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HomeMy WebLinkAbout10/24/2002 - Regular Minutes City Council ‘6.1 Mayor City Council Ron Silvia John Happ Mayor Pro Tempore Winnie Gamer James Massey Scott Mears COLLEGE STATION City Manager Dennis Maloney Tom Brymer Anne Hazen College Station, Embracing the Past, Exploring the Future Minutes College Station City Council Workshop Meeting and Regular Meeting Thursday, October 24, 2002 at 3:00 p.m. and 7:00 p.m. City Hall Council Chambers, 1101 Texas Avenue College Station, Texas COUNCIL MEMBERS PRESENT: Mayor Silvia, Mayor Pro Tem Massey, Council members Happ, Maloney, Hazen, Mears, Garner STAFF PRESENT: City Manager Brymer, Assistant City Manager Brown, City Attorney Cargill, Jr., City Secretary Hooks, Director of Development Services Templin, Budget and Strategic Planning Director Kersten, Director of Fiscal Services Cryan, City Planner Kee, Director off Parks and Recreation Beachy, Economic Development Director Foutz, Public Relations and Communications Manager Cole, Assistant to the City Manager Rapelye and Assistant City Secretary Casares Mayor Silvia called the workshop session to order at 3:05 p.m. Workshop Agenda Item No. 1 -- Discussion of consent agenda items listed for Regular Council Meeting. No items were removed for discussion. Workshop Agenda Item No. 3 -- Presentation, discussion and possible action on activities of the Brazos Valley Convention and Visitors Bureau Board of Directors. Lynn Mcllhaney, 1009 Murifield Village reported on the Brazos Valley Convention and Visitors Bureau concerning the mission statement and goals of the Board. The board is currently working on criteria for an executive director and management issues. She also reviewed the proposed by- laws and encouraged the City Council to approve the by -laws at a future meeting. No formal action was taken. Providing Customer Service Excellence City of College Station College Station, Texas Council Minutes 10/24/02 Page 2 Workshop Agenda Item No. 2 -- Joint meeting with the Planning and Zoning Commission for discussion and possible action regarding the Northgate Redevelopment Plan and •► associated New Urbanism /Traditional Neighborhood Development concepts. Planning and Zoning Commissioners present were: Carolyn Williams, Wallis McMath, Craig Hall, and Scott Shaffer. Planning and Zoning Commissioners absent were: Rick Floyd, Ben White and Phil Trapani. Carolyn Williams opened the meeting. Director of Economic Development Kim Foutz introduced Gary Bellomy, consultant with Land Design Studio. Mr. Bellomy presented a brief overview of new urbanism and traditional neighborhood development concepts and principles. He noted that the concepts and principles would increase residential and mixed -use opportunities for students closer to campus, thereby reducing traffic throughout the city. No formal action was taken. Workshop Agenda Item No. 4 -- Presentation, discussion and possible action Joint Meeting with the Parks and Recreation Advisory Board for discussion and possible action regarding strategic planning, council vision statements and board goals. Parks and Recreation Board members present were: John Nichols, Glen Davis, Don Allison, Jodi Warner and Glenn Schroeder. Parks and Recreation Board members absent were: Bill Davis and Larry Farnsworth. Chairman Nichols called the meeting to order at 4:50 p.m. Mr. Nichols remarked that the Board has identified four main topics of discussion that relate to the Council's Strategic Plan and Board Goals: 1. Future CIP > How does the City Council view the role of the Board in the process? > Does the City Council want the Board to provide a number to participate in the Citizens Committee? > What questions or comments do you have related to the preliminary project list for park facilities? ➢ This is part of the FY 2003 strategic Plan. 2. Parks Maintenance Standards > Council adopted these standards in 2001. ➢ The first year of reporting is now complete (FY 2002). > The goal is to achieve a 90% rating or better in all categories by 2006. ➢ They are part of the FY 2003 strategic Plan. 3. Internal Evaluation of Leisure Programs > It will be accomplished over several months. > Emphasis will be placed on potential areas of improvement through existing resources. > This is part of the FY 203 Strategic Plan Providing Customer Service Excellence City of College Station College Station, Texas Council Minutes 10/24/02 Page 3 4. Recreation, Park and Open Space Master Plan > Council adopted the current plan in 1999. li f > The direction at the time was to update the plan every three