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HomeMy WebLinkAbout04/29/2004 - Regular Minutes City CouncilCollege Station, Embracing #~e Past. Exploring the Future Mayor Ron S~lwa Mayor Pro Tempore Anne Hazen City Manager Thomas E Brymer City Council John Happ Robert Ware~ng Scott Mears Denms Maloney James Massey Minutes College Station City Council Workshop and Regular Meetings Thursday, April 29, 2004 at 3:00 p.m. and 7:00 p.m. City Hall Council Chambers, 1101 Texas Avenue College Station, Texas COUNCIL MEMBERS PRESENT: Mayor P~o Tern Hazen, Council members, Happ Waremg, Meats, Maloney, Massey COUNCIL MEMBERS ABSENT: Mayor Silvla STAFF PRESENT: City Manager Brymcr, Assistant City Manager Brown, City Attorney Cargill Jr, C~ty Secretary Hooks, Director &Budget and Strategic Planning Kersten, Director of Fiscal Services Cryan, Director of Community and Economic Development Foutz, Director of Public Works Smith, Director of Office of Techuology and Information Services Burnside, Administrator of Commumty Development Brumley, Assistant to the Crty Manager Curtis Mayor Pro Tem Hazen called the meeting to order at 3.00 p.m. Workshoo Aeenda Item No. 1 - Discussion of consent agenda items listed for Regular council Meeting. Agenda Item No 12 4 - Discussion aud possible action on a resolution for the Click It or Ticket Selective Traffic Enforcement Program grant contract for fiscal year 2004. Lieutenant Mike Mathews noted that Texas Department of Transportatlon has made available funds to compensate police officers, on an ovemme bas~s, to conduct a two week occupant protection enforcement effort during the Memorml Day Holiday period of May 24, 2004 - June 6, 2004. Councd member Happ inquired about a centralized data base system. Police Chief Feldman explained that currently Brazos County does not have a centralized data base system. Director of Office of Technology and Information Services Olivia Burnside remarked that staff is currently working on implementing a centralized data base City Counol Minutes 4/29/04 Page 2 Staff encouraged support of the centralized data base system. After a br, ef discussion, the consensus of the City Counell was to have the Mayor send a letter of support to the appropriate entitleS. Agenda Item No 12 7 - Discussion and possible action on vacating and abandoning a 20 foot w~de public utility easement located on part of Lot 2 of the Repubhcbank Addition, City of College Station. City Engineer Bob Mosley remarked that the ordinance proposed was to abandon the easement question only after a replacement easement has been dedmated, and the sewer line and electric line has been constructed, approved and accepted by the City of College Stanon and the City Engineer Agenda Item No. 12 8 - Discussion and possible action on a resolution authorizing he City Manager to be the approving authority for Commumty Development programs gmdehnes with annual ratification by City Council. Community Development Administrator Randy Bramley explained that the resolution would authorize the City Manager to be the signature authority for clanficanon and modifications to various guidelines of the Community Development Federal Grant Funding from the U.S. Department of Housing and Urban Development for a variety of programs and projects. Workshop Agenda Item No. 2 - Presentation~ discussion and possible action regarding a report from the Brazos Animal Shelter. D~rector of the Brazos Animal Shelter Kelly Durham and Field Services Supervisor Paln Stepp presented an overview of the animal control mvesugatlon and animal control standards of care procedures. Ms Stepp pointed out that animal control investigates all reports of animal cruelty. Staffevaluates the standards of care including, but not limited to feed, water, shelter/housing. body condition and vetennary treatment Also. some complaints could be solved through education rather than seizure of animals. Ms. Durham noted the differences in ordinances regarding animal control between the City of College Station, City of Bryan and the Brazos County Staff is working on a draft ordinance that controls all thee entxties and will be