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Home My WebLink About03/11/2004 - Regular Minutes City CouncilCollege .¥tatlon, Embraeo~g tke Post. levplorlng the Foture Mayor Ron Silvia Mayor Pro Tempore Anne Hazen City Manager Thomas E Brymer City Council John Happ Robert Warning Scott Mears Denms Maloney James Massey Minutes College Station City Council Workshop and Regular Meetings Thursday, March I 1, 2004 at 3:00 p.m. and 7:00 p.m. City Hail Council Chambers, 1101 Texas Avenue College Station, Texas COUNCIL MEMBERS PRESENT: Mayor Sflvia, Mayor Pro Tem Hazcn, Council members Massey, Happ Waremg, Mears, Maloney, Massey STAFF PRESENT: CtW Manager Brymer, Assistant City Manager Brown, C,ty Attorney Cargill Jr., City Secretary Hooks, Director of Development Services Temphn, Director of Budget and Strategic Planning Ker~tan, Director of Fiscal Services Cryan, Fire Chief David Olordano, Director of Communications Nugent, Director of O fi'ice of Technology and In tbrmatlon Services Burnside, Assistant to the City Manager Curtis, Assistant City Secretary Casares Mayor Sflvia called the meeting to order at 3:04 p.m. Workshop Agenda Item No. 1 - Discussion of consent agenda items listed for Regular council Meeting. No items were removed for discussion. Workshop Agenda item No. 2 - Presentation~ discussion and possible action regarding establishing a victim's advocate position within the police department. Police Chief Feldman introduced Assistant Police Chief Scott McCollum and Lieutenant Dan Jones Assistant Police Chief Scott McCollum and Lmutenant Dan Jones presented a brief overview of the v,ctnn's advocate program w~thm the pohce department. The police department identified the need for tim pos,tlon in the department's 5-year plan. The goal of the program would alleviate the psychologtcal and emotional trauma experienced as a result ora crime or mmdent that occurs m College Station Pohee Department's jurisdiction The program would assist VICtims of crime or trauma in the following areas City Cotmcll Meeting 3/I 1/04 Page 2 · Financial · Physical · Emotional · Social Mr. McCollum and Mr. Jones pointed out that the Police Department has seen an increase in sltuatlons In which a victim's advocate would be useful The annual cost ofthe program ~s $59,849, with an additional startup cost of $12,000. Staffrecommended approval of thc advocate position and an upcoming budget amendment Council member Masse), moved to endorse establishing a vmtlm's advocate position within the College Station Police Department and a budget amendment. Council member Meats seconded the motion, which carried unanimously, 7-0. FOR. SiIvia, Hazen, Massey, ltapp, Waremg, Mears, Maloney AGAINST None Workshop Agenda Item No. 3 - Presentation, discussion and possible action by Ci~ Council for staff direction on trailer parking in the Ci~' of College Station. Fire Cfuef David Giordano intwduced Assistant Fire Chief Eric Hurt. Assistant Fire Chief Eric Hurt remarked that staff studied the City of College Station current ordinance regarding parking of trailers. The current ordinances do not address on street parking of trailers in commercial areas of College Stanon, however, the ordinance does regulate on street parking of trailers in residential areas Also, the current ordinance prohlbns the parking of Innlers m residential drweways After a review of the current ordinance, staffrecommended to update and m~prove the current ordinance to a more u,fi form and enforceable standard. The updated ordinance will prohibit parking of trailers on streets m residential and commercial areas within the City of College Station, but will allow parking ofutlhty trailers in residential driveways. Also, the ordinance would allow landscape and maintenance trailers to park on the street while actual work m being performed Staff recommended excluding any changes to the boat and RV ordinance Courted expressed their views regarding parking of trailers within the City of College Station. Council member Wareing moved to direct staff to bring forward proposals or options a~er staff has convened with the Homeowners Assocmtions and trailer owners m residential/commercial area to study the safety and neighborhood esthetics of trailers parked within the City of College Station. Council member Happ seconded the motion. Mayor Pro Tern Hazen pointed out that