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HomeMy WebLinkAbout05/24/2001 - Regular Minutes City CouncilCollege Station, Embracing the Past, Exploring the Future Mayor Lynn Mcllhaney Mayor Pro Tempore Larry Mariott City Manager Thomas E. Brymer City Council James Massey Ron Silvia Winnie Garner Dennis Maloney Anne Hazen Minutes College Station City Council Workshop and Regular Meetings Thursday, May 24, 2001 at 3:00 p.m. and 7:00 p.m. City Hall Council Chambers COUNCILMEMBERS PRESENT: Mayor Pro Tern Mariott, Councilmembers Silvia, Massey, Maloney, Hazen and Garner COUNCILMEMBER ABSENT: Mayor McIlhaney STAFF PRESENT: City Manager Brymer, Assistant City Manager Brown, City Attorney Cargill, Jr., City Secretary Hooks, Budget and Strategic Planning Manager Kersten, Director of Economic Development Foutz, Director of Development Services Callaway, Director of MIS Burnside, Project Coordinator Balmain, and Assistant Director of Fiscal Services Hubbard Mayor Pro Tem Mariott called the workshop meeting to order at 3:00 p.m. Aeenda Item No. 1 -- Discussion of consent agenda items listed for Regular Council Meetim,. Councilman Silvia requested that the minutes of May 10, 2001 reflect his absence from the meeting. Councilman Massey requested a correction to the vote on Item No. 12.9 of the Regular Minutes of May 10, 2001 to reflect 5-0-1. Aeenda Item No. 2 - Presentation~ discussion and possible action regarding rectuest for fundine bv the Children's Museum of the Brazos Valley. Ms. Jeanne Baggett, Treasurer of the Brazos Valley Children Museum stated the funding request of $150,000 to the City of College Station would be used for the expansion and restoration of the new Children's Museum of the Brazos Valley. It will also support the development of the educational exhibits that will enhance the programming and enrich the lives of children. Ms. Baggett urged the City of College Station to participate in the partners in discovery campaign. Austin Bryan of First National Bank made comments on behalf of the Children's Museum to support their request. Ron Fulton, President of the Hotel/Motel Association supported funding the Children's Museum project with Hotel/Motel tax funds. Council Minutes 5/24/01 Page 2 Budget and Strategic Planning Manager Jeff Kersten recommended that Council consider the request in conjunction with the other General Fund outside agency requests also reviewed by the College Station members of the Joint Relief Funding Review Committee during the FY 02 budget process. No action was taken. A~enda Item No. 3 -- Presentation~ discussion and possible action on the smokin? ordinance as it pertains to bowling alleys. Mr. and Mrs. Ernie Camp, owners of Wolf Pen Bowling Center, came forward to discuss an exemption for bowling centers regarding Ordinance Number 2490. The exemption would allow the center to provide a fully enclosed smoking and lane viewing room that will fully contain and replace the smoke laden air in the room every fifteen minutes or less. In addition to the enclosed viewing area, the center will provide a fully enclosed adult sports bar. The bar area air would be cleansed by air purifiers and the constant introduction of outside air. With the controls in place, a customer would be able to enter the bowling center, visit the control desk, personal locker area and move to his or her assigned lanes without exposure to any smoke laden air. The Council held discussion on the proposed changes to Ordinance No. 2490 and the effect on the youth players, league players and employees. Councilman Hazen suggested staff look into other bowling alleys regarding the smoking issue and bring forth their findings and a recommendation. Councilman Massey reminded the Council of the positive feedback from the current ordinance. He expressed no desire to change the ordinance. Following council discussion, Councilman Massey made a motion to deny the request for an exemption to Ordinance Number 2490. Seconded by Councilman Garner, which carried 4-0-2. FOR: Mariott, Massey, Garner and Maloney ABSTENTIONS: Silvia and Hazen ABSENT: McIlhaney Council recessed at 4:12 p.m. The meeting reconvened at 4:18 p.m. A~,enda Item No. 4 -- Joint meeting with the College Station Business Development (4P Board) for discussion and possible action on the Annual Report and Proposed Annusl Work Plan. College Station Business Development Board Members present were: Nancy Crouch, Joe Byme, Tom Taylor, Harry Green, and Greig Stiles. Nancy Crouch opened the meeting. The former