presented to the Intergovernmental Committee Once the Intergovernmental Committee has reviewed the ordinance, staff will present the ordinance to the City Councils and Commissioner Court. No formal action was taken. Providmg Customer Sera,ce Excellence Office of the City Se~ ,x'tan' College St&lltol~, Terds C,ty Council Minutes 4/29/04 Page 3 Workshop Agenda Item No. 3 - Presentation~ discussion and possible action relating to receiving the annual audit reports and Comprehensive Annual Financial Report (CAFR) for the fiscal year ended September 30~ 2004. D,rector of Fiscal Serv,ces Charles Cryan ,ntroduced Mr. Tom Walhs of Ingmm. Wall,s & Assocmtes who came forward to make a br,ef presentanon regarding the results of the fiscal year 2003 and the 2003 CAFR Council member Meats moved to accept the 2003 audit reports and Comprehens,ve Annual Financial Report (CAFR! Mot,on seconded by Councd member Massey. wlnch camed by a vote of 6-0 FOR Hazem Massey, Happ. Ware,ng, Mears, Maloney AGAINST: None ABSENT Sflv,a Workshop Agenda Item No. 4 - Presentation~ discussion and possible action regardinll neighborhood parks improvements and soccer fields lillhting proposal. Director of Parks and Recreatton Steve Beachy remarked that this is a follow-up report from the February 26. 2004 workshop meet,ng. At the conclusion of the ,n,tml meeting. Council d,rected staff to return at a later date wtth a plan and funding options to address the ,ssues of lighting additional soccer fields and prov,dmg .nprovements to Ess,gate and Steeplechase ne,ghborhood Parks. Mr. Beachy pointed out three options for soccer field hghts. Each opt,on would provMe hghts for 7 ex,sting fields and 3 new soccer fields ~mplemented at the Veterans and Athlet,c Park, with an est,mated cost of $1.065,000 00. This could be phased m over a number of years. The ne,ghborhood park proposal proposes improvements at four park sites with an esmnated cost of $1,107.000 The park sites include Eastgate Park, Steeplechase Park, Woodland Hills Park and Umverslty Park The ,mprovements could be unplemented separately and over a number of years. There will be addmonal operanons and maintenance costs that will be added to the operating budget as these projects are constructed and come on line. Mr Beachy point out the overall direct,on g,ven will be rev,ewed again as part of the FY 05 budget process Additionally. there are approxm~ately $9 mflhon m debt capac,ty available for addmonal projects to be ,dennfled over the next five year period. However. the impact would be the consideration of all other potential cap,tal projects. Parks and Recreation Board Chatrman Jolm Nmhols addressed the City Council regard,ng hghtmg for soccer fields. Council member Mears moved to d,rect staffto schedule a joint meet,ng with the Parks and Recreation Board to dmcuss fund,ng in the current budget cycle for hghted soccer fields Council member Maloney seconded the mot,on, which carried by a vote of 5-1. Proelding C~tstomer Sen,ice Excellence Office of the C~n' Secretan College Stat,oil, Tc~a$ City Council Minutes 4/29/04 FOR Bazen. Happ. Waremg. Mears. Maloney AGAINST Massey ABSENT: Silvia Page 4 Workshop Agenda Item No. 5 - Presentation~ discussion and possible action regardin? traffic congestion. Th,s item was postponed until the May 13. 2004 workshop meeting Workshop Agenda Item No. 6 - Discussion and possible action on future agenda items - A Council Member may inquire about a subiect for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subiect on an agenda for a subsequent meeting. No agenda items were requested Workshop Agenda Item No. 7 - Council Calendar Agenda Plalmmg Calendar as of January 2, 2004 January 16 BCSMPO Workshop 9:00 a.m. - 3'00 p m at the George Bush Library January 19 Manta Luther King Jr. Day - City Hall Closed January 20 Chalnber of Commerce Board Meeting, 8'00 a m. January 20 Intergovernmental Committee meeting - 12:00 noon at City of Bryan January 21 Chamber of Commerce 2004 Economic Outlook Conference, 7'45 a m January 21 Research Valley Partnership Board of Directors Meeting, 3-00 p m. January 22 City Councd workshop and Regular