the commercial buslne.sses do not have adequate parking for the tenants to utilize, it is an aesthetics and satbty issue Citizens live in and around thc areas of commercial business. Pro~tdmg Customer Ser~qce Excellence orris: of the Cra' Secretar~ Coll~gv Slatton. Texa¢ City Council Meeting 3/I 1/04 Page 3 Council member Happ expressed comments on zoning issues in regards to parking and storing of trailers m a commercial area Council members expressed additional comments pertaining to on street parking of trailers Council member Waremg called for the vote. Council member Waremg repeated the motion on the floor Council member Meats seconded the motion, whmh carried. 6-1 FOR Sdvia, Hazen, Massey, Happ, Waremg, Meats, AGAINST: Maloney Council member Waremg moved to direct staff m bnng forward proposals or options at,er staff has convene with the Homeowners Associations and trailer owners in residential commercial area to study the safety and neighborhood esthetics of trailers parked within the City of College Station Council member Happ seconded the motion, which earned unammously, 6-1. FOR' Sdvia, Hazen, Massey, Happ, Wareing, Meats AGA/NST: Maloney Council recessed at 4 30 p.m. for a short break and returned to the workshop meeting at 4 40 p.m. Workshop Agenda Item No. 4 - Presentation~ discussion and possible action on a status update to R-I zoned neighborhood report and related processes. Assistant City Manager Glenn Brown remarked that city staffls secunng the services ora trained mediator, Beth Boone. Due to the nature ofthe discussions that wtll take place, staffbeheves the services of a professional mediator are needed m order for all Task Force participants to reach a consensus. The task force members include three components m the structure of the task force The first group represents organizations or groups of people that need to be pan of this mediation. These groups have been requested to designate representatives as follows: · Representative of Neighborhood or Homeowners Associations- 7 · Rental Property Owners and Management Representatives: 4 · Texas A&M Umvers,ty Students 5 · Home Builders 2 The second component represents individuals who are being invited to participate due to their direct involvement to date, their expertise, insight and experience, representing a targeted organization, or some comblnauon of these Factors. This group is as follows' · Karen Belter · Ben White (P&Z) Providing Cttstotner Setnqce Kredlenee O.~ice of thc Crt* ,¥ecrvtam,. College Statton. City Council Meeting 3/I 1/04 Page 4 · Parvlz Vessah · Mary Lind Bryan · Jennifer Frederlck's s Dan Jones (BLDF Pres.) s Gary Halter · P&Z Members Glenn Hudson Marsh Sanford (Historic Preservatmn Committee) The third component is the resource persons being provided to the task force. They are as follows. · Representative of the local Financial Community · City staff ~ncludlng City Attorney Office * Other resources as may be requested by the Task Force such as economist, property appraisers, etc. Mr. Brown noted that the charge of the tasks force wdl be as follows' With the goal of msunng a high quality of life for all citizens, including home owners, renters. students, and those who invest in our community, the City hereby charges the Task Force with the following · Review the number of unrelated persons allowed inhabiting slngle-famdy dwellings and the Impact associated with Iowenng the number. · Review the impact of refill development m older residential areas of College Station including such factors as set backs, green space, parking, creation of conservation/historic overlay dmtncts, etc. · Review the appbcatton of property maintenance codes to single-family homes and the need for the effectiveness ora rental property registration and inspection programa. · Review all existing City ordinances related to refill development and property maintenance issues. · Review the economic impacts, on all affected parties, of each of the topics listed above. Upon complenon of this evaluation, staffwlll make recommendations to the City Council as deemed appropriate. Mr. Brown noted that Ms. Boone suggested the following time fume' Scheduled Task Force Meetings are. March 29. 2004, April 5. 2004 and April 12. 