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Home My WebLink About06/24/2004 - Regular Minutes City CouncilMayor Ron Mayor Pro Tempore Denms Maloney Cig7 Manager Thomas E B~Tmer Cily Council .fames Massey John Happ Robert Warelng Susan Lancaster Nancy Berry Minutes College Station City Council Workshop Meeting Thursday June 24, 2004 at 3:00 p.m. City Council Chambers, ! 101 Texas Avenue College Station, Texas COUNCIL MEMBERS PRESENT: Mayor Silvia, Mayor Pm Tem Maloney, Council members Massey, Lancaster, Berry COUNCIL MEMBERS ABSENT: Council members Happ and Wareing STAFF PRESENT: City Manager Btymer, Assistant City Manager Brown, City Attorocy Cargill Jr., City Secretary Hooks, Asszstant City Secretary Casares COUNCIL MEMBERS ABSENT: Happ and Wareing Mayor Pro Tern Maloney called the meeting to order at 3 01 pm. Workshop Agenda Item No. I -- Discussion of consent agenda items listed for Regular Council Meeting. No items were removed for discussion Workshop Agenda Item No. 2 --.Presentation~ discussion and possible action on the City Financial Forecast regarding the City's utility and hotel/motel funds. Director of Budget and Strategic Planning Jeff Kersten described the Financial Forecast for the Hotel/Motel Fund, Water Fund, Wastewater Fund. and Sanitation Fund Staffmade remarks regarding other factors that may impact thc city's financial forecast, such as different types of insurance, rehabilitation of projects, and sales tax No official action was taken. Workshop Agenda Item 3 -- Presentation~ discussion and possible action regarding recommendations from the Neighborhood Ad Hoe Task Force. Assistant City Manager Glenn Brown remarked that a representattve of the Netghborhood Task Force presented their final report and recommendations to the City Council on May 27. 2004. At Providing Customer Sen,ice Etcellence Off'we of the CtO' Secretary College Statton. Texas City of College Statton Council Meeting 6/24/04 Page 2 that time the Council requested the recommendations of the task force to be discussed at future workshop meetings. Also, staff proposed to allow ume for comments from the Task Force The following Neighborhood Ad Hoc Task Force members addressed the City Council regarding the proposed recommendations: Doug Peterson Philip Shackel ford Karen Belier Don Jones Parking Assistant Fire Chief Eric Hurt and City Planner Jane Kee described the following issues: · Parking · Code Enforcement Authority · Noise · Overlay Districts · Rental Registration/Inspeclion · Number of Unrelated People The Ad Hoc Citizens Committee recommendations on parking in residential areas were: I. Limit parking to one side ofthe street (opposite the fire hydrants) 2. Require one offstreet parking place per bedroom in new construction 3. Limit on street parking hours 4. Investigate on-street parking permit program Staff recommended the following process that allows for proper input from residents on the street or streets in question: · Submit a petition with a 70% positive response to the citizen recommended parking change · The request and petition would then be submitted to the City Traffic Engineer · The request would be scheduled on the next Traffic Management Team agenda · The Traffic Management Team would review the request and if criteria are met for a parking change, the request would be scheduled on a City Council agenda for approval · However, if deemed a public health/safety risk; City staffwill address parking regardless. On Street Permit Parking · Pemfit parking on a public street is only allowed in limited areas based on life or health safety issues. · Permit parking on a public street is not considered to be legal for convenience purposes Providing Customer Service Excellence Office o] the On., Secretary College Statton. Texa~ City of College Station Council Meeting 6~4/04 Page 3 One Off Street Parking Place Per Bedroom · This concept can only be applied to new construction and would not be retroactive. · This would not solve parking problems in existing neighborhoods · The Unified Development Ordinance would be amended and or overlay districts could be used to ac¢omphsh this change. Mr Hurt pointed out that by limiting parking, it requires signage, which involves cost of slgnage, city wide or limited areas and aesthetics. Council member Maloney suggested that staff to present the parking recommendation to the Historic Preservation Committee and inform Council of the