Meeting January 30 Council Retreat 9'00 a m - 4 00 p.m. January 30 College Station Fire Department Annual Recognition Banquet 6 00 p.m. at Pebble Creek Country Club February 12 City Council Workshop and Regular Meeting February 26 City Council Workshop and Regular Meeting Workshop Agenda Item No. 8 -- Executive Session will immediately follow the workshop meeting at the P. David Romei Arts Center~ 2275 Dartmouth. At 5.15 p.m Mayor Pro Tem Hazen announced in open session that the city council would convene into executive session pursuant to Sections 551 07 I, 551.072 and 551.087 of the Open Meetings Act, to seek the advice of the city attorney with respect to pending and contemplated lmgatlon, to consider the purchase of real property and economic development negot~atmns Cause No 52,434-36[, Brazos County - College Station v Wolf Pen Creek, Ltd, et al Case No 03-20906, m the U.S Court of Appeals for the Fifth Circuit, Lester v College Station and P[ersall Cause No 02-00 [ 154-CV-85, Brazos County- Municipal Dnlhng vs. College Station Providing Customer Seth,ice Excellence O~ce of the City Secretary College Stutton, 'fcwtv City Council Minutes 4/29/04 Page 5 Cause No. 02-002445-CV-272, Bmzos County - Evelyn L. Brace v. College Station, C D Henderson, Inc., and Scott Elhott, d/b/a Elhott Construction Cause No 03-000617-CV-272, Brazos County - TCA Holdings, et al. v. College Station Cause No. 03-CV-129115, Fort Bend County- College Station v Contract Land Staff, Inc. TCEQ Docket No. 2002-1147-UCR; Applications of Brushy Water Supply and College Station (,Westslde/H~ghway 60} TCEQ Docket No. 2003-0544MWD; Application of Nantucket, Ltd. TXU Lone Star Gas Rate Request. Wellborn Special Utdity District Workshop Agenda Item No. 9 - Final action on Executive Session~ if necessary. Council recessed from exectmve session at 6'50 p.m No action was taken. 10. Regular Meeting Mayor Pro Tem Hazen called the regular meting to order at 7 00 p m She led the audience ,n the pledge of allegiance Mayor Pro Tern Hazen presented a proclamation for National Library Workers Day to Clara Mounce City Manager Tom Brymer and Juhe O'Connell, Director of Human Resources recognized a number of city employees m acknowledgement of Public Service Recognition Week, May 3-7, 2004. 11. Hear Visitors: Lee Domn, 3983 Windfree, addressed the council regarding addmonal hghted soccer fields. Jane Denoux, 6465 Gibe Circle, encouraged the council to pledge their support for additional hghted soccer fields. Consent Aeenda 12 I Approved by common consent m~nutes for Special Meetmg, April 2, 2004 and C~ty Council workshop and regular meeting April 8, 2004 12.2 Approved by common consent a contract with Acklam Construction for concrete flatwork and curb and gutter. 12.3 Approved by common consent the second reading of an ordinance approwng a non- exclusive medical waste franchise agreement with Tejas Medical Waste 12 4 Approved by common consent Resolution No. 4-29-2004-12.4 for the Chck It or Ticket Selective Traffic Enforcement Program grant contract for fiscal year 2004 Providing Customer Servwe Evcellence Oll;ce o.I the Cra' Secretary College Station TCr~/~ C~ty Council Minutes 4/29/04 Page 6 12.5 Approved by common consent a request for Oversize Partlc~panon {OP) m the amount of $36,809 80 for the extension of Victoria Drive and the construct,on ora water hne m Westfield Village Subdivision Phase 3. 126 Approved by common consent a request for Overs,ze Part,c,patlon (OP) m the amount of 5;68.258.00 for the extens,on of %ctona Drive and the construction of a water hne m Rearta Meadows 12 7 Approved by common consent vacating and abandoning a 20 foot wide publ,c utility easement located on part of Lot 2 of the Repubhebank Addlt,on. C,ty of College Stat,on 128 Discussion and possible action on a resolution authonz,ng the C,ty Manager to be the approving authority for Commumty Development program guidelines w,th annual ratification by City Councd. Council member Massey moved to deny the resolution authorizing the C,ty Manager to be the approving authority for Community Development program gmdehnes with annual ratificat,on by City Councd Council member Maloney seconded the motion, which earned unammously. 