2004 Additional meetings with Task Force, if needed, and compilation of report to the City Council are m~d April through mid May Consideration of Recommendanon(s) from the Task Force by the City Council will occur on May 27, 2004 Providing Customer Service F_.rcellenee OffiL'v t~ the Crv, Secretatn, College Station I'Lxas City Council Meeting 3/11/04 Page 5 Mayor Pm Tern Hazen suggested that one of the student representatives be a married graduate student. Council member Maloney asked that the Council be contacted about the meeting schedules. Council member Massey recommended a five minute update at each ofthe City Council meetings. The City Council concurred to add the Ad Hoc Citizens Task Force Committee to Committee Reports on the regular agenda. .Workshop Agenda Item No. 5 - Discussion and possible action on future agenda items .Council Member may inquire about n subject for which notice has not been given. ,~ statement of specific factual informn!_ion or the recitation of existin~ policy may be ~iven. .Any deliberation shall be limited to a proposal Io place the subject on an agenda for n subsequent meetim,. No agenda Items were requested. Workshon A~enda item No. 6 - Council C~!e~d_ar Agenda Planning Calendar as of March 5, 2004 March 8 March 8 600pm. March 1 I March 15 March 16 March 17 March 22 March 23 March 25 March 25-28 March 27 March 29 April 3 April 13 Citizens University Session 7, 6:00 p.m.. CS Utlhttes GB Presidential Library Foundation/Wells Fargo Program on Ethics, Annenberg Presidential Conference Center United Way Annual Recognmon Luncheon, 11:30 a.m, CS Hilton Intergovernmental Committee Meeting, 12.00 p m, College Station Chamber of Commerce Board Meeting, 8'00 a.m., Chamber of Commerce Research Valley Parmershlp Board of Directors Meeting, 3'00 p.m. Citizen's University Session 8, 6:00 p.m. College Station Utilities Veterans Service Officers Conference opening ceremony, 8 O0 am., CS Hilton City Council Workshop and Regular Meeting Brazos Valley International Festival International Festival-Ambassador's Ball, 6'00 pm., thlton Citizen's University Session 9. 6:00 p.m., City Hall Council Chambers Cmzen's University Session 10, Tour and Graduation Otizens Committee Banquet, 6'30 p.m., Pebble Creek Country Club Workshon Auenda item No. 7 - Executive Session will imm__,~_iately follow the worksi~- meeting at the Administrative Conference Roo~ At 5 03 p m Mayor Sflvia announced In open session that the city council would convene into executive session pursuant to Section 55 !.071 and 551.074 of the Open Meetings Act. to seek the advice of the city attorney with respect m pending and contemplated litigation and the evaluation ufa public officer. Providing CMstomer Service Excellence O./~ce of tAe Ctt~ Sec~ta;'~ College Statton City Council Meeting 3/I 1/04 Page 6 Workshon A~enda item 8 -Final action on Executive Sesslon~ if necessary. Counc,I recessed from executive session at 6:31 p.m. No action was taken at this t,me. Regular Meetint, Mayor Sdvla called the regular meting to order at 7 01 p.m. with all council members present He led the audience m the pledge of allegiance. Mayor Sdvla presented a proclamation for Brazos Beautiful Don't Mess with Texas Trash-Offto Laura Tankersley Glen, Executive Director of Brazos Beautiful, Joyee Nles, Past president of Keep Brazos Beautiful and Katie EIrod, Staff Planner of the City of College Station. Mayor Sdvla presented a proclamat,on honoring Carmen Monroe for her 2004 Youth of the Year award for the Boys and Girls Club of Brazos Valley. Mayor Sdvla and C,ty Manager Tom Brymer recognized Debb,e Eller, Becky Hagen, Katie Elrod, and Juhe Kuder for their United Way Awards. Regular Agenda Item No. 10 - Hear Visitors: Heather Prestndge, 1610 Bun, presented an overview of the upcoming Northgate Music Festival held on March 25-27, 2004. Kamrale Jaques, 1413 Clement thanked the City Counol for the Parks and Recreation system and encouraged additional lighted soccer fields. Hamette Andreadls, 200 Frances Drive. addressed the counc,I regarding the number of urtrelatcd persons allowed to inhabit in the smgle-famdy dwellings and expressed the need for more traffic calming projects m College Station. Consent Agenda I 1.1 Approved by common consent the minutes for the workshop and regular meeting on February 26, 2004. 