President of the Corporation Harry Green stated that the 4B Board met on April 24th and unanimously approved the Annual Report and City Council Strategic Issues related to Providing Customer Service Excellence Office of the Cio, Secretary College Station. T~as Council Minutes 5/24/01 Page 3 economic development. Also, Mr. Green reviewed the accomplishments since May 2000, recommended new strategic issues and the continuation of current strategic issues. Nancy Crouch closed the meeting at 4:25 p.m. No action was taken. Agenda Item No. 5 -= Presentation~ discussion and possible action regarding orioritlzntion of surface transportation proiects for the City of College Station Representatives of Dean International Inc. presented and reviewed the updated matrix sheets from the April 26, 2001 Council Workshop Meeting. The Council discussed concerns regarding the following streets and thoroughfares: · Highway 60 east to Highway 58 · Rio Grande Raintree Extension · Lakeway · Ban'on Road · University Drive · East section of Greens Prairie Road No formal action was taken. Council recessed at 5:20 p.m. The meeting reconvened at 5:25 p.m. Agenda Item No. 6 -- Presentation, discussion and possible action regarding establishint~ a flowchart and timeline for completing the Unffied Development Code proiect Director of Development Services Jim Callaway explained this item as a follow up from the May 10, 2001 Council discussion regarding Council Calendars and the pending joint workshop with the Unified Development Code review subcommittees. The schedules address the various requests received for a review period to allow public review prior to Planning and Zoning Commission and Council hearings on the Unified Development Code. Staff.presented three draft timelines and recommend Draft Timeline 3 for approval. After a brief discussion, the Council approved Draf~ Timeline 3 and concurred to meet on July 11, 2001 from 8:00 a.m. - 5:00 p.m. Aeenda Item No. 7 - Council Calend_~rs Joint Legislative Meeting, 5/17, 12:00 p.m., Administration Conference Room Brunch with the Mayor, 5/30, 11:30 a.m., Council Chambers Council Workshop and Regular Meetings, 6/14, 6/28 Trip to Austin with Dean International Inc., June 21, 2001 Legislative Update, 6/25, Dallas AMCC Institute, 7/19 - 22, Wichita Falls Texas Transportation Summit, 8/15 - 8/17, Irving Trip to Washington D.C., September, 2001 Employee Banquet, 10/26 TML Annual Conference, 11/28 - 11/30, Houston Providing Customer Service Excellence Office of the CiO, Secretary College Station. T~as Council Minutes 5/24/01 Page 4 Congress of Cities, 12/4 - 12/8, Atlanta, Georgia A~,enda Item No. 8 -- Hear Visitors At 5:45 p.m., Mayor Pro Tem Mariott opened the floor for public comment. A.C. Lykins, Rt. 5, Box 248C in Caldwell addressed the council in protest to the City's current smoking ordinance regarding bowling alleys. Paul Clarke, 3608 29th Street, addressed the council regarding the development fees review. Agenda Item No. 9 -- Executive Session At 5:55 p.m. Mayor Pro Tem Mariott announced that the City Council would convene into executive session pursuant to Sections 551.071, 551.072, and 551.086 of the Open Meetings Act to seek the advice of the city attorney with respect to pending and contemplated litigation, to discuss the purchase of real property, and to consider economic development negotiations. Pending and Contemplated Litigation {Gov't Code Section 551.071 Cause No. 43,098-85, Brazos County - Bryan v. College Station Cause No. Cause No. Cause No. Cause No. Cause No. Cause No. Cause No. Cause No. 96-03168, Travis County - Bryan, et 97-02587, Travis County - Bryan, et 98-13391, Travis County - Bryan, et 96-06940, Travis County - Bryan, et 97-07000, Travis County - TMPA v. al. v. PUC (intervention) al. v. PUC (intervention) al. v. PUC (intervention) al. v. PUC (intervention) PUC (intervention) 98-11817, Travis County - TMPA v. PUC (intervention) GN002343, Travis County - San Antonio v. PUC (intervention) GN002513, Travis County- San Antonio v. PUC (intervention) Cause No. 49,367-CCL2, Brazos County - Wilkerson v. College Station Action No. 01-98-011056-CV, Court of Appeals Gold v. College Station Docket Nos. TX96-2-000 and TX96-2-001, FERC - College Station, applicant Cause No. 50,813-85, Brazos County - College Station v. Phillips Swager Associates, Inc.; et al. Cause No. 51,822-CC 1, Brazos County - Felder v. College Station Cause No. 52,434-361, Brazos County- College Station v. Wolf Pen Creek, Ltd., et al. Cause No. 28,765, Grimes County, Harold & Rosealice Trant vs Grimes County, City of College Station and City of Bryan Real Estate {Gov't Code Section 551.072}; possible action The City Council may deliberate the purchase, exchange, lease or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the City in negotiations with a third person. After executive session discussion, any final action or vote taken will be in public. The following subject(s) may be discussed. 