years. ➢ The plan is being reviewed and updated by Staff and the Board. ➢ This is part of the FY2003 Strategic Plan. Mr. Nichols noted that these four topics represented a significant portion of the planning work of the Parks and Recreation Board in FY 2003. The Parks and Recreation Board and the City Council reviewed the four topics; no formal action was taken. Workshop Agenda Item No. 5 -- Discussion, review and possible action regarding the following meetings. Planning and Zoning Commission, Parks and Recreation Board, Wolf Pen Creek Oversight Committee, Zoning Board of Adiustments, Metropolitan Planning Organization, Brazos County Health Department, Brazos Animal Shelter, Brazos Valley Council of Governments, College Station Business Development Corporation, Historic Preservation Committee, Joint Relief Funding Review Committee, Library Committee, Intergovernmental Committee, and the Transportation Committee. This item was postponed until after the regular meeting. Workshop Agenda Item No. 6 -- Council Calendars City Council Workshop and Regular Meetings, 10 /10, 10/24 err Council Transportation Committee, 10/1, Public Hearing- Annexation Proceedings, Council Chambers, 7:00 p.m. TML Annual Conference, 10/16- 10/19, Fort Worth Annual Employee Banquet, 10/25, Brazos Center, 6:00 p.m. Congress of Cities, Salt Lake City, Utah, 12/3 -12/7 Agenda Item No. 7 -- Executive Session will immediately follow the workshop meeting in the Administrative Conference Room. At 5:30 p.m. Mayor Silvia announced in open session that the City Council would convene into executive session pursuant to Sections 551.071, 551.072 and 551.087 of the Open Meetings Act, to seek the advice of the city attorney with respect to pending and contemplated litigation, to consider the purchase of real property and to consider economic development negotiations. Cause No. 43,098 -85, Brazos County -Bryan v. College Station Cause No. 96- 03168, Travis County — Bryan, et al. v. PUC (intervention) Cause No. 97- 02587, Travis County — Bryan, et al. v. PUC (intervention) Cause No. 98- 13391, Travis County — Bryan, et al. v. PUC (intervention) Cause No. 96- 06940, Travis County — Bryan, et al. v. PUC (intervention) Cause No. 97- 07000, Travis County — TMPA v. PUC (intervention) Cause No. 98- 11817, Travis County — TMPA v. PUC (intervention) Cause No. GN002343, Travis County — San Antonio v. PUC (intervention) ,,,,, Cause No. GN002513, Travis County — San Antonio v. PUC (intervention) Providing Customer Service Excellence City of College Station College Station, Texas Council Minutes 10/24/02 Page 4 Cause No. GN000152, Travis County — TMPA v. PUC (intervention) Cause No. 49,367 -CCL2, Brazos County — Wilkerson v. College Station rr Cause No. 52,434 -361, Brazos County — College Station v. Wolf Pen Creek, Ltd., et al. Cause No. 28,765, Grimes County - Harold & Rosalie Trant v. Grimes County, City of College Station and City of Bryan. Cause No. GN200090; Travis County - Reliant Energy, Inc. v. Big Country Electric Cooperative, Inc., et al. Cause No. GN200100, Travis County - City of San Antonio, etc. v. Brazos Electric Power Cooperation, et al. Case No. G -02 -108, U.S. District Court — Catherine Lester v. College Station and Sonja Piersall. Docket Nos. TX96 -2 -000 & TX96 -2 -001, FERC — College Station, applicant Docket No. 25197, Public Utility Commission — College Station request to set rates. Docket No. 25395, Public Utility Commission — College Station (intervention) Cause No. 02- 0012920- CV -85, Brazos County — Brazos Paving, Inc. v. Municipal Drilling Services, Evergreen National Indemnity Co., and City of College Station Cause No. 02- 001154- CV -85; Brazos County — Weisinger Water Well, Inc. v. Municipal Drilling Services, Evergreen National Indemnity Company and City of College Station Cause No. 02- 001291 -CV -361, Brazos County — Sonja Piersall v. City of College Station and Edgar Feldman Seek advice regarding City's legal rights regarding Cox Cable. Economic Incentive Negotiations {Gov't Code Section 551.087 } ; possible action The City Council may deliberate on commercial or financial information that the City Council has received from a business prospect that the City Council seeks to have locate, stay or expand Skov in or near the city with which the City Council in conducting economic development negotiations may deliberate on an offer of financial or other incentives for a business prospect. After executive session discussion, any final action or vote taken will be in public. The following subject(s) may be discussed: 1. The proposed city conference center and associated