11.2 Approved by common consent Ordinance No. 2702 amending Chapter 10, '~Traffic Code" Section 4E(3)(b} of the Code of Ordinances of the City of College Statton prohibiting parking on a 140 foot section of Spnng Loop. 11.3 Discussion and possible action on a resolution by the City Council of the City of College Station, Texas. directing publication of notice of the intention to issue certificates of obligation not to exceed $9,500.000 Council member Massey moved to approve Resolution No. 3-11-2004-11.03 directing publication of notice of the intention to issue certificates ofobhgation not to exceed $9.500.000 Council member Maloney seconded the motion, which earned unanimously, 6-0-I. Pro~qding C#stomer Sen,~ce Excellence Office of the Cay .¢;ectz'tarr College ,¢Jatton. Terns City Council Me. ag 3/I 1/04 FOR: Sdvla. llazen. Massey, Happ. Mears, Maloney AGAINST: None ABSTAINED: Waremg Page 7 11.4 Approved by common consent Ordinance No 2703 amending Chapter 10, Section 2F, of the College Station Code of Ordinances regarding the Traffic Control Device Inventory, Schedule V (School Zones). I 1 5 Approved by common consent the second reading of an ordinance approving a non- exclusive natural gas franchise agreement with TXU Gas Company. 11.6 Approved by common consent a pumhase order to the Brazos Valley Softball Umpires Association for umpiring services for Parks and Recreation athletic programs for calendar year 2004 m accordance with contract 02-185 117 Approved by common consent vacating and abandoning a fifteen (15) foot wide public utility easement, which crosses and lies within Lots 3 and 4, Block I, University Preserve Subdivision, City of College Station. Regular Agenda Item No. 12.1 - Presentntion~ discussion and possible action to authori~: .staff to proceed with a refunding of certain ~eneral obligation bonds for a saving to the ciE, versus the current outstanding bonds: Dtrector of Fiscal Services Charles Cryan introduced Drew Masterson, Financial Advisor with First Southwest Company. Drew Masterson presented the City with an opportunity to issue refunding bonds for three outstanding General Obligation bond issues. Refunding is issuing new debt to replace and pay offexistlng debt. Refunding are negotiated sales rather than our normal bidding process. In a negotiated sale, a consortium of investment firms are selected with one firm named as the managing partner for the sale. The sale will be negotmted and pacing ~s verified against pacing for similar instruments within a few days of the actual sale date to insure that the City is recewmg a superior price for the debt The refunding will reduce the overall cost of the refunded bonds by approximately 9% over the remaining life of the existing bonds. Total net present value savings is $570,268 against actual savings of $661,725. Annual actual savings will range between $63,000 and $68,000 per year By issuing the General Obligation Bonds, Series 2004 along with the refunding bonds, will allow the City to keep its total issuance costs as low as possible. Council member Massey moved to authorize staffto continue exploring the potential ora refunding and to include the ~ssuance of the Series 2004 General Obhgatlon Bonds as a part of the negotiated sale with the refunding bonds. Council member Happ seconded the motion, which carried unanimously. 6-0-1 Prodding Customer Service E~ellence Office of the Ctn Se~retar~ College Statton. Terns C~ty Councd Meeting 3/! 1/04 FOR: Sflvm, Hazen, Massey, Happ, Meats, Maloney AGAINST: None ABSTAINED' Warelng P~e8 Regular Agenda Item No. 1:1.2 - Presentaflon~ discussion and possible action on a resolution sunoortintt the Partnershin A~reement between the Ci.ty of College Station and the City of Cuidad Real~ Spain. Public Commumcanons and Markenng Director Becky Nugent remarked that a delegation from CuMad Real m Spain will be la College Stauon March 24-29. 