6-0. FOR Haze,~. Happ. Waremg. Mears. Maloney. Massey AGAINST' None ABSENT' SiIvla Reuular A~enda Regular Agenda Item No. 13.1 - Public hearing~ discussion and possible action on a Conditional Use Permit - Use and Site for the Wright Stealth Telecommunications Tower consisting of approximately 3.175 acres located on the north side of Krenek Tap Road lust east of Dartmouth Drive. Development Rev,ew Manager Natalie Rmz remarked that the apphcant is requesting a Cond,tlonal Use Perm,t for a stealth telecommunications tower designed as an {80) eighty-foot flag pole Staffdoes not support the request, noting that the Land Use Plan designates th,s area as Single Famdy Medtum Dens,ty The subject property ~s zoned R-4 Multi-Family and developed as a single family res,dence, while the majority of the surrounding properties remain undeveloped. Letters of opposition were noted and the Planning and Zoning Commmsmn recommended denial of the request. Mayor Pro Tem Hazen opened the pubhc hearing The following ~ndlvlduals addressed the council regarding the Wright Stealth Telecommunications Tower: Brock Barley. 7703 Pantone Lane, Spring. Texas M,chael Crane. Spnnt PCS Representative Arthur Wright, Property Owner Phil Tnpam. Planmng and Zoning Commissmner Provtdtltg Customer Set.nee E reellence Oft~ce ot thc Ctn Secretary Coll~ ge Stalton C~ty Councd Minutes 4/29/04 Page 7 Mayor Pm Tem Hazen closed the pubhc hearing Council member Maloney moved to deny the approval ora Conditional use Permit-Use and Sae for the Wright Stealth Telecommunications Tower located on the north side of Krenek Tap Road Councd member Happ seconded the motion, whzch carried by a vote of 5-0-1. FOR Hazen, Happ, Meats, Maloney, Massey AGAINST' None ABSENT' Sdwa ABSTAINED: Waremg Re~,ular A~,enda Item No. 13.2 - Public hearinll~ discussion and possible action on an amendment to the Unified Development Ordinance by Cit3' initiated rezoninll appl¥in~l an overlay zone imposing additional requirements to properties along Krenek Tap Road for a depth of 750 feet. C~ty Planner Jane Kee noted that an overlay d~stnct was adopted by council at their last meeting The overlay dtstnct addresses the wews along Krenek, that as properties develop m the future the corridor will be consistent and attractive. The overlay district addresses the front facades of structures, does not allow parking to be seen along the Krenek Tap frontage mad, reqmres fencing to be open to allow vzsual access and reqmres s~gns be low profile. Emstmg zoning remains m place and all existing uses wdl be permitted with the exception ofduplexes will not be permttted along the corridor. In addmon, the Design Review Board would approve matermls other than the standard if doing so would allow the new construction to be more compatible w~th ex~stmg materials The Planning and Zomng Commission and staff recommended approval to apply the new overlay regalatlons. Mayor Pro Tem Hazen opened the pubhc hearing Vemmca Morgan, Mitchell and Morgan Engineers, 511 Umvers~ty Drive addressed the councd regarding the extension Central Park Lane Council member Mears moved to approve Ordinance No. 2718 applying an overlay zone ~mposing additional reqmremcnts to pmperl~es along Krenek Tap Road for a depth of 750 feet. Council member Maloney seconded the mouon, which carried unammously 6-0. FOR' Hazen, Happ, Waremg, Meats, Maloney, Massey AGAINST: None ABSENT Sdwa Provtdtng Customer Service F.x&¥11ence O~t¥ of the Cttl. Sect*~tatn Collage Slatton, re~as City Council Minutes 4/29/04 Page 8 Reuular A~enda Item No. 13.3 - Public hearing~ discussion and possible action on an ordinance approving amendments to the Land Use Plan to update the CRv of College Station's Comprehensive Plan. Semor Planner Trey Fletcher remarked that the proposed amendments are generally admtmstratlve m nature adjusting the map to reflect existing condttlons, prewous studies or to correct mapping inconsistencies as ~dent~fied below Area LI: Area L2: Area L3: Area L4: Area LS: Area L6: Area L7: Area L8: Location - Intersecuon of Raymond Stotzer