privately developed hotel. Workshop Agenda Item No. 8 -- Final action on Executive Session, if necessary. Council recessed from executive session at 6:59 p.m. No action was taken. Regular Meeting Item No. 9: Mayor Silvia called the regular meeting to order at 7:00 p.m. He led the audience in the pledge of allegiance. Joe Dan Franklin, College Station Police Department Chaplain, provided the invocation. Item No. 9.1: Hear Visitors: The City Council did not receive any public comments. Providing Customer Service Excellence City of College Station College Station, Texas Council Minutes 10/24/02 Page 5 Consent Agenda r 10.1 Approved by common consent the minutes for City Council special meeting, October 2, 2002. 10.2 Approved by common consent a change order increasing the contract for diesel fuel and gasoline with Brenco Marketing in the amount of $96,474.00. 10.3 Bid No. 00 -118 — Approved by common consent the renewal of annual agreement for Pre - stressed Spun Cast Concrete Electrical Distribution Poles. Estimated annual expenditure to Stresscrete, Inc. is $90,701.00. 10.4 Bid No. 02 -107 — Approved by common consent annual purchase agreement for tires and rejection of a previous Bid No. 02 -96. 10.5 Bid No. 03 -10 — Approved by common consent the purchase of an A11- Terrain Excavating Machine with Menzi USA Sales, Inc. in the amount of $172,982.00. 10.6 Bid No. 03 -13 — Approved by common consent the purchase of seven (7) police motorcycles with Russ -Welch Harley Davidson in the amount of $102,571.00. 10.7 Approved by common consent a change order to the contract with the Arts Council of the Brazos Valley in the amount of $150,000 for representative public art in College Station. 10.8 Approved by common consent Resolution No 10 -24- 2002 -10.8 approving and setting fees for Parks and Recreation activities. 10.9 Approved by common consent Resolution No. 10 -24- 2002 -10.09 determining a public necessity to acquire an exclusive public utility easement interest, temporary construction easement, and temporary access easement in certain property; giving notice of an official determination to acquire an exclusive public utility easement interest in property for the Lift Station No. 1 Gravity Line Project; and establish procedures for the acquisition of an exclusive public utility easement interest in property. 10.10 Approved by common consent Ordinance No. 2588 vacating and abandoning of a portion of a twenty (20) foot public utility easement encompassing a total area of 0.2588 acres in the Wolf Pen Plaza, City of College Station. 10.11 Approved by common consent an annual agreement for Household and Hazardous Waste Collection and Disposal Services with Clean Harbors Environmental for an estimated expenditure of $152,600. Mayor Silvia noted that the expenditure of $152,600 is incorrect. The correct expenditure is $125,908. 10.12 Approved by common consent Ordinance No. 2589 amending Chapter 10, Traffic Code, Section 4(E)(3)(b) of the Code of Ordinances of the City of College Station prohibiting parking on certain streets. Providing Customer Service Excellence City of College Station College Station, Texas Council Minutes 10/24/02 Page 6 Regular Agenda r Regular Agenda Item No. 11.1 -- Presentation, discussion and possible action on an ordinance annexing several properties within the City of College Station's extraterritorial jurisdiction. City Planner Jane Kee presented highlights of the 2002 annexation service plan and proposed ordinance. Council member Maloney moved approval of the ordinance annexing property in Areas 1 -6. Motion seconded by Council member Garner. Council member Hazen amended the motion to remove Area 6 for consideration and further discussion. Motion seconded by Council member Mears, which carried by a vote of 5 -2. FOR: Silvia, Mears, Hazen, Maloney, Garner AGAINST: Massey and Happ Council member Maloney amended the motion annexing Areas 1 -5. Council member Garner seconded the motion, which carried by a vote of 7 -0. FOR: Silvia, Massey, Happ, Garner, Mears, Maloney, Hazen AGAINST: None r Following further comments by council, Council member Garner moved to approve Ordinance No. 2590 to include Area 6. Mayor Pro Tem Massey seconded the motion, which carried by a vote of 6 -1. FOR: Silvia, Massey, Happ, Garner, Mears, Maloney AGAINST: Hazen Regular Agenda Item No. 11.2 -- Presentation, discussion and possible action to approve "A resolution supporting changes to Chapter 53.11 of the Texas Education Code." City Manager Brymer noted that the intent of the proposed resolution is to limit the negative fiscal impact of