2004 to participate m meetings between the C~ty of Cmdad Real and the C~ty of College Station as well as other area officmls The focus will be on a number of repros including transportation, economic development. education and the arts While Culdad Real officials are m College Station. their deleganon will be joined by the Ambassador fi.om Spain and partlctpate m a number ofacnvmes sponsored by the Brazos Valley International Aris Fesbval. Sir Mano Rojo-DeI-Busto presented h~ghl[ghts of events regarding the deleganon ti'om Spain. Carol Wagner presented an overview of the Intemanonal Festival events. Mayor Sllvia and Council member Maloney expressed their gratitude to Carol Wagner and the commmee for their work on the International Festival Council member Maloney moved to approve Resolution No. 3-11-04-12,02 support,ag a PartncrsMp Agreement between the C~ty of College Station and the CRy of Cmdad Real Spa,n. Council member Ware,ag seconded thc motion, which camcd unan,mously 7-0. FOR: Silvla, Hazen, Massey, Happ, Ware~ng, Meats, Maloney AGAINST: None Regular Agenda Item No. 13 - Discussion~ review and possible action regarding the following meetings: Brazos County Health Department~ Brazos Animal Shelter~ Brazos Valley Council of Governments~ Cemetery Committee~ College Station Business Development C0rporation~ Facade Improvement Program Advisory Committee~ Historic Preservation Committee~ Intergovernmental Committee and School Dlstrictn Joint Relief Funding Review Committee~ Library Committee~ Metropolitan Planning Organization~ Parks and Recreation Board~ Plannin~ and Zonine Commission. Sister City Association~ TAMU Student Senate~ The Research Valley Partnership~ Transportation Committee~ Wolf Pen Creek Oversinht Committee~ Zoninn Board of Adiustments~ International Festivals Committee. Council member Massey presented a summary of the Joint Park Sub-Committee meeting. Council member Happ presented h,ghhghts of the Tmnsportanon Committee meeting. Providing Ctt~tomer Sernce F. xeellenee OOitx- cf tl~e CIA' Secretar,, College Statton. Tctas City Council Meeting 3/I 1/04 Page 9 Council member Meats expressed posmvc comments of the Planning and Zoning Commission meeting Council member Maloney conveyed comments regarding the International Festival Mayor SJlv,a reported on key issues of the MPO Meet,rig, Brazos An,mai Shelter Board Meeting and the Bmzos Valley Councd of Govern,hen, meeting. Regular Agenda Item No. 14 - The City Council may convene the executive session followimt the regular meeting to discuss matters posted on the executive session agenda for January 8, 2004. Council completed Executive Sess,on prior to the regular meeting. Reoular Agenda Item No 15 - Final action on executive session~ if necessary. Mayor Pro Tern Hazen moved to increase the C,ty Secretary annual salary by I%, a I% increase to the retirement benefit and a $300.00 car allowance. Council member Happ seconded the mot,on, wh,ch earned unammously, 7-0 FOR: SIlvia. Hazen, Massey, Happ. Ware~ng, Mears, Maloney AGAINST None The Mayor and Councd members expressed their thanks, apprecmt,on, and gratitude to the City Secretary, Connie Hooks. Regular Agenda Item No. 16--Adlourn. Heanng no object,ons, the mceting adjourned at 8 04 p.m Thursday, March 1 i, 2004. PASSED and APPROVED th,s 25~h day of March, 2004. ATTEST' City Secretary Connie Hooks APPROVED. Pravldtng Customer Service Excellence O.~tc¢ of tile C ,ti Se~ I ctar~ Colh.gv Statwn Texas Collqle $1atton, Em~m~ b~ Ihe E.~pI. rlng tl~e Mayor Ron Sdwa Mayor Pro Tampore Anne Hazen City Manager Thomas E Brymer City Council John Happ Robert Warelng Scott Mears Dennis Maloney James Massey College Station City Council Workshop Meeting Sign In Sheet Thursday, March 11, 2004 at 3:00 p.m. City Hall Council Chambers, 1101 Texas Avenue College Station, Texas 4. 11. 12. 13. 14. 15. J 16. m 17. 18. 19. 10. 20. I~o~'~dmg Cttstomer Semce-g'.xcellence Olfice of the Ctn' S~-reta~' College St,~ttott Texas College Statton, Embracing tke Past, ExpIorotg lite ~'~ture Mayor Ron SiIv~a Mayor Pro Tempore Anne Hazen City Manager Thomas E Br~mer City Council John Happ Robert Waremg Scott Mears Dennis Maloney James Massey College Station City Council Regular Meeting Sign In Sheet Thursday, March 11, 2004 at 7:00 p.m. City Hall Council Chambers, 1101 Texas Avenue College Station, Texas 19. 20. Pro.ding Customer Seth'ice Iqvcellence Ol'llc~ of the Cra' Secreta0 Co//ege Station, Texas College Stotton, Embracing tke Post. Exploring tke Future Mayor Ron S~lv~a Mayor Pro Tempore Anne Hazen City Manager Thomas E Brymer City Council John Happ Robert Ware~ng Scott Mears Denms Maloney James Massey College Station City Council Regular Meeting Sign In Sheet Thursday, March 11, 2004 at 7:00 p.m. City Hall Council Chambers, 1101 Texas Avenue College Station, Texas 3~ 13. 4 14. 5 15. 10. 16. 17. 18. 19. 20. Prm~ding Customer Service Excellence O.~icc of the Ctn Secn'tur~, College Statton ?'eros