Historic Preservation Committee comments or recommendations. No formal action was taken. Council recessed at 4:29 p m. for a short break and returned to the workshop meeting at 4 50 p.m. Workshop Agenda Item No. 4 -- Presentation~ discussion and possible action on follow-up to the May 25~ 2004 Council Retreat relating to Council effectiveness as a ~,overnin~ board and Council Workshop format. City Manager Tom Brymer noted that at the May 25, 2004 Ctty Council retreat, the City Council discussed various topics and performed various exercise to examine their effectiveness as a governing board. At that time, the Council determined that they would like to have more follow- up on strategic plan related issues. City Manager Brymer presented a summary of City Managers recommendations, which are Ten Principles of Good Practice for City Council, Agenda Calendar, set aside at least one hour at each workshop meeting for policy discussion as it related to the strategic plan, schedule further in-house council professional development, and continue Council Evaluations with certain revisions. The City Council was impressed with the concept and goals and of the City Manager proposal Mayor Pro Tern Maloney suggested scheduling the first council meeting of the month to begin at 2:00 p m for discussion ofthe strategic plan. Due to the absence of two Council members of the City Council, Mayor Silv~a suggested to continue the discussion at the next councd meeting. Workshop Agenda Item No. 5 -- Discussion and possible action on future agenda items - A Council Member may inquire about a subiect for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subieet on an agenda for a subsequent meeting. No agenda items were presented Providing Customer Service Excellence Office of the Ctn, Secretary College Statton. TeYtt$ City of College Stauon Council Meeting 6/24/04 Page 4 Workshop Agenda Item No. 6-- Council Calendars Agenda Planning Calendar as of June 4, 2004 Scheduling of Strategic Planning Session June 5 Lick Creek Trails Dedication and Nauonal Trails Day Celebration, 9'00 a m. June 7 City Center Meeting, 6:00 p.m. Administrative Conference Room June 8 F~re Station #5 Groundbreaking, 3:00 p.m., 601 Greens Prairie Road June 8 Transportation Committee Meeting, 5 00 pm. Admm~straUve Conference Room June 9 Newman 10 Business Performance Awards Luncheon, 11:30 a.m, Hilton June I 1 Summer Fest, Adamson Lagoon, 5:30 p.m. - 9:00 p m. June 15 Chamber of Commerce Board Meeting, 8 00 a.m, Chamber of Commerce Board Room, 4001 East 29* Street, Bryan June 15 E-Waste Resource Management Seminar, 8:00 a.m., Austin Marriott at the Capitol June 16 Research Valley Partnershi~ Board of Directors Meeting. 3 00 p.m, Chamber of Commerce Board Room, 4001 East 29 Street, Bryan June 21 Intergovernmental Committee Meeting, 12:00 p.m., City of College Station, Admimstrat~ve Conference Room June 24 Health and Safety Expo, 10:00 a.m. - 4'00 p.m., Bazos Center Workshop Agenda Item No. 7 -- Executive Session At 5:42 p.m, Mayor Sflwa announced in open session that the City Council would convene into executive session pursuant to Sections 551.071, 551.072, 551.086 and 551 087 of the Open Meetings Act, to seek the advice of the city attorney with respect lo pending and contemplated litigation to consider the purchase of real property, economic development negotiations and competitive matters. Cause No. 52,434-36 I, Brazos County - College Station v Wolf Pen Creek, Ltd.. et al. Case No G-02-108. U S District Court - Lester v College Station and Ptersall TCEQ Docket No. 2002-1147-UCR, Apphcatmns of Brushy Water Supply and College Station ( Westside/Htghway 60) TCEQ Docket No. 2003-0544MWD: Applicalion of Nantucket. Ltd TXU Lone Star Gas Rate Request Cause No. 03-002098-CV-85, Brazos County - College Statmn v. Wellborn Special Utility District Cause No 04-000708-CV-36 I. Brazos County - College Station v Westfield Addmon, Ltd., et al C~vd Action No H-04-1921, U S. Dtstnct Court (Houston)- Blue Dolphin, Inc. v College Station Real Estate { Gov't Code Sectton 551.072}; possible action The City Council may deliberate the purchase, exchange, lease or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the City in negotiattons w~th a third person. After executive session discussion, any final action or vote taken will be m pubhc. The following subject(s) may be discussed: a. Acquisition of land fronting 2818 and South Highway 6 