1. George Bush East ROW Easement Providing Customer Service Excellence Office of the City Secretar), College Station, Texas Council Minutes 5/24/01 Page 5 Economic Incentive Negotiations {Gov't Code Section 551.086}; possible action The City Council may deliberate on commercial or financial information that the City Council has received fi.om a business prospect that the City Council seeks to have locate, stay or expand in or near the city with which the City Council in conducting economic development negotiations may deliberate on an offer of financial or other incentives for a business prospect. ARer executive session discussion, any final action or vote taken will be in public. The following subject(s) may be discussed: 1. Hotel Conference Center Altenda Item No. 10 -- Final Action on Executive Session~ if necessary. Council recessed the executive session at 6:57 p.m. and returned to the regular meeting. Regular Meetin~ Item No. 11: Mayor Pro Tern Mariott opened the regular meeting at 7:03 p.m. He led the audience in the pledge of allegiance. Councilman Silvia made a motion to approve the absence request from Mayor Lynn Mcllhaney. Seconded by Councilman Garner, which carried unanimously, 6-0. Councilman Maloney read the proclamation for Buddy Poppy Day. Rick Olivares accepted the proclamation. Councilman Maloney read the proclamation for Emergency Medical Services Week. Billy Bradshaw accepted the proclamation. Consent Agenda 12.1 Approved by common consent the minutes for City Council special meeting May 9, 2001 and workshop and regular meeting May 10, 2001. 12.2 Bid No. 00-15 - Approved by common consent a renewal agreement for annual bid of heavy machinery rental for various City departments. Awarded renewal with each bidder as follows: R.B. Everett & Co for $7,200.00; Await Rentals for $4,884.00; Mustang Rentals for $63,172.00; United Rental for $41,050.00; and Equipment Investco for $2,532.00. Total annual estimated expenditures for equipment rental are $118,838.00. Funds available and budgeted in various departments. 12.3 Bid No. 01-58 - Approved by common consent the rejection of bid(s) received for Carter Creek WasteWater Treatment Plant (CCWWTP) Odor Control Construction Phase II. 12.4 Bid No. 01-66 - Approved by common consent an annual agreement for various electrical items. Awarded to the lowest, responsible bidders meeting specifications by line item as follows: 1) Dealers Electric for $7,493.25; KBS Electrical for $14,806.50; Priester-Mell & Nicholson for $26,873.70; Priester Supply for $15,300.00; Techline for $18,140.00; and Wesco for $27,141.30. The total annual estimated expenditure is $109,755.00. Funds available and budgeted in the Electrical Inventory. 12.5 Bid No. 01-67 - Approved by common consent an annual agreement for the purchase of transformers. Awarded to the lowest responsible bidder meeting specifications for each Providing Customer Service Excellence Office of the CiO, Secretary College Station. Texas Council Minutes 5/24/01 Page item as follows: 1) Priester-Mell Nicholson for $13,018.00; 2) Techline for $210,977.00; 3) TEC Utility Supply for $104,719.95; 4) Wesco for $77,084.00. Total annual estimated expenditure with all vendors is $405,798.95. Funds available and budgeted in Electrical Inventory and will be charged to the project as issued. 12.6 Bid No. 00-69 - Approved by common consent a renewal agreement for the purchase of concrete curb/gutter and flatwork to be installed as needed. Awarded renewal agreement with Texcon for an annual estimated expenditure of $373,312.50. Funds available and budgeted in Public Works Streets Division and Public Utilities Water/Wastewater Division. 12.7 12.8 Approved by common consent Change Order No. I to Young Contractors in the amount of $104,766.20 for revisions to material placement quantities on the Rock Prairie Road and Barron Road Resurfacing Project. Approved by common consent a "Resolution Determining Need" for the acquisition of land for three proposed electric substation projects and authorizing the Mayor to execute said resolution. Funds available in the Electric Bond Funds. 