Parkway (FM 60) and Kemp Road in the ETJ Action - Reflect right-of-way as actual right-of-way and not any land use color or des~gnatmn. Thts area ~s no longer under consideration for proposed changes. Location - Chimney Hill Drive between Arguello Drive and Hearthstone C~rcle Action - Replace Retad Regmnal w~th S~ngle-famdy Res~dential ~lediLIm Density Location - Southwest corner of Texas Avenue and Park Place Action - Replace Institutional with Retail Regional Location - Northeast comer of Texas Avenue and Holleman Drive Action - Replace WPC Overlay District w~th Retail Regmnal Location - Southeast corner of Holleman Drive and Dartmouth Drive Action - Replace Restdential Attached with WPC Overlay D~stnct Location - In the wcmtty of Harvey M~tchell Parkway (FM 2818l and Dowhng Road Action - Replace TAMU with Indusmal R&D Action - Remove Wellborn Corridor Study and replace w~th Industrial R&D Action - Replace Inst~tuttonal w~th Single-family Residential Low Density Location - Northwest comer of Graham and V~ctoria roads Action - Replace Retail Neighborhood wtth Industrial R&D Location -In the womty of Victoria Road and Vienna Drive Action - Remove Neighborhood Retail and Instttutlonal and replace w~th SF Residential Medium Dens~ty Location - In the vlcm~ty of Graham Road and Westfield Drive Action - Remove "floating" Institutional and replacing with SF Res~denttal Medium Density Action - Remove SF Res~dentml Medium Denstty and replace with Inst~tuttonal on Cypress Grove Intermediate School s~te and additional CSISD property Location - Northwest comer of Barton Road and Newport Lane Action - Remove "floating" Institutional and replacing w~th SF Resldentml Medium Density Location - Southeast corner of Greens Prame Road and I_akeway Drive Action - Remove Insmutmnal and replace w~th Office and SF Residenual Low Density Location - Southeast corner of Lakeway Drive and Parkwew Drive Action - Remove SF Resldenual Medium Denmty and replace w~th Insmut~onal and Park Providing Customer Servtce F. xcellent~ Office ol the Ctn Secn.'tan. College Statton Texas City Council Minutes 4/29/04 Page 9 The Planning and Zoning Commission recommended approval of this request with two changes Area L I' clean up right-of-way Area L6' leave the Neighborhood retail as is. Mayor Pro Tern Hazen opened the pubhc hearing. No one spoke. Mayor Pro Tern Hazen closed tile pubhc heanng Council member Maloney moved to approve Ordinance 2719 approving amendments to the Land Use Plan to update the C~ty of College Station's Comprehensive Plan with the Planning and Zoning amendments Councd member Mears seconded the motion, which camed unammously 6-0 FOR- Hazen, Massey, Happ. Warelng, Mears, Maloney AGAINST None ABSENT Sdv~a Regular A~,enda Item No. 13.4 - Presentation~ discussion and possible action on a resolution opposing any school finance or tax system reforms that would negatively affect the CRy of College Station revenues and economic development efforts. Director of F,scal Services Charles Cryan described this item and announced a meeting that would be held on Monday, May 3, 2004 with State Senator Steve Odgen regarding school finance. Council member Maloney moved to approve Resolution No. 4-29-2004-13.04 opposing any school finance or tax system reforms that would negatively affect City revenues and economic development efforts. Council member Meats seconded the motion, which carried unammously, 6-0 FOR Hazen, Massey, Happ, Warelng, Meats, Maloney AGAINST' None ABSENT Sllvla Regular Auenda Item No. 13.5 - Presentation~ discussion and possible action regarding, planned improvements to Greens Prairie Road adiacent to the proposed Forest Ridge Elementary School. D~rector of Public Works Mark Smith remarked that the College Station hldependent School District plans to open Forest R~dge Elementary School in August 2005. The school ~s located between Greens Prmne and the proposed SH 40. The City has been working to add turn lanes on Green Prairie Road adjacent to the new school. Mr. Smith described and presented a map of the proposed improvements Provtdtng Customer Servtce £rcellence Offit e oJ the Coy Sccreta,'v Collcge