up to 3% of gross revenues plus any 4100 applicable incentive fees. Operational costs and management cost outlined in this agreement will be built into the conference center's annual operating budget. Ms. Foutz explained that Crestline notified the City that Barcelo' Hotels and Resorts is acquiring them. The merger is expected to be complete by June 30, 2002, depending on the approval of Crestline shareholders. Staff recommended approval of the management agreement. The following citizens spoke in opposition of the management agreement. Mike Luther, 614 Welsh Benito Flores- Meath, 901 Val Verde Councilmember Maloney moved to approve the management agreement as presented with the condition that staff receives satisfactory due diligence. Motion seconded by Mayor Pro Tem Mariott, which carried 6 -0 -1 FOR: Mayor McIlhaney, Mayor Pro Tem Mariott, Massey, Silvia, Maloney, Hazen AGAINST: None ABSTAIN: Garner 411110 Providing Customer Service Excellence Office of the City Secretary College Station, Texas Council Meeting 3/28/02 Page 9 Regular Agenda Item No. 13.2 -- Presentation, discussion and possible action on selection of Now three (3) Executive Committee members for a Brazos Valley Convention and Visitors Bureau. Director of Fiscal Services Charles Cryan explained that this item is to appoint members to the executive committee of the Board of Directors for the Brazos Valley Convention and Visitors Bureau. The Board of Directors will consist of a total of nine (9) members. Five members will serve on the executive committee. Three members will be appointed by the City of College Station; City of Bryan will appoint one member, and the Brazos Valley Lodging Association will appoint one member. The executive committee will appoint four at large members of the board of directors. Councilmember Massey moved to appoint Lynn Mcllhaney to the Executive Committee. Motion seconded by Councilmember Hazen, which carried 6 -0. FOR: Mayor Pro Tem Mariott, Massey, Silvia, Maloney, Hazen and Garner AGAINST: None ABSENT: McIlhaney Councilmember Garner moved to appoint Glenda Mariott to the Executive Committee. Motion seconded by Councilmember Massey, which carried 5 -0. FOR: Massey, Silvia, Maloney, Hazen and Garner AGAINST: None ABSTAINED: Mayor Pro Tem Mariott ABSENT: Mcllhaney Councilmember Maloney moved to appoint Peter Tarlow to the Executive Committee. No one seconded the motion. The motion failed due to a lack of a second. Councilmember Silvia moved to appoint Joe O'Leary to the Executive Committee. Motion seconded by Councilmember Garner, which carried 6 -0. FOR: Mayor Pro Tem Mariott, Massey, Silvia, Maloney, Hazen and Garner AGAINST: None ABSENT: McIlhaney Councilmember Hazen moved to appointed Lynn McIlhaney to serve a two -year term. Councilmember Silvia seconded the motion, which carried by a vote of 6 -0. FOR: Mayor Pro Tem Mariott, Massey, Silvia, Maloney, Hazen and Garner AGAINST: None ABSENT: Mayor McIlhaney C i o Regular Agenda Item No. 14 -- Executive Session. Providing Customer Service Excellence Office of the City Secretary College Station, Texas Council Meeting 3/28/02 Page 10 At 8:12 p.m. Mayor Pro Tem Mariott announced that the City Council would reconvene into executive session pursuant to Sections 551.071 and 551.087 of the Open Meetings Act, to seek the advice of our attorney and to consider economic development negotiations. Refer to workshop minutes for a list of the items. Regular Agenda Item No. 15 — Final Action on executive session, if necessary. Council concluded the executive session at 9:17 p.m. They returned to open session. No action was taken. Regular Agenda Item No. 16 -- Adjourn. Hearing no objections, the workshop, executive session and regular meetings were adjourned at 9:18 p.m. PASSED AND APPROVED this 11` day of April, 2002. Satitts" Mayor Lynn Mcllhaney '""' A TEST: City Secretary Connie Hooks Providing Customer Service Excellence Office of the City Secretary College Station, Texas ,•, City of College Station Council Regular Meeting March 28, 2002 L. / Sign In Sheet COLLEGE STATION g C i t y of C o l l e g e S t a t i o n 1 1 ,x /A I i l. ! "t V\ ` C t (`C, 2 2. ) L. -\U +e (W1 I A.. ,. ! _, 3. 6t r if ►' , 13. S GthO tiGh/,1)(j i 4. Vi e e Ztidocti7y • 5. �o� 0, ,,,,, , LJ� �� 15 vmsoo thy, 6g ^' ' ,?' Fc04.-e-J - /U �. .1w �( 1 . ed.__ 7. �� d� 17. Al / . .I LI,. k. I ./&_! , 8. 4/ C. A I. / 18. 1 9. L .,/ , ..t/fie 19. 7/l/ -4- •, /r .. 10. /G -e-�, 1 20. 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