Competitive Matters {Gov't Code Section 551.086}; possible action The City Council may deliberate vote. or take final action on a competitive matter in closed sesston. The C~ty Council must make a good faith determination, by majority vote of the City Council. that the matter ~s a Competttive Matter. A "Competitive Matter" is a utility-related Providing Customer Service Ercellence OJfice o] the CtO, Secretary College Statton, Texas C~ty of College Station Council Meeting 6/24/04 Page 5 matter that the City Council determines is related to the City of College Station's Electric Utility Competitive Activity. including commercial information, which if disclosed would give an advantage to competitors or prospective competitors The following is a general representation of the subjectCsl to be considered as a competitive matler a. Electric Fund - Financial Forecast Economic Incentive Negotiations {Gov't Code Section 551.087}; possible action The City Council may deliberate on commercial or financial informatron that the C~ty Council has received from a business prospect that the Cit7 Council seeks to have locate, stay or expand in or near the city with which the City Council in conducting economic development negotiations may deliberate on an offer of financial or other incentives for a business prospect. ARer executive session discussion, any final action or vote taken will be in public. The following subjectls) may be discussed. The proposed city conference center and associated privately developed hotel. Potential lease or sale of property lbr retail, high density residential development in Northgate. Workshop Agenda Item No. 8. -- Final action on Executive Session~ if necessary. Council recessed from executive session at 6.59 p.m. No action was taken. ReRular Meetino Mayor Silvia called the regular meeting to order at 7'05 pm. He led the audience in the pledge of allegiance. Mayor Pro Tern Maloney moved to approve the absence request of Council members Happ and Wareing Council member Lancaster seconded the motion, which carried unanimously, 5-0. Mayor Silvia presented Historic Home Plaque #74 to Mr Joe Callaway, 1003 Puryear, of College Station Mayor Sdvia presented a proclamation for National Health and Safety Month to Julie O' Connell and Bill Cody. City Manager Tom Brymer recognized Mr. Charles Cryan, Finance Director expressing the cities thanks, appreciation and gratitude. 10. Hear Visitors Heather Prestridge, 1610 Burl, Bryan. Texas, of the North District Association, expressed gratitude for the improvements in the Northgate area Consent Agenda Providing Customer Service Excellence O~'tce of the Ctn' Secretary College Statton. Texas City of College Station Council Meeting 6/24/04 Page 6 11.1 Approved by common consent the City Council workshop and regular minutes for May 13, 2004, May 27, 2004 and Special Meeting May 24, 2004. 11.2 Approved by common consent the second reading of an ordinance approving a non- executive medical waste franchise agreement with American Medical Waste Management, Inc. 11.3 Approved by common consent a Real Estate Contract and authorizing the Mayor to sign same. which will affect the purchase of real property needed for the relocation of Fire Station No 3 to Barron Road. 11.4 Approved by common consent contracts wRh Omega System, Inc. for an automated remittance processing system in the amount of $45,834 for the equipment, software and training and $7,800 for ongoing maintenance of the system. 11.5 Approve by common consent a change order increasing the premium for Real and Personal Property coverage to Texas Municipal League Intergovernmental Risk Pool (TML IR.P) of $26,849 50 11.6 Approved by common consent Change Order #8 to the Parallel Transmission Line and West Side Water Loop construction contract with Gamey Companies, Inc.. in the amount of $89,845.25. 11.7 Approved by common consent Resolution No. 6-24-2004-11.07 approving the Texas Commission on Environmental Quality (TCEQ} Grant Application in the amount of $25,000 to assist in funthng Household Hazardous Waste Collection in FY 2004 - 2005 for the Brazos Valley Solid Waste Management Agency. 