Stottott T~ City Council Minutes 4/29/04 Page I 0 Council member Maloney moved to approve the improvements to Greens Prairie Road adjacent to the Proposed Forest Ridge Elementary School Council member Waremg seconded the mouon, which camed unannmously, 6-0 FOR' Hazen, Massey. Happ. Waremg, Meats. Maloney AGAINST' None ABSENT: SiIvla Regular Auenda Item No. 13.6 - Discussion and possible action on an ordinance by the City Council of the City of College Station, Texas, issuin~ $13,235~000 City of Collete Station General Obligation Bonds and General Obligation Refunding Bonds, Series 2004. Director of Fiscal Services Charles Cryan introduced Drew Masterson wflh First Southwest Company. Drew Masterson. cay's financial advisor, presented the results of the evaluation and pricing on both the general obhgat~on bonds and the refunding bonds Council member Maloney moved to approve Ordinance No. 2720 ~ssmng $13.235,000 City of College Station General Obbgauon Bonds and General Obhgat~on Refunding Bonds. Series 2004. Council member Massey seconded the motion, which earned by a vote of 5-0-1 FOR: Hazen, Happ. Mears. Maloney, Massey AGAINST None ABSENT Sdvla ABSTAINED: Warelng Reeular A~,enda Item No. 13.7 - Presentation, discussion and possible action on an ordinance by the City Council of the City of College Station, Texas, Issuing Certificates of Obligation not to exceed $9~500,000. ~ Council member Maloney moved to approve Ordinance No. 2721 approving the issuance of Certificates of Obliganon not to exceed $9.500,000. Council member Massey seconded the motion, which carried by a vote of 5-0-I. FOR. Hazen, Happ, Mears. Maloney, Massey AGAINST None ABSENT' Sflvla ABSTAINED Wareing Reuular Aeenda Item No. 14 - Discussion, review and possible action regardinl~ the followinl~ meetin~,s: Ad Hoc Neiehborhood Task Force Committee, Brazos County Health Department, Brazos Animal Shelter, Brazos Valley Council of Governments, Cemetery Committee, College Station Business Development Corporation, Facade Improvement Proeram Advisory Committee, Historic Preservation Committee, Intergovernmental Committee and School District, Joint Relief Funding Review Committee, Library Committee, Metropolitan Planning Organization, Parks and Recreation Board~ Plannin? O['l~cc of the Cra' Secretar~ College Station. City Council Minutes 4/29/04 Page 1 I and Zoning Commission~ Sister City Association~ TAMU Student Senate~ The Researc,h Valley Partnership~ Transportation Committee~ Wolf Pen Creek Oversight Committee, Zoning Board of Ad]ustments~ International Festivals Committee. Council member Massey presented highlights of the Intergovernmental Committee Meeting. Council member Happ expressed thanks, appreciation and gratitude to staff for an outstanding Transportation Summit. Council member Mears conveyed comments of thc TAMU Student Senate meeting. Council member Maloney expressed thanks and appreciation to Mano Rojo Del Busto for his hard work with the International Festival guest. Reuular Agenda Item No. I$ - The City Council may convene the executive session following the rei!ular meeting to discuss matters posted on the executive session agenda April 29~ 2004. Council completed the Executive Session prior to the Regular Meeting Regular Agenda Item No 16 - Final action on execntive session~ if necessary. No action was taken. Regular Agenda Item No. 17-Adiourn. Hearing no objecnons, tile meeting adjourned at 9'25 p.m. Thursday, April 29, 2004. PASSED and APPROVED this 13'h day of May, 2004 ATTEST ',( _ C~ Secretary conm~ APPROVED: Provtdmg Customer Sen,ice Evcellence O]'fiee of the C"ttl' Secr~-tat~ College Statton Te~ar Coll~ge Statton, Embracing the Past, Explo~ng the Future Mayor Ron Sdwa Mayor Pro Tempore Anne Hazen City Manager Thomas E Brymer City Council John Happ Robert Warning Scott Mears Denms Maloney James Massey College Station City Council Workshop Meeting Sign In Sheet Thursday, April 29, 2004 at 3:00 p.m. City Hall Council Chambers, 1101 Texas Avenue College Station, Texas 11. 13. 14. 15. 16. 17. 18. 19. 20. Protqdtug Customer Servtce F~cellence O~llce of the Crt' S~-tvtot~. Colleg~ Stttltott, T['~5