12.9 Approved by common consent a resolution authorizing the Mayor to apply for a grant from the Texas Department of Health to reimburse 100 percent of the project cost for replacement of the existing Fluoridation System. The total project cost is not to exceed $35,000.00. 12.10 Approved by common consent a request for oversize participation in the amount of $8,300.00 for a new 12-inch water line from an existing 12-inch line parallel to Harvey Road up Linda Lane to a point approximately 500 feet. Funds available in the Water Capital Projects Fund. 12.11 Approved by common consent a request for oversize participation in the amount of $2,270.00 for the extension of a 12-inch water line from its ending point on Stone Brook Drive to the intersection of Rock Prairie Road, approximately 173 feet. Funds not to exceed the amount of $2,270.00. Funds available in the Water Capital Projects Fund. Agenda Item No. 13.1 - Presentafion~ discussion and possible action on a resolution settin~ development fees. Director of Development Services Jim Callaway explained that the City contracted with DMG - Maximus to conduct a review of development fees. The study was prepared to determine the full cost of providing development review services. Services evaluated included review and inspection services by the Development Services, Fire and Public Works departments. Full costs include all costs that are allocated to development review, including administration and overhead. By determining the full cost of services for development, fees can be set to recover costs. The study identified fees necessary to recover 100% of the costs of each development review function. Staff presented the fee study and recommendations to the development community. The fee recommendations were not well received by the group. Staff recommended implementing an 80% cost recovery fee schedule, phased in over a three-year period or a fee schedule adopting an 80% recovery over a five-year period. Providing Customer Service Excellence O. ffice of the CiO, Secretary College Station, Texas Council Minutes 5/24/01 Page 7 The following citizens spoke in opposition of the development fee increase. Steve Arden, 311 Cecilia Loop Royce Hickman, 809 Royal Adelade Davis Young, 806 Coral Ridge East Council expressed concerns with several of the proposed development fee increases. Councilman Maloney made a motion directing staff to compare all of our development fees with cities comparable with College Station and bring forth a new fee structure. Seconded by Councilman Massey. City Manager Brymer reminded Council that these fees presented are derived from the City's current policy. If fees are decreased then a policy change should occur. Charles Cryan explained the current policy states there will be a review of fees and charges not less than once every three years to ensure that fees provide adequate coverage of costs of services. Councilman Silvia amended the motion to direct staffto look at graduated increases from 20%, 30%, 40% and 50% and the impact toward the development community. Councilman Massey seconded the amended motion. Discussion was held on the collection of fees at a cost of 60% vs 80%. Councilman Maloney made a substitute motion to return the proposed fee structure to the Planning Department for a new fee schedule that shows an average increase above the average 60% recovery of fees currently in place. Seconded by Councilman Massey, which carried by a vote of 6-0. FOR: Mariott, Maloney, Massey, Silvia, Hazen and Garner AGAINST: None ABSENT: Mayor MeIlhaney Aeenda Item No. 13.2 -- Discussion and possible action on Community Development Block Grant public service funding for City Departments for the 2001-2002 fiscal year. These public service oroerams include the Teen Apprenticeship Prollram, $20,104 (Human' Resources Department)~ Kid's Klub~ $23~500 (Parks and Recreation and the Collellc Station Independent School District)~ Risk Watch~ $2~600 (Fire Departmenth Safety Camp. $2~760 (Fire Department)~ Building Better Future~ $17~576 (Community Development Division and the College Station Independent School District). Funds available within the 15% cap limit in the CDBG public service funds. Remaining funds within the 15% limit are made available to external non-profit organizations that provide health and humar- services. Project Coordinator Gary Balmain explained there are five city department public service projects that are funded by the 2001-2002 Community