11.8 Approved by common consent Resolution No. 6-24-2004-11.08 approving a professional service contract with Brown, Reynolds, Watford Architects, Inc. {BRW), to provide survey, design, construction document preparation services, and construction observation services for the Police Station additions in the amount of $273,784.00 11.9 Approved by common consent Resolution No. 6-24-2004-11.09 approving a construct,on contract with L D Kemp Excavating. Inc in the amount of $667.490.00 for the construction of Fill Sector 18 at the Rock Prairie Road Landfill. I1.10 Approved by common consent Resolution No. 6-24-2004-11.10 authorizing the Mayor to sign a Standard Utility Agreement, Utility Joint Use Agreement, Statement Covering Contract Work, and Affidavit of Property Interest as required obtaining State reimbursement for the utility relocation cost to facilitate the construction of the Texas Avenue Widening Project. 11 11 Approved by common consent Resolution No. 6-24-2004-1 !.! 1 approving a professtonal services contract with Goodwin-Lasiter, Inc. to provide survey, design and construction doctm~ent preparation services for the West Park Rehabflttauon in Souths~de in the amount of $299,750 00 Providing Otstorner Service Excellence Offtce of the Ct0 Secretary College Statton. Texas City of College Station Council Meeting 6/24/04 Page 7 I1 12 Discussion and possible action on a resolution approving a memorandum of understanding (MOU) for the Brazos Valley Regional ITS Architecture and Deployment Plan. Mayor Pro Tern Maloney moved to approve Resolution No. 6-24-2004-11.12 approving a memorandum of understanding (MOU) for the Brazos Valley Regional ITS Architecture and Deployment Plan. Council member Berry seconded the motion, which carried unanimously, 4-0-1 Council member Lancaster abstained. FOR' Silvia. Maloney, Massey, Berry AGAINST: None ABASTAINED: Lancaster ABSENT: Happ and Wareing 11 13 Approved by common consent Resolution No. 6-24-2004-11.13 in appreciation to Congressional Members Carter and Edwards for their support of the City of College Station regional transportation projects and initiatives Renular Agenda Regular Agenda Item No. 12.1 - Presentation~ discussion and possible action on an ordinance rezonin~, the Am~ieland Ready Mix nronertv, eonsistin~ of 2.45 acres, uenerallv located along the ease side of Arrington Road~ approximately 500 feet south of the intersection of Arrington Road and Greens Prairie Road~ from A-O Agricultural Open to C-2 Commercial Industrial. This is a City initiated Rezoning. Staff Planner Jane Kee noted that the City has initiated this request in order to bring the zoning of property in this area into compliance with the Land Use Plan. On January 8, 2004 the Land Use Plan was amended to designate this area as Retail Regional. The plan acknowledges that both C-I General Commercial and C-2 Commercial Industrial zoning may be appropriate for this area. The larger area was rezoned to C-I in May. The subject property owners requested that their property be rezoned to C-2 instead of C-I. The Planning and Zoning Commission and staffrecommended approval of the rezomng Mayor Silvia opened the public hearing. Brian Bochner, 5111 Bellenve Bend Drive, asked the City Council lo consider the C-1 General Commercial classification for this area due to the concept and noise Mayor Salvia closed the public hearing. Mayor Pro Tern Maloney moved to approve Ordinance No. 2729 rezoning the Aggieland Ready Mix property, consisting of 2.45 acres, generally located along the east side of Arrmgton Road, approximately 500 feet south of the intersection of Arrington Road and Greens Prmrie Road, from A-O Agricultural Open to C-2 Commercial Industrial. Council member Berry seconded the motion, which carried unanimously, 5-0. FOR. Silvla, Maloney, Massey, Lancaster, Berry Providing Customer Service Excellence O,07ce of the Ctn. Secretary College $1atton. Teras City of College Station Councd Meeting 6/24/04 AGAINST. None ABSENT: Happ and Warelng Page 8 Regular Agenda Item No. 12.2 -.Public hearing~ discussion and possible action on an ordinance rezoning Callaway subdivision Phase II~ 13.768 acres located on the east side of Marion Pugh Drive~ approximately 500' south of the intersection of George Gush Drive. from C-I General Commercial to R-6 High Density Multi-family. This item was removed by the applicant Regular Agenda Item No. 12.3 -- Public hearing~ discussion and possible action on an ordinnnce rezoning Lot 8~ Block One~ of Edelweiss Business Center from C=3 Light Commerelal to C-I General Commercial. The property consists of approximately 1.9 acres generally located on the east side of Wellborn Road between Rock Prairie Road and Graham