exempting student housing from ad valorem taxation. Some small cities have engaged in creating a number of Higher Education Authorities for the purpose of establishing housing for students. The housing purchased or built by the authority may be exempt from ad valorem taxes. In addition the authorities may issue debt, which makes interest payments tax exempt. The proposed changes are to minimize the impact of the Authorities on the financial well being of cities, counties, school districts and the State of Texas. Council member Garner moved approval of Resolution No. 10 -24- 2002 -11.02 supporting changes that limit the ability of a city to create Authorities. Mayor Pro Tem Massey seconded the motion, which carried by a vote of 7 -0. Providing Customer Service Excellence City of College Station College Station, Texas Council Minutes 10/24/02 Page 7 FOR: Silvia, Massey, Happ, Garner, Mears, Maloney, Hazen AGAINST: None Regular Agenda Item No. 11.3 -- Presentation, discussion and possible action on a resolution adopting a policy related to City Council training, travel and lodging. City Manager Brymer noted two versions of the policy are provided. Version No. 1 and Version No. 2 contain the same language except for Page 2 Section C. Page 2, Section C includes "The Mayor and Council members shall be reimbursed mileage at the IRS rate per mile, for travel from City Hall to the business - related meetings, luncheons, and ceremonial functions. Reimbursement shall not cover travel from home to city facilities for meetings conducted at the city facilities. Council member Hazen moved to approve Version 2 of the travel policy. Motion seconded by Council member Maloney, which carried by a vote of 7 -0. FOR: Silvia, Massey, Happ, Garner, Mears, Maloney, Hazen AGAINST: None Regular Agenda Item No. 12 -- The City Council may convene the executive session following the regular meeting to discuss matters posted on the executive session agenda for 9/26/02. Executive session concluded prior to the regular meeting. Regular Agenda Item No. 13 -- Final action on executive session, if necessary. No action was taken. Workshop Agenda Item No. 5 -- Discussion, review and possible action regarding the following meetings. Planning and Zoning Commission, Parks and Recreation Board, Wolf Pen Creek Oversight Committee, Zoning Board of Adjustments, Metropolitan Planning Organization, Brazos County Health Department, Brazos Animal Shelter, Brazos Valley Council of Governments, College Station Business Development Corporation, Historic Preservation Committee, Joint Relief Funding Review Committee, Library Committee, Intergovernmental Committee, and the Transportation Committee. Council member Maloney presented highlights of the Economic Development Corporation meeting. Council member Happ noted that the next Transportation Committee would meet regarding High -speed rail. Council member Hazen remarked that the Cemetery Committee held a discussion regarding a new cemetery. Providing Customer Service Excellence City of College Station College Station, Texas Council Minutes 10/24/02 Page 8 Mayor Silvia reported on the Animal Shelter regarding the sale of a portion of the property at the new location to generate revenue for the use of relocation. kkar Mayor Pro Tem Massey referred to the Intergovernmental Committee Meeting regarding Health Insurance, development of a legislative agenda along with scheduling a joint meeting between the City of College Station, City of Bryan and County Commissioners to discuss the Metro Emergency System and University Widening Project. The Intergovernmental Committee also discussed support of the formation of a GroundWater District. Council agreed to have a special meeting on October 28, 2002 at 8:15 a.m. Council member Mears noted that he attended a Sister Cities Meeting in Fort Worth. Council member Garner made comments about the Planning and Zoning Commission meeting concerning Northgate issues and cell towers heights limited of 100 ft. City Manager Brymer presented information on the Economic Development Cooperation meeting concerning surface water planning. City Manager Brymer noted that the Council approved a resolution supporting formation of the Brazos Valley Groundwater District in September. Therefore, the special meeting on October 28 was not necessary as previously mentioned. No additional discussion was held. rr Regular Agenda Item No. 14 -- Adiourn. Hearing no objections, the meeting adjourned at 8:30 p.m. on Thursday, October 24, 2002. PASSED AND APPROVED this 13 day of March, 2003. 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