Development Block Grant. These programs are eligible to receive CDBG "Public Services" funding because of the benefit to low/moderate income citizens. The amount of funds requested, $66,540, are available with the Providing Customer Service Excellence Office of the CiO, Secretar3, College Station, Texas Council Minutes 5/24/01 Page 15% cap limit ($184,050) on the CDBG public service funds. Remaining funds within the 15% limit are made available to external non-profit organizations that provide health and human services. These external agencies have submitted applications that are currently being reviewed by the Joint Relief Funding Review Committee. The five programs are: Kids Klub $23,500 Teen Apprentice $20,104 Safety Camp $ 2,760 Risk Watch $ 2,600 Build Better Futures $17,576 Total $66,540 Councilman Maloney made a motion to approve the Community Development Block Grant public service funding for City Departments for the 2001-2002 fiscal year. Seconded by Councilman Silvia, which carded by a vote of 6-0. FOR: Mariott, Maloney, Silvia, Massey, Hazen and Garner AGAINST: None ABSENT: McIlhaney A~,enda Item No. 13.3 - Presentation, discussion and possible action on 1) a resolution for a service contract with Professional computer Software Services, Inc. (PCSS) for the purchase of an upgrade to the Municipal Court computer software and the installation. data conversion, and training associated with the software upgrade for an amount not to exceed $92,575 and 2) approval to use state contract vendors (QISVs) to procure the hardware and associated operating system software required to fun the upgraded Municipal Court computer software for an amount not to exceed $27,360. This is a total expenditure of $119~935. Funds available and budgeted in the Municipal Court Technology Fee Fund, the General Government, Capital Improvement Pro]ects Fund and the MIS operating budget. MIS Director Olivia Burnside explained the Technology Plan for FY 01 included a project to upgrade and enhance the AS400, which is the major computer system used by the city. The city depends on the AS400 for major applications including the accounting/budgeting, human resources, inventory, fleet, municipal court, utility billing and other systems. The original plan included upgrades to the existing AS400, which has been completed, and the acquisition of an additional AS400 unit in municipal court. In January, the city was informed that PCSS (Municipal Court Systems) would no longer support the AS400 versions of its software. After staffreview, it was determined that the most cost effective measure for the city was to acquire the Windows NT versions of the software and to purchase an NT platform. This will allow the city to take municipal court system off the AS400, which will flee up space and valuable resource for other users of the AS400. Councilman Silvia made a motion to approve the a resolution for a service contract with Professional Computer Software Services, Inc. and approve the use of state contract vendors to Providing Customer Service Excellence Office of the CiO, Secretary College Station. Texas Council Minutes 5/24/01 procure the hardware and associated operating system software. Councilman Garner, which carried by a vote of 6-0. Motion seconded by Page 9 FOR: Mariott, Silvia, Garner, Maloney, Massey and Hazen AGAINST: None ABSENT: McIlhaney Aeenda Item No. 14 -- Executive Session At 8:10 p.m. Mayor Pro Tem Mariott announced that the Council would reconvene into executive session pursuant to Sections 551.071, 551.072, and 551.086 of the Open Meeting s Act to seek the advice &the city attorney with respect to pending and contemplated litigation, to discuss the purchase &real property, and to consider economic development negotiations. Aeenda Item No. 15 -- Final action on executive session, if necessary Council returned to open session at 8:14 p.m. No action was taken. Aeenda Item No. 16 -- Adjourn Hearing no objections, the workshop, regular and executive sessions were adjourned at 8:15 p.m. PASSED and APPROVED this 14th .day of June, 2001. APPROVED: ATTEST: City Secretary Connie Hooks Mayor ~,ynn McIlhaney Providing Customer Service Excellence Office of the CiO, Secretary College Station, Teras City of College Station Council Workshop Meeting 1¢1A¥ 24, 2001 Sign In Sheet City of College Station 2. 14. 15. 16, 17. 18. 19. 20. 13. City of College Station Council Regular Meeting F~Y 2~ 200]. Sign In Sheet City of College Statlo n 11. 12. 13. 14. 15. 16. m 17. 18. 19. 10. 20.