Road. Development Manager Natalie Ruiz remarked that the applicant purchased the subject property prior to the adoption of the Unified Development Ordinance (UDO) with lhe intent to construct a bank facility. With the adoption of the Unified Development Ordinance, drive-in/thru uses are no longer allowed in the C-3 zomng district, which would prevent State Bank from having a drive-thru baking system. However, drive-in/thru uses are allowed in C-1 General Commercial zoning dlstncl. The Plmmlng and Zoning Commission and staffrecommended approval of the rezoning Mayor Silvla opened the public hearing Cheryl Wellford, President of the Edelweiss Homeowners Association. spoke in favor of the rezoning Mayor closed the public hearing. Council member Berry moved to approve Ordinance No. 2730 rezoning Lot 8, Block One, of Edelweiss Business Center from C-3 Light Commercial to C-I General Commercial The property consists of approximately 1.9 acres generally located on the east side of Wellborn Road between Rock Prairie Road and Graham Road Council member Lancaster seconded the motion, which carried unammously, 5-0. FOR. Sdvia, Maloney, Massey, Lancaster, Berry AGAINST None ABSENT: Happ and Wareing Regular Agenda Item No. 12.4 - Presentation~ discussion and possible action on a resolution adoutinn the Fast Track Process for Target List Industries. D~rector of Commumty and Economic Development Kim Foutz remarked that on October 23, 2003 College Station City Council requested that the Research Valley Partnership work with the City of College Statton and the City of Bryan to develop a mutual fast track process for Providing Customer Service Excellence OJfice o.[ the Cts.' Secretary College Statton. Texas City of College Station Council Meeting 6/24/04 Page 9 economic development projects. Ms. Foutz noted that the resolution presented before the Council only applies to the Research Valley Partnership projects. She pointed out the following corrections to the proposed resolution: Resolution Section I - adding the word "or" after each of the secuons In a and b. and add the word "and" to the end of the sentence c in sectmn 1. Ms. Foutz explained the corrections. In order to qualify for the fast track incentive an entity must meet only one of the three criteria. This is consistent with the original staffdiscussmns and the Research Valley Partnership Board vote. Roland Mower and Bob Malaises described the process, permitting process and joint resoluuon benefits ~n the development of Fast Track Mayor Silvia referred to a memo from city staff describing a written addiuon to the resolution from the Board/Executive Committee of the Brazos Valley Land Development Forum. The Board/Executive Committee of the BLDF requested the following language: e In all instances, the new or expanding bus~ness shall have completed the qualifying process implemented by THE RESEARCH VALLEY PARTNERSHIP, INC. (herein RVP) on behalf of the Cities and other local governments and have been identified as a target industry pursuant to the Incentive Guidelines used in such process, such targeted industries not inclu&ng businesses that would create competition within Brazos County Iwhere Brazos County is the businesses' primary sales territory), or trail businesses. The following citizens spoke in favor of the resolution adopting the Fast Track Process for Target List Industries with the recommendation Imm the Board/Executive Committee of the Brazos Valley Land Development Forum. Steve Arden, 311 Cecilia Don Jones, President of the Business and Land Development Mayor Silvia closed the public input. Council member Berry moved to approve Resolution No. 6-24-2004-12.04 with the proposed language recommended by the Brazos Valley Land Development Forum Mayor Salvia seconded the motion, which failed by a vote of 2-3 FOR: Stlvia and Berry AGAINST: Maloney, Massey, Lancaster ABSENT: Happ and Wareing Mayor Pro Tern Maloney moved to approve Resolution No. 6-24-2004-12.04 Maloney to approved the resolut,on without the proposed language. Councd member Lancaster seconded the motion, which carried unanimously, 5-0. FOR' Silv~a, Maloney, Massey. Lancaster, Berry ProvMing Customer Settee Excellence O~ce oJ the CtO' Secretary College Station, Teras City of College Station Council Meeting 6/24/04 AGAINST None ABSENT: Happ and Waremg Page 10 Regular Agenda Item No. 12.5 - Presentation~ discussion and possible action on a real estate database on the City's website. Assistant Director of Economic Development Charles Wood remarked that this project represents a partnership between the Department of Economic Development and the Office of Technology and Information Services (OTISI in an effort to better market the community The program prowdes a Geograph,c Information System (GIS)-based real estate database that w,ll be placed on the City's website that may be uttlized by internal and external customers. The program will allow business executives and owners' site location consultants, and real estate executtves to easdy search for available space for lease or sale tn College Station. Informatton wtll be avatlable on retail, industrial and office properties. Land in public and private business parks will also be included in the database In addition to provtding basic real estate mformauon. the program also provides detailed maps which include information on zoning, roadways, traffic counts, parks, contours, and fold plain. The database also includes detailed demographic information and businesses reports The database will be placed on the website by the end of September. Mr. Wood introduced Kelly Sea. Economic Development Specialist. Ms Sea presented a full demonstration of the real estate database. No formal action was taken. Regular Agenda Item No. 13 -= Diseussion~ review and nossible action regarding the following meetings: Brnzos County Health Department~ Brazos Animal Shelter~ Brazos Valley Council of Governments~ City Center~ Cemetery, Committee~ College Station Business Development Corporntion~ Facade Improvement Program Advisory Committee~ Historic Preservation Committee~ Intergovernmental Committee and School Distriet~ Joint Relief Funding Review Committee~ Library Committee~ Metropolitan Planning Organization~ Parks and Recreation Board~ Planning and Zoning Commission~ Sister City Association~ TAMU Student Senate~ The Research Valley Partnership~ Transportation Committee~ Visitors Information Center~ Wolf Pen Creek Oversight Committee~ Zoning Board of Adiustments~ International Festivals Committee. Mayor Pro Tern Maloney presented highlights of the Scope Subcommittee meeting. Councd member Massey presented a summary of the Intergovernmental Committee Meeting. Regular Agenda Item No. 14 -- The City Council may convene the executive session following the regular meeting to discuss matters posted on the executive session agenda for June 10~ 2004. At 8.48 p m., Mayor Salvia announced in open session that the C~ty Council would reconvene into executive session pursuant to Sections 551.071, 551.072, 551.086 and 551 087 of the Open Meetings Act, to seek the advice oftbe city attorney with respect to pending and contemplated Providing Customer Service Excellence O~07ce of the Ctt¥ Secretary College Statton. Teras City of College Station Council Meeting 6/24/04 Page 1 I litigation, to consider the purchase of real property, economic development negotiations and competitive matlers Renular Agenda Item No. IS -- Final Action on executive session~ if necessary. Council returned to the regular meeting at 11:51 p.m. on Thursday, June 24, 2004. No action was taken. Re~,ular Aaenda Item No. 16- Adiourn. Hearing no objections, the meeting adjourned at I 1:52 p.m., Thursday June 24. 2004 PASSED and APPROVED this 26t~ day of August, 2004. APPROVED: ATTEST: City Secretary Connie Hooks Providing Customer Service F. vcellence QO~ce of the Ctt¥ Secretary College Statton. T~vas College ~n~o~, Trad#~oa~l [al~es, Pro~essv~e Tkink~g in tke Rese~z~ Falley Mayor Ron Sflvia Mayor Pro Tempore Denms Maloney City Manager Thomas E B~tmer City Couneil James Massey John Happ Robert Warezng Sosan Lancaster Nancy Benny College Station City Council Workshop Meeting Sign In Sheet Thursday, June 24, 2004 at 7:00 p.m. City Hall Council Chambers, 1101 Texas Avenue College Station, Texas 11. 12. 13. 14. 15. B 16. 17. 18. 19. I0. 20. Provtding Customer Service Excellence O~ff'tce of the 0~.' SecretaO, College Statton. Tea:as Mayor Pon S~lYta Mayor Pro Tenpore Drams Maloney City Manager Thomas E Brymer City Council Jame~ Massey John Happ RobeR Waterer Susan Lancaster Nancy Berry College Station City Council Regular Meeting Sign In Sheet Thursday, June 24, 2004 at 7:00 p.m. City Hall Council Chambers, 1101 Texas Avenue College Station, Texas 15. 16. 17. 18. 19. 20. Providing Customer Service Excellence O~ce of the Ci.ty Secretary College Station. Texas